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Fairmont Hotels & Resorts Lake Louise, AB, Canada
Apr 19, 2018
Full time
Conference Services Coordinator Primary Location : Canada-Lake Louise-The Fairmont Chateau Lake Louise Employee Status : Regular    Conference Services Coordinator The Fairmont Chateau Lake Louise is seeking a Conference Services and Catering Coordinator. We are looking for an individual who is task oriented, organized, and independently motivated. The successful candidate will perform day-to-day administration and assist members of the department with various tasks and take part in the pre-event work for a variety of small groups, ski groups, catering only functions and weddings. Hotel Overview: Embrace your passion for hiking, skiing, snowboarding and many other outdoor activities in Banff National Park while pursuing a fulfilling career at Fairmont Chateau Lake Louise. Take a risk, make a change and experience a new adventure while further developing your career. To live and work in a National Park is a once in a lifetime opportunity.  Our team is a network of empowered individuals with a strong sense of themselves and the hospitality industry. Work hard, play hard and receive extraordinary benefits including subsidized onsite accommodations, which make saving money very easy to manage. Join our Fairmont family today!   Summary of Responsibilities: Reporting to the Director, Conference Services, responsibilities include but are not limited to the following: Wide range of administrative duties. Receiving and processing wedding inquiries. Sending out wedding information, drawing up contracts, receiving deposits and turning wedding files definite Answering the department’s phone call manage inquiries. Updating the master BEO binder and continuously updating changes Photocopy, and distribute agendas & banquet event orders  Maintain the daily distribution of Banquet Event Order Change Log Sort and distribute all incoming and outgoing Conference Services & Catering mail Menu design, printing and layout for conference groups Maintain all general departmental files Account management and booking of internal meetings Participate in Conference Services and Sales meetings and maintain a log of minutes Maintain the Special Events, Entertainment and Food and Beverage sections of Sellweb. Other duties as assigned, by the Director of Conference Services   Qualifications: Clerical and or administrative experience Knowledge of food & beverage operations is required. Experience in Banquets is a strong asset. Experience dealing with/organizing for clients Working knowledge of: Microsoft Office, and Opera Sales & Catering, PM, RM and other hotel software an asset Must be able to work independently and maintain a positive attitude within a very busy environment Excellent interpersonal skills, both written and verbal Desire to become a Conference Services Professional Visa Requirements: Applicants must hold the proper work authorization to be legally eligible to work in Canada.    APPLY TODAY: We encourage you to visit our website to learn more about living and working in Lake Louise! www.lakelouisejobs.com   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resort we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That's why you'll find exceptional work opportunities - throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific - as well as industry - leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London's The Savoy, New York's The Plaza, and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award - winning Green Partnership program. An exciting future awaits!    Job Level : Colleague Schedule : Full-time Shift : Day Job Travel : No Closing Date : 30.Apr.2018, 11:59:00 PM Job Number: CLL03628
Red Deer College Red Deer, AB, Canada
Apr 19, 2018
Full time
Position Title Sport Facilities & Event Services Coordinator Job Description The Sport Facilities & Event Services Coordinator oversees the day to day operations of the Gary W. Harris Canada Games Centre (GWHCGC) Sports Facilities (arena and performance gymnasium), event spaces, and outdoor RDC sports fields. The Coordinator supervises and provides leadership to the Sport Facilities Lead Attendant and the Sport Facilities Attendants. Under the leadership of the Director, the Sport Facilities & Event Services Coordinator will provide overall guest service leadership and comprehensive operational leadership in the GWHCGC. The Coordinator is responsible for the day to day management and oversight of department budgets, scheduling, operations, ordering of supplies & equipment, building relationships with stakeholders and user groups, repair and maintenance. The Coordinator is also responsible for achieving revenue targets related to arena, performance gymnasium and sports field rentals. The Coordinator contributes to the financial viability of the operation by supporting the development of quotes and preparing comprehensive and competitive proposals. The Coordinator liaises with RDC Athletics and Conference and Event Services in the planning and delivery of major sporting events and competitions and non-sport events in the GWHCGC, main campus athletic facilities and outdoor sports fields. Job Duties Responsibilities of the Sport Facilities & Event Services Coordinator: Event Services Coordination Negotiate and coordinate bids, quotes and contracts for sport and non-sport events held in the GWHCGC and other RDC sport facilities Ensures appropriate staffing levels to support daily operations and all events and sport competitions Operation, Budget & System Management Prepares annual operating and capital budgets, including service delivery operations and revenue targets Maintains operating and department budgets Ensures revenue targets are being met Sport Facilities Coordination and Maintenance Works with team to offer programs and services that optimize the utilization of the supervised facility space Creates daily and weekly schedules to ensure optimum staffing efficiency Coordinates and communicates daily and weekly user schedules with all third-party service providers Networking & Customer Service Leadership Works closely with other stakeholders at the GWHCGC and the community to build partnerships for programming and revenue Identifies, builds and maintains relationships with internal and external user groups Staff Leadership & Human Resources Responsible for the recruitment, selection and evaluation of direct reports Plans, organizes, and coordinates formal and informal orientation and training of direct reports Required Qualifications Education Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of University in a related program representing four years of study or equivalent. Preferably in Recreation Management or Physical Education. Other degrees may be considered if the candidate demonstrates significant related experience. First Aid and CPR Experience Minimum three (3) to five (5) years of recent event management experience Minimum three (3) to five (5) years of recent service coordination in a sport and recreation environment Consistently manages multiple deadlines and priorities Proven ability to work independently and in a team environment Supervisory experience Competence with procurement and budget management process Mechanical aptitude Proven customer service excellence Variety of sports, ideally with post-secondary athletics and/or high performance sports and a variety of sports organizations Strong computer proficiency, specifically Microsoft Word, Excel and outlook Inventory management Ability to lift a minimum of 50 lbs Creation, implementation, and ongoing evaluation of procedures Experience with revenue generation Ability to develop and maintain positive relationships with stakeholders Initiative and creativity in problem solving Strong organizational and planning skills Works as an effective team member within all levels of a large, public / government organization Excellent oral, written and analytical skills Effective change management attitudes and skills Preferred Qualifications OH&S experience an asset Salary or Hourly? Salary Salary $70,881 annually Benefits and Compensation Information Red Deer College offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to College closures between Christmas and New Year statutory holidays. *Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDC policies. Posting Detail Information Competition Number 2018-A-024 Employment Type Permanent Full-Time Number of Vacancies 1 Desired Start Date 05/28/2018 Position End Date (if term-certain)   FTE 1.0 Hours of Work   Open Date 04/18/2018 Close Date 04/29/2018 Open Until Filled  
PGA of British Columbia Richmond, BC, Canada
Apr 19, 2018
Full time
RICHMOND, BC (PGA of British Columbia) --  The PGA of British Columbia has an opening for a full-time Membership & Events Manager to join the Association’s Administration team. The PGA of British Columbia is a not-for-profit Association consisting of 680 Golf Professionals who operate approximately 200 golf facilities throughout the province of British Columbia. The Association’s Administration office is located in Richmond, BC, where this position will be based during regular business office hours. The ideal candidate will have pertinent experience in event and data management. He or she must be organized, detail-oriented with excellent communication skills. Problem-solving, effective self-management and self-motivation capabilities are all required for this position. Candidates must be comfortable dispensing friendly and accurate customer service. Experience within the golf industry is a strong asset for this position. Candidates should be well-versed in Microsoft Office programs, with familiarity with Golf-Event management software, Constant Contact, and website content managements are also considerable assets. Core responsibilities of the position are as follows: TOURNAMENTS & EVENTS: Executes the Association’s Tournament Program consisting of up to ten (10) events per year. This includes but not limited to: - Working closely with the Captain’s Committee to ensure Tournaments are consistently executed with the Committee’s vision and objectives - Liaising with host facilities regarding all of an event’s needs, including Tee Sheet Management, Golf Cart Rentals, Volunteer Coordination, and Food/Beverage - Rental of event vehicle and transportation of tournament supplies to host destination - Coordinating entry and registration of all participants - Recruiting and training volunteers as required - Proper event scoring and post-event reporting/publishing results - Ordering tournament signage and trophies - Working closely with event sponsors to ensure their needs are met - Issuing pre- and post-event communication to participants - Working with Regional Tour Commissioners on administrating eligibility, code of conduct, and updating Order of Merit standings - Maintaining and updating event records and history - Arranging tournament purse payouts to be sent to recipients in a timely manner - Working closely with Business Development Manager in promoting partners and sponsors with regards to events Executes the Association’s Education Program consisting of up to seven (7) Seminars per year. This includes but not limited to: - Working closely with the Education Committee to ensure education platforms are consistently executed with the Committee’s vision and objectives - Liaising with host facilities regarding all of an event’s needs, including room setup, registration requirements, and food & beverage. - Rental of event vehicle and transportation of event supplies to host destination - Coordinating entry and registration of all participants - Working closely with seminar speakers and personnel to ensure their requirements for the event(s) is met - Working closely with event sponsors to ensure their needs are met - Issuing pre- and post-event communication to attendees MEMBERSHIP SERVICES: Primary point of contact for all members, applicants, and newly transferred members with regards to membership matters Dealing with inquiries regarding membership, bylaws, policies, rules and regulations Maintaining and updating member files and records, both electronically and hard file Carrying out the PGA of Canada Procedures Manual Managing applications and records for New Applicants and Candidates Processing and updates all category changes, reinstatements, facility changes, and Zone transfers Developing and processes new member applications and inquiries Preparing reinstatement and category change applications for consideration by Board of Directors Overseeing administration of PGA of BC Professional Development Program (PDP) and conducting regular updates of PDP Order of Merit Managing communication with National and other zone offices on membership issues Maintaining current membership records on Zone and National databases Assisting National office with dues collection process and other collections where required Attending to all member requests/concerns as needed Assisting in investigation of member complaints Regularly updating career posting opportunities to both provincial and national posting locations              Working closely with Membership & Employment Committee in administering Career Advisory Program WORK CHARACTERISTICS & OTHER RESPONSIBILITIES: Must be an excellent self-manager, self-motivator and forward thinker to complete assigned tasks Opportunity to travel and visit a variety of world-class facilities throughout the province. Working closely with the PGA of BC Communications & Marketing Manager for matters related to communication of events and membership-related matters Good working relationship with Association sponsors Must be able to retain reasonable event-specific expenses on personal credit cards (reimbursed within 14 days if required) Must possess a BC Class 5 or equivalent driver’s license and have access to reliable transportation Assisting in execution of the PGA of BC Buying Show and the Vancouver Golf Expo will also be a responsibility for this position Answering general telephone inquiries and daily administrative duties is an essential part of the position Both outside and inside work required Some heavy lifting will be required Required to work weekends, evenings and holidays when necessary Office hours:  8:00am–4:00pm, Monday-Friday at the Association’s office located in Richmond, BC The Membership & Events Manager will be responsible for any additional duties as assigned by the Executive Director COMPENSATION: Starting remuneration of $40,000 per year Single Extended Heath and Dental Benefits as determined by the Association’s Group Policy (following probationary period) Two weeks paid vacation Basic Cellular phone expense Continued Education allowance Opportunity for Clothing allowance Opportunity for Year-end performance incentives Annual PGA of Canada Membership dues upon completion of first year (if applicable) Candidates may apply by mail, email or fax to: Donald Miyazaki Executive Director PGA of British Columbia #243-7080 River Road Richmond, BC V6X 1X5 Email:  donald@pgabc.org Fax: 604-303-6765 Application Deadline: Monday April 30, 2018 We thank all interested parties but only those short-listed will be contacted. The PGA of British Columbia administration kindly requests no telephone calls regarding this posting.
92Y New York, NY, USA
Apr 18, 2018
Part Time
  Evening Events Coordinator Posted Date (4/16/2018 5:16 PM) ID 2018-1525 Position Summary Reporting to the Director of Dance and Adult Programming, the Evening Event Coordinator will provide support for a variety of adult education events including talks and panels in the Food, Health and Wellness, Theater, Art & Ideas and “B-School” series, among others. Essential Functions Liaise with the Building Services and AV/IT departments to ensure that the event space is properly set up, in a timely manner, with all the required furniture, equipment, materials and supplies. Greet speakers and publicists upon arrival, answering any questions they have, reviewing the run of show, and providing hospitality before the event. Welcome patrons, managing the guest list with the box office as necessary. Introduce the speaker(s); provide support during the event, troubleshooting any issues that arise; manage Q&A sessions; and manage any book sales and signing, as appropriate.  Serve as a liaison between the daytime Adult Education program staff and the evening speaker, publicists and patrons, updating the daytime staff regularly on any pertinent information or feedback.  Assist with other administrative duties relating to the Adult Education programs upon request.  Education, Skills and Experience Excellent oral and written communication skills Ability to multitask, prioritize and demonstrate excellent problem solving skills Experience and interest in cultural and education programming Experience working in administrative capacity with keen attention to detail Prior experience in planning, coordinating and executing events, programs or classes highly desirable Hours : Typical work schedule will be: Monday through Thursday, 6-9:30pm. Some flexibility in this regard will be required.
Mohawk College Hamilton, ON, Canada
Apr 18, 2018
Contract
Events Specialist - Appendix D/Temporary Assignment (June 2018 - July 2019) Status: Appendix D/Temporary Assignment (June 2018 - July 2019) Hours of Work: 37.5 hours/week Campus: Fennell Pay Band:  J Pay Range: $36.42 Posting Date: April 17, 2018 Closing Date: April 24, 2018 at 7:00 PM EST   JOB SUMMARY: Reporting to the Manager of Special Events, the Events Specialist provides expertise and consultation for the Foundation to ensure a high quality and professional brand image for approximately 5 major corporate fundraisers and approximately 15 donor announcements/events a year at all 3 campuses of Mohawk College.  The incumbent is responsible for effectively planning, developing, implementing, managing and reporting overall execution and evaluation of a wide range of on and off campus donor relation activities, such as business partnership signings, VIP receptions, opening ceremonies, gala dinner events and elite fundraisers for the President and Board of Governors working within the high expectations of the College corporate outlook.  The incumbent is often the front line ambassador for Mohawk College at events involving external partners for logistics, planning and implementation. The incumbent also occasionally assists the Special Events team with events for the Office of the President.   RESPONSIBILITIES: The duties of this position will include, but are not limited to the following: Events Planning Leads, plans, develops, implements, monitors and evaluates detailed strategies, policies and critical path action plans for events at all 3 campuses, hosted by Mohawk College Foundation and those hosted by donors in partnership with Mohawk, the President and the Board of Governors with a range of attendance from 5 to 1500 people Develops new initiatives to promote, celebrate and foster positive long term relationships with College supporters and donors. Provides leadership and acts as the Event Specialist to the Foundation on events pertaining to College supporters, corporate sponsors and donors Researches, recommends and creates targeted sponsorship programs that would be of interest to the Foundation and College’s donors and corporate sponsors in collaboration with the Foundation and the Sponsorship Liaison The incumbent always ensures that the integrity and reputation of the College is positively maintained. Establishes detailed procedures, scripting, budgets (revenue and expenses planning) and protocols for events in conjunction with other internal College departments, donors and corporate sponsors   Events Implementation The incumbent prepares professional events-related correspondence, events planning and critical paths, documentation, reports, budgets, invitations, promotional announcements and post-event analysis and evaluation. Provides on-site supervision at all Foundation events. Directs volunteers and staff assisting with the events. Ensures events are at the highest appropriate standard of quality, including those involving donors, sponsors, elected officials, the President and the Board of Governors and Foundation Board of Directors.   Events Evaluation and Financial Reconciliation Generates event budgets, authorizes all purchase orders and prepares detailed information for invoices and charges back for events held at Mohawk, Arranges for paid services and materials needed for successful execution of events, including payroll for contract employees and students, rental companies, food services and entertainment. Conducts post-event evaluations to ensure appropriate record keeping for event statistics to assist with future event planning and provides feedback to the Senior Leadership Team on the success of the event. Other duties as assigned Assists the Special Events Team with event planning for events related to the Office of the President.   QUALIFICATIONS: The successful applicants will have: A three (3) year diploma / degree in a related discipline (events, hospitality), preferably with a public relations or special events management emphasis, including project management and conference organization A minimum of (7) seven years coordinating quality corporate or major events. Knowledge in computer software, including Word, Banner, Excel. FAST, ePly, Raisers Edge and Internet programs are an asset. Understanding of the Occupational Health & Safety Act, event liability insurance and the Ontario Lottery Gaming Corporation policies and procedures.
TD Bank Toronto, ON, Canada
Apr 18, 2018
Full time
Assistant Manager, Event Services 195091BR Enterprise Real Estate Toronto , ON   Company Overview Tell us your story. Don’t go unnoticed. Explain why you’re a winning candidate. Think “TD” if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward. Stay current and competitive. Carve out a career for yourself. Grow with us. Here’s our story: jobs.td.com   Department Overview TD Bank Group’s Enterprise Real (ERE) Department provides a variety of services to support all business units across Canada, the US and internationally and is responsible for the company’s retail and corporate global real estate portfolio. ERE provides real estate strategies and solutions that align with the business units objectives and ensures that service delivery is timely, cost effective and meets business needs. The Corporate Real Estate Team is part of Enterprise Real Estate and is responsible for managing the Canadian Corporate Real Estate Portfolio (including some international locations) for ERE. Service lines managed include Program & Project Management (Design and Construction), Facilities Management and Transactions Management. The Executive Dining & Events Centre is a multi-purpose space at 66 Wellington St. West. We host events for senior executives, the Board of Directors and other internal TD groups. Events range from business meetings to breakfasts, lunches, dinners and cocktail receptions. Guest counts range from 2 to 225. Meals are served to one of three dining salons, the larger spaces of the Thomson or Lambert and the historic boardroom. We conduct tours for employees, clients, private groups and schools groups. Highlights include the architecture and various art collections of the bank. Town Hall style meetings are served in either auditorium style or rounds. We provide basic AV services and can arrange for additional technology to be brought to the floor depending on the event needs. Additional services include basic production, presentation and teleconference assistance.   Job Description Reporting primarily to the Manager of Executive Dining and Event Service, and, on occasion to the Senior Manager of North American Conference & Concierge Services, the Assistant Manager acts as the main point of contact for TD guests on the 54th floor. You are responsible to assist with client-facing activities such as processing event requests, answering of the phone, event follow-up, etc. You will also assist the Manager with the creation and placement of catering orders from our approved vendor list. If the Manager is not on premises for any reason, you will assume the role of key-contact or lead for the facility until they return. Working with our on-site servers and porters from a third-party company, you will keep open lines of communication to ensure service and food quality are delivered in a timely and efficient manner. You work collaboratively with the servers and porters to oversee and assist with tasks for events both on the 54th and 4th floor (when applicable) to ensure all expectations are exceeded. Flexible hours may be required to support events. Working in concert with the Manager of Dining, you assist with internal reconciliation and cost-recovery for events, while also managing and monitoring inventory and supplies. You maintain and rotate any perishable items, request additional wines and liquors through the Manager of Dining. You are able to assist clients in connecting AV equipment, opening teleconference lines and setting the room according to their needs. Some are known in advance, but your ability to “Think on the Fly” helps all events flow seamlessly. You assist the Manager and Sr. Manager with tasks related to the overall portfolio of conference space, and – on occasion – may be required to assist with events at other facilities within our portfolio. You assist the Manager with vetting of third-party venues for VIP events. This may include occasional travel requirements.   Requirements Strong written and oral communication skills Basic understanding of AV technology an asset Minimum of Intermediate level skill using MS Outlook applications (Outlook, Word, PowerPoint, Excel) Hospitality experience (10 years) in a high pressure/ high expectation environment at a Captain or Lead level is a must. Strong leadership skills would assist in leading the team of seasoned professionals. Key Accountabilities: Ability to quickly assess the needs of our clients and provide a superior experience Menu decisions/development in conjunction with the Manager of Dining and other stakeholders Travel and vetting of third-party venues as required. Supporting SET/or Board meetings to provide assistance as required (on-site and off-site) Maintenance of supply inventories. Both perishable and non-perishable Maintenance of room cleanliness and communication of shortfalls to Manager. Maintenance of Chattels and communication of short falls / addition equipment requests   Additional Information At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.   Hours 9AM-5PM. Flexible hours required.   Inclusiveness At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Toronto and Region Conservation Authority Vaughan, ON, Canada
Apr 18, 2018
Contract
Assistant, Community Engagement Peel Region - Full-Time Contract Position Position Overview:  Under the guidance of their Supervisor, a Community Engagement Assistant is responsible for the support and delivery of community directed programming, events and activities at TRCA sites and community hubs, municipal/regional partner venues, and designated outdoor spaces within Peel Region. This position demands an individual with strong facilitation abilities.  They are expected to provide excellent customer service to community stakeholders.  Expectations outside of program delivery include resource and equipment management and marketing and event promotion support. Regular evening and weekend work is a function of the job as required.  Occupational Health and Safety is a major responsibility of this position. Knowledge and Experience:  Post-secondary degree in Environmental Studies,  Biology, Outdoor Recreation or other related degree. 1 – 2 years’ experience delivering community based programs and events. Excellent communication skills in all modes (presentation, written, verbal, email, etc.). Demonstrated knowledge of environmental issues. Ability to work effectively in a team environment. Comfortable engaging with social media. Facilitation skills with diverse audience members. Strong organization and time management skills. Experience leading nature interpretation activities in the outdoors. Valid G-class driver’s license and use of a vehicle. ​Major Responsibilities:  Support the coordination and logistics of community engagement programs and events within Peel Region. Use environmental knowledge to deliver a variety of indoor and outdoor programs to engage a wide-range of community participants in environmental initiatives. Work with other members of the community engagement team to develop, update or enhance programs, events and delivery options. Communicate with event participants regarding event program details, and assist in adapting programming or resources based on accessibility and health needs of participants. Conduct outreach activities and market community engagement events and programs through social media and other websites. Complete and maintain vehicle tracking sheets, time sheets and schedules. Collect and enter data related to programs, events, and clients from feedback forms. Work with the other Community Engagement staff to ensure scheduled maintenance of education fleet vehicles and trailers. Work with other members of the community engagement team to recruit, onboard, and train community engagement volunteers. TRCA is committed to providing accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If you require accessibility related accommodations, please notify us and we will work with you to meet your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.​ Division :  Education, Training and Outreach Type :  Full-time contract Salary range :  $48,170 - $52,182, 35 hours per week Location :  Head Office - 101 Exchange Avenue. Vaughan , Ontario Closing date :  Apr 30, 2018  
British Columbia Institute of Technology Burnaby, BC, Canada
Apr 17, 2018
Full time
Posting Number : 18B125   Position Title : Event Specialist   Department : Marketing & Communications: Conference & Events   Campus/Location : Burnaby campus   Employee Group : BCGEU Support Staff   J ob Status : Regular   Anticipated Start Date : 05-07-2018   Anticipated End Date :   Job Summary/Basic Function : BCIT's Marketing and Communications department is looking for a regular, full-time Events Specialist to join their team! Reporting to the Manager, Events & Experiential, the Event Specialist is a key member of the Events & Experiential Office and is responsible for the management and coordination of BCIT internal, external, government and recruitment events at all campuses. Coordination encompasses all event-related functions from implementation through to execution, such as identifying audiences, internal communications, catering, set-up audio visual, signage, special technology, facilities management services, special custodial services, budget, security, and other services. The Event Specialist consults internal stakeholders to establish event objectives, and manages stakeholder relations and development. In conjunction with the Manager, Events & Experiential, the incumbent also implements business improvements through developing and establishing critical paths, executive briefs and procedures for event planning and execution. DUTIES AND RESPONSIBILITIES INCLUDE: Assists in the leadership and execution of major Institute events including but not limited to convocation, staff recognition events, retirement functions, government events, recruitment events, and ensures they are of a high caliber, serving to positively position the Institute and elevate the BCIT brand. Creates detailed proposals, action lists, staffing, and budgets and updates/maintains critical paths for all events. Drafts and prepares correspondence, event agendas and assists in the coordination for the production of formal invitations, programs and certificates for special events. Collects information relating to upcoming functions and coordinates departmental activities to ensure that all services are available in order to fulfill stakeholder requirements. Coordinates with internal room scheduling, timetabling, the Student Association, and the executive floor under the supervision of the Manager, Events & Experiential to secure space for internal events. Arranges and executes set-up for audio visual, security, signage, photography, catering, bar services and liquor licenses, and décor for various BCIT schools and departments and related media events working with BCIT Media Relations. Performs host duties at various special events such as assisting guests to their tables, providing directions to parking or handing out awards. Participates in professional organizations and keeps current in the field. This may include attending meetings, conferences and functions that may be outside of the normal working hours. Ensures all financial information for events are processed in a timely and accurate manner and invoicing information is forwarded to the Finance department. Develops and improves upon procedures, processes, guidelines and reference documents as they relate to events in conjunction with the Manager, Events & Experiential.   Minimum Qualifications: BENEFITS OF WORKING AT BCIT: Being a part of BC's Top 100 Employers, and a member of the CCDI . A generous Total Compensation package which includes extended health and dental benefits and a superb pension plan. Access to Professional Development Funds and opportunities for career development. Increase your knowledge with Tuition waivers for BCIT courses. Enjoy subsidized parking and discounted access to our fitness facilities (including classes like Yoga and Zumba). Additional Wellness and Employee Assistance programs. QUALIFICATIONS: Undergraduate degree or equivalent diploma in event management or marketing. 2-3 years relevant work experience in a related field. A combination of education and experience may be considered. Demonstrated proficiency in computing and internet applications including all modules of MS Office. Excellent communications skills (both written and oral) and demonstrated ability to communicate effectively at all levels both internally and externally Strategic and tactical planning and excellent organization skills demonstrated through ability to prioritize multiple and changing demands A demonstrated track record for strategic execution, problem solving and creativity with an ability to think outside the box A team player promoting a positive and professional work environment with a significant record of accomplishment in coordinating large and small-scale events with a multitude of stakeholders Proven ability to work within a fast-paced environment with changing priorities and still meet deadlines Must be extremely resourceful, detail oriented and have the ability to problem solve and multi-task OTHER SKILL/ABILITIES: Access to a vehicle and ability to work flexible hours including evenings and weekends when required. *Please note: These are the minimum required qualifications. This position is a day shift position as defined in Article 14.1 of the Collective Agreement.   Preferred Qualifications:   Posting Date : 04-15-2018   Closing Date : 04-24-2018 Special Instructions to Applicants :   Posting Category : Administrative and Professional Opportunities   Salary Range : Grade 7: $46,992 with yearly increments to $51,217 per annum.   Salary/Pay Information :    
City of Thunder Bay Thunder Bay, ON, Canada
Apr 17, 2018
Part Time
Festival & Events Coordinator All times are in Eastern Daylight Time. Competition Number  REC-24-18   Department  Community Services   Posting Category  Open   Division  Recreation & Culture   Job Type  Part-Time   Number of Positions  1   Affiliation  Non-Affiliated   Site  Pool 6   Location  CA-ON-Thunder Bay   Min  CAD $18.64/Yr.   Max  CAD $21.17/Yr.   Pay Band  6   Posted Date  4/16/2018   Post End Date  4/23/2018   Effective Date   April 12, 2010   Supersedes Date  March 28, 2003     More information about this job General Information : As an equal opportunity employer, the City of Thunder Bay encourages applications from Aboriginal peoples, persons with disabilities, members of visible minority groups and women. Reasonable accommodations are available upon request for all parts of the recruitment process. Application forms must reference the competition number and be submitted to Human Resources.   Availability: Please ensure you indicate your availability in your application.   Job Description POSITION SUMMARY: Under the general supervision of the Events Supervisor, is responsible for planning, implementing and administering Recreation & Culture Division events such as Live on the Waterfront, Kite Festival, and Teddy Bear’s Picnic. Works with the Recreation & Culture Programmer to plan and deliver aspects of any other events that fall during the period of employment.   MAJOR RESPONSIBILITIES: Plays a lead role in planning, administering, implementing, and delivering the Live on the Waterfront, , Kite Festival, and Teddy Bear’s Picnic events; conducts budget control activities, maintains a detailed record of purchases and expenditures, prepares weekly deposits; coordinates and implements promotional campaigns and brochures; prepares a detailed final report for these events. Develops, in cooperation with Supervisor, events that will provide the community with opportunities for enjoyable family events with a focus on innovative programming. Coordinates concessions and merchandise sales, children’s activities, and community group involvement for Division summer events; coordinates, schedules, and contracts and coordinates performers/artisans for Division summer events; plans site requirements for these aspects of the program. Coordinates on-site activities including preparing the concession and activity and community group areas; oversees the setup of related equipment, electricity, banners, decorations; oversees these activities by ensuring setup is on schedule, answering public inquiries, and distributing surveys for Division summer events. Assists in coordination and implementation of concession and merchandise contracts. Acts as liaison between Events Program and Divisional program staff including Children & Youth. Assists in implementing safety procedures and ensuring that standards are met in all phases of the operation. Performs such other related duties as may be assigned.   QUALIFICATIONS:        Education/Experience: Degree, or currently enrolled in recreation, arts administration, events management, or a related field and two (2) years of related experience in planning programs, special events and fundraising, supervising volunteers, and working with the community; or Diploma, or currently enrolled in recreation, arts administration, events management, or a related field and four (4) years of related experience in planning programs, special events and fundraising, supervising volunteers, and working with the community.   Skills/Abilities: Ability to communicate effectively and concisely, both orally and in writing Strong interpersonal skills Ability to work independently and as a member of a team Demonstrated programming, organizational, and public relations skills Proficient in the use of word processing and spreadsheet software Must be creative and flexible Self-starter with proven organizational skills Ability to work well under pressure and deadlines Valid Ontario Class G driver’s licence   CONDITIONS OF EMPLOYMENT: Standard First Aid certification Must possess and maintain a valid Ontario Class G driver’s licence or its equivalent Must attain City Driver’s Certification Will be required to work irregular hours, weekends, and outdoors in all weather conditions   TERMS OF EMPLOYMENT: Seasonal in nature Required to work irregular hours (days/evenings/weekends) Ability to work outside Some heavy lifting involved
Society for Manitobans with Disabilities Winnipeg, MB, Canada
Apr 17, 2018
Full time
Partnership and Events Manager Job Number : 23-18 Department : Foundation Location : Winnipeg, MB Job Type : Full Time Permanent Close Date : 05/01/2018 Professional Areas : Career Opportunities Salary Range : $62,002   Description: THE POSITION As the Foundations’ professional event planner, the Partnership & Events Manager will work in collaboration with the Chief Operating Officer and will be responsible for planning, executing, analyzing, and evaluating all events.  Will assist with the development, growth and implementation of fund raising strategies and materials.  He/she will also oversee the development and implementation of the National (Easter Seals Canada) events/campaigns.  He/she will be responsible for obtaining substantial sponsorships and in-kind support for all events.  As part of the SMD Foundation team and working with the organization’s mission, goals and objectives, policies, and procedures, the Partnership & Events Manager will contribute to the Foundation’s overall successes to raise funds through event participation, and the development/implementation of new initiatives.  The Partnerships & Events Manager will work with Board Members and other volunteers to initiate the most appropriate solicitation based on the need of both the SMD Foundation and the donor.   Will also work closely with other staff members to plan for and carry out strategic directions for the office. PRIMARY ACCOUNTABILITIES In collaboration with the Chief Operating Officer, develops an annual plan establishing new events, and maintains, organizes and manages existing fundraisers and special events from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposure. Sponsorships: Develops a detailed sponsorship plan including timelines, revenue targets and potential sponsors Creates tailored sponsorship proposals Obtains substantial sponsorships annually for all Foundation events Drafts sponsorship agreements including schedules of benefits; identify issues with contract language; address issues with and make recommendations for resolution; negotiate sponsorship parameters as required Ensures sponsors are invoiced in appropriate and timely fashion and sponsor obligations regarding payments are adhered to Develops and maintains relationships with secured sponsors in a way that will maximize the potential for retaining these sponsors for future events Ensures agreed sponsor benefits are delivered and that contractual obligations are fulfilled Provides sponsorship reports as well as written and verbal reports Achieves sponsorship revenue goals and budget Events Develops detailed event plans outlining the event objectives, theme, program, timelines, budget and event follow-up Identifies and develops events aimed at maximizing and building upon relationships with sponsors, donors, volunteers and the broader community Conducts events with the goal of ensuring a meaningful event experience for the guests and maintains and exceeds the profitability of the Foundation’s event portfolio Coordinates events with volunteer committees and manages all aspects of event operations, including, but not limited to: Developing and executing critical paths Building invitation lists, creating invitations and managing registration processes Venue or vendor/supplier negotiation and contracts Catering, AV and/or sound requirements, creating print materials/signage, permits, and coordinating volunteer and staff attendance and the general smooth running of events Event statistics and reports Plans and manages registration desk and event staffing, including volunteers Coordinates and trouble-shoots events on-site Manages raffles and/or silent and live auctions logistics for events including creating bid sheets/tickets, displays, set up and program lists Communicates with key event stakeholders and varied internal and external audiences as well as provide a high level of support and service to volunteers, committees, donors, sponsors, vendors and key stakeholders Represents the Foundation at third party events and assists where possible Tracks revenue and expenses of events and provides regular reports of financial status Coordinates and manages volunteers providing leadership and guidance for various events and programs Identifies and seeks sponsorship, gifts-in-kind and other donations for events GENERAL ACCOUNTABILITIES Contribute to the development of the overall strategic plan and assist with the planning, development and management of the SMDF goals, objectives, plans, policies and procedures. Liaise with Easter Seals National office and communicate National development activities and information to the Foundation COO and other staff. Consistently track your relationship interactions through Raisers Edge to facilitate moves management and remain up-to-date on business and personal activities of these donors. Recommends new initiatives, programs, policies and plans for discussion and approval. Participates in meetings with the SMD Foundation senior management team to review operations; communicate expectations; advise on policy or procedure changes; and to share information of general interest to the team.  Prepares and presents a regular report to the Foundation COO regarding operations.  Recommends appropriate action or requests ratification for action taken to deal with matters requiring approval. Facilitate open communication and team based fundraising environment. Create strong working relationships with volunteers assigned to the event planning process and as well during the delivery of events. Actively participate as a member of the Foundation’s management team. Contributes to the development of long-term planning and annual budget processes for SMD Foundation Inc. Work closely with the COO, SMDF reporting on progress of fundraising activities and sponsorship development. Any other related duties as may reasonably be required. QUALIFICATIONS 3-5 years’ experience in successfully executing high profile events, securing sponsorships and volunteer management. A thorough knowledge of fundraising / development practices and principles. Proven record of accomplishment in achieving agreed targets for corporate support. Sustained success in securing corporate support for a variety of fundraising initiatives. Experience in event planning and management. Proven ability to think strategically to identify potential sponsorship partners. Ability to work with external stakeholders and capacity to deal effectively with a wide range of relationships and situations. Excellent written and verbal communication skills, superior interpersonal skills, and leadership strengths. A proven ability to handle pressure while balancing priorities within time and resource constraints. Unparalleled personal integrity and a strong work ethic. Extraordinary energy, drive and initiative. Member of AFP or CFRE designation is an asset. Drivers license and own vehicle. Basic computer literacy and familiarity with common business software applications, such as MS Word, Excel, PowerPoint, InDesign and Outlook. Knowledge of the Raisers Edge software, an asset.

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