Event Jobs in the U.S. and Canada

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Latest Jobs

Simon Fraser University Vancouver, BC, Canada
Nov 20, 2019
Full time
Event Planner Employment Duration  Permanent Full Time Location  Vancouver Closing Date  November 25, 2019   Union/Affiliation:  C.U.P.E. Local 3338 Pay range:  $1,658.37 - $1,879.50 Bi-Weekly # of openings:  2  Position Grade:  7 Biweekly Hours:  70 This position is responsible for the coordination and smooth operation of all internal and external events that take place at the various campuses. Under the direction of the Associate Director, Meeting, Event & Conference Services (MECS), the incumbent is required to tailor specific events to appropriate locations within the facility, making sure that the most efficient use of space and resources is used. The incumbent is also required to liaise with security, technical and other service areas when booking space. Because of the diverse nature of the clients that use the various campuses, this position needs to be sensitive to both their needs and those of our academic community who regularly schedule events on this campus. This position monitors and troubleshoots all problems that might occur in the successful running of an event. The incumbent is required to be flexible and able to act at a moment's notice to solve problems by coordinating with other departments, catering services and external providers. Qualifications: High School graduation and general courses or training of moderate duration (one semester or equivalent) in word processing, database, and spreadsheet applications. 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable. 55 wpm keyboarding skill with a high degree of accuracy. Ability to use word processing, database, spreadsheet and drawing applications (e.g., Microsoft Word, Filemaker Pro, Excel, Visio) at an intermediate level. Ability to use event management software/customer relationship management software applications (e.g., Ungerboeck) at an intermediate level. Excellent interpersonal, oral and written communication skills. Excellent organizational skills. Excellent customer service skills. Excellent problem solving skills. Ability to add, subtract, multiply, and divide numbers, and to calculate percentages with a high degree of accuracy. Ability to work independently. Ability to exercise mature judgment. Ability to prioritize and multitask. Ability to perform complex duties with limited supervision. Ability to work flexible hours including evenings and weekends. Ability to travel within the Lower Mainland by taxi, public transit, or personal vehicle. Ability to lift, move or carry equipment or materials up to 10 kg. Ability to work at all SFU campuses. For external candidates, the starting salary is the first step of the salary range.  Please note: There are 2 positions available.  Days/hours of work for 1st position are: Monday to Friday, 10:00 am - 6:00pm. 2nd position: Tuesday to Saturday, 7:00 am - 3:00 pm.  May be required to work at all SFU campuses.  Please include your cover letter and resume in one attachment.   
Canadian Cancer Society Toronto, ON, Canada
Nov 20, 2019
Full time Contract
Admin Assistant, Signature & Special Events Contract Full Time Toronto, ON, CA Requisition ID: 1826   WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)? As Canada’s largest national health charity, we fund the most promising cancer research, champion cancer prevention efforts and deliver programs and services that benefit Canadians affected by cancer. Join us and you can work with passionate and committed individuals from coast to coast who are working towards a world where no Canadian fears cancer. To learn more about us, visit cancer.ca JOB OVERVIEW: The Administrative Assistant, Signature and Special Events executes the financial functions, administrative tasks and internal customer service for the Signature and Special Events department under the supervision of the Vice President and department leadership. WHAT YOU’LL BE DOING: • Provides administrative support to and manages processes for the Signature and Special Events department, including adherence to financial compliance regulations and provincial operations practices • Identifies and recommends opportunities to improve administrative processes that will drive efficiency within the department • Responsible for supporting the fundraising and stewardship discipline by preparing mailing lists, thank you letters, birthday cards and other administrative tasks as needed • Responsible for supporting the logistics team by processing online materials orders and monitoring inventory for departmental programs • Responsible for tracking and liaising with community office colleagues to ensure that requests for information are received on time • Receives bank statements and prepares expense claims for department leadership • Processes invoices and expense claim forms for the department • Responsible for records management for Signature and Special Events department • Supports testing for online fundraising applications related to signature events • Supports contest fulfilment for Signature and Special Event • Provides customer service for online fundraising inquiries from both internal and external constituents as required • Engages with and becomes and expert on CCS Customer Relationship Management System (CRM), supporting team members with data entry, report creation and other administrative activities related to the tool • Supports preparation of various departmental reports • Arranges logistics (boardroom and equipment booking, teleconferencing, catering, travel and accommodation for staff) for team meetings and training sessions including photocopying, collation and distribution of training materials • Support the Vice President with administrative tasks as necessary • Work in compliance with the provisions of the Occupational Health & Safety Act and its regulations. (Use or wear any protective equipment or devices required, Report any incidents, unsafe conditions or health and safety contraventions to your manager, and do not use equipment in any way that may endanger any worker or volunteer.) • Review and comply with the Canadian Cancer Society’s Health & Safety policy • Other duties as assigned WHAT WE ARE LOOKING FOR: • Minimum 1 year of office experience • Ability to maintain confidentiality • Excellent computer skills and Microsoft Office • Demonstrated attention to detail and an aptitude for numbers • Strong oral and written communication skills • Excellent organizational and customer service skills • Experience in dealing with high volume of work, tight deadlines and ability to deal with competing priorities • Ability to provide recommendations for process improvement and efficiencies • Knowledge of Salesforce and Luminate Online considered an asset • Knowledge of Canadian Cancer Society policies and procedures is an asset • Ability to speak French is an asset WORKING CONDITIONS: • Office environment with occasional requirements to work outside of regular office hours • May require packing and unpacking of materials up to 20 lbs WHAT YOU CAN EXPECT FROM US: CCS offers meaningful opportunities to make an impact in the fight against cancer. We are committed to fostering a culture that is inspiring, supportive and exemplifies our core values: CARING, COURAGE, INTEGRITY, PROGRESSIVE. In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day. HOW TO APPLY: Qualified candidates are invited to submit their resume, cover letter and salary expectations by  Tuesday, December 3, 2019 . The Canadian Cancer Society is committed to employment equity and encourages applications from all qualified candidates. CCS will make available reasonable accommodations for people with disabilities upon request. We thank all candidates for their interest and advise that only those selected for an interview will be contacted. Please note that in keeping with the mandate of the Canadian Cancer Society to model and promote healthy lifestyles, employees are not permitted to smoke in or about Society premises or while carrying out CCS business.
New England Conservatory Boston, MA, USA
Nov 20, 2019
Full time
  Director of Engagement and Special Events New England Conservatory of Music   Posted November 19, 2019 Employment Type Full-time Compensation Depends upon Skills and Experience Company New England Conservatory of Music Location 290 Huntington Avenue Boston, MA 02115 US     COMPANY DESCRIPTION     New England Conservatory  is a living laboratory, built on 150 years of innovation, openly pushing the boundaries of making and teaching music. We educate and train musicians of all ages from around the world, drawing on the talent and deep reservoir of experience of our distinguished faculty. We are dedicated to inculcating the highest standards of excellence and nurturing individual artistic sensibility and creative growth. Understanding that music is one of the transcendent expressions of human civilization, NEC aspires to ensure it a central place in contemporary society. NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. We recognize and respect the amount of time you are about to invest by applying to this open position. If you complete this job application, you will be kept informed via email status updates (and text messages, if you opt in) throughout the evaluation process. By continuing with this job application, you will be asked to answer job-specific questions. Please note that the questions contained in this job posting are our sole intellectual property. Upon receipt of your responses, we will evaluate your submission. If selected for a personal interview, you will receive an email/text with scheduling instructions. Thank You, The Human Resources Team SPECIAL NOTE: If you do not receive a confirmation e-mail within minutes of your job application submission, please check your email bulk or spam folders .   JOB DESCRIPTION New England Conservatory’s Director of Engagement and Special Events will oversee the Conservatory’s comprehensive and multi-faceted Engagement Program to enhance and deepen the connections of alumni, College parents, Preparatory School parents, board members, and friends of NEC. The Director of Engagement and Special Events will further strategic goals of the institution in concerted partnership with colleagues in the President’s Office, Advancement Office, and across other partners on and off-campus. In addition to the Engagement program, the Director will oversee the event planning and campus coordination for the Annual Scholarship Gala and other special events as needed. This position reports to the Vice President of Advancement and Engagement, and will manage an Associate Director of Engagement.   RESPONSIBILITIES The Director of Engagement and Special Events will create and implement a multi-layered holistic engagement plan that leverages or prompts audience engagement in support of NEC’s mission, through development of the main programmatic tactics, events, communications, volunteer roles and virtual opportunities The position will develop and implement innovative, engaging, and inspiring programming for NEC alumni, parents, and friends both locally, as well as nationally and internationally The position will play an integral role in events and projects as determined by the President and Vice President of Advancement and Engagement, including the annual scholarship gala, and oversee the conception, design, and production of events. The Director works with staff campus-wide and volunteers. Responsibilities include but are not limited to vendor and contract review, internal partner communication, and management of logistics The position will oversee an Associate Director of Engagement, and will manage the team to align with overall departmental and institutional messaging and strategy, that will be embodied all programmatic planning and communications, including print, email, digital and social media The position will lead the launch of the newly formed Alumni Association, which will provide further opportunities to grow and engage the NEC alumni community Perform other duties as assigned   QUALIFICATIONS Bachelors degree and 7+ years of experience with alumni relations/community relations is required; experience with event planning, development or other related work experience is a must Exceptional interpersonal customer service skills, proven success in detailed planning, as well as excellent oral and written communication skills, including the insight to convey information effectively verbally and in writing as appropriate for the needs of the audience Budget management skills that have proven success in maximizing the look and feel of communications and events The ability to establish and maintain effective working relationships with team members, campus partners, volunteers, and external constituencies Must be highly motivated and goal driven, with a strong sense of ownership of programmatic responsibilities Strong organizational, analytical, project management, and critical thinking skills and the ability to multi-task, prioritize, exercise good judgement, and work independently as well as collaboratively Strong computer skills and comfort level with Microsoft Office, especially Microsoft Word, Excel and PowerPoint, and preferred experience using databases, engagement platforms, Raiser’s Edge or other CRM Ability and willingness to work nights, weekends, and to travel as required   BENEFITS   Discounts at area arts organizations with NEC ID Health benefits including medical, dental, vision; short & long-term disability MBTA Pass Subsidy Paid holidays, vacation, sick and personal time
YMCA of Middle Tennessee Nashville, TN, USA
Nov 20, 2019
Full time
Retreats and Events Director  Overview Application Deadline : 12/8/2019 Location : 24 Camp Address : 3088 Smith Springs Rd City : Nashville State : TN Country : United States of America Job Type : Full Time Shift Hours : Hours may vary Category : Camp Widjiwagan Description THE Y: WE’RE FOR YOUTH DEVELOPMENT, HEALTHY LIVING AND SOCIAL RESPONSIBILITY At the Y, strengthening community is our cause. Every day, our staff—of all ages and from diverse backgrounds and life experiences—work to bridge the gap in community needs by nurturing the potential of children and teens, improving the nation’s health and well-being and providing support to our neighbors. Simply put, the Y is for everyone. Imagine going to work knowing that what you do each day positively affects the lives of the people in your community. Working at the Y, you’ll enjoy a career with a future and the opportunity to make a lasting difference in the lives of those around you.   Pay Range:  $1,450.62- $1,813.27 per pay period, depending on experience (26 pay periods per year) Position Summary: Consistent with the Christian mission and vision of the YMCA of Middle Tennessee, and in cooperation with other YMCA staff, under the direction of the Associate Executive Director, the Groups & Retreats Director provides leadership to the Retreat/Conference Department. The Groups & Retreats Director is directly responsible for aspects of guest connection and implementing our Kids and Guest First philosophy of customer service to the YMCA camp, including all retreat marketing, sales and reservations, group/conference/special event programming coordination, and camp guest registration.    Essential Functions: Model the YMCA core values: Caring, Honesty, Respect and Responsibility; implement character development and the YMCA core values in all programs and all aspects of outdoor center operations Model and put into practice behavior that supports inclusion and diversity Model and put into practice the Joe C. Davis YMCA Outdoor Center operating philosophy of “kids and guests first” Represent the YMCA and maintain appropriate relationships with area organizations, community leaders and businesses Provide leadership and vision to the Retreat/Conference Department Provide leadership for all group marketing, reservations and scheduling, including creation of group contracts, catering coordination with Kitchen department, and coordination of support with other departments for each event Hold weekly staff meetings to review and discuss all work to be completed for each function, ensuring that every need for each group and guest are met with creativity and enthusiasm Oversee business office functions as related to group payments, including account receivables and collections, scheduling, booking, monitoring and coordinating of day conferences and overnight retreats using the Outdoor Center to ensure success of each event Develop, monitor and manage the annual budget for the groups and retreats department and assigned areas within approved budget guidelines Recruit, train, supervise and evaluate part-time and full-time staff in the Conference department Maintain work schedule at peak times to be visible and available to guests and staff Assume joint responsibility for the development, coordination and implementation of marketing strategies to attract day conferences and overnight retreats in coordination with the marketing team, collaborating to utilize web, paper, newsletters, Web pages and e-Blasts to market groups programming Evaluate programming for conferences and retreats at the outdoor center and create dynamic group and dining programs that are based on participant input and exciting to all age groups, while ensuring the scope of programs should go well beyond traditional camp agendas Coordinates resources (facilities, equipment, staff, programs, etc) with the Nelson Andrews Leadership Center Construct and maintain accurate function sheets, assigning duties to each department during the review at the staff at weekly meetings Responsible for leading Guest Services team to reach Sales Goals Responsible for establishing and maintaining relationships with churches, schools, military, fraternal and social organizations in order secure group retention Maintains Camp Brain Desktop Database for Camp Widjiwagan groups and events Develop, evaluate and manage Retreat/Conference (dept. 68) budgets, ensuring that the financial operation of accounts under his/her responsibility is administered according to the approved budget, exercising necessary controls to stay within both income and expense budgets on a monthly basis Serves as weekend manager on duty for all summer groups as well as rotating weekend and evening shifts Leads the Group and Conference Committee, working with the committee members to deepen their involvement and strengthen the Guest Services Minimum Requirements   Qualifications: Passion, enthusiasm, and commitment to the mission and cause of the YMCA Superior supervisory skills and an enthusiastic personality with the ability to inspire and motivate staff, volunteers and members to create a culture of service within our Centers Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community Must present a professional image and possess conflict resolution skills, and demonstrate sound judgment and initiative Must be highly organized with the ability to work under pressure and handle multiple tasks Must be able to maintain confidentiality of information Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment is required Ability to work a flexible schedule, including evenings and weekends Minimum 21 years of age Four year college degree in a related field Three to five years’ experience in a director-level YMCA position Three to five years’ experience in a full time overnight camp/conference center Prior experience managing a budget of at least two million dollars preferred Ability to inspire and motivate staff members Ability to analyze complex information, and to define and solve problems Strong ability to manage and develop an operating budget Excellent written, oral and presentation skills Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues Knowledge of federal and state employment laws and regulations, and not for profit sector employment policies and procedures Knowledge of compensation administration principles and procedures; mathematical skills A valid Tennessee driver license required     Certifications Required: Before start of 1st shift: New Hire Orientation training Within 30 days of hire:  Basic Life Support, First Aid and Emergency Oxygen YMCA Team Leader or Multi-Team/Branch Leader certification preferred  

Latest Jobs

Simon Fraser University Vancouver, BC, Canada
Nov 20, 2019
Full time
Event Planner Employment Duration  Permanent Full Time Location  Vancouver Closing Date  November 25, 2019   Union/Affiliation:  C.U.P.E. Local 3338 Pay range:  $1,658.37 - $1,879.50 Bi-Weekly # of openings:  2  Position Grade:  7 Biweekly Hours:  70 This position is responsible for the coordination and smooth operation of all internal and external events that take place at the various campuses. Under the direction of the Associate Director, Meeting, Event & Conference Services (MECS), the incumbent is required to tailor specific events to appropriate locations within the facility, making sure that the most efficient use of space and resources is used. The incumbent is also required to liaise with security, technical and other service areas when booking space. Because of the diverse nature of the clients that use the various campuses, this position needs to be sensitive to both their needs and those of our academic community who regularly schedule events on this campus. This position monitors and troubleshoots all problems that might occur in the successful running of an event. The incumbent is required to be flexible and able to act at a moment's notice to solve problems by coordinating with other departments, catering services and external providers. Qualifications: High School graduation and general courses or training of moderate duration (one semester or equivalent) in word processing, database, and spreadsheet applications. 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable. 55 wpm keyboarding skill with a high degree of accuracy. Ability to use word processing, database, spreadsheet and drawing applications (e.g., Microsoft Word, Filemaker Pro, Excel, Visio) at an intermediate level. Ability to use event management software/customer relationship management software applications (e.g., Ungerboeck) at an intermediate level. Excellent interpersonal, oral and written communication skills. Excellent organizational skills. Excellent customer service skills. Excellent problem solving skills. Ability to add, subtract, multiply, and divide numbers, and to calculate percentages with a high degree of accuracy. Ability to work independently. Ability to exercise mature judgment. Ability to prioritize and multitask. Ability to perform complex duties with limited supervision. Ability to work flexible hours including evenings and weekends. Ability to travel within the Lower Mainland by taxi, public transit, or personal vehicle. Ability to lift, move or carry equipment or materials up to 10 kg. Ability to work at all SFU campuses. For external candidates, the starting salary is the first step of the salary range.  Please note: There are 2 positions available.  Days/hours of work for 1st position are: Monday to Friday, 10:00 am - 6:00pm. 2nd position: Tuesday to Saturday, 7:00 am - 3:00 pm.  May be required to work at all SFU campuses.  Please include your cover letter and resume in one attachment.   
Canadian Cancer Society Toronto, ON, Canada
Nov 20, 2019
Full time Contract
Admin Assistant, Signature & Special Events Contract Full Time Toronto, ON, CA Requisition ID: 1826   WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)? As Canada’s largest national health charity, we fund the most promising cancer research, champion cancer prevention efforts and deliver programs and services that benefit Canadians affected by cancer. Join us and you can work with passionate and committed individuals from coast to coast who are working towards a world where no Canadian fears cancer. To learn more about us, visit cancer.ca JOB OVERVIEW: The Administrative Assistant, Signature and Special Events executes the financial functions, administrative tasks and internal customer service for the Signature and Special Events department under the supervision of the Vice President and department leadership. WHAT YOU’LL BE DOING: • Provides administrative support to and manages processes for the Signature and Special Events department, including adherence to financial compliance regulations and provincial operations practices • Identifies and recommends opportunities to improve administrative processes that will drive efficiency within the department • Responsible for supporting the fundraising and stewardship discipline by preparing mailing lists, thank you letters, birthday cards and other administrative tasks as needed • Responsible for supporting the logistics team by processing online materials orders and monitoring inventory for departmental programs • Responsible for tracking and liaising with community office colleagues to ensure that requests for information are received on time • Receives bank statements and prepares expense claims for department leadership • Processes invoices and expense claim forms for the department • Responsible for records management for Signature and Special Events department • Supports testing for online fundraising applications related to signature events • Supports contest fulfilment for Signature and Special Event • Provides customer service for online fundraising inquiries from both internal and external constituents as required • Engages with and becomes and expert on CCS Customer Relationship Management System (CRM), supporting team members with data entry, report creation and other administrative activities related to the tool • Supports preparation of various departmental reports • Arranges logistics (boardroom and equipment booking, teleconferencing, catering, travel and accommodation for staff) for team meetings and training sessions including photocopying, collation and distribution of training materials • Support the Vice President with administrative tasks as necessary • Work in compliance with the provisions of the Occupational Health & Safety Act and its regulations. (Use or wear any protective equipment or devices required, Report any incidents, unsafe conditions or health and safety contraventions to your manager, and do not use equipment in any way that may endanger any worker or volunteer.) • Review and comply with the Canadian Cancer Society’s Health & Safety policy • Other duties as assigned WHAT WE ARE LOOKING FOR: • Minimum 1 year of office experience • Ability to maintain confidentiality • Excellent computer skills and Microsoft Office • Demonstrated attention to detail and an aptitude for numbers • Strong oral and written communication skills • Excellent organizational and customer service skills • Experience in dealing with high volume of work, tight deadlines and ability to deal with competing priorities • Ability to provide recommendations for process improvement and efficiencies • Knowledge of Salesforce and Luminate Online considered an asset • Knowledge of Canadian Cancer Society policies and procedures is an asset • Ability to speak French is an asset WORKING CONDITIONS: • Office environment with occasional requirements to work outside of regular office hours • May require packing and unpacking of materials up to 20 lbs WHAT YOU CAN EXPECT FROM US: CCS offers meaningful opportunities to make an impact in the fight against cancer. We are committed to fostering a culture that is inspiring, supportive and exemplifies our core values: CARING, COURAGE, INTEGRITY, PROGRESSIVE. In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day. HOW TO APPLY: Qualified candidates are invited to submit their resume, cover letter and salary expectations by  Tuesday, December 3, 2019 . The Canadian Cancer Society is committed to employment equity and encourages applications from all qualified candidates. CCS will make available reasonable accommodations for people with disabilities upon request. We thank all candidates for their interest and advise that only those selected for an interview will be contacted. Please note that in keeping with the mandate of the Canadian Cancer Society to model and promote healthy lifestyles, employees are not permitted to smoke in or about Society premises or while carrying out CCS business.
New England Conservatory Boston, MA, USA
Nov 20, 2019
Full time
  Director of Engagement and Special Events New England Conservatory of Music   Posted November 19, 2019 Employment Type Full-time Compensation Depends upon Skills and Experience Company New England Conservatory of Music Location 290 Huntington Avenue Boston, MA 02115 US     COMPANY DESCRIPTION     New England Conservatory  is a living laboratory, built on 150 years of innovation, openly pushing the boundaries of making and teaching music. We educate and train musicians of all ages from around the world, drawing on the talent and deep reservoir of experience of our distinguished faculty. We are dedicated to inculcating the highest standards of excellence and nurturing individual artistic sensibility and creative growth. Understanding that music is one of the transcendent expressions of human civilization, NEC aspires to ensure it a central place in contemporary society. NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. We recognize and respect the amount of time you are about to invest by applying to this open position. If you complete this job application, you will be kept informed via email status updates (and text messages, if you opt in) throughout the evaluation process. By continuing with this job application, you will be asked to answer job-specific questions. Please note that the questions contained in this job posting are our sole intellectual property. Upon receipt of your responses, we will evaluate your submission. If selected for a personal interview, you will receive an email/text with scheduling instructions. Thank You, The Human Resources Team SPECIAL NOTE: If you do not receive a confirmation e-mail within minutes of your job application submission, please check your email bulk or spam folders .   JOB DESCRIPTION New England Conservatory’s Director of Engagement and Special Events will oversee the Conservatory’s comprehensive and multi-faceted Engagement Program to enhance and deepen the connections of alumni, College parents, Preparatory School parents, board members, and friends of NEC. The Director of Engagement and Special Events will further strategic goals of the institution in concerted partnership with colleagues in the President’s Office, Advancement Office, and across other partners on and off-campus. In addition to the Engagement program, the Director will oversee the event planning and campus coordination for the Annual Scholarship Gala and other special events as needed. This position reports to the Vice President of Advancement and Engagement, and will manage an Associate Director of Engagement.   RESPONSIBILITIES The Director of Engagement and Special Events will create and implement a multi-layered holistic engagement plan that leverages or prompts audience engagement in support of NEC’s mission, through development of the main programmatic tactics, events, communications, volunteer roles and virtual opportunities The position will develop and implement innovative, engaging, and inspiring programming for NEC alumni, parents, and friends both locally, as well as nationally and internationally The position will play an integral role in events and projects as determined by the President and Vice President of Advancement and Engagement, including the annual scholarship gala, and oversee the conception, design, and production of events. The Director works with staff campus-wide and volunteers. Responsibilities include but are not limited to vendor and contract review, internal partner communication, and management of logistics The position will oversee an Associate Director of Engagement, and will manage the team to align with overall departmental and institutional messaging and strategy, that will be embodied all programmatic planning and communications, including print, email, digital and social media The position will lead the launch of the newly formed Alumni Association, which will provide further opportunities to grow and engage the NEC alumni community Perform other duties as assigned   QUALIFICATIONS Bachelors degree and 7+ years of experience with alumni relations/community relations is required; experience with event planning, development or other related work experience is a must Exceptional interpersonal customer service skills, proven success in detailed planning, as well as excellent oral and written communication skills, including the insight to convey information effectively verbally and in writing as appropriate for the needs of the audience Budget management skills that have proven success in maximizing the look and feel of communications and events The ability to establish and maintain effective working relationships with team members, campus partners, volunteers, and external constituencies Must be highly motivated and goal driven, with a strong sense of ownership of programmatic responsibilities Strong organizational, analytical, project management, and critical thinking skills and the ability to multi-task, prioritize, exercise good judgement, and work independently as well as collaboratively Strong computer skills and comfort level with Microsoft Office, especially Microsoft Word, Excel and PowerPoint, and preferred experience using databases, engagement platforms, Raiser’s Edge or other CRM Ability and willingness to work nights, weekends, and to travel as required   BENEFITS   Discounts at area arts organizations with NEC ID Health benefits including medical, dental, vision; short & long-term disability MBTA Pass Subsidy Paid holidays, vacation, sick and personal time
YMCA of Middle Tennessee Nashville, TN, USA
Nov 20, 2019
Full time
Retreats and Events Director  Overview Application Deadline : 12/8/2019 Location : 24 Camp Address : 3088 Smith Springs Rd City : Nashville State : TN Country : United States of America Job Type : Full Time Shift Hours : Hours may vary Category : Camp Widjiwagan Description THE Y: WE’RE FOR YOUTH DEVELOPMENT, HEALTHY LIVING AND SOCIAL RESPONSIBILITY At the Y, strengthening community is our cause. Every day, our staff—of all ages and from diverse backgrounds and life experiences—work to bridge the gap in community needs by nurturing the potential of children and teens, improving the nation’s health and well-being and providing support to our neighbors. Simply put, the Y is for everyone. Imagine going to work knowing that what you do each day positively affects the lives of the people in your community. Working at the Y, you’ll enjoy a career with a future and the opportunity to make a lasting difference in the lives of those around you.   Pay Range:  $1,450.62- $1,813.27 per pay period, depending on experience (26 pay periods per year) Position Summary: Consistent with the Christian mission and vision of the YMCA of Middle Tennessee, and in cooperation with other YMCA staff, under the direction of the Associate Executive Director, the Groups & Retreats Director provides leadership to the Retreat/Conference Department. The Groups & Retreats Director is directly responsible for aspects of guest connection and implementing our Kids and Guest First philosophy of customer service to the YMCA camp, including all retreat marketing, sales and reservations, group/conference/special event programming coordination, and camp guest registration.    Essential Functions: Model the YMCA core values: Caring, Honesty, Respect and Responsibility; implement character development and the YMCA core values in all programs and all aspects of outdoor center operations Model and put into practice behavior that supports inclusion and diversity Model and put into practice the Joe C. Davis YMCA Outdoor Center operating philosophy of “kids and guests first” Represent the YMCA and maintain appropriate relationships with area organizations, community leaders and businesses Provide leadership and vision to the Retreat/Conference Department Provide leadership for all group marketing, reservations and scheduling, including creation of group contracts, catering coordination with Kitchen department, and coordination of support with other departments for each event Hold weekly staff meetings to review and discuss all work to be completed for each function, ensuring that every need for each group and guest are met with creativity and enthusiasm Oversee business office functions as related to group payments, including account receivables and collections, scheduling, booking, monitoring and coordinating of day conferences and overnight retreats using the Outdoor Center to ensure success of each event Develop, monitor and manage the annual budget for the groups and retreats department and assigned areas within approved budget guidelines Recruit, train, supervise and evaluate part-time and full-time staff in the Conference department Maintain work schedule at peak times to be visible and available to guests and staff Assume joint responsibility for the development, coordination and implementation of marketing strategies to attract day conferences and overnight retreats in coordination with the marketing team, collaborating to utilize web, paper, newsletters, Web pages and e-Blasts to market groups programming Evaluate programming for conferences and retreats at the outdoor center and create dynamic group and dining programs that are based on participant input and exciting to all age groups, while ensuring the scope of programs should go well beyond traditional camp agendas Coordinates resources (facilities, equipment, staff, programs, etc) with the Nelson Andrews Leadership Center Construct and maintain accurate function sheets, assigning duties to each department during the review at the staff at weekly meetings Responsible for leading Guest Services team to reach Sales Goals Responsible for establishing and maintaining relationships with churches, schools, military, fraternal and social organizations in order secure group retention Maintains Camp Brain Desktop Database for Camp Widjiwagan groups and events Develop, evaluate and manage Retreat/Conference (dept. 68) budgets, ensuring that the financial operation of accounts under his/her responsibility is administered according to the approved budget, exercising necessary controls to stay within both income and expense budgets on a monthly basis Serves as weekend manager on duty for all summer groups as well as rotating weekend and evening shifts Leads the Group and Conference Committee, working with the committee members to deepen their involvement and strengthen the Guest Services Minimum Requirements   Qualifications: Passion, enthusiasm, and commitment to the mission and cause of the YMCA Superior supervisory skills and an enthusiastic personality with the ability to inspire and motivate staff, volunteers and members to create a culture of service within our Centers Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community Must present a professional image and possess conflict resolution skills, and demonstrate sound judgment and initiative Must be highly organized with the ability to work under pressure and handle multiple tasks Must be able to maintain confidentiality of information Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment is required Ability to work a flexible schedule, including evenings and weekends Minimum 21 years of age Four year college degree in a related field Three to five years’ experience in a director-level YMCA position Three to five years’ experience in a full time overnight camp/conference center Prior experience managing a budget of at least two million dollars preferred Ability to inspire and motivate staff members Ability to analyze complex information, and to define and solve problems Strong ability to manage and develop an operating budget Excellent written, oral and presentation skills Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues Knowledge of federal and state employment laws and regulations, and not for profit sector employment policies and procedures Knowledge of compensation administration principles and procedures; mathematical skills A valid Tennessee driver license required     Certifications Required: Before start of 1st shift: New Hire Orientation training Within 30 days of hire:  Basic Life Support, First Aid and Emergency Oxygen YMCA Team Leader or Multi-Team/Branch Leader certification preferred  

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Do you have big plans for your career but feel like you aren’t making progress? It’s a common feeling. The problem is that we tend to recognize our career growth only with notable milestones such as a promotion or achieving an industry designation.  But let’s face it. Big moves don’t happen every day and aren’t always possible. The reality is that most careers are built steadily over time- not by way of big steps. Our learning happens daily but we don’t recognize the progress we are making because it’s so gradual. What if you could change that? What if we put more focus on our day-to-day learning? It’s one of the best (and simplest) things you can do to enhance your career growth . These small (and easy to do) but powerful daily habits will help.   Read Reading has so many benefits that's it's definitely worth making a daily habit! And before you jump to "I don't have time", reading doesn’t have to mean an entire book! How about reading an article on an industry website? Or a blog post from an industry influencer or trend setter. Read bios of business leaders or people that interest you. Try checking out a news article on a current affairs issue to learn more. Read a professional development book a few pages or one chapter at a time. (This can be effective in absorbing more information as well!) Do it just before or after lunch. Find a spot in the day that works. If you are short on time, commit to reading a novel 5 minutes at a time before bed. The point is…just read . Choose to do it . Make it a daily habit . Reading - expands your thinking challenges your perspective incites creativity and improves your vocabulary All of those things will enhance your career success. (Not to mention make you a very interesting person to talk to.)   Exercise your curiosity Nothing supports growth better than encouraging and feeding your curiosity. Ask questions. Learn something new. Once again this isn’t about massive leaps. Ask a question in a meeting. Learn about the work of a colleague or friend. Look up the meaning of an unfamiliar word. Find out more about the latest app. You get the idea. Commit to learning or discovering one new thing every day. It all adds up. More on the importance of curiosity for event professionals Seeking answers or new ideas supports communication and research skills and helps to sustain a positive and optimistic mindset. It is the best antidote for complacency. Every time you embrace your curiosity you are opening yourself to new and different ideas, learning from the experience of others and adding to your basket of knowledge. Make it a habit. It will keep you moving forward and help shape your career.   Reflect and Record This is easy and fun and takes only a minute. And it can be surprisingly powerful. Write down just one thing from the day that you are proud of. Make it positive. Something you accomplished or learned or feel you did really well. The key is to reflect quickly. Don’t dwell on it or take a lot of time. What comes to mind first? This simple habit can help you recognize the growth you are making over time. The real power happens when you read back. You will see what is important to you. It may help remind you of milestones when updating your resume or preparing for an interview. It can even provide insight into the direction for your career as you recognize what you have accomplished or what excited you.   The key is to make these small steps a habit - a part of your daily routine. They don’t take much time at all. Do them consciously and they will become second nature. Remember: Read daily Exercise your curiosity daily Reflect and record daily Make these a habit and when the opportunity comes for you to take a big step in your career you’ll be that much further ahead.   Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.   EventsWork.com is dedicated to event jobs and career development resources for the event industry .  Contact Us . Connect with us on Facebook , Twitter ,  and Linkedin.
  We never quite lose that back-to-school feeling do we? Remember as a kid that sense of excitement or anticipation…or even anxiety? As September arrived we knew the fun-filled days of summer were over. It was back to schedules, homework and extra curricular activities. But despite wishing the long summer days would last, there was plenty to look forward to. Reuniting with friends we hadn’t seen all summer. A new outfit. And backpack. New school supplies. (Especially a brand new set of coloured pencils!) Our favourite activity or club began again and the weather was mostly still warm and wonderful. In some ways it was nice to slip back into routine. Maybe a fresh start to do better? Ever notice how that back-to-school mindset carries over to the business world? The summer tends to bring a relaxed atmosphere at the office. Folks are away on holidays, meetings are a bit less frequent and often more casual. Long patio lunches are enjoyed along with short Fridays and lots of long weekends. And if you were lucky enough, maybe you enjoyed some well-needed time away from work. And then comes September. It’s back to serious business and routine and a full schedule. Why not embrace that “back to work” mentality and let it energize you into action? September marks the end of the third quarter of the year and is a great month to plan and execute a successful year-end! Here are some ideas on making September an awesome month for your business and for you personally! Review Your Business Plan September is a perfect month to review business plan for the year and see how you are doing. This is especially helpful if you aren’t doing it on a regular basis. If you are right on track, great. Keep up your plans to make sure all your objectives are met or exceeded! If you feel like you are falling behind this is the perfect time to set a plan to catch up. You still have several months to ensure you have your best year yet! It’s not too late! Start With A Bold Move Make that phone call or have that meeting you’ve been putting off. Get the one thing done you are dreading most. Don’t let it weigh you down. Jump in. Boldly taking care of something you aren’t really looking forward to will set the tone and energize you to push toward a great year end. Reconnect Remember how great it was to see friends after the long summer when you were in school? Using that same sentiment, get in touch with an old colleague or friend…or both. It’s easy to let relationships slide and hard work to keep them. But we all know how valuable they are. September is a great time to reconnect…and you’ve got a great opener! “How was your summer?” Start Fresh Just like with back to school, start September with a clean slate. Prepare for the busy months ahead. Clean up your desk. Refreshing your workspace will help clear the way for a great final quarter. There is truth to the idea that physical clutter can also clutter our thinking! Clean out your email or old files and photos and even your briefcase/backpack. Check your supplies and buy anything you need. (Maybe those new coloured pencils?) Bring a little green warmth into the office with a new plant. Buy something new to wear. Seriously. Nothing like a fresh outfit to dish up a boost of confidence! Don’t over commit It’s common to have the September calendar fill up quickly with everyone in the same mindset of “getting back down business”. Between business, social commitments and re-adjusting to family routines it can quickly become overwhelming. Try to leave a bit of breathing space in your schedule. It will help you stay on track with your own plan. Take the Pressure Off the Holidays (Yes they are really that close!) Knowing how busy the holiday season can be, do something in September that helps take the pressure off. Book the company lunch or party. Plan where your friends will have their annual dinner. Buy one (or more) of the gifts you know will be on your shopping list. We all know that once September arrives, the holidays are not far behind. Make a to-do list and get a jump on it. Every little thing you do now will make a big difference later.             Stretch the Summer Don’t forget - when September arrives there are officially still a few weeks of summer remaining. Make a point to continue enjoying the great weather. The long winter will feel that much shorter. Have a couple of patio lunches while the weather still permits! Make your days off count by being outdoors as much as possible. It will do wonders for your well being.     Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.   EventsWork.com is dedicated to event jobs and career development resources for the event industry .  Contact Us . Connect with us on Facebook , Twitter ,  and Linkedin.  
Have you ever asked your boss about attending an industry conference…only to be tuned down?   Or found a conference that really interests you but you're hesitant to ask your boss about going?   Viewpoints on the benefits of attending an industry conference can vary significantly.   Your boss may be very open to the idea. Or not.   Many bosses will view your interest in a very positive light. They will be encouraged to see you proactively seeking new opportunities for professional development.   Others may not be so sure. Some will  be skeptical of the benefits. Many will have concerns about budget constraints and workload issues. Add to that the pressures of other things on their mind and you could find yourself in a tangle of obstacles.   However,   Much of their decision will come down to how you present the idea.   If you take it seriously and genuinely believe there is a benefit to you and ultimately the company you will have a much better chance of getting a “yes”.   Nothing will make them more doubtful than you coming to them with  a cursory idea of what the event is all about. If your intent is to get away from the office for a few days and to squeeze in a little sight seeing, they will see right through.   Show them this is important to you by presenting a well thought out proposal.   The key is preparation. Ensure you are as familiar as possible with event details and be ready to answer any questions he/she might have.   First a few things to consider:   Is this an event for your industry or in support of your functional expertise? Example. Your company is in Insurance. You are the Sales Manager. Is the conference for the insurance industry or is it a conference for sales professionals?   If the conference is for the industry that your company serves, your boss will likely be familiar with it. You may have to give more background if the conference is related to your particular function.   Here is a plan for your best chance at getting a “Yes”.   Choose the right event.  Be honest with yourself first. Do you truly see the potential benefits to you and the company based on the content? The company is going to make an investment in you. How will you convince your boss if you aren't sure yourself? Be realistic. Is the event local or across the country? You may want to start local first especially if this is your first time attending an event.   Pick the right time to talk to your boss Book time with your boss specifically to talk about the opportunity. Do not catch your boss in the hallway or poke your head in their door and throw out the idea and expect a good response. (You don’t know what else is on their mind at the time.)   Do your research. Here are some things to know : how long an event has been running and the frequency the typical attendance and demographic (speaks to relevance) the background of the organization producing the event. Have they been doing this awhile? What others do they produce? (Speaks to credibility.)   Have the facts at your fingertips: Dates of the conference and time away Be prepared with the exact days you will be away Consider things like needing to leave early the day prior to catch your flight or to drive Know an overview of the format of the event (main session, breakouts, tradeshow etc.) Speak to the relevance/timeliness of topics and presenters. Be ready to name keynote speakers and other presenters   Be prepared to articulate the benefits to you Identify segments of the program will particularly benefit you and your work Don’t just name a particular speaker without adding their subject matter and why that could be of benefit. Be as specific as possible regarding what you hope to learn. If the event is to enhance your career development, be prepared to explain how you see this impacting your work. Networking opportunities. Will there be clients or other industry members there? How might meeting with some of these folks benefit you?   Will there be benefits you can share with colleagues or the company as a whole? Is there a particular session at the event that directly ties into a challenge or opportunity facing your company? How could your learning benefit others you work with?   Do you have feedback from others who have attended the conference in the past? Share with your boss any relevant feedback from others who have attended If you don’t know anyone who has attended, ask the conference organizer if there is someone you could speak with as a reference How did it benefit their work? Would they attend again?   How will you report back? Letting your boss know you are prepared to report back is a great sign that you respect the investment and time away. Suggest that you will prepare a report of key learnings and new ideas to be shared with your boss and/or coworkers Whatever you do, follow through with your promise when you return   Provide assurance your work will be covered It is important that you acknowledge you have thought through the impact of your time away. Prepare a plan of how your work will be covered. Note anything pressing you are working on and timelines of how you expect to complete the work on schedule despite time away. Confirm that others you assume to cover you are not away or overly busy at a similar time.   Prepare a detailed budget Demonstrate your understanding that there can be much more to the overall cost of attending a conference than just the registration fee. Create a total budget for the cost to attend. Include: Registration fee (note if there is a reduced fee for early registration and the deadline) Additional fees for materials, special sessions etc. if applicable Transportation Flights or other Transportation (to and from airport and to and from event venue if applicable) Car rental if necessary Accommodation Meals Parking Entertainment, service tips etc.   Value input and discussion from your boss Is your boss familiar with the event? (Provide them with documents or links so they can have a look at the program.) Do they know anyone who has attended and benefited from the experience? Are there any of the speakers or topics that they would like to ensure your cover?     All of this detail may not come up in the conversation but the best thing you can do is to be prepared. Don’t get caught stumbling for answers - you will seem not to be taking it seriously.   Your best chance for success is to show you understand this is a business decision.   Be confident. The preparation will make you so.   Your boss may want time to consider your request. If so, ask if you can schedule a time to talk about it again. Follow through with confidence.   Despite all of your efforts, your boss may say “no”. You’ll have to accept that.   Ideally they will explain their reasons...but might not. Keep in mind you don’t know everything they are dealing with. They may have had previous bad experiences with conference-goers, may have other plans for you or may have someone else in mind to attend.   If the answer is no. Don’t argue. Suggest budgeting for someone to go next time. Let your boss know you’ll follow up with someone who attended to get their feedback so you’ll know for another time.   If the answer is yes. Great!   Whatever you do, be very certain to prepare for your time away as indicated. And follow up on all of your promises of reporting back. Make your report practical with examples of realistic opportunities and actionable items.   Whatever the outcome, if you have prepared well you will leave your boss with a positive impression. You will have demonstrated your interest and openness to professional development. They will be impressed and that you have treated the opportunity seriously and understand the investment involved.   And that could lead to other opportunities down the road.         Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.    
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