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Right To Play Toronto, ON, Canada
Sep 25, 2017
Contract
Job Posting – Program Assistant – Canada Programs   Closing Date : October 6, 2017 Organization : Right To Play International Department/Division : Promoting Life-skills in Aboriginal Youth (PLAY) Program Work location : Toronto, Canada   BACKGROUND : Right To Play is a global organization, using the transformative power of play to educate and empower children facing adversity. Through playing sports and games, Right To Play helps over one million children learn through play to create better futures, while driving lasting social change in more than 20 countries each week. Founded in 2000 by social entrepreneur and four-time Olympic gold medalist Johann Olav Koss, Right To Play is headquartered in Toronto, Canada and has national fundraising offices in Canada, Germany, the Netherlands, Norway, Switzerland, the United Kingdom, and the United States. Regional offices are in Africa, Asia, and the Middle East. Our programs are facilitated by more than 600 international staff and 14,400 local volunteer Coaches. Visit us at www.righttoplay.com   JOB SUMMARY : The Promoting Life-skills in Aboriginal Youth (PLAY) program partners with First Nations communities and urban Aboriginal organizations across Ontario, British Columbia, Manitoba and Alberta to deliver community-driven, culturally-relevant play-based programming designed to enhance leadership, self-confidence, and self-efficacy among children and youth. Guided by an Indigenous community development model, PLAY and its partners create safe and inclusive spaces where children and youth can share their ideas, their hopes and their fears, and learn the skills to become positive agents of change. Reporting to the Manager, Training and Program Development, the Program Assistant is responsible for supporting and executing all event and financial functions for the Canada Programs team. The ideal candidate for this position has strong administrative and organizational skills, superior written and oral communication skills, good attention to detail, a positive attitude and an ability to work in a highly dynamic and energetic team. Most importantly, the ideal candidate will have the ability to juggle many diverse tasks, a background in finance and a genuine desire to provide extraordinary support to our valuable partners. The Program Assistant will be based in Toronto with up to 15% of time travelling to Right To Play programs. This position will support the PLAY team working in Toronto, as well as Canada Programs as required. For more on the Promoting Life-skills in Aboriginal Youth (PLAY) Program please visit us at: www.righttoplay.com/PLAYprogram .   PRIMARY RESPONSIBILITIES :   Job Responsibility #1 : Event Logistics and Coordination (35% of Time): Provide administrative support to all members of the Canada Programs team for workshops, retreats, trainings, symposiums and clinics delivered across Canada Coordinate travel logistics (e.g. flights, buses, taxis, rental cars) for team members, participants and external consultants for wide variety of PLAY events Liaise with Senior Travel Officer to coordinate travel logistics, including rebooking missed, cancelled and delayed flights Prepare and distribute necessary travel documentation to participants (e.g. itineraries, maps, directions) Support Training and Program Development team to coordinate logistics with venue and confirm contracts (e.g. Elder, psychosocial and medical support) for events Coordinate the purchase, printing and transportation of all materials and supplies for major events Facilitate experiential workshops at Community Mentor Trainings and Youth Symposiums   Job Responsibility #2 : Office and Financial Administration (20% of Time:): Respond to general inquiries for PLAY Office (e-mail, phone and in-person) Maintain an up-to-date program resource library and facilitation supplies Order materials and coordinate purchases with vendors and contractors (e.g. PLAY merchandise) Coordinate and organize the external PLAY storage unit and track inventory Prepare budget for trainings and events and complete periodic review of budget vs. actual Prepare invoices for payment to service providers and consultants Provide administrative support as needed to the Director, Canada Programs. This includes coordinating meetings, preparing documents, drafting formal letters, preparing expenses and financial reports Proactively provide feedback and make suggestions for improvement regarding the processes and procedures for the efficient execution of office administrative functions   Job Responsibility #3 : Community Outreach and Communication (20% of Time): Lead the annual community application process through outreach, recruitment and selection Lead the coordination of PLAY Advisory Circles including, strategic recruitment of Advisory Circle participants and coordination of Advisory Circle meetings Draft formal letters and invitations as necessary to partners, funders, and ministries Create original content keeping multiple platforms in mind, including Twitter and Facebook Engage team members and partners to share content updates on social media Prepare and update PLAY Program hand-outs and other communication materials   Job Responsibility #4 : Human Resources Coordination (15% of Time): Work with hiring managers and HR to draft and share job postings throughout network Screen, shortlist and recommend candidates for interviews with managers Coordinate new hire process by creating onboarding schedules, packages and liaising with IT for workstation setup Deliver orientations for new staff and co-op students with Canada Programs   Job Responsibility #5 : Information Management (10% of Time): Manage the PLAY Formstack account including, creating and maintaining all forms in Formstack Manage community partner information stored on the Q drive Maintain an up-to-date database of all current and potential community partners and contacts   MINIMUM QUALIFICATIONS (must have):   EDUCATION/TRAINING/CERTIFICATION : Bachelor degree or equivalent combination of education and work experience   EXPERIENCE 2 years of experience in logistics 1 year of experience in budget administration, including accounts payable responsibilities 1 year of experience working in an office setting Experience with a database system (preferably CRM or Formstack) Experience with data analysis and report writing   KNOWLEDGE/SKILLS REQUIRED : Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook   COMPETENCIES/PERSONAL ATTRIBUTES Proactive, engaged and a self-starter Good team work ethic, and also capable of working independently Highly motivated and committed to program success Keen attention to detail and self-motivated Strong verbal and written communication skills Strong interpersonal skills Good organizational skills and demonstrated ability to handle multiple tasks Able to work under pressure Decision-making and problem solving skills Highly professional in approach Cross-cultural sensitivity and experience working with a variety of stakeholders   LANGUAGES : Fluency in oral and written English   DESIRED QUALIFICATIONS (an asset): Understanding of Indigenous language, traditions and culture Understanding of Indigenous history and policy in Canada Experience working with remote First Nations Communities in Canada Experience or education in Indigenous Methodologies, and/or history of aboriginal research Suggested skills: workshop and/or other facilitation experience; experience working with children and youth in leadership capacity; community development experience; experience in qualitative data collection (e.g. focus group discussion, interviews)   Compensation : We offer a competitive salary and benefits package Employment Start Date : Immediately Contract Duration : One year contract with possibility of renewal   HOW TO APPLY : If you are interested in applying for this position, please send your resume and cover letter to: careers@righttoplay.com and kindly include “Program Officer, PLAY-RTP” and your name in the subject line. Please indicate your salary expectations in the cover letter. Aboriginal candidates are encouraged to apply. While we thank all applicants for their interest, only those selected for interviews will be contacted. Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment. All applicants are notified that, where needed, accommodation for disabilities will be provided on request. This includes accommodation for attending interviews and assessment tests.   To learn more about who we are and what we do, please visit our website at www.righttoplay.com  
St. Michael’s Hospital Toronto, ON, Canada
Sep 25, 2017
Contract
Coordinator, Special Events Competition # : 811988 Job Title : Coordinator, Special Events Job Category : Foundation New Work Type : Casual Temporary < 12 Months Positions Available : 1.0 Union Affiliation : NU Posted Date : 22/09/17 Closing date : 06/10/17 Salary Range : To be determined Length of Temporary Assignment : 6 months FTE Assignment (Cas=0.000001) : 1.0 St. Michael’s Foundation, through its philanthropic activities, assists St. Michael’s Hospital in attracting the resources required to fulfill and enhance its mission of caring, research and education. The Foundation is governed by a volunteer Board of Directors, which includes members of the business and professional community. The Foundation raises funds from a variety of initiatives: annual giving; special events; major and planned gifts.   The Position The Philanthropy Coordinator – Special Events, assists with the planning, organizing, implementation and evaluation of fundraising events taking place in support of the foundation which includes, signature events, third party events, event committee support and documentation, planning and maintaining up-to-date records, data and working plans, and other ad hoc partnerships.   Specific Responsibilities Prepare, track and update critical path for, signature, SMYL, and third-party events. Develop and coordinate production of event related materials for signature, SMYL and third-party events including invitations, event programs, group mailings, meeting materials, solicitation letters, meeting notes and other correspondence. Develop, produce and track sponsor solicitation packages and letters for signature, third-party and SMYL events. Act as central point of correspondence or contact for committees which may include SMYL, Third Party and signature committee members and corporate donors, outside organizations, suppliers and vendors. Develop all logistical and other details associated with the planning and execution of successful events, including catering, day-of-event logistics, appropriate donor recognition, donations processing and acknowledgements. Monitor and document event financials and budget. Manage all aspects of volunteer coordination for SMYL, Signature and third-party events including recruitment of volunteers, selection, placement, orientation, training, communication and stewardship. Organize event raffles and auctions as applicable. Develop and update event related websites, correspondence and general communications related to event activities. Prepare and update prospect lists and progress reports Maintain timely, consistent and accurate coding of donor records in Raiser’s Edge   Qualifications: Post-secondary education in a related field – college minimum, university preferred - or a combination of comparable skills and experience. Minimum of 1 year experience working in a fundraising environment Demonstrated proficiency in moves management. Excellent communication skills both written and verbal. Demonstrated proficiency working with computer applications on a Windows platform (Word, Excel, Power Point, electronic mail/scheduling, internet) Previous experience working with databases (particularly Raiser’s Edge) and desktop publishing is an asset. Excellent interpersonal skills and very strong person to person relationship-building skills. Excellent organizational and problem solving skills and demonstrated ability to prioritize multiple and changing demands. Demonstrated ability to handle multiple priorities and be self-motivated in a high pressure and demanding work environment. Exemplary attention to detail with excellent planning, organizational and time management skills. Willingness to work flexible hours, i ncluding s o m e evenings a nd weekends.
Canadian Opera Company Toronto, ON, Canada
Sep 25, 2017
Part Time
Part-Time Employment Opportunity   EVENT STAFF AT THE FOUR SEASONS CENTRE FOR THE PERFORMING ARTS The Canadian Opera Company is now accepting applications for the part-time position of Event Staff at the Four Seasons Centre for the Performing Arts. The 2017/2018 season begins at the end of September and runs until late June. Reporting to the Patron Services Managers, Event Staff work both usher and bartender shifts, and may be offered Porter shifts if they have relevant experience.  JOB DESCRIPTION Providing exceptional customer service at performances and events, Event Staff are members of the Patron Services Department and are the front line staff of the Four Seasons Centre. Event Staff are scheduled to work shifts as Ushers , Bartenders and Porters , mostly on weekends and evenings. Candidates are required to have previous Front of House and/or Food & Beverage experience. The unique separate responsibilities for Ushers, Bartenders and Porters are as follows: USHER Greets and seats patrons and attends to their needs throughout the performance or event Provides positive and courteous service interactions to all patrons Ensures the safety and cleanliness of public areas of the building Provides assistance for patrons with special needs or limited mobility; relocates and retrieves wheelchairs and walkers Enforces house policies related to a variety of issues such as photography, noise disturbances, or food and beverage in the auditorium during performances Assists patrons with late seating Provides a variety of patron services outside of the auditorium such as attending front doors, scanning tickets, operating an elevator and handing out pre-orders at bars during intermissions Provides services at Coat Check Other duties as assigned   BARTENDER Sets up bars and serves a variety of food and alcoholic and non-alcoholic beverages to patrons during pre-show and intermission periods Clears the floor of dirty glassware Polishes and sets up glassware and bar accessories Mentally calculates payment and handles cash Dismantles bars, loads carts and returns items to storage areas Provides a variety of patron services outside of the bar such as Coat Check and covering usher positions both pre-performance and post-performance as required Other duties as assigned   PORTER Prepares product to stock bars in several locations, replenish bar items during performances, clear and wash glassware. Receives and stores product deliveries (some heavy lifting) Provides kitchen maintenance including set up for activities and clean up after event Assists bartenders during intermission   Key Requirements Adaptable to a work schedule covering evenings and weekends and able to commit to a set schedule of three (3) or four (4) days per week including at least one (1) weekend shift Must be Smart Serve certified Flexibility in providing various services to meet the needs of our patrons Able to remain on feet for long periods of time Excellent customer service skills and positive demeanor Must be able to lift 20 pounds without difficulty Comfortable with heights, elevators, and stairs     APPLICATION PROCESS Interviews will take place on November 21 and 22, 2017, and mandatory training will take place on all of the following dates: December 3, 4, 5 and 6, 2017 (evenings – exact times TBC). Deadline for applications : Friday, November 10, 2017 Cover letters should be addressed to: Hiring Committee Four Seasons Centre for the Performing Arts Canadian Opera House Corporation 145 Queen St. W. Toronto, ON M5H 4G1 Applications may be submitted by : Fax: 416-368-2072 E-mail: fsc.ps.recruiting@coc.ca (In the subject line please write: Event Staff Application) Please submit your cover letter and resume in one PDF, titled “first name, last name” i.e. “John Smith” In-Person: Leave at security desk at the stage door of the Four Seasons Centre for the Performing Arts, on Richmond St. W. just west of York Street. Only applications received by Friday, November 10, 2017  will be considered. The COC thanks in advance all applicants; however only those considered for an interview will be contacted. No phone calls please. The Canadian Opera Company is committed to providing accommodations for people with disabilities in all parts of the hiring process. If you require an accommodation, please let us know and we will work with you to meet your needs.
Langara College Vancouver, BC, Canada
Sep 25, 2017
Contract
Publications, Communications & Events Specialist Temporary, Full Time Dates: October 1, 2017 to September 30, 2018 The Publications, Communications, and Events unit within Registrar and Enrolment Services (RES) produces the publications, electronic communications, and events for all of the various units within RES. Under the direction of the Supervisor of this unit, this position develops, produces, edits, and maintains registrarial web page content, print and electronic publications, and forms for RES. The incumbent assists with writing, organizing, formatting, and scheduling all mass registrarial communications to prospective and current students, ensuring the communications adhere to College and Government regulations. The position also assists with the coordination and preparation of various events organized by RES and facilitates the electoral process for both the Board of Governor and Education Council elections. Qualifications: Education & Experience Successful completion of a two-year diploma or Associate’s Degree in communications, publishing, journalism, or equivalent. Education should have course work in one or more areas: web technologies, project management, copywriting or editing. Two years of relevant and recent experience in web page maintenance, database content administration, editing large complex print or web documents. An equivalent combination of education and experience may be considered. Knowledge of the B.C. Post-Secondary System and registrarial services, including admissions, registration, and graduation. Experience using a content management system, coordinating large events, and making contributions to analysis and design of processes. Experience working with a large integrated information system (e.g., Banner). Experience in proofing and editing web and print-based publications. Experience and knowledge of both traditional and digital marketing strategies and tactics. Skills & Abilities Excellent ability to communicate effectively verbally and in writing. Capacity to work harmoniously with others. Demonstrated ability to manage events. Ability to maintain strong working relationships with others using effective interpersonal skills. Ability to manage multiple competing projects. Excellent organizational skills and ability to prioritize workload. Advanced proficiency in MS Office Word, Excel, and PowerPoint. Advanced proficiency in Dreamweaver and Acrobat Pro. Proficient in web content management systems. Salary Range:  $1,706.59 - $1,950.86 Bi-Weekly (Pay Grade 21) Employee Group:  CUPE Hours & Days of Work:  8:30am - 4:45pm. Monday to Friday, however, hours may vary according to the needs of the department. This position is subject to the compressed workweek schedule. Application Information:  To apply, please submit your resume and cover letter no later than 4:30pm of the closing date. For a copy of the position description please click here . Please note internal candidates are given first consideration. Closing Date:  October 2, 2017 Competition No.:  C168-17 We thank you for your interest and advise that only those shortlisted will be contacted. Langara is committed to enhancing our diverse workforce.
Oliver & Bonacini Toronto, ON, Canada
Sep 25, 2017
Full time
General Manager, Event Operations Toronto, Canada Full-time Company Description   Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect.  What’s in it for you?  - Competitive wages/salary packages  - Gratuity sharing  - A comprehensive group benefits program  - Training and development opportunities  - Staff dining discount  - RRSP matching program for managers   Job Description Under the direction of the Operations Manager, the Events General Manager is accountable for the day to day operations of the venue including staffing, cost controls, staff training, budgeting and active floor management during events. PRIMARY DUTIES & RESPONSIBILITIES •Communicates the vision to all team members and leads by example. Reinforces the O&B values daily and inspires the team with his/her exciting vision for the future  •Regularly monitors and achieves the O&B points of technical service and points of details •Builds and maintains relationships with guests, team members and senior management alike\ •Shows leadership in creating a culture that revolves around the experience and enjoyment of food and wine •Demonstrates high personal integrity, business ethics and takes every opportunity to promote the venue •Conducts recruitment and selection and training and development initiatives as well as performance management and employee coaching •Uses conflict/resolution and problem solving skills •Assists with the tracking of sales, invoicing, and managing inventory •Conduct briefings with event service staff prior to each function •Schedules event staff to properly service events/functions •Ensure accuracy and timeliness of payroll records •Work with Marketing to design and implement a strategy to attract new business •Build relationships with vendors and suppliers •Additional duties as assigned or required   Qualifications • Post-secondary diploma/degree in Business or Hospitality • Minimum 2 years’ experience managing a variety of events (inclusive of small, large and high profile functions) • WSET Intermediate Wine Certificate or comparable an asset • Must possess superior verbal and written communication skills • Strong organizational skills with the ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work • Proficiency in all Microsoft Office applications including Word, Excel, PowerPoint and Outlook • Strong business acumen • Team player   Additional Information ** We thank all applicants for their interest in Oliver & Bonacini Restaurants; however, only suitable candidates will be contacted to continue the application process. **
Make-A-Wish Foundation of Massachusetts and Rhode Island Boston, MA, United States
Sep 25, 2017
Full time
Manger, Special Events POSITION OVERVIEW This position is responsible primarily for the growth and successful execution of the Eastern Massachusetts Internal Events, including an Annual Gala, Golf Tournament, and Wine and Wishes event.  In collaboration with manager, this position will manage the event volunteer committees and event logistics as well as secure and cultivate event sponsors and in-kind donors. This position is also responsible for working with the Communications Department on marketing the events, with both pre- and post-event updates and information. The position reports to the Vice President of Corporate Alliances and Events and is based out of our Boston, MA, office. MAJOR RESPONSIBILITIES Eastern Massachusetts Internal Events Works with manager in developing structure of each internal event, including date, location, committee positions, task timelines, correspondence, fundraising efforts, and solicitation materials. Manages the event volunteer committees. Responsible for committee relationships and timely committee materials and meeting minutes. Serves as a member of the internal events team and provides support for sponsorship recruitment being undertaken by other members of the sponsorship team. Collaborates with manager for auction/raffle component of internal events, including solicitation of in-kind auction items. Manages event décor, set-up, close-out, and break-down. Trains and co-manages volunteers involved in Foundation-produced events and promotions. Recommends and implements, as directed recognition programs for donors related to internal events and promotions. Manages internal event budget for select events – income and expenditures to ensure that income/pledges are received and expenses are within desired projections and are not exceeded. Manages event donor acknowledgement process. Secures, tracks and manages event in-kind partners and donations and executes auction fulfillment as needed.   Other Works with Communications staff to adequately position events on organizstion's website, newsletter, and social media. Works with Communications staff and/or helps to produce promotional material related to internal events to ensure timely production and that the goals of events and promotions are met. Drafts correspondence and proposals for in-kind partner opportunities Responds to daily inquiries and requests from interested partners in a timely and professional manner and overall fundraising plan. Performs all other duties as assigned.   REQUIREMENTS Bachelor of arts or science degree required. Minimum of five (5) years previous event management and corporate sponsorship experience within a non-profit organization. Computer software competencies essential - Microsoft Word, Microsoft Excel, Powerpoint. Raiser’s Edge, and design software experience desired. Online event registration experience helpful. Public speaking experience essential. Self-motivated, creative problem-solving team player who is a detail-oriented professional with excellent writing, organizational and interpersonal skills. Ability to prioritize and manage multiple responsibilities with minimal supervision is essential. Excellent communication and customer service skills. Ability to interact with diverse groups and work successfully in a fast-paced, collaborative, team-oriented organization is essential. Must have reliable transportation and be willing to work evening and weekend hours as needed. Qualified candidates, please submit a cover letter, resume, and writing sample to: Make-A-Wish® Massachusetts and Rhode Island Special Events Manager Search One Bulfinch Place, 2nd Floor Boston, MA 02114 Or email materials to boston@massri.wish.org . No phone calls, please.
Canadian Cancer Society Edmonton, AB, Canada
Sep 25, 2017
Contract
POSITION:        Development Officer, Events REPORTS TO:  Senior Manager, Events LOCATION:       Edmonton STATUS:          1-Year Contract, Temporary Full-time (37.5 hours per week)         About us   Founded in 1938, the Canadian Cancer Society (CCS) is a national, community-based organization of staff and volunteers whose mission is to eradicate cancer and enhance the quality of life of people living with cancer. As Canada’s largest national health charity and a leader in the fight against cancer, CCS has had more impact in more communities than any other cancer charity. Over the past 30 years, we have invested $1.2 billion in research on all cancers. Our support programs empower, inform and enhance the quality of life of people living with cancer.        Why CCS?   The Canadian Cancer Society is made up of inspiring individuals who are leaders in their field and whose knowledge and expertise have real impact – from helping fund internationally recognized breakthroughs in cancer research to raising public awareness and providing much-needed services and support to Canadians living with cancer. Our people have the energy and passion to contribute to a better future for others and improve lives now.        Join our team and make a difference. Help us achieve our vision of creating a world where no Canadian fears cancer.         Cancer changes everything. So can you.   POSITION SUMMARY: Under the direction of the Senior Manager, Events, the Development Officer supports existing community based fundraising initiatives including, but not limited to: Daffodil Month, and third party events. Proactively recruits and establishes positive relationships with volunteers, sponsors, donors and employees Responsible for the implementation of strategies to increase fundraising activities in the community, in collaboration with volunteer leadership committees that generate revenue, build the sponsorship pipeline enhance the event experience and grow participation. RESPONSIBILITIES:   Fundraising: Leadership role on event committees.  Establishes fundraising targets, build event plan and create metrics to help committee members meet sponsorship and recruitment goals. Creates, monitors and manages event budgets. Manages all Casino’s for Alberta including completion of required paperwork and working with the advisor Meets and exceeds event participant recruitment and fundraising goals through proactive, regular and targeted interactions with event participants, volunteers and donors. Coaches and shares fundraising techniques with participants to help them reach their fundraising goals. Responsible for growing the Cancer Fighter program (third party events) through re-engagement and corporate engagement Reports back to the community on the impact of fundraising events in the fight against cancer. Builds stewardship plans for follow up with stakeholders including celebration of fundraising goals and showcasing the impact of investments. Tracks and reports on community fundraising, engagement and stewardship activities. Represents the Society at fundraising events. Maintains accurate event participant, volunteer and donor records in the Raisers Edge database. Ensures adherence to the AFP Code of Ethical Principles and Standards of Professional Practice and A Donor Bill of Rights and Imagine Canada Ethical Code. Event Logistics: Acts as an ambassador for the Canadian Cancer Society in the community, engaging and inspiring the community to join the fight against cancer by recruiting and maintaining community events and sponsors. Leads a volunteer committee in the logistical planning, financial goals and execution of fundraising events. Prepares materials, notes, actions and packages for committee meetings. Coordinates, manages and grows all aspects of the Canadian Cancer Society signature and third party fundraising events. Plans and attends volunteer events, orientations, volunteer committee meetings, media launches, team captain rallies, bank nights/event wrap up nights. Able to leverage expertise in event management for a superior event experience Volunteer Engagement: Builds and maintains positive and productive team relationship with all volunteer organizing committee members and other campaign leadership volunteers. Works collaboratively with the Volunteer Engagement team to adhere to protocols for recruitment, engagement, recognition and stewardship of volunteers. QUALIFICATIONS, SKILLS AND EXPERIENCE: Related post-secondary education including a marketing or business degree. Intermediate knowledge of Microsoft Office Suite. Event management certificate preferred. Experience using databases; preference given for Raiser’s Edge. Valid driver’s license with access to reliable transportation. Willing to work evenings and weekends when needed. Five years experience in fundraising, 5-10 years would be preferable. Basic to intermediate knowledge of Luminate Online, Raiser’s Edge or a similar fundraising database is a definite asset. Please note that in keeping with the mandate of the Canadian Cancer Society to model and promote healthy lifestyles, employees are not permitted to smoke in or about Society premises or while carrying out CCS business.   WHAT WE OFFER: CCS offers meaningful opportunities to make an impact in the fight against cancer.  We are committed to fostering a culture that is inspiring, supportive and exemplifies our core values:   CARING   COURAGE   INTEGRITY   PROGRESSIVE   In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.   TO APPLY: Qualified candidates are invited to submit their resume, cover letter and salary expectations by October 9, 2017.   We thank all candidates for their interest and advise that only those selected for an interview will be contacted.   The Canadian Cancer Society is committed to employment equity and encourages applications from all qualified candidates. CCS will make available reasonable accommodations for people with disabilities upon request.   For more information about how you can join the fight against cancer and become a member of our dynamic team, please visit our website at www.cancer.ca
City of Burnaby Burnaby, BC, Canada
Sep 25, 2017
Contract
Coordinator Recreation Programs Competition No.: 2017-CRP2 Duration: Auxiliary / On Call Salary: $29.77 per hour + 12% in lieu of benefits Last Updated: 9/22/17 1:09 PM Description The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community.  With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team.  People like you!   If you are passionate about working in Recreation and all its related challenges and rewards, this may be an auxiliary opportunity of interest to you.  Edmonds Community Centre has an exciting assignment for a Coordinator – Recreation Programs (Fine Arts). The position involves recreational programming and supervisory work assessing community needs, planning, coordinating, and scheduling recreation services and programs and special events related to Fine and Performing Arts programs for all ages. The incumbent is responsible for the supervision and management of a team of program instructors and recreation leaders providing frontline customer service, programming support, and instruction; liaises with community agencies, community groups/associations, Community Centre, and other City staff on service development and issues. Other duties include hiring, training, supervising, and evaluating staff; performing routine administration work, monitoring expenditures and revenues and providing preliminary budgets; ordering and controlling various supplies and promoting services. Performs other related duties as required.   The ideal candidate will have completion of a community college program in Community Recreation or related studies plus sound related supervisory experience, or an equivalent combination of training and experience.  Other attributes include considerable knowledge of the principles, practices, and objectives of organized community recreation with an emphasis on programming; sound knowledge of the recreational needs, interests, resources, and requirements of the community. Specialized training and experience related to performing and visual arts programming is desirable.  Ability to establish and maintain working relationships with both internal and external contacts using excellent communication and interpersonal skills.  Driver’s Licence for the Province of British Columbia is required.   Days and hours of work: Monday, Wednesday, Friday (09:00 to 17:00).   Duration: 1 year term.   Please apply online by Wednesday September 27, 2017.   Applicants under consideration will required to consent to a Criminal Record Search.   Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.   Please contact Human Resources at  604-294-7303  if you do not receive a confirmation email within one hour of submitting your application online.   We thank all applicants for their interest; however, only those considered for an interview will be contacted.   If you would like to include a cover letter along with your application, please ensure to include it in the text area for a cover letter section of the application.  
University of British Columbia Vancouver, BC, Canada
Sep 25, 2017
Full time
Job ID : 27718             Location : Robson Square Employment Group : CUPE 2950 (Cler/Secr/Library) Job Category : CUPE 2950 Program Assist Classification Title : Program Assistant 2 (Gr5) Business Title : Event Coordinator VP/Faculty : VP Academic & Provost Department : UBC at Robson Square Salary : $41,028.00 (Annual)             Full/Part Time : Full-Time Ongoing : Yes Desired Start Date : 2017/11/01 Funding Type : Self Funded Closing Date : 2017/10/07     Available Openings : 1                                                                                                          Job Summary The Event Coordinator is an integral part of the Event Services team who plans, organizes, and executes a wide variety of events ranging from small meetings to large conferences and receptions. Approximately 3000 annual events are held on the premises of UBC Robson Square. Event Coordinators control an event from conception to invoicing. This position delivers events that meet the needs of the varied client base through ethical and supportive guidance, including space/user agreements, catering and audio visual requirements, invoicing, and ongoing clear, concise, and timely communication with the clients. The Event Coordinator follows and adheres to UBC and UBC Robson square policies and ensures unit standards and protocols required of an internationally recognized university are met. Key aspects of this position is striving for exceptional customer service to ensure all internal and external clients receive an outstanding and memorable event experience. This position is 1.0FTE year-round, and job shares with a colleague who works 0.8FTE during low season and 1.0FTE during high season. Flexible scheduling allows the incumbent to meet with clients periodically during the evening and weekend, as dictated by the needs of the client/event.             Organizational Status        The Event Coordinator reports to the Manager, Sales and Events at UBC Robson Square. The Event Coordinator has close working relationships and interacts regularly with various departmental staff, clients, guests, on-campus and off-campus resources/service departments, administrators of Faculties, Schools and Departments, and outside suppliers of goods and services.             Work Performed                      * Responsible for planning, organizing and executing event logistics by providing recommendation of appropriate mix of facilities and services to each individual client (via site tours, emails, phone calls and referrals to online materials). Includes evaluating client needs and promoting additional services offered by UBC Robson Square or recognized service providers. * Actively supports client retention strategies by setting the standard for client services, accuracy and efficiency as they relate to the success and completion of events; maintains structured and routine contacts with clients. * Secures appropriate space by booking the client's event in Event Pro system, ensuring no conflicts or interruptions with other events going on simultaneously, etc. * Organizes all pre-, on-site and post-event activities by monitoring operational activities, addressing concerns and resolving problems to ensure the success of each event. * Liaises with various stakeholders (clients, Concierge, catering, AV and IT Services, etc.) in the coordination of logistics for successful events set-up (room configuration, set-up, removal, etc.). * Develops critical event plans and carries out all arrangements around preparation for and managing successful events (ie floor plans, catering needs, etc.). Builds and maintains strong relationships with clients and responds quickly to issues or complaints. * Participates in developing and implementing space rental marketing strategies. * Assists in reviewing client evaluations and helps assess the unit's overall effectiveness with respect to customer service and quality. Provides timely and appropriate feedback, and works with colleagues and service providers to implement constructive resolutions to problem areas. * Researches, prepares reports, tracks information and makes recommendations effecting event planning and administration of various events; works with colleagues to implement new systems and policies. Maintains and updates Event Coordinator manual. * Ensures clients are aware of terms of contracts, agreements, policies and procedures for the University of British Columbia and UBC Robson Square, including all payment terms. Helps to process advance payments when necessary. * Works with UBC Robson Square Finance and support staff to ensure timely collection of outstanding accounts receivable. * Follows up to ensure facilities are maintained in good operating order for all event activities and initiates various work requests for services before/after event delivery. * Monitors and updates website and other social media sites, as relating to facility and events (posting upcoming, featured events; removing old postings; updating pricing information; posting facility news, etc.). * Performs other related duties as required.             Supervision Received    Reports to the Sales & Event Manager. Works independently and in accordance with procedures and generally accepted event management standards. Work is reviewed for achievement of objectives.             Supervision Given      None required. May explain work procedures to new or inexperienced staff.             Consequence of Error/Judgement        The mandate of UBC Robson Square is to provide consistently excellent customer service to all clients and colleagues who use the facility. UBC Robson Square is a team environment where staff members consistently go above and beyond the call of duty to ensure the each event is successful and that every customer is satisfied. From initial consultation to event management to final invoicing, it is critical that the Event Coordinator provide prompt, professional service at all times and under all circumstances. Decisions could have significant impacts on public perceptions of UBC and UBC Robson Square, both positive and negative. Service quality, program activity and community consideration are keystones of the facility and are very visible to the public in this downtown location. Poor decisions, errors and/or inept coordination could result in embarrassment for the University, diminution of its prestige and credibility and potentially significant negative financial implications. The Event Coordinator is expected to exercise judgment, diplomacy and tact in all interactions.   Qualifications         High School graduation and 1 year post-secondary education.   3 years of related experience or the equivalent combination of education and experience. *Minimum of three years' related experience preferably in event coordination/sales. *Experience working in customer service, relationship management, and hospitality sales environment is required. *Knowledge of current technologies for classrooms and meetings is an asset. *Knowledge of the university environment, academic structure, university policies and protocol is an asset. * Ability to make thoughtful, informed, and thorough decisions by staying organized and focused. * Ability to speak with clients frequently, listening to their needs and presenting ideas and solutions to their requirements. * Ability to strive under pressure and be able to manage multiple activities simultaneously with high-energy and positive thinking. * Actively demonstrate a collaborative and flexible working style and an ability to be a team player. Work with a variety of suppliers, contractors and other parties on the same event. * Ability to efficiently and effectively coordinate tasks with multiple deadlines. Honed time management skills are crucial to the delivery of successful events. * Ability to effectively promote appropriate services throughout the course of an event, including negotiation skills to finalize event details with clients and vendors. * Analytical and problem-solving skills along with effective conflict resolution skills with the proficiency to effectively analyze and develop solutions while exhibiting diplomacy, tact and initiative. * Results oriented, articulate and creative with excellent customer service skills. * Excited to work within a dynamic entrepreneurial environment and have the ability to work flexible hours including some weekends and evenings. * Excellent attention to detail. Strong planning, coordination and execution skills. * Intermediate computer experience required: Microsoft Office (e.g. Word, Excel, PowerPoint, etc.) as well as the effective and efficient use of Social Media platforms.                          Please submit a resume and cover letter outlining your interest and experience in outstanding Event Planning and Coordination.             Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.   All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Kelowna Yacht Club Kelowna, BC, Canada
Sep 25, 2017
Full time
Conference Services and Catering Manager    At our lakefront location in downtown Kelowna, we provide our members with top-quality moorage in Canada's largest fresh-water marina, excellent food and beverage service, social events and opportunities to assist others in the community.  A not-for-profit organization,  Kelowna Yacht Club has been supporting boater education and safe, responsible enjoyment of Okanagan Lake since 1945. Our Guiding Principles Provide a welcoming and positive experience to our valued members and guests in everything we do. Recruit, develop and retain highly skilled staff who are able to deliver on our brand promise of consistent high-quality and personable service. Ensure that our long-standing traditions and boating excellence are preserved and passed onto future generations of members. Offer educational, social and recreational opportunities using our facilities, staff and volunteers. Encourage participation and membership pride, fostering a spirit of camaraderie, community and sense of belonging. To be financially viable and effectively market the yacht club services to enhance our image, brand and economic strength. The primary responsibility of this position : In a private club setting meet and exceed the needs and wishes of the club members for their catering requirements meetings, weddings, celebration of life, etc. For external clients to book and service conference room and catering events - meetings, weddings, celebration of life, Christmas parties - by taking leads and generating new business. Maintain and update all aspects of the booking information and inform applicable participants. Follow-up with clients throughout the process and afterwards. Collaborate with kitchen and catering staff regarding requirements through planning meetings. Prepare contracts and event orders with attention to detail for dates, audio visual, dcor, food and beverage requirements, and any external services required. Provide Finance with all details for invoicing.  Qualifications : Minimum 2-3 years experience as Catering Manager, Convention Services Manager, or Event Sales Manager, previous banquet, food & beverage and/or hotel experience is an asset. Positive attitude, self motivated with high energy levels. Ability to communicate customer needs and resolve complaints independently. Have a sense of urgency and able to meet deadlines. Excellent leadership & guest service skills are required. Self motivated, displaying strong initiative and decision making skills Must have good knowledge of Microsoft Office programs, ability to work with in-house systems (JONAS) Must have strong communication skills, both verbal and written. Must be able to work effectively in an office environment. Must be familiar with typical office machines: fax, photocopier etc. Working in a team environment, this is a salaried position based on a flex schedule depending on event bookings with expectation of fluctuating schedules. At times, there is a requirement to lift and move banquet equipment and furniture. Late and weekend hours are to be expected.  Competitive salary and benefits package include:  parking, cell phone and/or allowance, medical plan and paid vacation  TO APPLY :  Please go to kelownayachtyclub.com/careers Closing date October 09, 2017, however the application review will begin upon receipt of resumes and a successful candidate may be discovered earlier.  Please submit your resume soon than later.   Kelowna Yacht Club is an equal opportunity employer.  We thank all applicants; however only those candidates selected for an interview will be contacted.

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