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BBW International Inc. Niagara Falls, ON, Canada
Oct 20, 2017
Part Time
  EVENT & TRADE SHOW JOB OPPORTUNTIES Niagara Falls   Are you a friendly, professional, outgoing, energetic and extroverted individual? Do you thrive on being with people and be part of a professional team?   For well over 25 years, BBW International Inc. has been Canada’s leader in providing front-line staff for trade shows, conventions and special events from Coast-to-Coast. We are hiring in Niagara Falls.   We are actively looking for individuals that are interested in working part-time or on-call at events. This is an excellent opportunity for actors, stay-at-home parents, freelancers, undergraduate and post-graduate students.   Requirements : Computer literacy Ability to keyboard 45 WPM Available during daytime hours Ability to travel to Scotiabank Convention Centre as well as hotels and venues within the city of Niagara Falls.   If you are interested in joining the BBW team, please contact send your resume to: Madie Horvat-Haines Niagararegion@bbwinternational.com   Convince us that YOU are the one for the job!   http://www.bbwinternational.com
The Hill Washington, DC, United States
Oct 20, 2017
Full time
EVENTS MANAGER Event Management: • Plan and execute multiple events ranging in size from policy briefings, receptions, and thought-leader roundtable discussions. • Serve as each event’s project manager, owning all logistics and overall management for events from start to finish. • Communicate professionally and efficiently with sponsors for the event including but not limited to; timelines, program and speaker updates, event deliverables, design, and run of show. • Work with internal marketing team to design event branding to produce creative, relevant event designs. • Execute each event and lead team to ensure every aspect runs smoothly including venue communications, registration, attendee flow, speaker movements, audio/visual needs, and video production aspects. • Manage budget through vendor contract negotiation and other cost efficient means Skills and Attributes: • Extreme attention to detail with superior organizational skills • Strong ability to multi-task multiple program changes and prioritize work efficiently • Motivation to think creatively and strategically, with an emphasis on managing expectations with internal and external clients • Excellent customer service communication skills • Ability to create and sustain strong relationships with clients and strategic partners • Interest in politics, policy, and newsworthy topics as they relate to events • Expertise with Microsoft Office Suite • Excellent written and communication skills • Bachelor’s degree and 2-3 years of relevant event management experience To Apply :  To apply, send resume and cover letter to Shereen Zaid: szaid@thehill.com
Royal College of Physicians and Surgeons of Canada Ottawa, ON, Canada
Oct 20, 2017
Contract
As a national, non-profit organization, the Royal College speaks for more than 50,000 medical and surgical specialists and resident affiliates. The mission of the Royal College is to improve the health and care of Canadians by leading in medical education, professional standards, physician competence and continuous enhancement of the health system. Located in Ottawa, Royal College is a stimulating and professional work environment.   Conference Assistant   Are you passionate about event management? Do you enjoy planning? Do you like working and interacting with others? Do you thrive in fast-paced, busy environments? If yes, this role is for you!   Position Summary Under the direction of the Team Lead, Conference Management, you will assist with conference planning activities and provide administrative assistance for conferences, meetings and special events as well as assist with other activities of the department as required.   You will assist with various aspects of conferences including performing data entry for event set-up, food and beverage and other requirements in a conference management system (USI). You will also prepare correspondence and various documents related to logistics and coordinate the flow of information between conference administrators/coordinator and facilities/suppliers. You will prepare conference and individual session evaluations using the Royal College survey tool and mobile app.   You will collect program details from speakers and process correspondence and various documents relating to the program and speaker communications and the abstract process, including updating checklists, guidelines and forms for speaker packages and coordinating mailings.   You come to us with : College certificate or comparable specialized training, preferably in Meetings and Events planning. Two years of directly related experience. Knowledge of meeting-industry practices and terminology. High level of proficiency in the use of MS Office applications, including Word and Excel as well as knowledge of meeting applications utilizing web sites. Ability to design and produce letters, memos, forms, reports and tables to a professionally-accepted standard. Excellent interpersonal and diplomatic skills. Able to work under pressure and travel and work overtime when required. Excellent English communication skills (verbal and written) are required. French communication skills (verbal and written) are an asset.   To apply , please forward your résumé, covering letter and salary expectations by October 26, 2017 to careers@royalcollege.ca  To ensure the hiring committee reviews your application, quote posting JD 908, last name, first name in the email subject line.   Interviews and skills assessments for the selected candidates: Week of November 13, 2017.   We sincerely thank all applicants for their interest; however will only contact those under consideration.   Royal College is committed to building an inclusive and accessible learning and working environment. We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this commitment, the Royal College will make appropriate accommodations available. As required, please inform People Services of the nature of any accommodation(s) that you may require to ensure your equal participation.   To learn about Royal College and visit us at royalcollege.ca  
Canadian Rocky Mountain Resorts Lake Louise, AB, Canada
Oct 20, 2017
Full time
Event and Meeting Planner - Deer Lodge, Lake Louise Alberta Looking for an amazing place to work and play in the Canadian Rockies? Come join our family! Deer Lodge in Lake Louise, Alberta is looking for an Event & Meeting Planner. Subsidised staff accommodations, meal plan, career growth opportunities and lots of other perks such as staff events and activities, lodge and restaurant discounts and more. Position title: Event and Meeting Planner Location: Deer Lodge, Lake Louise Alberta Reports to: Hotel Manager/Operations Manager Hours: As Required Primary function: To promote the Lodge as a meeting destination and to ensure a high level of guest satisfaction is maintained for all conferences, weddings and tours. Duties and Responsibilities: Perform site inspections as required Complete agendas and/or function sheets for all upcoming conferences, weddings and tours. Verbally brief all departments’ heads in regards to upcoming functions to ensure information is understood and no details are missed. Distribute weekly schedule of upcoming functions Respond to all inquiries within 24 hours of receiving request Pass along positive and negative feedback from groups/weddings etc. to the appropriate department heads and managers. Check meeting and guest rooms prior to group’s arrival and liaising about F&B Greet meeting groups on arrival and introduce contact person to key personnel at the hotel. Works closely with the Sales Office for Corporate and Tour Groups To assist on the Front Desk when needed Be highly visible to conference delegates to answer questions or handle changes. Ensure that all standards for food and beverage are met. The Conference Coordinator should be on site during important and large events. Complete billing for conference groups within 3 days of departure. Have conference and wedding packages ready at the Lodge at all times. To complete monthly sales reports for Lodge Manager Update yearly estimated revenue budget and send to Lodge Manager monthly Answer all conference, wedding and tour inquires received at the Lodge. This may be through email, telephone or via letter. Prepare quotes and design packages for inquires received at the Lodge. Inputting room lists, ensuring charge routing is set up by the desk or Conference’s, dealing with guest issues upon arrival or during the planning process. Making decisions with respect to problem solving when required. Maintain close communication lines with all prospective clients. Research and contact potential clients. Assist with set up’s and tear downs of weddings and conference’s when needed. Assist with Food and Beverage when extra help is needed. May be required to assist the Sales team with call backs re: inquiries Hours can vary based on business levels, i.e. working weekends and some days may be longer than others based on the nature of the business. Perform any other duties assigned. Experience/background preferred: Diploma/Degree in Hotel/Resort or Wedding planning an asset. Knowledge of food and beverage operations Previous sales experience is an asset Opera PMS system knowledge an asset Excellent interpersonal skills (verbal and written English communication skills) Excellent verbal and written English communication skills required Word, Excel and Outlook experience required Previous hotel experience Excellent interpersonal skills Strong organizational skills. Driver’s license is an asset Must have the ability to handle any guest issues with guidance from the Hotel Manager and HR. if required. Serving It Right certification required. Must have a flexible schedule to be able to work evenings when needed. Physical demands, sitting, standing, bending, lifting (up to 30 lbs) Please email your resume to hr@crmr.com
Evolution Medical Communications Pearl River, NY, United States
Oct 20, 2017
Full time
Meetings Manager - Speakers Bureau (Virtual Programs) Pearl River, NY Full Time Operations Mid Level Job Purpose: This position will be the main contact for the speaker, venue and sales representative in a series of programs.  They are responsible for developing positive working relationships with speakers and assigned sales force members to develop a foundation for a successful bureau.  Meetings Managers will adhere to client and industry guidelines, as well as client and Evolution standard operating procedures for program management.  They will work closely with Bureau support staff and be responsible for the successful logistical coordination of programs.  Meetings Managers will interface with the Senior Meetings Manager to provide information and status reporting regarding the planning process. This position requires previous experience with setting up and/or moderating virtual programs. Primary Duties and Responsibilities: Manage the execution of ~100+ events annually including: Serve as primary liaison with client’s sales force and speakers regarding all events; Manage financials for all programs, control expenses and compliance; Coordinate venue program logistics, including: Speaker travel; AV; Venue; Data entry and client communications. Coordinate virtual programs, including: Speaker confirmation Setup of virtual program Arranging pre-program calls with representative and speaker to review platform Moderation of the virtual program Deliver first class customer service in line with clients’ objectives. Ensure delivery of all events in accordance with regulatory, Evolution, and client-defined compliance guidelines both pre- and post-event. Provide event status reports regularly to the internal account and operations teams and participate in weekly status meetings. Proactively signal challenges and concerns, with proposed solutions, to supervisor and account team as directed. Ensure seamless execution of ancillary program logistics and materials: Invitations and recruitment for programs; Attendee pre and post program management; Distribution and collection of onsite materials. Qualifications: Bachelor’s degree or higher required. Minimum of 2-3 years of speakers’ bureau event management experience required. Exceptional attention to detail and organizational skills. Understanding of Pharma Guidelines and Sunshine Act. Articulate; possessing excellent oral and written communications and strong interpersonal skills. Team oriented and capable of multi-tasking on projects in a fast-paced environment. Computer skills desired: Intermediate level Microsoft Office Word, Excel, and Outlook experience; Basic to Intermediate level PowerPoint skills; Familiarity with Survey Monkey, Adobe PDF, and Email campaign tools preferred; Web-based database experience required, Salesforce.com a plus; Ability to quickly learn new applications. Ability to manage stress in a professional manner and work well under pressure. Ability to work additional hours when necessary. Available via cell phone for after-hours support of dinner programs. Occasional onsite travel to programs.
St. Joseph’s Care Group Thunder Bay, ON, Canada
Oct 20, 2017
Contract
Job Title : Special Events Asst TFT Comm Rel   Posted Date : 10/19/2017 Closing Date : 10/26/2017 Job Description   SPECIAL EVENTS ASSISTANT Bargaining Unit: NON-UNION Status: Full Time TEMPORARY Department: Foundation Heritage Site: St. Joseph's Heritage Shifts: Days/Evenings/Nights including weekends Reporting to the Executive Director, the Special Events Assistant provides support in the planning, coordinating, promoting, and running of fundraising events for St. Joseph's Foundation. Working directly with the Executive Director, along with staff, committee members, and volunteers, the Special Events Assistant coordinates duties and implements tasks according to the established annual event timelines as well as assisting in the development of new and third-party events and various raffles. Events include St. Joseph's Golf Classic, St. Joseph's Cure for Care, and Secret Santa Gift programs. Qualifications Education/Experience: - Related post-secondary education and experience - Experience with fundraising in a not-for-profit environment - Demonstrated knowledge of basic bookkeeping/ accounting and cash deposit procedures - Knowledge of public relations and the various types of media Skills/Abilities: - Ability to communicate effectively and concisely, both orally and in writing - Proven ability to establish effective working relationships with superiors, co-workers, volunteers, the public - Strong organization and time-management skills - Ability to think critically and identify risks - Ability to work independently as well as part of a team - Proficient in the use of office computer equipment and software, including word process, spreadsheet, presentation, and publishing software - Working knowledge of Occupational Health & Safety Act St. Joseph's Care Group is committed to providing high quality client-centred care by building a respectful and inclusive workforce that reflects the diverse population it serves. Individuals who speak a second language including French, Finnish, Italian, Ojibway, Cree, Oji-Cree, etc. are encouraged to apply. Upon request, accommodations due to a disability are available throughout the selection process. We thank you for your interest; however, only candidates selected for an interview will be contacted.
City of Penticton Penticton, BC, Canada
Oct 20, 2017
Full time
Sports and Events Project Manager Competition Number: 17-69E Job Title: Sports and Events Project Manager Department: Corporate Employment Type: Permanent Full Time Salary: Attractive salary and fringe benefit package Posted Date: October 18, 2017 5:00 PM Closing Date: November 07, 2017 12:00 AM Last Updated Date: October 18, 2017 Status: Open Description:   SPORTS AND EVENTS PROJECT MANAGER The City of Penticton is a vibrant, innovative, adventurous waterfront community focused on sustainability, community and economic opportunity. The City has a strong history of supporting sports and events tourism and has made a strategic commitment to continue to develop opportunities for sports and events tourism in this area. As such, we are seeking an innovative and collaborative Sports and Events Project Manager to join our team. The Sports and Events Project Manager will champion, support and assist sporting events, festivals and group/meeting organizers in obtaining the right permitting, resource and information to develop and safely execute successful community events in and around Penticton. Strong and effective leadership, relationship management and communication with residents, local businesses, event/festivals organizers, stakeholders, colleagues and tourism partners are critical to the success of the community and this position. Your key accountabilities will include: Acting as an ambassador. You will foster strong business to business relationships between the Penticton area’s key sports tourism and festival organizations. Coordinating City resources and staff around delivery and management of annual events. Developing a hosting package outlining easy to follow process with clear parameters including City of Penticton resources. Working to strengthen the relationship between event and festival organizers and City of Penticton stakeholders. Developing a calendar of events as well as a pipeline of events and future event prospects for City.   To be successful in the role, you’ll need: The basics: Post-secondary education in business marketing/communications, event planning and/or sports marketing, supplemented with a minimum of2 years of experience, or an equivalent combination of education and experience. Demonstrated knowledge and awareness of sport and event tourism landscape, key players, business models and ways they do business. Excellent oral (including public speaking), written communication (including preparing annual reports and action plans) and computer skills (including MS Word, Excel and Outlook, CRM System, and Data Base Management such as constant contact). Clear level of understanding of local, regional, provincial and national sport organizations and their hierarchy. Working knowledge of approval and regulatory requirements for large scale public events. Understanding of media relations and social media.   And proven skills and experience: Implementing strategic initiatives directly related to event planning and the supporting tactics. Working with event organizers, planners and associations. Working “in the trenches” at various events, festivals, etc.   This exempt position offers an attractive salary and fringe benefit package. If you are seeking a challenging opportunity and posses the above mentioned qualifications, we would love to hear from you! We welcome your application, including a persuasive cover letter prior to 4:00pm on November 3rd, 2017 to : apply@penticton.ca PLEASE QUOTE COMPETITION #17-69E  
Marriott International, Inc. Calgary, AB, Canada
Oct 20, 2017
Full time
Events Manager Primary Location   CAN-Alberta-Calgary-Calgary Marriott Downtown Hotel Posting Date   Oct 18, 2017   Job Number   170023UM   Job Category   Event Management   Brand   Marriott Hotels Resorts /JW Marriott   Schedule Full-time   Relocation?   No     Position Type   Management     Start Your Journey With Us     Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel. JW Marriott is part of Marriott International's luxury portfolio and consists of more than 70 beautiful properties in gateway cities and distinctive resort locations around the world. Our associates deliver sophisticated and warmly authentic service in a comfortable and luxurious atmosphere that cultivates fulfilling experiences for both our associates and our guests.     JOB SUMMARY   Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events. This position primarily handles events of average complexity. Ensures their property events have a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events.   CANDIDATE PROFILE   Education and Experience • High school diploma or GED; experienced (1 – 2 years of experience) in the event management or related professional area. OR • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required.   CORE WORK ACTIVITIES   Managing Event Logistics and Operations • Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy. • Greets customer during the event phase and hands-off to the Event Operations team for the execution of details. • Adheres to all standards, policies, and procedures. • Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill. • Manages group room blocks and meeting space for average to large-sized assigned groups. • Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions. • Uses his/her judgment to integrate current trends in event management and event design. • Acts as liaison between field sales person and customer throughout the event process (pre-event, event, post-event). • Participates in customer site inspections and assists with the sales process as necessary. • Performs other duties as assigned to meet business needs. • Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience.   Ensuring and Providing Exceptional Customer Service • Delivers excellent customer service throughout the customer experience and encourages the same from other employees. • Empowers employees to provide excellent customer service. • Sets a positive example for guest relations. • Coordinates and communicates event details both verbally and in writing to the customer and property operations. • Makes presence known to customer at all times during this process. • Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales. • Follows up with customer post-event. • Responds to and handles guest problems and complaints. • Uses personal judgment and expertise to enhance the customer experience. • Stays available to solve problems and/or suggest alternatives to previous arrangements. • Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans. • Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement. • Interacts with guests to obtain feedback on product quality and service levels. • Ensures hourly employees understand expectations and parameters for event activities.   Leading Event Management Teams • Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback. • Leads formal pre-event and post-event meetings for average to large-sized assigned groups. • Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc).   Supporting and Coordinating with the Sales and Marketing Function • Assists in the sales process and revenue forecasting for customer groups. • Up-sells products and services throughout the event process. • Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups.   Conducting Human Resources Activities • Reviews comment cards and guest satisfaction results with employees. • Observes service behaviors of employees and provides feedback to individuals and/or managers. • Assists in the development and implementation of corrective action plans. • Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution. • Works with the property staff and customers to address operational challenges associated with his/her group. • Performs other duties as assigned to meet business needs.   MANAGEMENT COMPTENCIES Leadership • Adaptability - Maintains performance level under pressure or when experiencing changes or challenges in the workplace. • Communication - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods. • Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develop and evaluate alternatives and solutions, solve problems, and choose a course of action. • Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values. Managing Execution • Building and Contributing to Teams - Actively participates as a member of a team to move the team toward the completion of goals. • Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required. • Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed. Building Relationships • Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships. • Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards. • Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential. Generating Talent and Organizational Capability • Organizational Capability - Evaluates and adapts the structure of own assignments and suggests improvements to work processes to best fit the needs and/or support the goals of an organizational unit. • Talent Management - Provides support and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives. Learning and Applying Professional Expertise • Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others. • Business Acumen - Understands and utilizes business information to manage everyday operations. • Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct. o Event Planning - The ability to connect with customers, detail events, upsell products and services, manage multiple customers at a given time, be detailed orientated, understand and have a working knowledge of catering and event management systems. o Event Services - Have a working knowledge of standards and procedures for proper meeting room and table set-ups, various meeting room and table configurations and the set-up of staging and dance flooring. • Basic Competencies - Fundamental competencies required for accomplishing basic work activities. o Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.). o Mathematical Reasoning - Demonstrates ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues. o Oral Comprehension - Demonstrates ability to listen to and understand information and ideas presented through spoken words and sentences. o Reading Comprehension - Demonstrates understanding of written sentences and paragraphs in work-related documents. o Writing - Communicates effectively in writing as appropriate for the needs of the audience.     Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

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