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Swimming Canada Ottawa, ON, Canada
Aug 17, 2017
Internship
SWIMMING CANADA INTERNSHIP OPPORTUNITY POSITION: MARKETING, EVENTS AND COMMUNICATIONS (MEC) INTERN Swimming Canada, the national governing body for competitive swimming in Canada, is offering a full-time Intern of Marketing, Events and Communications. As a valuable member of the Marketing and Communications Department, the MEC Intern will provide support with special events, sponsor servicing, social media and communications.   PRE-REQUISITE: University, College or Similar student who will be able to attain academic recognition for the internship. This position does not replace any paid position under the Ontario Ministry of Labour: http://www.elaws.gov.on.ca/html/statutes/english/elaws_statutes_00e41_e.htm A letter from a recognized education institution will be required by successful candidate.   PRIMARY RESPONSIBILITIES Assists with sponsor activations Assists with creation of invitations, tracking, and logistics for special events Provides support on marketing & communications special projects/events Assists in producing economic impact reports from Swimming Canada events Assists in sending out corporate communications, packages, reports etc. Assists in the tracking of sponsor deliverables at events Assists in the production of post-meet sponsor reports Provides logistical support for Swimming Canada events Assists in generating content for various Swimming Canada platforms. Assists in posting content and maintaining a schedule of posts for social media Assists in updating athlete bios Assists with media relations Assists in other duties as required   KNOWLEDGE, SKILLS AND ABILITIES Strong analytical skills and attention to detail Ability to work independently on multiple tasks with specific deadlines Strong working knowledge of Microsoft office products and key social media platforms Interpersonal skills and ability to deal with diverse stakeholders Knowledge of the sport of swimming is an asset Strong written and verbal communication skills Working level of bilingualism (French/English) is an asset   POSITION REPORTS TO Manager, Marketing & Promotions   WORKING CONDITIONS/TIMELINES This is an Ottawa-based internship position with Swimming Canada working out of the head office. Internship will commence September 2017 with exact hours and start/end dates to be negotiated with chosen applicant.   APPLICATION PROCESS Interested applicants are asked to send a resume and cover letter outlining their experience and qualifications to jobs@swimming.ca with the subject Internship Opportunity. Applications will be received until August 28, 2017.  
Town of Canmore Canmore, AB, Canada
Aug 17, 2017
Full time
  Event Permitting Coordinator Canmore, AB, CA Req #41     Operations Hourly FT Date Posted : Wednesday, August 16, 2017 The Town of Canmore is currently looking for an experienced event planner that is organized, strategic, and has great communication skills!    Why work for the Town of Canmore? For starters, you can take great pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work every day for its citizens. As a member of the Arts and Events Team, you will work closely with a variety of teams across the organization to provide seamless and exceptional experiences to all residents and stakeholders. You will also have the opportunity to enhance the citizens’ quality of life and create a healthy, sustainable, inclusive community.   Position Overview:  This is the perfect job for someone who desires to make meaningful and direct impacts in the community by enhancing the citizen’s quality of life. As our primary Event Permitting liaison, you will be the lead on this important function for the town as you liaise with third party event providers and film production groups in order to permit these activities in accordance with Town of Canmore policy and procedures and all government legislation.  The position will support community event and/or film applications and potential applicants, review applications, prepare permits, work with applicants to ensure that application requirements are met, coordinate event or filming requirements with Town departments, package completed applications for approval and conduct site walk-throughs with applicants. You will have the opportunity to work with many talented people in our organization, as this role is also responsible for communication on event activities to relevant Town Departments to ensure that these events are undertaken with the utmost care for workplace health and safety, as well as environmental sustainability.     Click here for a full Position Description.   Attributes: This is the prefect job for someone who is organized, friendly, and confident, looking for a unique role where they can showcase and further develop their keen attention to detail! You will have the opportunity to further develop your strong communication and relationship-building skills in this diverse position as you liaise with many talented people inside and outside the organization to ensure an efficient and effective permitting process for town facilities and events. In addition, you will have the ability to utilize your keen attention to detail and strong administrative skills in managing the permit application process, completing invoices and payments, and completing a diversity of administrative tasks. Strong organizational skills are required with the ability to meet deadlines and changing priorities. The successful applicant will have a minimum of 3-6 years related experience in office administration. Additional post-secondary education in a related field such as business administration, hospitality, or event management is considered a strong asset!  Further knowledge of community events, cultural activities, initiatives, and resources in the Bow Valley will help you to be successful in this role!     Closing Date for Applications: This posting will remain open until September 4, 2017.   Job Family : Operations Pay Type : Hourly Hiring Rate : $28.49 Travel Required : Yes Required Education : High School Job Start Date : Monday, October 2, 2017 Location : 902 7 Ave, Canmore, AB T1W 2B6, Canada     How to Apply: To apply, please combine your cover letter and resume into a single document (PDF or Word).To help us learn more about you, in your cover letter please clearly detail the following: Why you want to work as an Event Permitting Coordinator for the Town of Canmore? What skills, experience, and (most importantly) attitude you will bring to enhance the team and enrich our community? Your level of familiarity with Canmore, and knowledge of community events. Prior to receiving an offer of employment, the successful candidate will be required to submit copies of all required certifications and documentation, including driver's abstract and vulnerable sector criminal records check.  The Town of Canmore wishes to express our appreciation to all applicants for their interest and effort in applying for this position.  However, only those candidates selected for interviews will be contacted.
Greater Vancouver Board of Trade Vancouver, BC, Canada
Aug 17, 2017
Full time
About the Greater Vancouver Board of Trade For 130 years, the Greater Vancouver Board of Trade has helped shaped communities of the Lower Mainland, through helping businesses of all sizes to grow and prosper, and through the lifelong professional development of our Members. Our formal mission is “to provide leadership, information and connections, and public policy support that help ensure the Greater Vancouver region is competitive and the preferred Pacific Gateway for trade, commerce, and travel.”   Position Description, Events/Programs Coordinator (Permanent Full Time) As the Events/Programs Coordinator, you will be at the forefront of the business, managing the leading business association programs in North America. To be successful in this position you must have excellent communication skills, be results oriented and have the demonstrated ability to effectively prioritize workflow in a fluid environment. You must be an enthusiastic leader, self-starter, collaborative, and capable of shifting gears from pedestrian and necessary tasks to facilitating strategic conversations in the blink of an eye. You also must have the stamina to keep up with a fast-paced environment that will put you at the epicenter of Greater Vancouver’s business community. If this sounds like you, please read on.   Duties & Responsibilities Executive on the annual Signature Program strategies with a particular focus on the Company of Young Professionals (CYP) and Women’s Leadership Circle (WLC) Programs Responsible for the overall planning, execution and follow up of Company of Young Professionals (CYP) and Women’s Leadership Circle (WLC) events Work closely with the Partnership Department to ensure sponsorship entitlements are successfully delivered Provide Signature Program sponsor suggestions to Partnership Department Coordinate administration of Company of Young Professionals (CYP) and Women’s Leadership Circle (WLC) Advisory Committees In collaboration with the Marketing and Communication Department, execute on Signature Program marketing and communications strategy Lead and coach CYP volunteers to successfully achieve annual objectives   Qualifications   Education : Bachelor’s degree or technical school diploma, with a focus on event planning or an equivalent combination of education and experience Fluency in specialized and personal computer systems and databases, Internet, and software applications, particularly Microsoft Office Excel and PowerPoint   Preferred Experience : Familiarity with the Greater Vancouver Board of Trade Signature Programs Well connected within Greater Vancouver business community Strong presentation skills Proven sales experience   RequiredSkills : Proven ability to lead volunteers Excellent interpersonal skills combined with a high level of professionalism Organized, detail-oriented and skilled at managing multiple priorities Event planning and execution experience Excellent written and verbal communication Resourcefulness and the use of creative thinking to solve problems   Special Factors & Physical Demands : The successful candidate will need to maintain flexible availability in order to accommodate a demanding schedule as events can occur during early mornings and evenings. The Board's events are high-volume activities that require careful scheduling and often involve changes due to speakers’ schedules and other considerations. Light lifting of equipment is also required. We are a tight knit team so a great sense of humour is really helpful too!   If this still sounds like you, please apply by submitting a cover letter, resume and clearly identified salary expectations to careers@boardoftrade.com
FamilyFarmed Chicago, IL, United States
Aug 17, 2017
Freelance
Events Sponsorship Sales Independent Contractor Status : Contractual with seasonal variation in hours, based in downtown Chicago. Onsite availability required for upcoming Good Food Expo, which takes place March 23-24, 2018 at Chicago’s UIC Forum, and the Good Food Financing & Innovation Conference, which will take place in June 2018 in Chicago (exact date and location are To Be Determined). The Expo and Conference are collectively known as “Events.” Position Description : FamilyFarmed is seeking an independent contractor to promote and sell sponsorships for two marquee FamilyFarmed events: the Good Food Expo and the Good Food Financing & Innovation Conference. Applicants should have experience in the industry surrounding Good Food, which we define as delicious, healthy and accessible food that is locally sourced from family farmers and producers who use sustainable, humane and fair practices. Contractor will have existing industry contacts and 2-3 years of experience securing event sponsorships and/or fundraising. Small-shop nonprofit experience preferred. Main responsibilities will be to generate sponsorship revenue through new sponsors and to grow existing sponsorships. The position requires a candidate who has a strong commitment to the Good Food movement and is capable of communicating the benefits and value of event sponsorship. Individual will report to the Development Manager. Duties and Responsibilities: Identifying new relationships and developing new and existing relationships Securing new corporate and foundation sponsors for both events Renewing and increasing existing sponsor investments Coordinating all aspects of sponsorship contracts, including administration, activation and fulfillment, invoicing and post-event reporting Specific to the Events, tasks will include: Formulate business relationships and new clients through cold-calling, referrals, networking and company visits Coordinate and execute the development, delivery and presentation of sponsorship proposals and materials to support the sponsorship initiative Foster client relationships to create a mutually beneficial partnership and generate additional revenue Manage the renewal process for existing sponsors Oversee collection efforts for sponsorship sales Support sponsorship tactical implementation and activation at both events Provide input on marketing and promotional elements related to sponsorships Responsible for development of current and new sponsorship prospects to build and manage a sustained pipeline of opportunities Knowledge, Skills and Abilities: Working knowledge of the sales process and a strong general sales acumen Initiative, integrity, organizational skills, attention to detail, time management, and ability to manage multiple priorities at once are critical to the success of this position Strong Microsoft Office Suite skills Familiarity with CRM software applications Design (InDesign/Photoshop) Skills Nonprofit event planning and/or fundraising background To Apply:  Please send your resume with a cover letter detailing why you are the best candidate for this position to employment@FamilyFarmed.org .  Please include Sponsorship Sales Contractor in the subject line. Applications will be reviewed on a rolling basis.  
The Hamilton Law Association Hamilton, ON, Canada
Aug 17, 2017
Contract
Event Coordinator Posted on: Aug 16, 2017 No. of Openings: 1 Work Schedule: 5 days per week: Mon-Fri 9:00 a.m. to 5:00 p.m. Hours per week: 40 Employment Start Date (mm/dd/yyyy): Immediately Employment Duration: Contract Duration TBA, with possibility for renewal Supervisor: Rebecca Bentham, Executive Director The Hamilton Law Association, established in 1879, is a market leading not-for-profit, legal organization that succeeds because it is deeply responsive to the needs of its 1014 members, and the wishes and insights of our valued volunteers and volunteer leadership and seeks to continually evolve in an ever-changing landscape.  The eight (8) staff of the Association field approximately thirty-five (35) educational events per year as well as approximately fifty (50) meetings of  ten (10) committees and approximately eight (8) social events. In addition, the Association houses a library and research facility as well as a lounge for its members in the John Sopinka Courthouse.  Job Description: The Event Coordinator reports to and receives day-to-day supervision from the Executive Director. The Event Coordinator has responsibilities falling into two areas: providing support to the Executive Director and acting as coordinator with respect to events relating to Continuing Professional Development as set out below and providing administrative support to the Executive Director with respect to Committees and other areas as required: Working closely with the Executive Director to coordinate all aspects of the educational events including advertising, the production of materials, the booking of venues, catering, communication with speakers and attendees, the provision of speaker gifts and maintaining sponsor relationships, as well as working closely with and providing administrative support to the Executive Director to coordinate all aspects of scheduling, planning meetings and communicating with planning committees and chairs for various educational events throughout the year; Working closely with and providing administrative support to the Executive Director with respect to all aspects of some subcommittee meetings including scheduling, booking and catering arrangements, agendas and information item packages, file folders and documentation, minutes, and written, email and oral communication with all members of the committees. The ideal candidate should: have a university degree have some prior experience in event planning and/or project management, as well as finance and/or bookkeeping be conversant in MS Office, Excel, PowerPoint, and Outlook be energetic, flexible, a team-player, detail-oriented, and consistently successful at meeting deadlines have strong written and verbal communication skills ability to handle multiple projects and have excellent time management skills Job Location: The John Sopinka Courthouse, 45 Main Street East, Suite 500, Hamilton Job Function / Area of Interest: Event Coordination/Administration/Support Position Type: Contract Position Application Instructions: Apply via email with cover letter and resume to Mackenzie Faus, Manager of Events at mfaus@hamiltonlaw.on.ca .  Thank you for your interest.  Only those receiving an interview will be contacted.
Flight Centre Limited Toronto, ON, Canada
Aug 17, 2017
Full time
National Event Marketing Specialist - Toronto Job no: 493960 Brand: Marketing Work type: Full time Location: Ontario Categories: Business Support         National Event Marketing Specialist - Toronto   Do you have a flair for bringing brands to life through events? Do you love the idea of adding your attention to detail and creativity to create tangible brand experiences that will grow business? Look no further! We are looking to hire a National Event Marketing Specialist based in Toronto. This person will be responsible for the production of all events across Canada with the intended goals of driving sales, elevating brand awareness, supplier participation and customer acquisition.   Goals: Community engagement, attendance at local and larger events, brand elevation through activation, customer acquisition and database growth leading to increases in sales.   Attributes: Knowledge of event management operational processes, standards and procedures Excellent communication skills, with the ability to build relationships with all stakeholders High attention to detail Results oriented A positive attitude and a will to succeed Strong time-management skills to manage multiple deadlines and priorities within a fast paced environment Ability to work independently as well as part of a team Flexibility to work overtime as required   Responsibilities: Run the strategy and production of small to large scale events across the leisure travel brand. Establish correct systems and processes from the outset to ensure timely, error free event management Maintain effective and customer focused communication throughout with all stakeholders within the agreed timeframes. Detailed and timely reporting for all events To be successful, you must have the following Qualifications & Prior Experience: 2+ years Event Management Experience Post-Secondary Degree in Marketing and/or Project Management Computer Skills experience with Excel, Event Management Tools, WordPress and Outlook Travel Industry Experience (Preferred) In addition to a base salary will receive the following fantastic benefits: Free health and wellness consultations Extended health and dental benefits Free financial planning consultations Discount travel benefits available Ongoing training and development Social events such as Buzz Nights, opportunity to attend Global Ball overseas for high achievers Global career advancement/travel opportunities If you understand the value of providing exceptional and tailored event management, then consider Flight Centre and watch your career take off.   Please click on 'Apply Now' below to apply online. Any questions? Feel free to contact us on fccareers@flightcentre.ca Applications close -  Sep 8th, 2017.    Our promise is to provide an environment with equality of respect, dignity and opportunity for all our employees.  We value an inclusive and supportive workplace which truly reflects the diversification of our society.  Flight Centre Travel Group is committed to providing a barrier-free pathway throughout our recruitment selection process.  If you require accommodation because of a disability at any stage of our hiring process, please let us know in advance by contacting our Recruitment Team at fccareers@flightcentre.ca
Canadian Soccer Association (Canada Soccer) Ottawa, ON, Canada
Aug 17, 2017
Internship
TITLE Events Intern REPORTS TO Senior Manager, Events LOCATION 237 Metcalfe Street, Ottawa, ON CONTRACT TERM September – December 2017 and January –June 2018   OVERVIEW Canada Soccer is seeking a dynamic individual with a passion for event management to join the Events Department to assist with planning and execution of a variety of national events. The focus of this position will be to support events ranging from national team matches to the Annual Meeting of the Membership. Tasks and responsibilities will include coordinating travel, preparing briefings on new concepts,and providing general administration support to the Events Department.   DUTIES & RESPONSIBILITIES As part of the Event Management Unit, the Events Intern will coordinate the following related tasks but are not restricted to: Prepare a concept with briefing on evolving the Annual Meeting of the Membership (AMM) Assist in the development of RFPs for national events Assist Senior Manager, Events in the lead-up for the National Championships Assist with the coordination of event logistics for National Team events (i.e. equipment inventory, shipments, hotel, etc.) Prepare decentralization packages and coordinate the overall schedule for travelling staff to events Prepare briefings and meeting minutes for department meetings Update event management handbook and documents on an ongoing basis Respond to general public enquiries regarding upcoming events Provide general administrative support for Events team as required   Requ ired Skills, Experience & Abilities Demonstrated organizational skills and attention to detail Strong verbal and written communication skills including confident presentation skills Excellent working knowledge of Word, Excel,and PowerPoint Ability to work with minimal supervision A valid driver’s license is required Bilingualism would be considered an asset for this position   GUIDELINES FOR APPLICANTS Position Details This internship opportunity will offer the candidate valuable experience within sport management and event planning fields This position allows flexibility within the work hours to accommodate academic requirements and commitments The ideal candidate will be able to work from the office 3 days a week To be considered for this position, applicant must be currently enrolled in a program approved by a university or college and require the internship for academic credit Some travel may be required Please note this internship is a non-paid position.   Please submit your cover letter and résumé to jdaly@canadasoccer.com no later than September 1st, 2017.   We thank all applicants for their interest however only those selected for an interview will be contacted.
Central Park Conservancy New York, NY, United States
Aug 16, 2017
Full time
Manager, Women’s Committee Special Events Job Summary: The Special Events Manager, Women’s Committee will work with the Director of Special Events, Women’s Committee to plan and execute special events for the Women’s Committee of the Central Park Conservancy. The Manager will serve as the lead planner for the two major Playground Partners events: the Playground Partners Winter Luncheon and the Annual Family Party. The Manager will also assist with planning of the Fall Luncheon, the Frederick Law Olmsted Awards Luncheon, and other smaller events as assigned Job Description: Reports to:   Director of Special Events, Women’s Committee Department: Women’s Committee Position Number: 3932 Status: Full-Time, Non-Exempt Schedule: Monday – Friday 9:00AM to 5:00PM, occasional weekends and evenings for events   Summary of Essential Job Functions: Manage logistical and fundraising responsibilities for Women’s Committee events. Tasks include: site logistics, budget, list and data management, contract negotiation, vendor relations and onsite supervision. Perform database work in Raiser’s Edge such as: event registration and guest list management, building queries and exports, track in-kind gifts and acquisitions, financial reports, data imports and donor updates. Coordination of event mailings and emails: write letters, manage and gather mailing lists, facilitate mailings, and respond to inquiries as needed. Process event payments and maintain registration records. Solicit and procure Event Sponsors and Activity Sponsors. Cultivate and steward prospective donors. Support the Chairman/Co-Chairman and Committee of the event. Recruit for, organize and manage groups of staff volunteers on site at events. Play an active role in managing vendor load in and load out on each event. Produce functional event plans such as: run of show, site layouts, vendor and volunteer schedules and physicals. Research and maintain a resource lists of prospects including: public relations firms, event planners, potential corporate sponsors, in-kind donors and potential new donors and supporters. Support post-event activities: create and mail tax acknowledgment letters, organize re-cap meetings, create event synopsis and wrap up materials. Work with other departments to streamline organizational standards and platforms including archiving, web forms, and proposal templates.   Minimum Requirements: College degree with 3-5 years experience in special events planning. Ability to work independently and as a team Must be able to work some late nights and weekends Valid US driver’s license required and must be comfortable driving in NYC Demonstrates superior organizational skills and ability to prioritize and multi-task Strong written and communication skills required Possess exceptional maturity, tact, diplomacy, high energy and initiative. Ability to move or transport small boxes and supplies, weighing up to 30 pounds, within the office and Park for event needs. Ability to work outside on all weather conditions. Proficiency in Raiser’s Edge Proficiency in Microsoft Office (Excel, Word, etc.) About the Central Park Conservancy Women’s Committee The Women's Committee is a group of dynamic women who are dedicated to the beautification and preservation of Central Park.  Founded in 1983, the Women’s Committee has been instrumental in increasing awareness and raising funds for many Park projects including: reconstruction of the Dana Discovery Center, renovation of Safari Playground, and re-creation of the Urns at Bow Bridge.  The Women's Committee raises nearly 15 percent of the annual Park-wide expense budget, through membership and fundraising events. The Women's Committee is proud to host four of New York's premier charitable events: the Frederick Law Olmsted Awards Luncheon, the Women’s Committee Fall Luncheon, Playground Partners Winter Luncheon, and the Annual Family Party in Heckscher Playground.  The Committee is responsible for the management of many Park-wide programs including: Adopt-A-Bench, Tree Trust, Playground Partners, Daffodils and Tulips Donations, Perimeter Association, Conservancy Docents, and Olmsted Visionaries.  For more information, or to apply for this job, click here . Safety Requirements Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations.  Employees are expected to obey safety rules and to exercise caution in all their work activities.  Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways).  If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.   Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed
City of Ottawa Ottawa, ON, Canada
Aug 16, 2017
Contract
Councillor's Assistant - Communications and Event Management Competition Number : 2017-EX-EN-51913531-01 Competition posting date : 2017-08-09 Competition closing date : 2017-08-23 City Council, Elected Representatives 1 Full-time Temporary Position (until November 15, 2018) - 35.00 hours/week Affiliation: Non Union/Non MPE Salary: Commensurate with experience; competitive salary and excellent benefits package Category : Current Opportunities Employment Group: Communications Job Summary Under the general supervision of the Executive Assistant, the successful candidate will provide full-time support to the Councillor’s office. About This Role The Community Communications and Event Management assistant will work closely with members of the public to address questions, concerns and answer correspondence. The successful candidate will also work closely with the Councillor and Executive Assistant to manage ongoing ward issues. Key Duties, Tasks and Responsibilities Communications activity including; drafting official correspondence in the form of emails, letters, newsletters and press releases Provides research assistance to the Councillor and Executive Assistant on policy and community files Creates briefing materials prior to meetings and help prepare Councillor for public appearances Organizes and attends community meetings and community association events requiring evening meetings Meets with the public and facilitates follow-up on constituency casework ensuring that inquiries are addressed in a timely manner Assists with the organization of community events Strong interest in and passion for local government Liaises with other Councillors, Councillor’s Assistants, senior management and other government officials as required May undertake other activities consistent with the requirements of the Councillor’s office. Education & Experience The minimum preferred education is the completion of a Post Secondary School Diploma in Business Administration, Communications, Public Policy and Administration, Political Science, English or a related program. University degree is desired. Other educational experience combined with practical job experience and formal training will also be considered. Language, Certificates & Licenses English oral, reading and writing required. Ability in the French language is highly desirable. A valid Ontario unrestricted G class driver’s license (or provincial equivalent) and access to a vehicle. Knowledge The City of Ottawa sufficient to obtain information in response to constituent questions and issues and to refer constituents to appropriate departments. The mandate and structure of Council and its committees. The demographics of the Councillor’s ward and current initiatives and issues in the ward. Various MS Office applications including Word, PowerPoint, Excel, Outlook. Office systems and procedures. Competencies & Skills Strong writing skills. People person with strong communication skills. Energetic, motivated and a self-starter. Attention to detail. Deal effectively with time frames and deadlines, and work effectively under pressure. Deal effectively with people under sometimes difficult circumstances Strong ability to multitask and take on a variety of assignments. Organize, prioritize and manage tasks and responsibilities toward timely completion, adjusting priorities as required. Ability to maintain composure in stressful and difficult situations. Ability to demonstrate a high level of tact and diplomacy when dealing with constituents, other Councillors, senior management, different levels of government, etc. Excellent written and oral communication and listening skills. Experience in marketing and communication.
Multiple Sclerosis Society of Canada Lethbridge, AB, Canada
Aug 16, 2017
Full time
Events & Volunteer Engagement Coordinator Full-time (Full-time, 35 hours a week) Location: Lethbridge, Alberta, T1H 2T1 Contact: Allan Kristinson Description: Canada has the highest rate of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease. Reporting to the Lethbridge & District Chapter Manager, Southern Region, the Events & Volunteer Engagement Coordinator is responsible for the organization, coordination, and execution of event logistics for the annual fundraising events. The coordinator will also provide support to all additional fundraising events within the Lethbridge & District Chapter. The successful incumbent will be required to complete a criminal background check as a condition of hire. Responsibilities: Coordinate all logistical aspects of the Lethbridge & District MS Walk, MS Carnation Campaign and the Hit-a-Ball for MS campaign in coordination with the Chapter Manager Lead all administrative aspects of the MS Walk, MS Carnation Campaign and the Hit-a-Ball for MS campaign for the Lethbridge & District Chapter, including tracking and inputting participant registrations and generating reports Support teams by supplying fundraising tools, materials, signage, etc. and attending team fundraising activities when appropriate Manage all existing fundraising initiatives and implement strategies to increase income and decrease expenses, keeping in mind the needs of our members and the goals of our organization Help organize event promotional events Assist the Chapter Manager with planning and execution of Chapter’s fundraising events beyond the Walk and Carnation Campaign. Work with Development Committee to plan events Explore ways to increase the chapter funding base by looking for new potential sources of income or expanding/changing current fundraising initiatives. Occasionally attend MS Support Group meetings in the chapter region to draw support from members for fundraising initiatives Recruit, place, train, supervise, recognize and retain event volunteers Work within the Society’s volunteer database to maximize reporting and enhance the volunteer experience Work closely with Division Volunteer Manager to establish and implement best practices Provide event information to relevant external groups: neighborhood residents, community groups, police, municipalities and emergency response Prepare newsletters and communications for event participants and volunteers Develop and maintain relationships with the local media to promote awareness of MS and MS Society events Communicate and build relationships with community organizations, MS Society staff across the province/country, donors, volunteers, sponsors and suppliers Maintain the Chapter event website following MS Society guidelines Qualifications: University Degree or Community College Diploma in related field, with 1-3 years’ experience in the coordination of fundraising events within a not-for-profit environment, or the equivalent and experience A valid Class 5 driver’s License and access to a reliable vehicle is required Demonstrated experience in customer relationship management is required Proven ability to manage and work successfully with volunteers is required Proven ability to coordinate, organize, initiate and complete events in a timely basis Strong communication skills, both written, verbal and presentation Excellent computer skills with proficiency using MS Office (Word, Excel, Access, Outlook) and Internet and fund raising data bases Ability to work within a dynamic team Able to work in a fast paced, high pressure, professional environment Ability to maintain confidentiality at all times Good organizational ability; able to attend to detail and able to prioritize effectively Ability to solve problems and practice good decision-making Strong conflict resolution and negotiation skills Comfortable interacting with individuals with disabilities Self-motivated, including an ability to develop goals and objectives as well as work with minimum supervision Willingness to volunteer/participate at special events Determination, patience and perseverance in conducting fundraising projects Knowledge of multiple sclerosis and related issues affecting persons affected with MS would be an asset Ability to work independently as well as an MS Society team member Special Considerations: Occasional evening and weekend work will be required Travel will be required throughout the Lethbridge & District Chapter boundaries as well as the occasional meeting at the AB & NWT Division office Physical demands of events include packing, lifting, carrying and loading Constraints of weather elements at sites during events Additional Notes: We are working on a world free of MS, where improving people’s quality of life is a part of our everyday life. If you too are passionate about our mission, we invite your expression of interest and resume submission by August 27, 2017 to: Allan Kristinson Chapter Manager Lethbridge & District Chapter Multiple Sclerosis Society of Canada Email: allan.kristinson@mssociety.ca   Please note: applicants must state salary expectations in order to be considered. The MS Society has a bold vision for the future. We have a team of dedicated professionals who share a common goal to end MS and to improve the lives of those affected by MS. We strive to be an employer of choice and provide a working environment that values diversity, team work, and professional development. The MS Society of Canada embraces diversity and encourages all qualified applicants to apply. We appreciate your interest and will contact you if a meeting is required. More information about the MS Society is available at www.mssociety.ca .

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