Twentieth Century Fox
New York, NY, United States
Coordinator, Event Administration
Job Number: FNG0005971 Organization: Fox Networks Group Job Type: Marketing Location: New York, New York, United States Job Posting Date: February 23, 2017
The Event Marketing team manages 100+ events per year supporting FOX’s cable networks businesses, including Fox Sports, FX Networks, and National Geographic Partners. Events include national and international special events, meetings, client entertainment, trade shows, employee events, and publicity events, such as premieres and wrap parties.
The Coordinator supports the team by preparing budget estimates, tracking and reconciling expenditures, and conducting cost analyses related to all events, premiums/promotional items and tickets, as well as providing hands-on event support. This position also manages and tracks all expense authorizations, vendor accounts, invoice reconciliation and payments, working with A/P to ensure that vendors are paid timely and that costs are allocated correctly. This position involves heavy administrative, detailed, behind-the-scenes work that is critical to the success of each event. The successful candidate will be someone who is extremely organized, detail-oriented, thinks analytically, and is interested in assisting with and learning all aspects of the day-to-day challenges of an event, as well as managing the behind-the-scenes paperwork.
Creates detailed cost estimates and comparisons for each event proposal. Prepares expense justifications and event roll-ups.
Manages department budgets to be on track with forecasts. Creates and tracks all Expense Authorizations and reconciles all expenditures against event budgets. Tracks quotes and invoices, and works with A/P to ensure that vendors are paid timely and costs are allocated correctly. Manages and reconciles department Meeting Cards and T&E.
Contributes to, initiates, and manages the planning and execution of assigned events. Provides on-site event support and management as assigned. Identifies and selects vendors based on criteria appropriate for the project, including price, delivery time, and quality, working with client to meet expectations.
Manage premium bid process for assigned orders, including identifying and selecting vendors, obtaining quotes, proposing and creating premiums, and ensuring orders are received on time and billed accurately.
Conducts spend analysis by vendor, category, and historical breakdowns to evaluate expenditures and identify opportunities for greater efficiencies and savings.
Researches new, hip, and edgy venues and premiums to ensure fresh and innovative events.
Handles other duties as assigned, based on department needs.
4 year college degree required.
Minimum 2 years’ experience in production, events, and/or merchandising.
Excellent organizational skills, strong interpersonal skills, and the ability to multi-task while being extremely detail-oriented are required.
Must be proficient in Excel, Work, Powerpoint, and Outlook, and be good with numbers, charts, and timelines. Experience with Photoshop, Illustrator, PDF files, JPEG files and EPS preferred.
Must work well under pressure, and be able to effectively manage and prioritize workload, with tight deadlines and a fast-paced environment.
Must possess creative problem-solving abilities, and be able to make quick on-the-spot decisions that impact an event.
Must possess discretion, good judgment, tact and poise and be able to interact professionally with all levels of the organization and a wide variety of personalities.
Must have a creative eye and be extremely detail-oriented with event collateral and premiums/promotional items.
Must be proactive, a team player, willing to learn, flexible and able to adapt to constantly changing priorities and business demands.
Must be available to work evenings and weekends as needed, and for occasional overnight travel.
Fox Networks Group (FNG) is a primary operating unit of 21st Century Fox (NASDAQ: FOXA). FNG consists of Fox Television Group, which includes Fox Broadcasting Company and 20th Century Fox Television; Fox Sports Media Group; Fox Cable Networks, which includes FX Networks and National Geographic Partners; and Fox Networks Group Europe, Asia and Latin America. Together these units create, program and distribute the world’s most popular entertainment, sports and nonfiction programming.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
New York, NY, United States
EVENT OPERATIONS MANAGER
Viacom International Services
Overview and Responsibilities
The Event Operations Manager will report to Director of Event Operations & Food Service.
The Manager will handle the Day-to-Day Operations of the Meeting Center which includes the following:
Oversee and supervise the Meeting Center concierge vendor
Manage and troubleshoot all issues or changes within the Meeting Center procedures
Make sure all staff and vendor is prompt, courteous, properly dressed and conducting duties.
Manage and review daily/weekly scheduled meetings at Meeting Center
Confirm all support service groups for each scheduled meeting
Maintain communication with the Catering and Facilities Dept. to insure timely response and setup
Conduct floor inspections daily and report issues to appropriate service departments
Manage events and support Sr. Event Manager on functions pertaining to:
The Lodge (Large Cafeteria)
White Box (Large Meeting Space)
Paramount Screening Room
52ndFloor Executive Dining
Various Floors at 1515 Broadway, 1540 Broadway, 345 Hudson.
Pre-Event and onsite communication, coordination with event hosts/delegates
Generate contract agreements in the event software system for all events/meetings that occur at all NYC company locations
Establish staff schedules, task assignments to insure conformance with department objectives and goals
Represent and deliver service excellence
Determine fiscal requirements and prepare budgetary recommendations for Food Services/Catering as it relates to scheduled events/meetings
Conduct research and develop feasibility studies to identify new event opportunities for Viacom International Work closely with the Core Services support departments: Security, Facilities, Catering, Production, and Audio/Visual
Maintain calendar of events and implement a system, that enables and anticipates long-term planning and effective management for the organizations meetings, conferences, and events
Supervise and coordinate the activities with the department coordinator as required to successfully execute all aspects of the event including pre-event, during, and post-event.
Troubleshoot and resolve issues relating to successful event execution
Provide post-event analysis, event budget recaps and participant feedback to incorporate learning for future events/meetings
Assist Director of Food Services/Event Operations on various projects
Atleast 5-7 years Conference/Event Management experience
Able to multi-task in a fast paced environment
Able to lift 25 lbs.
Must be able to work flexible hours; early mornings, late night and weekends as necessary.
Excellent interpersonal and client relation skills
Chartered Professional Accountants of Ontario
Toronto, ON, Canada
Conferences and Events Manager
69 Bloor St E, Toronto, ON, CA
Worker Category : Full Time
Conferences and Events Manager
About the Chartered Professional Accountants of Ontario
CPA Ontario protects the public interest by ensuring its members meet the highest standards of integrity and expertise. CPA Ontario serves and supports its more than 85,000 members and 23,000 students in their qualification and professional development in a wide range of senior positions in public accounting, business, finance, government, not-for-profits and academe. Chartered Professional Accountants are valued by organizations of all types and sizes for their financial expertise, strategic thinking, business insight, management skills and leadership. For information on the profession, visit cpaontario.ca . To become a CPA in Ontario, visit gocpaontario.ca .
CPA Ontario is currently in search of a Conferences and Events Manager who will be responsible for managing all conference and event planning and development for CPA Ontario’s Member Services Department (including CPA Ontario’s signature event, Convocation) as well as supporting CPA Ontario's strategic initiative to increase the value of the CPA designation by promoting the CPA brand and engaging members and students.
Develop new and innovative programs in response to member needs as well as manage content development, promotion, registration and logistics.
Plan and oversee all aspects of conferences and events from conception to completion with 200 to 5,000 attendees.
Lead and facilitate planning meetings with internal and external stakeholders, including members, colleagues, and external 3rd party vendors.
Stay current with best practices in event management to meet the needs of members.
Research, follow, identify, monitor and leverage industry professional development trends and stay current with competitors’ conferences and events.
Recommend ideas, themes, delivery format and agenda topics that will enhance conferences and events as well as the member experience.
Secure and collect speaker and session materials.
Develop conference and event budgets and monitor revenue and expenses to ensure financial goals are met.
Communicate milestones and timelines established for production of the conferences and events to all stakeholders.
Manage everyone involved in the conference/event including but not limited to the event team, speakers, delegates and suppliers.
Manage on-site requirements for conferences and events.
Collaborate with the Marketing and Communications team to develop the promotional strategy to build conference and event awareness.
Conduct post-event evaluation and identify and develop continuous improvement plans and strategies.
Lead the coordination of corporate communication tools relative to the event (e.g. conference brochure).
Other duties as assigned by the Director, Professional Development.
Minimum 7 years of Event and/or Conference planning experience is required.
Successful completion of an undergraduate degree or diploma is required; successful completion of the Certified Management Planners (CMP) designation is an asset.
Prior experience or familiarity with the Accounting industry, associations, not-for-profits and educational/academic organizations is highly preferred.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required.
Strong interpersonal, relationship building, written and verbal communication, presentation, influencing and negotiation skills are required.
Previous experience working in a fast-paced, deadline driven environment with proven time-management skills and the ability to remain organized, multi-task and prioritize conflicting demands is required.
Prior experience implementing new and improved processes is required.
Dynamic, positive, collaborative, persuasive, resilient, driven and results-oriented.
This position requires a large degree of judgment and creativity in order to make decisions and/or solve problems.
Experience working with minimal supervision and a high degree of initiative and independence.
Must be comfortable leading without authority and can effectively deal with people and situations simultaneously in a professional manner and with confidence.
Prior experience with budget development, budget control and cost analysis is required.
Must have the flexibility to work outside of regular business hours (early morning, evenings, nights and/or weekends) if/when required.
We thank all candidates for their interest, however, only those being considered for further screening or an interview will be contacted.
CPA Ontario is an inclusive employer. Accommodation is available under the Ontario Human Rights Code
If you require a disability-related accommodation in order to participate in the recruitment process, please email email@example.com with “Accommodation Required” in the subject line to provide your contact information. Recruitment Services staff will contact you within 48 hours.
Toronto Public Library
Toronto, ON, Canada
P E R M A N E N T V A C A N C Y
P OSTING # : 17-132EXT
P OSTING D ATE : February 23, 2017
C LOSING D ATE : March 3, 2017
J OB T ITLE : Event Associate [Venue Rentals]
L OCATION : Toronto Reference Library
Service Development & Innovation
S TATUS : Permanent Part-Time
H OURS P ER W EEK & S CHEDULE OF W ORK : (Subject to change in accordance with Article 19) 17.5 Hours per week. Evenings, Weekends and Variable Hours required.
J OB S UMMARY :
Under the direction of the Sales Supervisor, this position will be responsible for venue rental contracts, event planning & coordination, and assisting in supervision of events.
D UTIES :
Liaise with Sales Supervisor on all venue rental contracts and events
Coordinate the logistics of -venue bookings
Meet with clients and other groups as required to organize and coordinate bookings
Finalize client requirements including room setup, required event personnel
Ensure that room setup is in accordance with lease requirements, standard venue booking procedures and with safety standards and fire and health codes.
Monitor administrative procedures and progress of venue bookings
Calculate and provide Sales Supervisor with all estimates of potential costs for a venue booking
In conjunction with the Sales Supervisor assumes primary responsibility for maintaining the venue booking system with respect to booking calendar, all booking related setup details and client database
Coordinate with internal and external service providers for venue bookings, including catering, entertainment, flowers, decorations, signage, audio visual equipment and technician, security, cleaning and other activities as required
Ensure user compliance with Library policies, procedures and City by-laws
Assist the Sales Supervisor to negotiate contracts for services, approve supplier invoices, maintain financial records, review final billing to clients and prepare reports as necessary
Oversee seamless operation of venue bookings in progress as needed
Finalize all charges and prepare client billing for distribution to client and Library Administration
Liaise with accounting to ensure proper payout of commissions to Toronto Public Library from all event vendors
Maintain venue booking log noting attendance, times, significant highlights
Assist Sales Supervisor to achieve continuous effort to improve operations through streamlining work processes, and work cooperatively and jointly to provide quality seamless customer service
Assist in the resolution of problems or complaints from clients in accordance with established policies and procedures
Other duties as assigned by the Sales Supervisor
Q UALIFICATIONS :
College diploma in events, convention or meeting management, tourism or hospitality administration
Minimum 1 year successful events coordination
Demonstrated experience pertinent to the duties listed above
Well-developed organizational skills
Strong interpersonal skills
Excellent customer service skills
S ALARY : $30.27 to $34.18 per Hour (2016 Rate)
HOW TO APPLY :
E-mail your cover letter and resume, quoting the Posting #, to firstname.lastname@example.org.
We thank all applicants and advise that only those selected for an interview will be contacted.
The Toronto Public Library invites applications from all qualified individuals.
The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity.
Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.