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United Natural Foods, Inc. Richmond, BC, Canada
May 25, 2018
Full time
National Events Coordinator Tracking Code 14960-935 Job Description POSITION PURPOSE :    Responsible for providing support and assistance in execution of national events. Provides support to the Marketing and Advertising departments to ensure marketing initiatives for all national events are timely and completed in accordance with established quality standards and procedures. This position will be reporting to Grocery West-Richmond BC or Grocery Central- Concord Ontario upon successful hire. ESSENTIAL FUNCTIONS AND BASIC DUTIES : Responsible for establishing and maintaining effective communication, coordination and working relations with internal company personnel and external customers (suppliers, production partners, contractors, etc.) Manage Regional Sales Meetings, secures venues, contracts, and coordinates banquet and social events. Provides support and assistance with National Trade Show functions and Regional Tabletop Shows in which United Natural Foods® participates and/or sponsors. Support includes but is not limited to,  room reservations, reception location & details, booth set up and location, entertainment and other needs as assigned.   Assists with providing on-site assistance and communication to all suppliers, brokers, retailers, UNFI Attendees, and customers related to attendance of the tabletop shows to ensure appropriate event needs are met. Assists with tracking, securing and coordinating site needs for all National Trade Shows and Regional Tabletop Shows. Assists with the execution of materials related to tabletop show events in conjunction with the Sales, Marketing, Advertising, and Purchasing departments. Assists Advertising with printed materials – show booklets, badges, signage, pamphlets, etc. and Sales, Marketing, Advertising and Purchasing with ensuring printed materials needed for presentations at Tabletop Shows are shipped or mailed to hosting facility. Assists in the completion of the P & L of each Tabletop show. Responsible for attendance at some and/or all tabletop show events. Responsible for establishing and maintaining effective communication, coordination and working relations with internal company personnel and external customers (suppliers, production partners, contractors, etc.) Remains informed/educated on developments, changes and trends, changes in work related techniques and methods. Assists in coordinating purchasing vendor compliance for deals at tabletop shows. Assists in retailer recruitment to UNFI tabletop shows. Prepares documentation / reports as required. Participates in special projects as needed/assigned. Performs additional duties as assigned. Required Skills QUALIFICATIONS :   Education/Certification:   Bachelor degree preferred and/or related equivalent experience.   Required Knowledge:        Thorough knowledge of Company products and services. Related experience preferred.  Experience Required : Two years business related work experience. Proficient in Microsoft Office – Word, Excel, Powerpoint, and Access.   Skills/Abilities: Well organized. Ability to work in a team environment, without supervision. Ability to organize multiple projects. Strong interpersonal skills.    Excellent proofreading & writing skills. Job Location Richmond, British Columbia, Canada Position Type Full-Time/Regular Salary 48,805.00 - 65,887.00 CAD
University of British Columbia Vancouver, BC, Canada
May 25, 2018
Full time
Job ID : 30014            Location : Vancouver - Point Grey Campus Employment Group : CUPE 2950 (Cler/Secr/Library) Job Category : CUPE 2950 Administrative Suppt Classification Title : Administrative Support 3 (Gr6) Business Title : Events Administrative Assistant VP/Faculty : VP External Relations Department : Ceremonies Office Salary : $43,128.00 (Annual)             Full/Part Time : Full-Time Ongoing : Yes Desired Start Date : 2018/06/15 Funding Type : Budget Funded Closing Date : 2018/05/31     Available Openings : 1                                          Job Summary This position is a member of the Ceremonies and Events team, providing complex administrative and event support for the Office. The position assists with the preparation of various ceremonies and events coordinated through-out the year by the Ceremonies and Events Office, with particular focus on Graduation Ceremonies.             Organizational Status Reports to the Academic Events Manager with day-to-day guidance on general office duties provided by the Administrative Coordinator.             Work Performed         Graduation: - Responsible for completing all administrative tasks noted in the Graduation manual; including maintaining the graduation manual and procedures checklist - Responsible for maintaining the inventory of VIP graduation regalia - Responds to inquiries, provides information and resolves problems related to issues around graduation - Receives, manipulates and compiles data for guest lists for each of the graduation ceremonies and other graduation events - Organizes and compiles graduation materials for distribution to various guests lists - Processes and tracks attendance responses for all ceremonies and graduation events; downloading and manipulating data for stage seating plan - Assists the University Marshal and/or Director in organizing complex VIP guests' seating plan - Responsible for preparing individualized copies of the Book of Words for each speaker (i.e. President, Chancellor) - Coordinates pick-ups, deliveries and returns of graduation supplies and equipment, including courier packages - Assists Honorary Degree Recipients and other dignitaries on site in the robing room during Graduation - Assists with volunteer coordination - Assists in a variety of tasks behind-the-scenes during the ceremonies - Processes, enters and files bills from each ceremony - Monitors the monthly budget statements, tracking bills and payments, reconciling monthly YTD with Graduation cost sheets - Responsible for maintaining and archiving graduation files - Responsible for compilation of souvenir packages for the HD recipients - Ensures graduation website is updated with current and historic information - Designs and prints Official University Greetings; forwarding notifications to the University Marshal for upcoming installations; following procedure for University Greetings - Takes notes at pre- and post-graduation meetings - Assists with the coordination of the Imagine Day pep-rally, including organization for regalia, stage lists, etc. - Works with Okanagan Ceremonies Office on regalia and other graduation items for their convocation ceremonies   General: - Receives, manipulates and compiles data for guest lists for Ceremonies Office events - Processes and tracks RSVPs for Ceremonies Office events - Provides general administrative support such as preparing invitations and nametags for Ceremonies Office events - Prepares documents from drafts and notes - Proofreads and edits paper and electronic documents - Obtains and share confidential and sensitive information as requested and approved, determining appropriate course of action, resolving details of unusual situations in the absence of established guidelines - Maintains inventory of UBC ceremonial items (banners, flags, etc.), loans out items based on office policy - Coordinates uploading of event photos to photo-sharing website and invites specified people to view albums - Distributes function sheets and Ceremonies events schedule to campus contacts to ensure timely information and communication - Responsible for archiving function files - May support compiling Ceremonies & Events expenses - May coordinate invoices from travel, catering and general office needs - Provides additional project support as necessary to the Event Managers - Attend and provides assistance during ceremonies and events, as required - Performs other duties related to the qualifications and requirements of the job, as required   Supervision Received           Receives detailed instructions on the assignment of new duties, and thereafter only on new or unusual problems. Works under minimum supervision. Technical problems and matters involving office procedures are referred to the Administrative Coordinator.             Supervision Given None.             Consequence of Error/Judgement Must exercise initiative and judgement based upon a thorough knowledge of office procedures and guidelines, and make decisions based on those guidelines and established precedents. As the Ceremonies Office is an external-facing, high-profile office, this position must be professional and have excellent customer service. Failure to exercise appropriate judgement in handing a situation or in manner or tone could result in embarrassment to the Ceremonies and Events Office, to the President's Office and/or to the University.             Qualifications         High School graduation and 1 year post-secondary education. Undergraduate degree preferred. Training in secretarial practices and office procedures. 4 years related experience or the equivalent combination of education and experience. Ability to draft and edit correspondence and other materials using clear, concise business English. Ability to plan and complete work assignments without ongoing direction. Strong attention to detail, thorough and accurate. Ability to adapt to changing priorities, work under pressure and to meet deadlines. Ability to exercise tact and discretion when disseminating information. Excellent organizational, interpersonal, customer service and communication skills. Ability to work in a team environment. Strong computer experience required: Advanced knowledge of Outlook, Mail Merge, PowerPoint, WordPress and Adobe Acrobat Pro. A knowledge of events and protocol as well as familiarity with UBC administrative processes and systems an asset.                        Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
Association of Fundraising Professionals Arlington, VA, USA
May 25, 2018
Full time
Director of Conference & Events Association of Fundraising Professionals (AFP)   Position Summary  Ensures the successful planning, implementation, and management of AFP conferences, workshops, meetings, and other events. Reports to the Vice President, Professional Development, and works closely with other AFP staff, contractors, volunteers, and vendors and service providers. Major Duties & Responsibilities Provides strategic direction and hands-on management for AFP events including conferences, education workshops, governance meetings, and other events. In collaboration with stakeholders, helps clarify goals, determine requirements and feasibility, and ensure sound management and sustainability. Also helps identify opportunities for new events. Owns responsibility for logistical planning and management of AFP events.  Ensures successful execution of all event logistics including site selection; space planning; scheduling; venue and vendor negotiation, contracting, and management; hotels/housing blocks; food and beverage; technical production and audiovisual; signage; security; transportation; ADA accommodation; staffing; and other details necessary for a successful event. Arranges for proper risk management and emergency response planning. Ensures a quality attendee experience at AFP events.  Ensures successful execution of all programming, both educational and non-educational, including general sessions, educational breakout sessions, networking activities, parties, entertainment, and other activities. Leverages the knowledge, expertise, and contributions of AFP staff, volunteers, subject matter experts, partners, contractors, vendors, and others as appropriate in developing and producing successful AFP events.  Manages relevant AFP volunteer committees and task forces. Contributes to educational programming decisions, e.g., selection of education speakers and sessions including keynoters.  Collaborates with business development and AFP Foundation staff to grow sponsorship and exhibits revenue from AFP events.  Helps maintain sponsor and exhibitor relationships. Develops and manages budgets related to AFP events and ensures financial accountability and stewardship.  Analyzes revenue and expenses and leverages data to make recommendations and decisions for improvements, changes to vendors, changes to technology platforms, etc. Monitors registrations, revenue, attendee surveys and evaluations, and other analytics data and performance indicators to help track and analyze performance.  Leverages data and indicators to make decisions and recommendations for event improvements as appropriate. Ensures successful marketing and promotion of AFP events. Works with AFP marketing and communications staff and other stakeholders to develop effective marketing and promotional strategies, tactics, copy, creative, and other collateral as appropriate. Helps maintain updated information on the AFP website.  Ensures development and maintenance of a comprehensive calendar of AFP events.   Knowledge, Skills, and Abilities Knowledge of concepts and principles related to conference and meetings management, experience design, program management, and adult learning. Strong oral and written communications, collaboration and interpersonal skills.  Education & Experience Bachelor’s degree or equivalent educational experience. Minimum 8-10 years of progressively responsible experience in conference and meetings management. Certified Meetings Professional (CMP) required. Non-profit / association background preferred. Requires some travel and weekend work.  Must be able to travel internationally.       About Association of Fundraising Professionals (AFP) Since 1960, AFP has inspired global change and supported efforts that generated over $1 trillion. AFP’s 33,000 individual and organizational members raise over $100 billion annually, equivalent to one-third of all charitable giving in North America and millions more around the world.       Posted : May 25, 2018   Location : Arlington, Virginia Type : Full Time - Experienced   Category : Other
Big Sky Resort Big Sky, MT, USA
May 25, 2018
Full time
  Director of Catering and Event Management Job Location US-MT-Big Sky Requisition ID 2018-3391 # of Openings 1 Resort Big Sky Resort Position Type Full-Time Year Round Targeted Job Start Date 6/1/2018 Category Food and Beverage Overview Manages Conference Services functions and team on a daily basis, including the departments of Event Planning, Banquets/Catering, Event Service and Event Technology. Position has overall responsibility for executing all property events with a seamless turnover from sales to operations and back to sales while consistently delivering a high level of service. Ensures team maximizes revenue opportunities by up-selling and accurately forecasting catering for all events. The position is responsible for achieving exceptional guest experiences, while encouraging high levels of team member engagement. Create and manages the financial performance of the department, with considerations of overall resort impact.   Position-specific Competencies Patient – Achieves growth among team members by working in steady and helpful manner; moves easily thru ongoing change and adjustments made within the operation to support team and company goals Detail-oriented – Ensures work is done in a complete, accurate and in accordance with Boyne standards and policies with an extreme sense of urgency in fine tuning the details Composed – Remains calm in a faster than average work pace, combined with varied levels of business and a uniquely blended work force Effective communicator – Ensures that conference & event details are delivered consistently to resort operations; possesses strong interpersonal communication skills to build working relationships that cross multiple divisions at the resort Collaborative– Works closely with the food & beverage and sales & marketing teams in particular, to continuously improve and expand the conference services and event management division at the resort to achieve the best results possible; ensures the opportunity for team members to be heard and is a champion for team member growth Responsibilities Leads execution of activities to support the Event Management strategy Works with conference and event management team to review scheduled events and event complexity in order to avoid potential service challenges Ensures clear and timely communication of all group activity that will impact property operations Ensures conference center and corresponding common areas are cleaned and maintained Ensures furniture and equipment is maintained; inventory levels are kept in accordance to corporate guidelines Leads the catering menu development process with Executive Chef team Supports culinary team to ensure compliance to food handling and sanitation standards Communicates and executes departmental and property emergency procedures; ensures team training seasonally Reviews property specific event operations annually and makes appropriate adjustments Consult with sales team and/or clients directly in order to determine objectives and requirements for conferences and resort events Works directly with high profile and high revenue groups to ensure an exceptional customer experience Review staffing levels to ensure that guest service and operational needs are met Qualifications Ensuring and Providing Exceptional Experiences Interacts with conference planners and guests to obtain feedback on product quality and service levels Responds to and leads guest recovery with concerns or complaints Empowers conference services team to provide exceptional experiences with creative solutions Establishes the foundation guidelines so team members understand expectations and parameters   Leadership and Team Development Displays leadership with a hospitality mindset, exemplifies exceptional customer service and creates a positive, solution-focused environment for our guests Communicates vision for service delivery in Conference Services to ensure guest is serviced from arrival to departure; this includes greeting from event services team, food and beverage delivery, fulfillment of special requests, invitation to return Assigns all conferences to appropriate Conference Manager Manages customer budgets to maximize revenue and meet customer needs Champions all standards, policies and procedures Support Leadership development among direct reports to ensure growing team members   Collaborative/Formal Meetings Global F&B Leadership meeting weekly Develop collaborative working relationship with sales team to establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the resort Attend weekly sales/CS meeting to ensure conference transitions are seamless and well communicated Weekly Conference & Event Management meeting to discuss weekly goals and objectives Participation with Marketing & Sales team in development of the Resort Events Calendar seasonally Presence at all pre-conference meetings, critical conference room turnovers and high profile or high revenue events on property Education and Experience 4 years’ experience in the event management, food & beverage, sales & marketing, or related professional area OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Resort & Tourism Management, or related major AND 2 years’ experience in the event management, food & beverage, sales & marketing or related professional area
Oliver & Bonacini Calgary, AB, Canada
May 25, 2018
Full time
  Event Specialist - Sales Calgary, Canada Full-time Company Description   Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect.  What’s in it for you?  - Competitive wages/salary packages  - A comprehensive group benefits program  - Training and development opportunities  - Staff dining discount  - RRSP matching program    Job Description The Events Specialist is responsible for booking events through seeking, creating and maintaining relationships with clients. Working closely with restaurant and venue managers, the Events Specialist is able to clearly communicate client details and requirements in a professional manner. Administrative tasks and projects are always completed in a timely manner, with a high attention to detail.   PRIMARY DUTIES & RESPONSIBILITIES •Network and create relationships with new and current clients •Communicate with clients, gather event details, prepare packages, and send event confirmation details to clients •Communicate event details and client needs with Event Venue Management  •File and maintain post event information and receipts for events venues and Private Dining Rooms •Follow up with clients using information from post events creating opportunity for new bookings and Moment’s of Truth •Input sales into datasheets  •Puts together event folders for each Function including floor plan, order taking sheets, printed menus, copy of deposit •Communicates menu and wine list and any other changes to Back of House and Front of House management team accordingly •General administration assistance: invoicing, general accounting, printing, sending reports, maintaining emails & voicemails, filing and upkeep of client database Daylight   Qualifications • Post-secondary diploma/degree in Business or Hospitality • Minimum 2 years’ experience co-ordinating a variety of events (inclusive of small, large and high profile functions) • Previous experience with planning and executing private dining functions is preferable • Prior understanding of equipment and event rentals is an asset • Prior administrative experience and exposure to marketing and sales an asset • Proven ability to work in a team environment with self-motivation and independent work ethic • Excellent oral and written communication skills and ability to engage clients • IT/Computer savvy; proficient in MS Office (Word, Excel, Outlook and PowerPoint) • Fanatical attention to detail, strong organizational skills and sales ability • Ability to multi-task and maintain a level of professional urgency and momentum; excellent time management skills to prioritize tasks properly • Professional and mature demeanour   
iA Financial Group Toronto, ON, Canada
May 25, 2018
Full time
Events Coordinator Employer: iA Securities City: Toronto Job category: Marketing and Communications Job ID: J0518-1082 Job type: Regular full time     Company Overview iA Securities (iAS) is a brokerage firm which offers equities, bonds and pooled investment funds to institutional and retail clients. Our network of investment advisors supports and guides clients in their investment decisions. We also offer securities trading consulting and research services with respect to capital markets and institutional financing. A member of iA Financial Group, iAS is led by an experienced team, driven by a desire to serve our clients with professionalism while conducting business in accordance with the highest industry standards. Description Reporting to Associate, Business Planning & Events, the Events Coordinator is responsible for event logistics. This includes but is not exclusive to: • Providing operational support in the development and execution of event projects • Coordinate appointments and scheduling of events • Ordering catering • Registration reporting • Processing finances • Maintaining web content and assisting with onsite event production. Qualifications • Post-secondary degree in a related field and 1 year experience in the events industry • 3 years of experience in customer service • 2 years of experience in office administration • Excellent customer service ethic and high expectations for quality • Strong interpersonal skills • Exceptional time management, organization and multi-tasking skills • Ability to work both independently and in a team environment • Handle stress and remain calm in a fast-paced atmosphere • Outstanding attention to detail and problem solving ability • Proficient using Microsoft Word, Excel, Powerpoint and mail merges; web searches iA Financial Group is committed to fostering a workplace that promotes diversity and inclusion. We can provide accommodation in our recruitment and selection processes to applicants with disabilities where required. Please contact your Recruiter, or send an email to accessiblecareers@ia.ca
Mastronardi Produce Kingsville, ON, Canada
May 25, 2018
Full time
Marketing Specialist (Events) Marketing MARKE02066   Posted : May 24, 2018   Full-Time   MPL | Head Office   Kingsville (Head Office), ON, CAN   Primary Function: We are looking for a successful and enthusiastic Marketing Specialist to produce events from conception through to completion. The Marketing Specialist (Events) responsibilities include providing outstanding customer service, and organizing successful events that meet quality expectations. Non-Negotiable Traits: To perform the job successfully, the incumbent’s behavior must be consistent with the five Non-Negotiable Traits expected of all Mastronardi Produce employees: Be passionate; have absolute integrity; be self-motivated and determined; be a team player and behave as a professional. Primary Responsibilities: Organize and execute corporate events and industry tradeshows in a fast-paced environment Determine deadlines and work backs for all projects Work closely with Event Manager on developing tradeshow and event plans Research new and innovative ideas, restaurants, activities etc. surrounding all events Negotiate prices with suppliers and contractors Propose ideas to improve services for quality events Proactively handle any arising issues and troubleshoot any emerging problems onsite Onsite support on events Work with sample team on all show/event requests Act as brand manager for SUNSET Analyze the event’s success Generate original and innovative ideas that support events Position Requirements: College or University degree required 2-3 years’ experience in event marketing is an asset Proficient in Microsoft Office programs Excellent time management and communication skills Strong organizational and analytical skills High level of attention to detail Able to work under pressure and meet tight deadlines Skilled at managing multiple projects independently Valid license and passport required Travel is required Working Conditions: Normal office environment Must be capable of lifting up to 25 lbs. Position requires sitting, standing, walking and bending on a regular basis Use of company computer and phone Please note:   Mastronardi Produce has accommodation processes and policies in place and provides accommodation for employees with disabilities.  If you require a specific accommodation because of a disability or documented medical need, please contact the Human Resource office so that arrangements can be made for the appropriate accommodation to be put into place.  
Compass Group Toronto, ON, Canada
May 25, 2018
Full time
Job Title : Events Manager Location : Toronto, Ontario Facility : RBC Waterpark Place Auditorium Category : Full-Time Regular Shift : Full Time Department : Sales Events Manager Imagine joining a team that’s at the top of their game. Come to work at Restaurant Associates and learn from the pros how to serve thousands of visitors in some of the world’s best venues. Because of what we do, more than 30,000 guests enjoy an unforgettable experience every day. Learn. Grow. Serve. It’s a winning combination. Why work with Restaurant Associates? We are a member of Compass Group Canada, the leading foodservice and support services company. We provide foodservice solutions and fine dining luxury suite services at different destinations—from local museums to famous sporting and iconic cultural venues. Join us. The Events Manager works with the Manager and the team to successfully manage dining operations. Now, if you were to come on board as one of our Events Managers , we’d ask you to do the following for us: Ensure the daily smooth running of the event space with regards to scheduling and directing: servers, bartenders, porters Executes proper function management and floor coverage by: Checks room set-ups for correctness against Function Reports Provides accountability to employee handbook and established standards for colleagues through routine performance management Supervises and assists with personalized service to enhance guest experience Ensures standards are adhered to through regular quality checks Directs staff in maintaining clean, tidy and organized back of house service area Builds and maintains a liaison with function organizers before, during and after all services to ensure all needs are exceeded Is available to client throughout their function, and ensures client is able to contact them even if they are in another room Ensures a high level of department morale is maintained by: Coaching and counselling serving staff, which includes conducting performance review, following disciplinary process and aiding them to succeed Participating in daily pre-shift and monthly communication meetings while promoting open discussion Living the mission and values Ensuring billing of chargeable items are correct and posted in a timely manner while monitoring changes and revisions on functions sheets Ensure all financial reporting is maintained and accurate and submitted by deadlines Conducting routine inventory for equipment, food and beverage, uniforms and reporting any inconsistencies or deficiencies in maintenance Overseeing the ordering and maintaining of par stock for beverages, meeting amenities and supplies, server mis-en-place or items requested by clients Work evening and weekends, if need be, to execute functions successfully Must foster a positive approach towards Health and Safety with all staff and maintain a culture of safety Think you have what it takes to be our Assistant Manager ? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role. 2+ years of experience in banquet management and client relations experience solid supervisory experience. A passion for Customer Service excellence. Detail-oriented and thrive in a fast-paced environment. Strong supervisory skills and the proven ability to motivate, lead and coach staff. Superior client relationship skills. Excellent communication skills (written and verbal). Strong proficiency in computer skills, MS Office (Word, Excel, Outlook etc.) Post-Secondary Hospitality Degree Prefered Required Languages: English Only
Politics and Prose Washington, DC, USA
May 25, 2018
Full time
Partnered Events Manager The Partnered Events Manager is responsible for handling all logistical components and managing the more than 50 events annually that Politics and Prose does in partnership with other organizations at venues across Washington, D.C. This manager reports directly to P&P’s Director of Events and works closely with counterparts in other P&P departments as well as at external venues to coordinate ticket sales, event logistics, and event-related customer service. The ideal candidate for this role is someone who will be cool under pressure, with a problem-solving nature and an ability to think on his/her feet. Other requirements for this position include: At least two years of event management or production experience; Willingness to work nights and weekends; A strong eye for detail, including experience with managing budgets and inventory; Excellent people skills, with experience in customer service and personnel management; A/V competency preferred; Love of books! Complete and submit the online application and email a resume and a brief introduction to PandPjobs@politics-prose.com
Centre for International Governance Innovation Waterloo, ON, Canada
May 25, 2018
Full time
Events Coordinator Closing Date: Friday June 15, 2018     The Centre for International Governance Innovation (CIGI) is a global think tank based in Waterloo, Ontario. Founded in 2001, CIGI conducts policy research on international governance issues, including the global economy, global security and politics, and international law. A dynamic and innovative organization of leading researchers, policy practitioners and other professionals, CIGI has a unique opening for a Events Coordinator. The Events Coordinator reports directly to the Community Relations and Events Manager. The Events Coordinator assists with the planning and execution of CIGI’s meetings and events on a team of five, with specific responsibility for on-site coordination of workshops, venue rentals and some public events and supporting the travel and coordination for off-site events. RESPONSIBILITIES - Ensures the preparation and execution of meetings and conferences, including catering, invitations, registration, venue and set-up; - On-site support for third-party rental clients   - Work closely with other CIGI departments, external contacts and suppliers; helping to ensure expenses are kept within budget; - Assists with development of event planning and travel coordination procedures; - Updates the events pages of CIGI’s internal and external websites; - Prepares communication materials such as conferences agendas, travel itineraries or invitations; - Solicits post-event feedback and creates post-event reports; - Supports the Events team in conference planning including international travel logistics such as air, hotel and ground transportation for CIGI personnel and distinguished guests of CIGI KNOWLEDGE, SKILLS AND ABILITIES - Knowledge of the event planning industry, including catering, audio-visual and venue contracting; - Team player with a high commitment to quality work and customer service; - Strong interpersonal and communication skills; ability to work effectively with a wide range of constituencies in a diverse community; - Polished and professional personal demeanor; knowledge of the proper protocols (such as titles and honorifics) for addressing various constituents;  - Demonstrated project management skills; highly organized; able to meet deadlines; good problem-solving skills; - Demonstrated ability to stay calm in a fast-paced environment; work independently on several projects concurrently; possess strong communication skills; - Availability to work outside of normal business hours, such as evenings and weekends when required; available for occasional travel for out-of-town events; - Experience in booking international travel would be an asset MINIMUM REQUIREMENTS - Minimum 1-3 years event planning or project management experience; - Related post-secondary degree or diploma (travel, events management, public relations); - Proficiency in MS Office; - Driver’s license and a vehicle Interested applicants are invited to send a cover letter and resume along with salary expectations to careers@cigionline.org by June 15, 2018. We appreciate all candidates’ applications but only those selected for an interview will be contacted. CIGI is committed to providing an inclusive, equitable and accessible environment. Our goal is to attract and retain highly talented employees from diverse backgrounds, including Aboriginal peoples, persons with disabilities and members of visible minorities. We are committed to providing accommodation to applicants throughout the recruitment and hiring process.    

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