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Marriott International, Inc. Vancouver, BC, Canada
Jun 18, 2018
Full time
Event Manager Job Description Check out pictures from associates at this location, and some videos too! Job Number 18001FNZ Job Category Event Management Location JW Marriott Parq Vancouver, Vancouver, British Columbia VIEW ON MAP Brand Marriott Hotels Resorts /JW Marriott Schedule Full-time Relocation? No Position Type Management Start Your Journey With Us Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels.   Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel.   JW Marriott is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™.   JOB SUMMARY Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events. This position primarily handles events of average complexity. Ensures their property events have a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events. CANDIDATE PROFILE Education and Experience High school diploma or GED; experienced (1 – 2 years of experience) in the event management or related professional area. OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required. CORE WORK ACTIVITIES Managing Event Logistics and Operations Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy. Greets customer during the event phase and hands-off to the Event Operations team for the execution of details. Adheres to all standards, policies, and procedures. Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill. Manages group room blocks and meeting space for average to large-sized assigned groups. Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions. Uses his/her judgment to integrate current trends in event management and event design. Acts as liaison between field sales person and customer throughout the event process (pre-event, event, post-event). Participates in customer site inspections and assists with the sales process as necessary. Performs other duties as assigned to meet business needs. Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience. Ensuring and Providing Exceptional Customer Service Delivers excellent customer service throughout the customer experience and encourages the same from other employees. Empowers employees to provide excellent customer service. Sets a positive example for guest relations. Coordinates and communicates event details both verbally and in writing to the customer and property operations. Makes presence known to customer at all times during this process. Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales. Follows up with customer post-event. Responds to and handles guest problems and complaints. Uses personal judgment and expertise to enhance the customer experience. Stays available to solve problems and/or suggest alternatives to previous arrangements. Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans. Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement. Interacts with guests to obtain feedback on product quality and service levels. Ensures hourly employees understand expectations and parameters for event activities. Leading Event Management Teams Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback. Leads formal pre-event and post-event meetings for average to large-sized assigned groups. Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc). Supporting and Coordinating with the Sales and Marketing Function Assists in the sales process and revenue forecasting for customer groups. Up-sells products and services throughout the event process. Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups. Conducting Human Resources Activities Reviews comment cards and guest satisfaction results with employees. Observes service behaviors of employees and provides feedback to individuals and/or managers. Assists in the development and implementation of corrective action plans. Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution. Works with the property staff and customers to address operational challenges associated with his/her group. Performs other duties as assigned to meet business needs. MANAGEMENT COMPTENCIES Leadership • Adaptability - Maintains performance level under pressure or when experiencing changes or challenges in the workplace. • Communication - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods. • Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develop and evaluate alternatives and solutions, solve problems, and choose a course of action. • Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values. Managing Execution • Building and Contributing to Teams - Actively participates as a member of a team to move the team toward the completion of goals. • Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required. • Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed. Building Relationships • Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships. • Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards. • Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential. Generating Talent and Organizational Capability • Organizational Capability - Evaluates and adapts the structure of own assignments and suggests improvements to work processes to best fit the needs and/or support the goals of an organizational unit. • Talent Management - Provides support and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives. Learning and Applying Professional Expertise • Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others. • Business Acumen - Understands and utilizes business information to manage everyday operations. • Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct. o Event Planning - The ability to connect with customers, detail events, upsell products and services, manage multiple customers at a given time, be detailed orientated, understand and have a working knowledge of catering and event management systems. o Event Services - Have a working knowledge of standards and procedures for proper meeting room and table set-ups, various meeting room and table configurations and the set-up of staging and dance flooring. • Basic Competencies - Fundamental competencies required for accomplishing basic work activities. o Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.). o Mathematical Reasoning - Demonstrates ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues. o Oral Comprehension - Demonstrates ability to listen to and understand information and ideas presented through spoken words and sentences. o Reading Comprehension - Demonstrates understanding of written sentences and paragraphs in work-related documents. o Writing - Communicates effectively in writing as appropriate for the needs of the audience.   Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.   Notification to Applicants:  JW Marriott Parq Vancouver  takes seriously its obligations under the applicable provincial legislation and will provide accommodations to job applicants needing assistance.  If you require an accommodation in relation to this job posting, our online application or an interview, please call 905-366-5227 or email CanadaApplicationAccommodation@marriott.com and a member of our Human Resources team will respond to your request.  Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process.
The Architect's Newspaper New York, NY, USA
Jun 18, 2018
Freelance
Program Director   The Architect's Newspaper   Published June 14, 2018 Location New York, New York Job Type Freelance Category Academic Description AN Media Group is the most authoritative voice on architecture and design in the United States. We garner a large audience of design professionals through digital, print and event editorial. AN Media Group is seeking a creative individual to fill the Program Director role. The Program Director oversees the program development and project management of architecture and design conferences produced within the company. The Program Director wears many hats, from overseeing the recruitment of nearly 200 speakers over the course of the year, to building relationships with architecture and design firms across the country, to crafting winning email and social campaigns. The Program Director is responsible for supporting AN’s sales and marketing teams to successfully manage our marketing efforts, in addition to running an established conference series. Responsibilities Include: Program Development + Management ­ Organizing 12+ North American conferences per year. Selecting keynotes and co­chairs for each conference. Researching and recruiting eligible speakers for events (Recruitment oversight of 200+ speakers per year). Developing themes, panels, and speakers for conferences. Managing event details including agenda, speaker topics, and website content. Event Promotion and Marketing ­ Coordinating with the AN editorial team on event-related blog posts, eblasts, and social media posts. Working with the design team on conference marketing materials and campaigns. Owning website development for each event. Assisting the marketing team as needed to facilitate marketing the events. ­ Creating and overseeing surveys after events with AN marketing team. On­site Event Management ­ Acting as on­site manager and point of contact for speakers, co­chairs, and AV team during events. Assisting with event related activities. Required Skills: ­ Strong verbal and written communications. Ability to take ownership of projects and manage the process from end-­to­-end. A working knowledge of the architecture and design industry, and a willingness to become an expert. Capable of managing multiple projects and staying ahead of deadlines. ­ Able to work collaboratively. Experience in Marketing + Events (Preferably in an Architecture/Design Industry). Ability to travel to 10+ events a year. 2­3 years of relevant experience preferred. Contact Information Interested candidates should submit CV and cover letter to Jessica DellaValle at jessicadv@archpaper.com . The Architect’s Newspaper is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.
The Missouri Bar Jefferson City, MO, USA
Jun 18, 2018
Full time
Meeting and Events Planner The Missouri Bar, a statewide nonprofit legal organization, seeks a Meeting and Events Planner to plan, coordinate and staff a wide range of meetings, events and activities throughout the year. The ideal candidate is well organized and can simultaneously manage multiple priorities, anticipate needs, assess situations, and recommend solutions. Exceptional time management, attention to detail, strong negotiating skills and superb customer service are also key to this role. Responsibilities: Exercise discretion and independent judgment to coordinate the wide range of components and details required to develop and implement the Annual Meeting, Spring and Fall Committee Meetings, board meetings, among others Site selection and negotiation of venue contracts Establish and manage hotel room blocks and/or accommodations Prepare BEO information with event venues Develop appropriate menus, coordinate meals and breaks Facilitate A/V needs Assist presenters/speakers to establish and support their needs Coordinate any off-site events/venues Arrange transportation when needed Arrange for decorations as needed Solicit and manage exhibitors, donations and prizes Accurate meeting and event data entry and administrative functions, including creating and analyzing pre-event and post-event reports and meeting-expense financial processing Provide support for various conferences and events as requested by departments Occasional travel to preview venues and staff events Perform other duties as required or assigned   Key Competencies:  Organized   Teamwork   Superb customer service   Budget planning and management   Meeting and event planning   Superior attention to detail   Manage multiple priorities   Professional   Sound independent judgment and decision-making ability   Exercise discretion and confidentiality   Proactive, resourceful and creative   Flexible and adaptable   Excellent written and verbal communication skills   Ability to supervise volunteers and support staff   Ability to develop and establish relationships in the meeting planning industry   Ability to interact positively with hotel and Missouri Bar staff at all levels in a fast-paced environment, sometimes under pressure    Applicants must have 5+ years of hospitality management or event planning experience. Degree in hospitality management or related area or equivalent experience required. Certified Meeting Planner designation preferred. Position located in Jefferson City. Compensation will be commensurate with experience. Apply by sending cover letter, resume and salary requirements to hrdept@mobar.org . Preference given to applications received by July 9, 2018. EOE
Mount Royal University Calgary, AB, Canada
Jun 18, 2018
Part Time
Events Assistant-Part Time - (X00001.22)   Job Title Events Assistant-Part Time Requisition # X00001.22 Job Type Hourly (for Contract or Casual) Location: MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)     Job Posting About the Role Are you an aspiring event professional or someone looking for a great experience in the hospitality industry? If so, Mount Royal University is recruiting for a dynamic Events Assistant to support the clients of the Event and Conference Services department. This individual will report to the Sales Manager, Event and Conference Services, and will have a keen focus on an exceptional client experience. The Events Assistant is responsible for assisting with the set-up and on-site support of conferences, events, and meeting services. Having a passion for providing the highest level of client service will be essential for the successful candidate. This is a part–time casual position and the number of scheduled shifts/hours per week will vary depending on departmental needs. This position requires an open schedule with availability on most evenings as of 4:00 pm and on weekends; some daytime availability is desirable.   Responsibilities Welcome clients and guests at the front desk and provide information and directions Assist with on-site support for all Event and Conference Services events (e.g. room and food service checks, event signage, coat check service, technical or A/V trouble-shooting, etc) Act as the main point of contact for clients at events Provide hospitality services that may include execution of water and beverage service Perform reception responsibilities such as answering the phone and taking inquiries Assist Event Specialists with event, conference, performance, and meeting details Assist with routine administrative support (e.g. filing, processing documents etc)   Qualifications Strong customer service and communication skills Experience working in a hospitality or events related environment desirable Ability to problem solve and troubleshoot on the spot with clients and guests as needed Ability to work in a fluctuating paced environment Operational knowledge of audio/visual equipment Strong knowledge in computer usage and applications including MS Word and Excel Demonstrated ability to work effectively independently and in a team environment Grade 12 or equivalent Must be 18 years of age or older   Salary:                $ 18 - 21 Hourly Closing Date:      Open until suitable candidate found   We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.
Big Brothers Big Sisters of Calgary and Area Calgary, AB, Canada
Jun 18, 2018
Contract
Development Officer, Events & Corporate Partnerships Contract Position 37.5 Hours per Week (1.0 FTE) Big Brothers Big Sisters of Calgary and Area (BBBS) is a volunteer-driven organization that provides mentoring programs for children and youth in schools and communities throughout Calgary and surrounding areas. Mentorship is a proven strategy for youth resiliency, future orientation and social support. The presence of a caring adult in a young person’s life impacts individuals, society, workplaces, families and communities. BBBS currently has an exciting and rewarding career opportunity for an accomplished and passionate Development Officer, Events & Corporate Partnerships to join the organization. This is a contract position from approximately August 2018 through April 2019. The incumbent will be responsible for the execution of the development strategy for events and associated corporate sponsorships intended to support the mission of the organization. ACCOUNTABILITIES : 1. This position reports to the Manager, Fund Development and is accountable for leading the development and execution of the strategy for fundraising events that includes but is not limited to the following events and initiatives: Bowl for Kids Sake, All-Stars for Kids, BIG Brunch, Third Party Fundraisers and Casinos. 2. Coordinate all events including the development of Terms of Reference, volunteer management, task lists, time lines, creative, onsite execution and oversight. 3. Negotiate with venues, suppliers and business units in regard to content, materials, equipment, displays and other essentials to ensure coordinated delivery of events; 4. Collaborate with key stakeholders, internal leadership, communications and committees to effectively deliver successful events; 5. Coordinate the preparation of communications with key stakeholders, establishing protocols and operating procedures with events committees, subcontractors, agency staff and volunteers; 6. Ensure BBBS needs are aligned with Third Party event objectives, and that brand standards are maintained and events are in compliance with the Canada Revenue Agency; 7. Develop and manage budgets to achieve fundraising targets. Maximize net revenue by securing sponsorships, donations or good and/or services in kind; 8. Establish long-term planning, effective management and work plan development strategies; 9. Establish evaluation and reporting procedures for special events and projects, including donor/sponsor stewardship; 10. Provide support to community partners to help maximize their fundraising and event goals; 11. Develop and coordinate event volunteer strategies and committees, including working with Volunteer Engagement Coordinator for recruitment, training and volunteer recognition; 12. Provide back up support to Development Officer, Annual Giving & Donor Relations. COMPETENCIES : • Strong written and oral communication skills, with efficiency and attention to detail; • Proven relationship building skills; • Good organizational and multi-tasking abilities, including the ability to meet deadlines with high quality of work; • Demonstrated ability to show initiative and work both independently and as part of a team; • Superior problem solving skills; • Experience and strong knowledge of fundraising databases and all Microsoft programs including Word, PowerPoint, Outlook and Excel; • An interest in supporting Big Brothers Big Sisters fundraising objectives. QUALIFICATIONS : 1. Post-Secondary Degree or Diploma in Business, Communications or related field; 2. Demonstrated success in the charitable sector in planning and executing successful fundraising events including, sponsorship solicitation and relationship management; 3. Experienced professional with proven skills and ability to collaborate with staff and volunteers at all levels; 4. Knowledge of Canada Revenue Agency charitable fundraising guidelines; 5. Excellent knowledge of Microsoft Office and Fund Development databases; 6. Reliable transportation with minimum $1,000,000 liability insurance and valid driver’s license required; 7. Active membership in the Association of Fundraising Professionals desired. Big Brothers Big Sisters of Calgary and Area offers a competitive salary and health benefits. Closing Date : July 13th or until suitable candidate is found. Submit Cover Letter and Resume To: Human Resources 5945 Centre Street SW Calgary, AB Email: hr.calgary@bigbrothersbigsisters.ca Fax: #403-777-3525 Big Brothers Big Sisters of Calgary is an equal opportunity employer. We thank all candidates for their interest. Only those selected for an interview will be contacted. We regret that we are unable to accept telephone inquiries.
Digital Health Canada Toronto, ON, Canada
Jun 18, 2018
Contract
Organization : Digital Health Canada Position Title : Manager, Events & Projects Location : Greater Toronto Area. Date closed : July 13, 2018 CPHIMS-CA : No Domain : Project Management We are hiring. Position Title: Manager, Events and Projects Reports to: Executive Director Status: One-year maternity leave contract with full-time potential Location: Greater Toronto Area. Involves some travel. Closing Date: July 13, 2018 Start Date: August 13, 2018   Overview of the position We are looking for a dynamic Manager, Events and Projects with strong leadership abilities, impeccable organizational skills, and extensive, proven event planning experience. Reporting to the Executive Director, Operations, and collaborating with the entire team, the Manager, Events and Projects works with various stakeholders to plan and execute multi-city events for our members and partners. This is a twelve-month full-time maternity leave contract with potential to develop into an employee position. Digital Health Canada supports 2,500+ professional members from a virtual office –  employees work remotely and commute to downtown Toronto weekly for team meetings. The successful candidate must be an independent self-starter with excellent time management, problem-solving, and communication skills. Key Responsibilities The Manager, Events and Projects is responsible for the end-to-end process of event planning and execution, including scheduling, planning, budget and program management, registration, food and beverage, audio-visual, on-site event execution, and relationship management. Logistics and project management (location, F&B, AV, program schedule) Budgeting and cost tracking Negotiating contracts with suppliers Finding and booking speakers Itinerary management On-site event management Managing sponsor, volunteer, speaker, attendee, and event chair relationships Setting, tracking, and reporting on attendance and budget targets Continuously and proactively look for ways to strengthen event execution Create consistent best practice processes Focus on event improvement and optimization Desired Skills and Experience The successful candidate must be able to hit the ground running and be ready to tackle logistics for multiple events while contributing ideas on how to establish a great event presence. The Manager, Events and Projects is passionate about offering value to Digital Health Canada members through quality content and well-run events. Candidates must possess: Seven to ten years’ experience planning and organizing events Post-secondary degree or diploma Proficiency in Microsoft Office Suite, especially Excel Project management experience Proven event budgeting and financial skills Proven ability to develop and maintain professional relationships with external and internal stakeholders Ability to work in a fast-paced environment Excellent interpersonal and communication skills Ability to multi-task and set priorities Ability to work under pressure, make decisions, solve problems, and meet deadlines Creativity, flexibility, and a positive attitude Demonstrated ability to work with people at all levels of the organization Ability to work under pressure on multiple projects with tight deadlines Self-motivated and entrepreneurial with a proven ability to work independently Process Apply by email before July 13, 2018 to: HR@digitalhealthcanada.com Interviews will begin the week of July 23, 2018. Start date is August 13, 2018. To be considered, submissions MUST include the following: Email subject line “Manager, Events and Projects” Cover letter with Salary expectations Assurance of candidate’s ability to work remotely (i.e. private space, wifi, phone) Resume About Digital Health Canada Digital Health Canada is a Canadian not-for-profit association with over 2,500 members across the country. Our members are a diverse community of accomplished, influential professionals working to make a difference in advancing healthcare through information technology. Digital Health Canada fosters network growth and connection; brings together ideas from multiple segments for incubation and advocacy; supports members through professional development at the individual and organizational level; and advocates for the Canadian digital health industry.
Naylor Association Solutions Tysons Corner, VA, USA
Jun 18, 2018
Full time
Exhibit Sales Representative US-VA-Tysons Corner Regular Full-Time Overview Naylor Events Solutions knows associations. With more than 50 years combined experience helping professional and trade associations in more than 85 industries stay connected with members, our team of dedicated event experts are skilled at turning association events into profit. We invest in the best tools and techniques to make an event successful and to deliver an exceptional experience. We become an invaluable extension of an association’s staff, helping add more non-dues revenue through exhibit sales, advertising and sponsorships, while still allowing the control and ownership that associations want. Our exhibit sales team is looking for an experienced sales representative to focus on our tradeshow and event business.  This position is responsible for identifying and developing relationships to secure new exhibitors for Naylor’s show portfolio. We have significant new growth goals, and we are adding to our team to accomplish this growth!  Responsibilities The Exhibit Sales Representative serves as the "Initial Contact" with prospective exhibitors for assigned expositions.  This position is primarily an outbound telephone sales role and is responsible for implementing strategies to attract new exhibitors; qualifying and soliciting prospective exhibitors; communicating the terms of the contract to exhibitor and ensuring adherence to those terms; securing exhibitor fees; and serving on-site as assigned. Primary duties include: Responsible for telephone and e-mail solicitation campaigns to communicate event benefits that will lead to increased exhibit space sales results. Establish personal rapport with new exhibitors to identify exhibitor needs and objectives.  Achieve established sales goals, document sales efforts, and meet/exceed daily call and contact expectations. Coordinate and work with Naylor sales teams and association clients as required, to serve as a show resource and provide assistance as assigned. Gain in depth knowledge about assigned industries and association events. Travel to competitive shows to solicit prospective exhibitors and secure directories for list development.   Qualifications Exhibit Sales candidates must be self-motivated, goal driven, creative, disciplined, enthusiastic, and have a high level of initiative. They must be able to quickly generate new business opportunities, work in a time sensitive environment, and demonstrate the qualities to anticipate and adapt to the changing needs of customers and clients. They should be outgoing and friendly and exceptional at building rapport. Ideal candidates are self-motivated overachievers who enjoy using the telephone as their primary sales tool. Other requirements include: Accustomed to maintaining a 50+ call per day average. 1-2 years prior sales experience, preferably in trade show and conference sales, with a preference for experience in the construction, transportation, food and other related trade association industries.   We are particularly looking for candidates with a background in Trade Show/Events
Mon Sheong Foundation Toronto, ON, Canada
Jun 18, 2018
Contract
Event Officer   Contract, Full-Time, Non-Bargaining Unit Position Corporate Office - Richmond Hill   Position Summary: Reports to Manager, Event Management or designate. This incumbent will Plan, Implement and Coordinate various fundraising and marketing events, and provide assistance and support to Manager, Event Management.   Key Responsibilities: Assist in the overall planning, coordination, promotion and execution of various fundraising and marketing events of the Foundation; Provide administrative support as assigned; including sponsors’ invitation letter and thank you letter. Assist with event promotion, including development of marketing materials. Attend meetings with existing and potential sponsors and vendors, as well as carrying out follow-up when required. Carry out all aspects of work relating to fundraising and donor relationship; Work with the donor relations team to execute cultivation and stewardship events as necessary. Explore ways and opportunities through various events and to raise funds for the Foundation. Attend meetings of Committees and Sub-Committees/Taskforces/Organizing Committees on fundraising and event management when required; Plan and coordinate meeting schedule logistics, agendas and minutes, including location and hosting requirements. Liaise with vendors, suppliers, guests, sponsors and performers on event-related matters. Establish and maintain the leverage relationship with volunteers; support volunteer development activities as necessary. Assist with set-up, on-site production and dismantle of events as necessary. Coordinate guest and RSVP lists, including media and VIP’s, at events. Propose new ideas to improve the event planning and implementation process. Respond to enquiries from the public about the events. Other duties as assigned.   Qualifications University Degree or College Diploma in Event Management and/or Marketing, or related fields. Work experience in event administration and coordination, sponsorship marketing. Bilingual in English and Chinese, both oral and written. Strong organizational and time management skills, with the ability to manage a variety of top-priority projects concurrently; Proven ability to effectively execute complex events within timelines. Excellent customer service skills. Strong attention to details and accuracy. Ability to work independently and in a team environment. Ability to take initiative and work proactively. Proficient in Microsoft Office with an emphasis on Word, Excel and Outlook; Good knowledge of Photoshop, Illustrator; A valid driver’s license with access to a reliable vehicle. Please note this is a 1 year contract position.
Conestoga College Waterloo, ON, Canada
Jun 18, 2018
Contract
Job Title: Event & Tour Coordinator Competition #: 18-266 Campus: Waterloo Department: Marketing Payband: H Payband Range: $31.06 - $36.06 Starting Rate: $31.06 Posting Date: Friday, June 15, 2018 Closing Date: Sunday, June 24, 2018 (midnight) Vacancy Type: Support-Part-time/Contract Responsibilities: We require a qualified individual to be responsible for the overall co-ordination of marketing events and campus tours at the Waterloo campus. RESPONSIBILITIES: Working with internal/external parties, the incumbent plans, coordinates and executes recruitment-related events hosted at the Waterloo campus (i.e. Fall & Spring Open, recruitment-related information nights and workshops).  This involves: determining and analyzing marketing targets to ensure the event is customized to suit the venue and audience assembling appropriate promotional materials and ensuring a sufficient quantity is produced for the event proof-reading proposed wording for signs, ensuring signs are received from the supplier on a timely basis and dealing with vendors regarding price, design etc. selecting and/or confirming locations, menus, method of advertising, recruiting student/faculty volunteers, developing methods to evaluate the event’s success, tracking and itemizing costs participating on committees for event planning purposes. Develops event planning procedures, protocols and processes that support best practices for campus events. Principal on-site contact for major recruitment events. Solicits the participation of Conestoga students and/or employees. Establishes detailed event outlines to be shared college wide for events. Builds and maintains relationships with all schools and services involved with participation/planning of event. Responsible for private client/group tours at the Waterloo campusSchedules logistics to ensure all parties (student panel, faculty, staff), rooms, tour guides are booked and in place for each group. Arranges Conestoga student panels for group tours. Builds relationships with prospective students and families/parents of prospective students, initial touch point when considering Conestoga. In collaboration with the full-time Event and Tour Coordinator, assists with the hiring, training, and coaching of tour guides ensuring high standards of customer service are met. Provides functional guidance and training for volunteers working at marketing events. Retention of high performing tour guides year after year. Assists the full-time Event and Tour Coordinator in managing the Work Study budget.   Qualifications: Three year diploma in Event Planning or Marketing Five years marketing or event planning experience Self-starter with strong organizational skills Excellent verbal, written and presentation skills Excellent interpersonal skills with the ability to communicate professionally, tactfully and diplomatically Possess initiative and problem solving ability, attention to detail Adaptability, flexible, calm and focussed team player with the ability to move projects along to meet deadlines Advanced Microsoft Office skills Experience working with a CRM system an asset Must be flexible to work evenings and weekends periodically   Apply Now We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources.
Foresters Financial Toronto, ON, Canada
Jun 18, 2018
Full time
Events Specialist Toronto Full time Purpose of role Reporting to the Manager, Communications & Events, the primary focus of this job is the coordination of all face-to-face Member Governance meetings for the organization. Annual events portfolio includes conferences, governance meetings and elections, Board of Directors meetings, membership training sessions. The Event Specialist will also be responsible for supporting the development and implementation of timely, impactful communications relating to the Membership Department’s events. The incumbent will be an extremely organized, detail oriented, effective communicator. A healthy ability to go-with-the-flow and manage change is a valuable asset. The job requires a dynamic individual with the discipline to work independently and the people skills to effectively collaborate with others. Successful execution of this role will result in increased member leader engagement and positivity, created through effective communications, consultation and training provided at Foresters meetings.   Job Description Key Responsibilities Manage development of event critical path ensuring all timelines and deliverables are met Organize minute-by-minute scheduling to ensure flawless event execution Engage key stakeholders to ensure event achieves business objectives Work with external event partner to manage travel and meeting logistics Track registration status and manage related commitments Oversee logistical, room and function details for each event Assist with the development and assembly of onsite event materials and support documents Manage shipping process for all events; liaising with mail room and stakeholders to ensure timelines are met Conduct post-event evaluations to determine how future events could be improved Mange payment schedule; reviewing event bills for accuracy and processing invoices in a timely manner Support the development and design of key department and program communications; ie, speeches, presentation outlines, surveys, online articles, marketing material Contribute to meeting content development; researching relevant event topics and acquiring featured speakers (internal and external) Provide presentation development support to speakers and stakeholders   Key Qualifications 3-5 years experience in event / meetings management University or College degree / diploma strongly preferred, as well as formal and on-the-job training in event management CMP or equivalent certification is an asset Strong computer skills and mastery of Microsoft Office, including Outlook, Word, Excel, and PowerPoint to produce plans, budgets, reports, and presentations Self-starter with excellent project management, organizational and record-keeping skills Excellent communication skills, including writing, proof reading skills, and speaking Highly developed interpersonal skills including excellent relationship management skills; ability to communicate effectively and in a timely manner with clients, vendors and colleagues. Positive, ‘can do’ attitude, with the ability to anticipate problems and be proactive in finding solutions Skilled at working under pressure and meeting tight deadlines Ability to manage multiple projects concurrently; ability to set timelines and project progression; flexibility to adapt to emerging issues in a changing environment Knowledge of membership-based and/or not-for-profit organizations is an asset.   Standard working hours consist of 37.5 hours weekly. This job will require extended hours during weekdays and weekends and travel as required attending off-site meetings.   This role will require some travel within Canada and the US.   Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team. Foresters Financial is committed to supporting diversity and accessibility. If you require an accommodation throughout the recruitment process, we will work with you to meet your needs.

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