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Grande Prairie Regional College Grande Prairie, AB, Canada
Jul 20, 2018
Contract
Event Sponsorships Coordinator - (1455)     Job Title Event Sponsorships Coordinator Career Level Entry Level Education Certificate Category Community Relations Job Type Other-Temporary Appointment (920)   Job Description GPRC Grande Prairie Regional College (GPRC) is a comprehensive community institution, established in 1966 in Grande Prairie, and our stewardship region includes campuses in Fairview and Grande Prairie, as well as learning centres in Edson, Grande Cache, Hinton and Jasper. GPRC offers a wide variety of credit and non-credit career certificates and diplomas, pre-employment and apprenticeship trades, university transfer studies, and several opportunities for on-campus degree completion through collaborations with four-year universities. As an educational facility in northwestern Alberta, GPRC helps meet the cultural, recreational, athletic and conferencing needs of the region in partnership with community and regional stakeholders. GPRC is dedicated to providing learners with access to high quality and diverse lifelong learning opportunities, and to the responsible educational, fiscal and environmental stewardship of resources.   The Role The Event Sponsorship Coordinator is responsible for securing cash and gift in kind sponsors for the GPRC President’s Ball.  This event continues to be one of Peace Region’s premiere Gala events.  This annual fundraising event is hosted by GPRC Alumni/Foundation and coordinated through the GPRC Events Services department. Funds raised support the Vital Campaign – a comprehensive fundraising effort.  Working directly with the Senior Manager, Event Services, and the event planning committee, the Event Sponsorship Coordinator will be required to solicit past and prospective sponsors,as well as identify new donors and cultivate relationships.   Identify, contact and follow up with past and potential event sponsors and donors. Maintain detailed, accurate sponsor records for financial reporting and receipting purposes. Follow all GPRC policies and processes including Fundraising, Gift In kind acceptance and Sponsorship.  Attend all planning committee meetings as well as weekly team progress meetings.  Maintain ongoing contact and support to Sr Manger Event Services Collecting items, providing communications, and marketing with the creative descriptions for the program.   Complete all necessary forms and documents for both cash Sponsors and Gift In Kind acceptance as per fundraising policy; ensure that appropriate valuation details are secured and submitted.   What We Offer GPRC offers lifelong learning opportunities through professional development/wellness programs, a competitive salary and compensation package and a student centered culture that is vital to our community. Join our team, grow with us and connect your skills and abilities to our vision, mission and values.   Job Requirements Necessary skills and attributes to be successful in this role include: proficiency in Microsoft Office applications such as Word, Excel, PowerPoint and Outlook; strong organizational and multi-tasking skills; excellent communication and interpersonal skills; a high level of integrity, professionalism and accountability; it is expected that the successful candidate be able to work a flexible schedule, with less at the beginning and heavy work load in the fall closer to the event; must be able to work a flexible schedule to meet event timelines and team meetings; and previous experience in sales or donor relations preferred.   How to Apply Only applications received electronically will be considered. To apply, go to http://www.gprc.ab.ca/careers and select the job posting. We review all applications to select candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted. For general inquiries, please contact HR at humanresources@gprc.ab.ca.   Thank you for applying to GPRC! Appointment Date From: 8/1/2018 Appointment Date To: 10/31/2018 Salary Grade $0.00 - $0.00 Organizational Unit Grande Prairie Regional College -> Manager, Theatre & Events -> Theatre & Events Location Grande Prairie, AB T8V 4C4 CA (Primary)
Running Room Canada Inc. Edmonton, AB, Canada
Jul 20, 2018
Full time
Events Administrator We are looking an enthusiastic and passionate individual to work at Home Office in our events department. The Events position will work closely with stores, national events, and race directors so as such this individual should have a strong knowledge of our national events with some Running Room retail experience. Apply today and be part of our team! Job Description: Work with event managers to set up and execute Running Room local and National Events Administrate our National Facebook Group Review and approve race orders Communicate with stores on National Events Collaborate with multiple internal team members Requirements: Knowledge of Races, local or National races Proficient with excel spreadsheets, as this is needed for race product projections Good knowledge of Microsoft Office programs (Excel, Outlook, and Word) Strong commitment to deadlines and ability work under pressure Well organized and self-motivated Maintain confidentiality at all times Maintain accuracy and work efficiently Attention to detail Salary/Wage: Dependent upon education/experience Location: Edmonton, AB, Canada How to Apply: Submit resume to the Running Room Head Office - Liz Caine LCaine@runningroom.com Include: Cover letter, resume, references and salary expectations. Only candidates selected for interviews will be contacted.
Vancouver Island University Nanaimo, BC, Canada
Jul 20, 2018
Part Time
Event and Community Engagement Assistant Gymnasium/Student Activities   Competition Number: 18-3135   Appointment Type: Regular Part-time   Subject to CUPE Joint Job Evaluation   Start: Initial appointment will be August 21, 2018, through April 21, 2019, followed by annual seasonal break   Workload: 35 hours per week Will include evenings and weekends   Employment Group: Cupe 4   Position: 00805 Location: Nanaimo Campus   Duties: A division of Student Affairs, Mariner Athletics and Recreation delivers outstanding sport and recreation experiences for students, staff, faculty and the community. The Mariner Event and Community Engagement Assistant is responsible for supporting the Mariners in a variety of activities on and off campus and in the community. The role provides operational support and direction for Mariners game days, special events, Alumni events and Community programming. This individual is a primary communication link between the Mariner Athletics and Recreation team and other departments at VIU as well as external organizations. Responsibilities of the Event and Community Engagement Assistant include but are not limited to: Alumni Developing of a plan to engage Alumni with the Athletics and Recreation team. Developing engagement tactics and contact generation. Coordinating Alumni game activities in collaboration with coaching staffs. Community Engagement Building and maintain relationships with key community stakeholders. Developing opportunities and partnerships for Mariners Athletics and Recreation to participate in community events. Liaising with internal departments, committees and external clients to facilitate the coordination of events and Mariners participation. Coordinating Home Events Assisting in the management of all aspects of home events. This includes league games, exhibition games and tournaments as well as other special events that are organized from time to time such as the annual golf tournament and welcome week activities. Supporting hiring, training, scheduling and supervision of minor officials and all other personnel required to ensure the all home events are presented in an efficient and professional manner. Communicating with the PACWEST and the CCAA to support home game reporting. Special Event Development, Promotion and Coordination Liaising with other VIU departments as well as external groups in the coordination of special events Assisting with internal and external promotions. Communicating regularly with the Athletic Staff, Gymnasium Staff, and other areas as required, when planning special events. Marketing Support Assisting in the development and implementation of new and existing marketing strategies The Athletic Department, like the Institution overall, is constantly searching for ways to recruit and retain high quality student-athletes. The department is also constantly striving to develop new initiatives to attract members of the community to support Mariner Athletics. Liaising with Sponsors Liaising with sponsors and to assist with any requirements they may have around home games and events.   Required Qualifications: One year certificate from an appropriately accredited institution Minimum one year related experience An understanding of sports and/or desire to work in a sports related field. Ability to work flexible hours including some evenings, weekends and holidays. Ability to work in a fast-paced environment with multiple, simultaneous demands Demonstrated ability to train and provide leadership to junior and/or student employees Proficiency in MS Office (Outlook, Word, and Excel)   Must possess a valid Class 5 BC Driver's Licence and have a confirmed satisfactory driving record. Preferred Qualifications: Undergraduate Degree in Event Management, Communications, Marketing, Business or related field. An equivalent combination of education and experience may be considered. Preference will be given to an applicant with experience as a Varsity Athlete.   Please Submit: CV/Resume Cover Letter Copies of transcripts/credentials/qualifications identified on resume Name and contact information for three people willing to provide a reference Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.   Posting Period: July 19, 2018 - July 25, 2018 Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.
The Infatuation New York, NY, USA
Jul 20, 2018
Full time
Events Producer at The Infatuation & Zagat  New York At The Infatuation, we have an amazing audience of dedicated fans, and events are a great way to engage with them in real time. Twice a year, we put on our proprietary EEEEEATSCON festival, which takes place in LA in May and NYC in October. This Events Producer will play an integral role in making EEEEEATSCON come to life: working with venues and our ticketing partners, liaising with restaurants, planning programming and talent, and more. Events are also a key component of our brand partnerships. This year alone we'll complete upwards of 50 branded events - from happy hours and dinner parties to speaker panels and meditation series. While our Account Managers run point on the client side of things, our Events Producer will help with various aspects of production, with some potential travel involved. This role will report to our Director of Events, and is based in our NYC headquarters. Responsibilities Coordinate festival logistics with venues Manage relationships with our restaurant partners, including finalizing menu items, booth setup, and more Partner with our marketing team to arrange restaurant photoshoots and approve social media copy Help in planning programming and talent Monitor our EEEEEATSCON email account, fielding general inquiries from potential partners and attendees Assist in the planning and execution of other smaller partner events ie our Wine Room pop-up with Caviar Qualifications 4+ years experience in events production/management Operationally minded - you can see problems before they arise and are good at solving them Ability to multitask - you enjoy and are able to balance various tasks at the same time   Flexibility - understand the nature of events and have flexibility in your schedule to work varied hours as needed Direct communicator - in person, over email, on the phone, wherever Calm under pressure - things can go wrong and you won’t break a sweat Experience managing budgets
Bow Valley College Calgary, AB, Canada
Jul 20, 2018
Full time
Social Media Specialist - (1385)     Job Title Social Media Specialist   Job Description Bow Valley College contributes to the vitality of communities and strength of the economy through innovative adult education programs and services. We equip students for successful living, lifelong learning, and employment in a global knowledge-based environment. Why work at Bow Valley College? We have been named one of Alberta's Top 70 Employers for 2018. Bow Valley College is made up of employees who are committed to our learners´ success, as well as each other´s. Our staff and faculty consistently say it is the people who keep them at the College, the opportunity to make a difference in the lives of our students, and the incredible support they receive from their co-workers and supervisors. We are currently accepting applications for the position of Social  Media Specialist for our Marketing and Communications Department ( temporary). Social Media Specialist (SMS) will implement Bow Valley College’s social media strategy, develop brand awareness, aid enrollment strategies, generate inbound traffic, and manage our social media relationship with current, past and future students and stakeholders.   The Social Media Specialist will develop and implement Bow Valley College’s social media strategy, monitor emerging social media trends, and manage our online relationship with current, past and future students and stakeholders. This position is also responsible for leading and implementing targeted ad campaigns across multiple social platforms and measuring success through analytics reports. This position reports to the Senior Communications Specialist and is a member of the Marketing and Communications team.    Areas of responsibility will include:   Communications 45% - Strategic and External   External Communications Manages social media campaigns and day-to-day activities including: Updates social media channels with new content daily Updates the social media editorial calendar based on news, events, and campaigns Oversees design of social platforms (i.e. Facebook and Twitter cover photos) Develops and expands community and/or blogger outreach efforts Designs, creates and manages promotions and campaigns in consultation with internal clients Compiles monthly report for management showing results (ROI). Ensures consistency of execution across multiple networks. Experiments with new social engagement models. Executes social media campaigns, including (but not limited to) support for live events, ad campaigns, partnerships, etc. Ensures all content maintains Search Engine Optimization (SEO) standards and editorial integrity.    Strategy Develops an annual social media strategy for the College.   Monitors trends in social media tools, applications, channels, design and strategy. Monitors effective benchmarks for measuring the impact of social media campaigns. Establishes ongoing optimization plans based on campaign performance, measurement, and insights, with a focus on the intersection of social publishing and social advertising. Provides social insights and analysis to stakeholders. Identifies ways to incorporate social media into overall marketing & content strategies.   Evaluation Analyzes, reviews, and reports on effectiveness of campaigns in an effort to maximize results and revise campaigns as needed. Creates monthly social media program status reports detailing key insights, popular content topics, community quotes, and monitoring results. Understands social paid research techniques and methodologies and use them to support development/execution of client campaigns. Uses analytic tools to understand social media behavior, identifying key insights relevant to the college.   Customer Service – Engagement with audience - 30% Advocates for the college on social, engaging in dialogues and answering questions where appropriate. Monitors, listens, and responds to users in a “social” way. Leads the College’s Social Media Ambassador team by providing guidance, production guidelines, and support with campaigns. Implements a proactive strategy for capturing customer online reviews. Monitor online ratings and respond accordingly.   Brand Reputation - 20% Identifies threats and opportunities in user generated content and report to supervisor. Supports the Communications team during a crisis by monitoring trends and alerts, responding to queries in a timely and responsible manner, and keeping information confidential. Monitors online conversations about the college and our competitors’ mobile initiatives and strategy.   Other Duties 5% Provides backup support for the Media Relations Officer. Supports the Communications team’s internal communications initiatives including posting articles to the College’s intranet.   Job Requirements   Minimum Qualifications Diploma – Digital Marketing, Communications At least 3 years’ experience in the marketing or communications field. At least 2 years’ experience in social media content strategy development. Demonstrated creativity and immersion in social media.   Preferred Qualifications Experience sourcing and managing content development. Three to five years of dedicated digital social experience at an interactive, advertising, communications/public relations or marketing agency or business. Displays in-depth knowledge and understanding of social media platforms and their respective participants (Facebook, Twitter, Yelp, Google+, YouTube, Instagram, LinkedIn, etc.) and how each platform can be deployed in different scenarios. Experience representing a brand using social channels like Facebook, Twitter, YouTube, etc. Excellent writing and language skills Team player with the confidence to take the lead and guide other employees when necessary. (ie: content development, creation and editing of content, and online reputation management).   Core Competencies   Building/Nurturing/Fostering Relationships & Organization-wide Perspective Builds rapport to establish and maintain effective relationships with clients and stakeholders and gains their trust and respect. Is open-minded when different perspectives are presented.   Models Agility Is open to and adapts well to change and is not knocked off balance by the unexpected. Communicates effectively with colleagues and others to support the implementation of change.   Organization Advocacy Demonstrates commitment and support of the College in day-to-day interactions with stakeholders and clients. Models a positive image to others both inside and outside the organization. Critical Decision Making Views situations from a broad perspective rather than just their own. Anticipates multiple possible causes and consequences of events. Open Communication/ Listening Discusses with supervisor any potential upcoming challenges in their day to day work Maintains respectful, open communications with supervisors, co-workers and colleagues, in order to share both information.   This is a Continuous (exempt) position.. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check. Minimum Education Requirements Diploma Location BVC CALGARY - CA (Primary) Job Family Marketing FTE Per Individual (%) 100 Closing Date 7/24/2018 Employment Status Continuous Salary Commensurate with experience
The New School New York, NY, USA
Jul 20, 2018
Full time
Assistant Director, Special Events Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button. The New School is committed to creating and maintaining an environment that promises diversity and tolerance in all areas of employment, education and access to its educational, artistic or cultural programs and activities. The New School does not discriminate on the basis of age, race, color, creed, sex or gender (including gender identity and expression), pregnancy, sexual orientation, religion, religious practices, mental or physical disability, national or ethnic origin, citizenship status, veteran status, marital or partnership status, or any other legally protected status. Position Information   Position Information   Position Availability: ASAP Position Title: Assistant Director, Special Events Requisition Number: 0206072639 Location New York City Position Type: Administrative Position Status: Full-Time Department: CA/Development/Special Events Responsibilities: This position works with the Associate Director of Special Events to implement all projects, with emphasis on the annual Parsons Benefit. The Assistant Director is responsible for implementation of fundraising gala strategies, processing event income, and all aspects of event planning for fundraising and university events. Reports to: Assistant Secretary of the Corporation, Board of Trustees and Director of Development Responsibilities:  Assist the Associate Director in providing leadership for the execution of major fundraising events, with a focus on the Parsons Benefit and other development events involving donors and trustees, as well as school-based activities.  Provide leadership for fundraising of Parsons Benefit in partnership with Associate Director of Special Events and Assistant Vice President of Development. o Work alongside Assistant Vice President of Development to drive event goals, meet benchmarks, and liaise with Benefit leadership. o Develop fundraising plans and goals. o Organize major solicitations, including managing data pulls, coordinating invitation and letter mailings, and contacting donors and prospects with direct fundraising outreach. o Liaise with internal and external partners including school based Development Directors, Research, Marketing and Communication, Accounts Payable, Parsons and Performing Arts Deans’ offices, Alumni Relations, production consultant, venue, and other vendors as needed. o Collaborate with Benefit Steering Committee and Board of Governors, including monthly phone meetings and one on one meetings with committee and board members to facilitate their fundraising efforts. o Oversee event budget, setting realistic line items in partnership with production team. Ensure that expenses are kept on budget throughout the planning process with support from the full Benefit team, including production and event leadership. o Draft correspondence to honorees, key donors, and prospects. o Develop content for printed materials, including invitation and program copy, and donor recognition. o Manage event website via iModules platform, including developing and updating content, overseeing online ticketing page, and sending mass communications. Training will be provided. o Communicate with all event supporters to confirm attendance, guest names, payment, and other pertinent details of event. o Process and track income and expenses, including invoicing donors, and executing payment to select vendors. o Manage strategic guest seating and event check-in.  Collaborate effectively with school based Directors of Development, Institutional Giving, and Alumni Relations to develop and execute fundraising events, and interface with senior staff, trustees, board members, and donors.  Assist Associate Director with execution of all details of cultivation events and President’s dinners including developing guest lists, creating and mailing invitations, tracking responses, executing vendor contracts, creating event timelines, on-site presence, and any and all details of the function.  Assist with execution of four annual Board of Trustee meetings and other board-related activities, special projects, and retreats.  Assist Associate Director and Assistant Secretary in managing and executing distinctive events including, but not limited to, memorial services, building openings, anniversary celebrations, commencement activities, campaign events.  General responsibilities for events may include creating mail merges for large fundraising efforts, managing invitee information, developing seating, creating floor plans, coordinating vendors, managing volunteers, and collaborating with The New School’s Facilities, Audio Visual, and Security departments. Minimum Qualifications:  At least four years of proven experience in non-profit fundraising events.  Impeccable attention to detail and the ability to direct multiple projects simultaneously.  Ability to collaborate with diverse colleagues across diverse academic disciplines.  High tolerance for changing priorities.  Excellent oral and written communications skills.  Ability to excel under pressure and meet deadlines.  Advanced proficiency with MS office is a must: Proven experience in Word, PowerPoint, Excel spreadsheet applications, data management, and large mail merges for fundraising events is needed. Experience with Banner preferred.  Availability to work outside regular business hours as events warrant is essential. Preferred Qualifications:   Job Family: Development Special Instructions to Applicants:   Posting Date: 07/17/2018 Closing Date:   Open Until Filled Yes
Sensibill Inc. Toronto, ON, Canada
Jul 20, 2018
Full time
Event Coordinator Marketing – Toronto, Ontario Event Coordinator Efficient receipt management is critical to the health of any business. Since 2013, Sensibill has been committed to building an AI-powered tool that makes capturing, organizing, and retrieving receipts as magical as possible. We work with banks to offer our receipt solution through their mobile banking apps. Banking customers use the service to keep track of important receipts for returns, exchanges, expenses, accounting, and taxes. Our mission? We want to give time back to freelancers and small business owners so that they can focus on the things they love. To find out more, visit www.getsensibill.com .   The role: At Sensibill, events play a vital role in our marketing mix and represent a key way in which we connect with our prospects and customers. The events we attend range in geographies as well as size: everything from the European Banking Forum in London to Money 20/20 in Vegas. As we expand into new markets, we’re looking for a creative, energetic and extremely organized individual who will raise the bar on our event participation. The ideal candidate will not only create awareness and excitement around Sensibill's brand at every event we attend, but will help cut through the noise and position Sensibill as a strong competitor.   A day in the life: Plan and coordinate Sensibill’s event presence at various financial industry events across North America and Europe including: sponsorship agreements, speaking spots, sales collateral, booth materials, shipping logistics and communication plans Help define our events strategy with the Director of Marketing ensuring we are building brand awareness and generating demand for our product Work closely with sales and marketing team members to determine outreach campaigns to connect with prospects and customers pre & post event Manage event registration and attendee lists, ensuring prospects are passed along to the sales team and all contact information uploaded to the CRM Ideate and develop thought leadership presentations that are creative, unique and impactful to audience members Build event-specific collateral with the help of marketing team members Help manage the events budget and be responsible for delivering ROI including PR coverage, awards won, meetings booked, marketing qualified leads delivered, opportunities created and closed won Update and manage an events directory to ensure the team is aware of new events, upcoming due dates and general information about the events we attend Assist the Talent & Culture department with internal events when needed   A bit about you: You have a bachelor’s degree in Marketing, Business, or a related field You’re experienced in running or coordinating events for a marketing team (1-2 years) You’re hyper-organized, can multi-task and never miss a deadline You enjoy working on team but can also work independently and have no problem taking ownership   What are we like? We love #pie. Our culture is like that perfect piece of pie; humble and delivers exactly what you expect. Why #pie? That’s our acronym. We are a team of people that work to #getshitdone, all while ensuring Passion, Integrity, and Excellence. Joining a startup in the early days is pretty much the greatest adventure you can embark on in your career. You have the opportunity to make meaningful contributions; to make an impact. We are lean, we are smart, and we live for balance – there are no mandatory 60-hour work weeks here. This is not a top-down culture. We want everyone’s input during critical decisions. To that end, if you have ideas, we want to hear them. Together, we can build out your role, build our product, and our company. We want new core team members who want to invest in us the way we invest in them. We want your ideas, your energy, your skills, your dedication, and if you have any, we’ll take your #receipts too.
Oakville Chamber of Commerce Oakville, ON, Canada
Jul 20, 2018
Full time
Job Title :   Coordinator, Events Hours : Full time, permanent Reports to :   Executive Vice President Salary Range : $35/50K (benefits included) Location : 700 Kerr. St. suite 200, Oakville, Ontario Summary The award-winning Oakville Chamber of Commerce representative of 1,200-member businesses of all sizes and sectors is seeking a dynamic, high energy and self-motivated Events Coordinator to join our team.  Responsibilities include planning events, coordinate production and execution logistics. The successful candidate is a self-starter and must be able to work under tight timelines, multi-task and troubleshoot related issues. Superior organizational and administrative skills are required to successfully execute between 60 and 75 events per year.  The Events Coordinator will work collaboratively with the Chamber Team to best meet the needs of new and existing members. Manage & Execute Chamber Events Attend all Chamber events, directing set-up and tear down Assist Executive Vice President in setting budgets for each event Working with Executive Vice President, ensure net revenue objectives are met Open and close registration on website Track & Summarize event attendance Assist in the development of marketing plans and materials Negotiate & renew contracts (audio visual, venues, related services that need to be authorized and signed by the President or Executive Vice President) Arrange for all AV requirements Work with host venue regarding theme, food and drink requirements, services, and setup. Catering requirements, communicate with venue regarding any special dietary needs (ensure all contractual obligations are met by the venue and that the venue complies with building, health and safety requirements) Develop and maintain all key event documentation; contracts, event agendas, partner communications and thank you letters During the event, monitor registration efficiency, guest comfort, efficiency of the service staff, effectiveness of speakers etc. to identify any issues needed to be addressed Ensure all sponsorship/partnership agreements are fulfilled Liaise and communicate in a timely manner with event partners event outlines, roles and responsibilities as required Ensure all needs of guest speakers are met (transportation, AV, etc.) Participate in a comprehensive post event review Purchase event related supplies, items, and services keeping the costs within the approved budget Keep a file of all completed events for future information Preferred Background, Experience & Qualifications Completion of post-secondary degree or diploma in event management preferred 2 to 3 years event coordinating and/or direct marketing experience Project management experience Strong proficiency in computer skills, MS Office (Word, Excel, Outlook etc.) Possess and maintain a valid Driver’s License and have access to a reliable vehicle Ability to lift a minimum of 30lbs unassisted Personal Attributes Ability to establish and maintain effective working relationships with a wide variety of internal and external contacts Detail-oriented and ability to work in a fast-paced environment Ability to work under pressure and meet tight deadlines Ability to work independently as well as within a team Superior client relationship skills Excellent communication skills (written & oral) Ability to respond to complaints from the public and stakeholder, and to resolve conflicts or facilitate resolution Work evening and weekends, if need be, to executive events successfully Apply now!
Skate Canada Ottawa, ON, Canada
Jul 20, 2018
Contract
Event Coordinator Events – Ottawa, Ontario     Skate Canada is committed to inspiring all Canadians to embrace the joy of skating .     Canadians love skating! Every winter, millions of Canadians take to the ice, indoors and outdoors in search of fun, fitness and achievement. Skate Canada’s mission is to ensure a continuing legacy of champions and to be recognized as the leader in the delivery of effective, innovative skating programs.  If you have a passion for the sport as a fan, as a participant, or if you’re committed to excellence and focused on building partnerships, this may be the team for you.  Join our energetic and dynamic group dedicated to providing and promoting a positive and fun-filled skating experience for Canadians.   Skate Canada provides exciting and challenging work in a dynamic environment and an excellent total rewards package. We are inviting applications for the term position (16 months) of Event Coordinator.   Position Overview: Reporting to the Event Manager, the Event Coordinator will be responsible for the registration activities for all Skate Canada hosted events. Additionally, they will support the Events Team on various other aspects of event delivery for these events. Key Responsibilities: 1.      Execute event registration for Skate Canada events including, participant registration, accreditation, and planned programs for domestic and international events. 2.      Prepare registration and accreditation post-event summary. 3.      Execute the collection and reconciliation of entry fees for Skate Canada domestic and international events, while collaborating with the Finance Department. 4.      Communicate with Skate Canada sections and registrants regarding registration and event information timelines and processes. 5.      Execute the event communication planning for all event-related information, including writing, reviewing and editing registration processes, information books, announcements, pre-event information to team managers, coaches, athletes, officials, staff and other ad-hoc groups. 6.       Act as the primary contact for International Federations regarding registration for Skate Canada hosted events. 7.      For Skate Canada hosted International events execute the officials’ invitations, travel and accommodation planning process. 8.      For Skate Canada Domestic events, provide support to the High-Performance Manager for the officials’ invitations, travel and accommodation. 9.      Manage event inboxes including responding to event specific inquiries, tracking and organizing of inboxes and folders and triage to pass along as needed. 10.  Assist department with event planning and execution pieces as required. 11.  Provide administrative support to the Senior Director as required. 12.  Other duties as assigned by Manager.       Qualifications, Experience and Key Skills ·         Post-Secondary diploma in Marketing, Sport Management or Business or similar educational background ·         Advanced MS Office Skills (Outlook, Word, Excel, and PowerPoint) ·         Excellent organization skills with the ability to work accurately under tight deadlines and manage and oversee multiple projects/deadlines simultaneously ·         Demonstrated ability to take initiative, work independently and as part of a team ·         Strong written, oral, and interpersonal communication and documentation skills; ·         Highly self-motivated and directed with keen attention to detail; ·         Ability to provide service in both official languages, an asset ·         Ability to handle sensitive information in a professional and confidential manner ·         Positive, enthusiastic and energetic team player ·         Ability to work in a fast-paced, high pressure environment   Additional Job Requirements ·         T ravel, approximately four to six times per year for the purposes of executing meetings and events. ·         Ability to work overtime as required in order to meet the fluctuating needs in a timely manner.     APPLICATION All qualified candidates are invited to apply online via BambooHR: www.skatecanada.bamboohr.com/jobs before Tuesday, July 31, 2018 at 23:59 EST. Any questions regarding the position can be directed to careers@skatecanada.ca . We thank all applicants for their interest; however, only those selected for an interview will be contacted.     About Skate Canada   Skate Canada is the nation’s governing body for skating and dedicated to creating a nation of skaters both recreationally and competitively . Over 100 years old, it is the world’s oldest skating organization and Canada’s preeminent leader in skate training and education, providing High performance coaching and skating development education . Over 130,000 Canadians participate in Skate Canada educational programs each year. Canada’s most successful governing winter sport body, Skate Canada athletes have won 25 Olympic Medal and 32 World Championships. Today’s world and Olympic medalists all began at one of our 1,200 local Skate Canada clubs or skating schools. More than 5,000 certified professional coaches offer programs for all ages to encourage Canadians to skate together as a family, pursue competitive ice sports and enjoy an active lifestyle.     Patinage Canada s’engage à inspirer tous les Canadiens à vivre la joie du patinage   Les Canadiens adorent le patinage! Chaque hiver, des millions de Canadiens mettent pied sur la glace, que ce soit à l'intérieur ou l'extérieur, pour se divertir et se mettre en forme. La mission de Patinage Canada est d’assurer une tradition continue de champions et d’être reconnu comme chef de file de la mise en œuvre de programmes de patinage efficaces et novateurs . Si vous êtes passionné du sport en tant que partisan ou participant ou si vous êtes engagé envers l'excellence et axé sur l'établissement de partenariats , cette carrière pourrait vous intéresser. Joignez-vous à notre équipe énergique et dynamique , qui se voue à offrir et à promouvoir une expérience positive de patinage pour les Canadiens dans un environnement divertissant .       Patinage Canada vous offre un travail excitant et stimulant dans un environnement dynamique, ainsi qu'un programme complet d’avantages . Nous invitons les candidatures pour le poste de coordonnateur/coordonnatrice, Événements , doté pour une période déterminée (16 mois).       Aperçu du poste   Relevant du gestionnaire, Événements, le coordonnateur ou la coordonnatrice, Événements, sera responsable des activités d’inscription pour tous les événements dont Patinage Canada est l’hôte. De plus, le ou la titulaire du poste appuiera l’équipe chargée des événements en ce qui concerne divers autres aspects de la prestation de ces événements.   Principales responsabilités   1.      S’occuper de l’inscription aux épreuves des événements de Patinage Canada, y compris l’inscription des participants, l’accréditation et les programmes prévus aux événements nationaux et internationaux.   2.      Préparer un sommaire des inscriptions et des accréditations après les événements.   3.      Percevoir les droits d’inscription pour les événements nationaux et internationaux de Patinage Canada et en faire le rapprochement tout en collaborant avec le Service des finances.   4.      Communiquer avec les sections et les adhérents de Patinage Canada pour fournir des renseignements sur les inscriptions et les événements ainsi que les dates limites et les processus.   5.      Planifier la communication de tous les renseignements liés aux événements, y compris la rédaction, la révision et la mise au point de processus d’inscription, de manuels d’information, d’annonces et de renseignements préalables aux événements pour les gérants d’équipe, les entraîneurs, les athlètes, les officiels, les membres du personnel et les autres groupes ad hoc.   6.      Faire fonction de principale personne-ressource pour les fédérations internationales relativement aux inscriptions pour les événements dont Patinage Canada est l’hôte .   7.      En ce qui concerne les événements internationaux dont Patinage Canada est l’hôte, s’occuper des invitations et du processus de planification des voyages et de l’hébergement des officiels .   8.      Pour les événements nationaux de Patinage Canada, offrir un soutien au directeur, Haute performance, pour les invitations, les voyages et l’hébergement des officiels.   9.      Gérer les corbeilles d’arrivée pour les événements, y compris répondre aux demandes de renseignements sur les événements, assurer le suivi et organiser les corbeilles d’arrivée et les dossiers et s’occuper du triage pour la transmission, au besoin .   10.  Aider le service pour la planification et l ’ exécution des événements au besoin .   11.  Offrir un soutien administratif au directeur principal, au besoin .   12.  Accomplir d’autres tâches exigées par le gestionnaire .       Qualifications, expérience et principales compétences   ·         Diplôme d’études postsecondaires en marketing, gestion du sport, affaires ou antécédents scolaires similaires.   ·         Compétences avancées en MS Office (Outlook, Word, Excel et PowerPoint).   ·         Excellentes aptitudes organisationnelles et capacité de travailler avec précision dans des délais serrés et de gérer et de superviser simultanément de multiples projets et échéances.   ·         Capacité de faire preuve d’initiative et de travailler de façon indépendante et en équipe.   ·         Fortes compétences en communication orale, écrite et interpersonnelle ainsi qu’en documentation.   ·         Personne très motivée et déterminée avec un vif souci du détail.   ·         La capacité d’offrir un service dans les deux langues officielles représente un atout.   ·         Capacité de s’occuper de renseignements délicats de façon professionnelle et confidentielle.   ·         Personne positive, enthousiaste et énergique, ayant l’esprit d’équipe.   ·         Capacité de travailler dans un milieu stressant où les activités se déroulent à un rythme rapide.       Exigences supplémentaires du poste   ·         Voyages occasionnels, environ quatre à six fois par année, en vue de la tenue de réunions et d’événements .   ·         Capacité de faire des heures supplémentaires au besoin afin de répondre aux besoins changeants, en temps opportun .       DEMANDE Tous les candidats qualifiés sont invités à faire une demande en ligne par l’intermédiaire de BambooHR : www.skatecanada.bamboohr.com/jobs d’ici 23 h 59 (HE), le mardi 31 juillet 2018. Toute question concernant le poste peut être adressée à careers@skatecanada.ca .   Nous remercions tous les candidats de leur intérêt; toutefois, seuls ceux qui sont sélectionnés pour une entrevue seront contactés .       À propos de Patinage Canada   Patinage Canada, l’organisme national directeur du patinage, se voue à créer une nation de patineurs, récréatifs et de compétition. Existant depuis plus de 100 ans, il s’agit de la plus ancienne organisation de patinage au monde et du chef de file prééminent du Canada en matière d’entraînement et d’instruction du patinage, offrant une éducation pour le développement d’un entraînement et d’un patinage de haute performance. Plus de 130 000 Canadiens et Canadiennes participent à des programmes éducatifs de Patinage Canada chaque année .   Les athlètes de Patinage Canada, l’organisme directeur du sport d’hiver le plus couronné de succès au Canada, ont remporté 25 médailles olympiques et 32 championnats du monde. Les médaillés canadiens des championnats du monde et des Jeux olympiques d’aujourd’hui ont tous débuté dans l’un des 1 200 clubs locaux ou écoles de patinage locales de Patinage Canada. Plus de 5 000 entraîneurs professionnels certifiés offrent des programmes aux Canadiens de tout âge afin de les encourager à patiner ensemble en famille, poursuivre des sports de compétition sur glace et profiter d’une vie active .
Canadian Blood Services St. Catharines, ON, Canada
Jul 19, 2018
Contract
Event Coordinator Tracking Code 7830-239 Job Description Do you want to work in a dynamic, fast-paced, innovative organization? Are you excited about working with a dedicated community who makes a real difference in the lives of Canadians by recruiting blood, stem cell, cord blood and organ, eye and tissue donors? Do you want to help save lives every day?  Then this job is for you.   Canadian Blood Services is a collaborative community of donors, volunteers, health care professionals, employees and corporate partners committed to saving and improving the lives of Canadians.   We are currently seeking a Temporary Full- Time Event Coordinator join our team based in  St Catharines.   The Event Coordinator is responsible for planning and coordinating blood donor clinics and blood donor recruitment events to achieve collection targets within the assigned territory.  The Event Coordinator develops positive relationships with donors, volunteers, the local community, site contacts and Canadian Blood Services staff to plan and execute recruitment and collection events in accordance with all regulatory requirements and Canadian Blood Services policies, procedures and practices.  The incumbent works in partnership with the territory manager, volunteer resources, and regional demand planning to ensure the territory achieves targets. This position will have a strong focus on building donor recruitment in St Catharines area.    Planning: Coordinates the development of the annual clinic schedule for assigned territory targets, leveraging market potential to meet collections targets and to build donor base.  Reviews with Regional Demand Planning resource. Develops and maintains ongoing relationships with clinic site contacts and the community Attends clinic/event planning meetings as required Creates and maintains updated copies of all event agreements Maintains a detailed promotional/events calendar for each site Coordinates and executes in-clinic promotional events Coordinates event site inspections according to Operating Procedures as required Works with administrative staff to maintain timely and accurate clinic/event information on the Event Scheduling System database and completes other documentation or reports as required Monitors and analyses clinic appointment progress and other clinic data to work with territory leads and demand planners to determine strategies required to meet collection targets In consultation with Resource management support ensures that Appointment Management System (AMS) templates are created in a timely manner that includes appropriate rates for walk in, no show, cancellation and deferrals Works closely with DSR Supervisor and NCC to maintain timely and accurate clinic/event information updates during sudden clinic changes / closures, and when donor displacement services are required. Documentation or reports as required Maintains relationship with clinic staff and communicates necessary information on special events, promotions and any other in-clinic activities.   Donor Recruitment and Retention: Implements national strategies to facilitate retention of donors at the event level In conjunction with regional volunteer staff, ensures volunteers are engaged in clinic events Works closely with Supervisor, Donor Services Representatives to support implementation of re-booking strategies Coordinates in-clinic activities in support of national campaigns and events In conjunction with regional teams resolves internal and external customer service issues Responds to donor comments and inquiries in clinic and as forwarded by donor feedback. Evaluates all clinic events including collection results, clinic flow and appointment template and provides information to territory leads Identifies opportunities, plans, and executes donor recruitment and registration events including What’s Your Type? Events and OneMatch Events. Monitors event activities related to donation experience and identifying gaps in customer service and develops and implements strategies to address donor needs.   Required Skills Required Skills Post-secondary level education in a relevant discipline from a recognized academic institution; degree or diploma in Business Administration, Public Relations or Event Management preferred. Community development and/or event management (3 years full time). Working in a not-for-profit and/or regulated environment. Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others. Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines. Strong analytical skills coupled with effective problem solving and decision making abilities. Ability to develop and maintain professional working relationships with departmental staff, management, customers and the general public. Creativity, enthusiasm and a strong commitment to operating within a team environment that is rapidly changing. Motivated to succeed, ability to think outside the box and deliver results. Valid driver’s license and exclusive access to a vehicle is required. Must be available to work outside of normal business hours. Knowledge of and connections within St. Catharines and area. Job Location St. Catharines, Ontario, Canada Employment Status Temporary Full-Time Application Deadline 2018-07-30 Classification Grade 6 This position is open to Internal and External Applicants Additional Information There is 1 Temporary full time position available in St. Catharines for approximately 1 year.

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