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Capilano Group Vancouver, BC, Canada
Apr 23, 2018
Full time
Event Coordinator Work in two of the most amazing event venues Vancouver has to offer – Stanley Pavilion and Prospect Point Bar and Grill!  As Capilano Group team members, we pride ourselves on delivering a truly unique guest experience unlike any other, inspired by our beautiful venues and natural setting. Do you enjoy creating amazing experiences for guests? Do you have excellent communication skills? Are you good at multitasking and remaining calm when things get busy? Is this the experience you’re looking for? If so, read on to find out more about the role… Property/Category  Stanley Park Pavilion Position Title  Event Coordinator Application Deadline  2018-05-04   Duties/Responsibilities Our Event Coordinator position is instrumental in helping create events that exceeds our guests expectations. This role is multi faceted from showing potential guests around our venues to ensuring the details of the event come to life on the day of the event to supporting with event admiration. The successful candidate will work closely with both the Event Manager, the Responsibilities: • Coordinate and deliver internal and external event communications, • Provide administrative support to the Events Sales Manager and the Assistant General Manager, • Oversee the day of event coordination for all events including; corporate events, weddings, conferences etc., by acting as the primary onsite contact. • Maintain positive relationships with all vendors and suppliers, • Co-ordinate the delivery and set-up of materials to events, • Demonstrate and continually learn product knowledge to present event packages to all interested parties, • Produces event reports which include challenges encountered and potential opportunities, • Display a “guest comes first” attitude by inspiring team members ‘to create experiences that people are amazed by’, • Host site visits, FAMs with local DMC’s and tourism groups to put Capilano Group top of mind, promoting all products and services, • Attend trade shows and be knowledgeable about all Capilano Group Properties. • Train team members involved with events, in partnership with Capilano Group HR department, including orientations and service priorities, • Actively supervise the support team and provide ongoing feedback during all events, Qualifications Qualifications: Post-Secondary School Diploma in Business, Marketing, Public Relations, Event Planning or related field required 2- 3 years of event coordinator experience preferred Strong communication skills, both verbal and written Proven ability to manage budgets and relationships Marketing and promotional skills Excellent time management skills and attention to detail Ability to take on responsibility and use initiative to prioritize and work effectively under pressure and meet tight deadlines. Considerations: Able to work a variety of shifts including evenings, weekends and holidays, to meet the needs of the business, Able to be on their feet for extended periods of time, Able to work in a variety of weather conditions including heat, rain and winter conditions, Able to perform physical tasks including climbing a step ladder or step stool, and moving furniture for event set up and take down, Able to travel and go on some overnight trips. The Capilano Group comprises retail, hospitality and tourism-based businesses anchored by Capilano Suspension Bridge Park in North Vancouver. The Capilano Group’s portfolio includes Moraine Lake Lodge, Moraine Lake Trading and Cathedral Mountain Lodge in the Canadian Rockies, Stanley Park Pavilion, Stanley’s Park Bar & Grill and Prospect Point Cafe and Gift Shop in Stanley Park, Vancouver and Capilano Suspension Bridge Park, Capilano Trading Post in North Vancouver. *We thank all applicants; however only those under consideration will be contacted.
Canadian Opera Company Toronto, ON, Canada
Apr 23, 2018
Full time
Development Officer, Events & Engagement The Canadian Opera Company (COC) aims to bring the transformative experience of opera to our local, national, and global audience every day of the year. In accordance with our COC365 Strategic Plan, the COC is reimagining and expanding its organizational structure—from digital to physical—by creating a new and highly collaborative Philanthropy & Audiences department. This is a paradigm-shifting moment for the organization, offering an opportunity for increased impact and greater integration of the diverse efforts and programs by which audiences learn about, engage with, and support the COC.  To help achieve this goal, the COC is seeking a positive, self-motivated and detail-oriented Development Officer, Events & Engagement to join our fast-paced team.  Working under the direction of the Manager, Stewardship, you will be responsible for the planning and execution of all events and programming associated with individual giving, including all levels of donors and specialized events for donors at the major gift level. KEY RESPONSIBILITIES Maintain positive relations between the COC and its donors by responding promptly and appropriately to donor inquiries, general information and problem solving Execute all events for the annual and major gift donor programs including, but not limited to: working rehearsals, opening/closing parties, behind-the-scenes events, spotlight series events, backstage toasts, opening nights, holiday parties/performances and sponsorship hosting Support the Manager, Stewardship in organizing private events hosted by donors for cast and creative teams Facilitate the creation and distribution of invitations, save-the-date notices and follow ups while ensuring production approvals and timelines are adhered to Liaise with caterers, rental companies, facilities staff and photographers to co-ordinate event logistics Co-ordinate furniture rentals/floorplans, plan decor and overall look for events Liaise with General Director’s office to confirm attendance at donor events, scheduling, distributing event information and remarks (as appropriate) Prepare detailed event overview documents for events and ensure staff volunteers are aware of assigned roles Prepare speaking points for remarks and ensure correct donor recognition Manage volunteers and staff in execution of events Liaise with production department to co-ordinate all technical needs Arrange artists’ involvement and logistics in events Book and prepare tickets for pick-up at events Reconcile expenses and tax receipts for events Using the database program Tessitura, prepare mailing lists, track RSVPs and donor information Update shared events calendar to ensure smooth communication across all departments   FOUR SEASONS CENTRE FOR THE PERFORMING ARTS Staff the Welcome Desk, President’s Council Lounge and/or Engagement Space to meet and greet donors, respond to questions, provide assistance and resolve problems OTHER Track reservations for concerts in the Richard Bradshaw Amphitheatre and work with Program Manager, Free Concert Series to secure reserved seats Attend weekly meetings with design agency to review status of various event materials Co-ordinate printing and display of recognition sign for the Henry N.R. Jackman Lounge antechamber Extract monthly list of Major Gift patrons in Tessitura to ensure accurate records In addition to the regular hours, occasional weekend and evening work will be required. KEY REQUIREMENTS Proven experience with two to three years in an event co-ordinator role or equivalent experience Demonstrated track record of multi-tasking with a high attention to detail Ability to work under pressure in a fast-paced environment Strong listening skills and excellent communication skills, both oral and written Strong customer service skills and the ability to work effectively with donors, community members, businesses, volunteers and staff Strong analytical skills, creative thinking and propensity for problem-solving Displays strong work ethic with a goal to achieve Proficient in Microsoft Office and donor database software, preferably Tessitura Arts background would be considered an asset but is not mandatory This is a full-time position with benefits.   ABOUT THE CANADIAN OPERA COMPANY Based in Toronto, the Canadian Opera Company is the largest producer of opera in Canada and one of the largest in North America. The COC enjoys a loyal audience support-base and one of the highest attendance and subscription rates in North America. Under its leadership team of General Director Alexander Neef and Music Director Johannes Debus, the COC is increasingly capturing the opera world’s attention. The COC maintains its international reputation for artistic excellence and creative innovation by creating new productions within its diverse repertoire, collaborating with leading opera companies and festivals, and attracting the world’s foremost Canadian and international artists. The COC performs in its own opera house, the Four Seasons Centre for the Performing Arts, hailed internationally as one of the finest in the world. Designed by Diamond Schmitt Architects, the Four Seasons Centre opened in 2006. For more information on the COC, visit coc.ca . APPLICATION PROCESS Interested persons are invited to submit their resume and cover letter via e-mail or mail no later than May 3, 2018 , stating salary expectations: Lorraine O’Connor Manager, Human Resources Canadian Opera Company 227 Front St. E. Toronto, ON M5A 1E8 lorraineo@coc.ca Only applications received by May 3, 2018 will be considered. The Canadian Opera Company thanks, in advance, all applicants; however, only those considered for an interview will be contacted.  No phone calls or agencies please. The COC is committed to providing accommodations for people with disabilities in all parts of the hiring process.  If you require any accommodation, please let us know and we will work with you to meet your needs.
County of Lambton Sarnia, ON, Canada
Apr 23, 2018
Full time
Marketing & Event Coordinator  Job Number : J0418-0448 Job Title : Marketing & Event Coordinator Position Status : Full Time Union : Non-Union Division : Sarnia-Lambton Economic Partnership Facility : Sarnia-Lambton Economic Partnership City : Sarnia, Ontario, Canada Number of Positions : 1 Hours of Work : Monday to Friday, 8:00am to 4:30pm Wage Rate : $31.57 - $37.59/Hour Date Posted : April 16, 2018 Closing Date : May 6, 2018 Starting Date : June 18, 2018   *Please include cover letter and resume with your application* The Sarnia-Lambton Economic Partnership is a one-stop shop for economic development services whose mission is to promote the distinctive advantages that Sarnia-Lambton has to offer to companies and residents. By coordinating community-based economic development initiatives and working to maintain a commercially attractive environment, we foster new business creation as well as help ensure that established firms remain and grow here in our region. The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 26 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners. Position Overview The Marketing & Event Coordinator proactively proposes and provides marketing to promote Sarnia – Lambton as a location for new and/or expanded business investment opportunities and for new resident attraction. Duties and Responsibilities Web Site and Electronic Communications : • Develop, manage and implement social media strategies and tactics • Propose and prepare content for e-newsletter • Develop and maintain web site, work with graphics staff and web site company to develop downloadable promotional “flash piece”, interactive mapping, content about Sarnia-Lambton’s municipalities, and photography • Maintain web site to ensure data is current and reflects new opportunities / events Marketing and Public Relations : • Coordinate with graphic design and placement of print media advertising for sector-specific publications, web sites, trade magazines and news publications • Create joint-advertising projects with local organizations such Research Park • Represent SLEP on job related community committees as required • Manage and facilitate implementation of the new community brand for SLEP • Proactively write and distribute articles and media releases to targeted media outlets as required • Prepare submissions for marketing competitions and pursue third party community endorsements • Monitor local newspapers and radio stations for pertinent local news for inclusion in news clippings archives and website • Monitor local industrial and commercial real estate listings for inclusion in SLEP’s available land & buildings data base • Propose and prepare content for annual activity report • Organize up to 2-4 community stakeholder events and guest speakers; develop topics and market to attract 80-100 attendees Market Development : • Respond to requests for various types of data and statistics from sources such as realtors, local residents, students, researchers and municipal staff • Research, coordinate, and book external trade shows and events, including creating promotional materials and information, preparing show guide listings, working with graphics company to create print advertisements, booking registrations and show floor space, travel arrangements, and pre-event contact with clients who may be attending • Coordinate promotional functions/events, locally and externally, including: coordination of marketing speakers, database management, creating invitations, making travel arrangements and attendee logistics, catering arrangements, A/V requirements, presentations materials • Arrange tours of Sarnia-Lambton for clients including industrial and commercial clients, foreign media, staff of ministries, special interest groups, determine venues, meals and meetings with appropriate Sarnia-Lambton representatives • Make educational presentation on marketing and communications to businesses Publications and Research : • Manage and publish the “Sarnia-Lambton Business Directory” which involves maintaining and updating database of information on 3,500 businesses • Prepare submissions to upper government for funding under specific programs • Manage expenses for project such as equipment rentals, car rentals, supplies, SLEP’s contributions in-kind • Liaise with website professionals to create and update the on-line data inputting system for the business directory • Work with Information Technology staff to provide data base for business directory for inclusion in the County’s GIS on-line mapping tools • Create publications in-house, focusing on targeted sectors and topics including research, copywriting, editing, formatting, photography, traditional print, electronic, and social media • Research subject matter for creation of marketing materials and compile contact lists for target sectors Data Base Development and Maintenance : • Provide data and maintain information on industrial land parcels and other site selection information on on-line site selection data bases and respond to inquiries generated from these postings • Maintain data base information for local housing and building statistics, available industrial land inventory, local industrial / commercial realtor contact information • Provide data on municipal and private industrial parks for inclusion in the County’s GIS on-line mapping tools • Create and maintain SLEP Operations Data Bases on staff participation in trade shows and events, SLEP-organized events and marketing and media placements General : • Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed • Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned. Supervision Requirements Direct Supervision: None Indirect Supervision: None Functional Authority: None Qualifications Minimum Formal Education: • A Bachelor’s Degree in Marketing and Communications or a combination of education and experience in a relevant discipline related to areas of service provision Experience: • Five years’ experience in marketing and economic development • Effective marketing and presentation skills • Good knowledge of MS Word, MS Access, Excel and PowerPoint, Constant Contact, Wordpress, Go daddy • Graphic design skills would be an asset A valid Ontario driver’s license and use of a vehicle.   View Disclaimer The County of Lambton is an equal opportunity employer servicing our diverse communities. The County of Lambton is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. Although we appreciate all applications, only those selected for an interview will be contacted. Personal information required by this posting/advertisement is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.
Canadian Olympic Committee Montreal, QC, Canada
Apr 23, 2018
Full time
Coordinator, Olympic Experience Be a part of building and servicing a national brand. The Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including participation in the Olympic and Pan American Games. The Coordinator, Olympic Experience is responsible for welcoming visitors, the logistics of activities and the day-to-day operations of the Canadian Olympic Experience in Montreal. LOCATION: This position will be located in the COC office in Montreal, QC, at 500 René-Lévesque Boulevard West CORE RESPONSIBILITIES AND PRIORITIES : Supervise all daily operations of the exhibition Welcome and provide information to visitors Participate in developing operational objectives and expectations Provide input to develop and update policies, procedures and strategies related to the operation of the exhibition Create and analyze statistical reports that will help with the planning and site operations Communicate with partners, as required Coordinate the update of content at the museum after each Olympic Games Ensure coordination with the ticketing system provider and support, train and maintain work schedules for them Coordinate corporate/private events, when needed Maintain and develop good relationships with the tourism industry All other administrative tasks as necessary (ex. support to other Olympic Experience staff) KNOWLEDGE AND SKILLS REQUIRED: University degree or a combination of relevant education and experience  3 years’ experience in a similar role, including experience in the tourism /museum sector Experience with box office sales and ticket systems Experience with event management Creative, dynamic and good interpersonal skills Sense of initiative Excellent organizational and planning skills Ability to work under pressure, multitask, and meet deadlines Bilingual, excellent communication skills in French and English (verbal and written) Ability to work flexible and extended hours when needed (evening end weekends) Excellent computer skills Valid first aid training an asset Demonstrates and embodies the COC Values of Accountability, Excellence, Fun, Respect and Bravery COMPENSATION: Competitive salary based on experience, excellent benefits package CONTACT: Please send all cover letters and resumes by May 3, 2018 to applications@olympic.ca citing the position title in the subject line. No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.
University of Alberta Students' Union Edmonton, AB, Canada
Apr 23, 2018
Full time
Administrative Assistant, Conferencing and Events – Edmonton, Alberta   Responsible to and under the supervision of the Manager – Programming & Venues. The Administrative Assistant is responsible to perform duties designated by the Manager – Programming & Venues (or designate) and shall represent the Conferencing and Events Department of the Students’ Union, through telephone and in-person contact with students, staff, clients and the general public. 
DUTIES AND RESPONSIBILITIES
 The Administrative Assistant shall fulfill any number of the following duties and responsibilities: Act as a key support resource for the Conferencing and Events offices in the wide range of managerial, administrative, scheduling, booking, record keeping and other relevant roles. Receive incoming telephone calls and in-person inquiries; provide direction and any other assistance as required. To ensure that queries raised with the Conferencing and Events Department, are promptly and effectively handled and adequately answered (or forwarded to the responsible party), and to ensure that such actions as may be necessary in follow-up to such queries is taken in a timely manner. Coordinate bookings of space, equipment, catering, and other event services as required. Handle all incoming and outgoing deliveries Order office supplies as required Ensure the proper maintenance general office space assigned to Conferencing and Events. Process reports and assists in client billing activities Process office bank deposits, maintain the petty cash, and provide cash receipts as needed. Assist with on-going maintenance of records for, but not limited to: department documentation, client files, financial information, ticketing Provide administrative support, as required, for special events initiated by the Students' Union. To attend such meetings as may be required to support the smooth operation of all conferencing and event services or the Students’ Union as a whole. To recognize, address and handle issues in a manner which reflects the requirements of the Manager of Programming and Venues, and in a manner which contributes positively to the smooth operation and success of Students’ Union Venue To work as a team member by participating in miscellaneous tasks as may be identified from time to time by the Conferencing and Events Management Team. Provide backup for the other Administrative Assistant positions as required. Perform other job related duties within the bounds of the required qualifications as coordinated by the Manager – Programming & Venues (or designate). HOURS OF WORK
 Depending on applicants’ availability, full or part time hours are available. Hours of work will be 8am – 5pm, Monday to Friday, with a regular schedule to be discussed with the successful candidate(s). Occasional hours on evenings or weekends may be required, and will be discussed with the employee in advance. Applicants should include their availability when applying. 
 QUALIFICATIONS Must possess excellent interpersonal and communication skills and deal in a professional, pleasant and effective manner with students, visitors, public and telephone inquiries. Good organizational skills and the ability to deal with stress in a busy environment. Good clerical and Macintosh computer skills including using Word and Excel. Previous administrative experience preferred. DEADLINE TO APPLY: April 29, 2018 @ 5pm
City of Mississauga Mississauga, ON, Canada
Apr 20, 2018
Contract
  Event Coordinator Job Location CA-ON-Mississauga   Job ID 2018-3793 # Positions 1 Job Type Full Time Job Industry Business and Professional Services, Government and Public Sector Career Level Experienced Years of Experience 5 Job Description   PRIMARY RESPONSIBILITIES: Under the supervision of the Manager of Small Business & Entrepreneurship, the successful candidate will provide support to clients and staff members, in the delivery of business and young entrepreneurship programs and events offered by Mississauga Business Enterprise Centre (MBEC).  Responsibilities include: Provide small business information and resources to clients, support client business registrations in person, email and telephone. Coordinate logistics and provide administrative support related to delivery of small business seminars, events and programs, including room booking, speakers, registrations and reports through CLASS system, materials preparation and maintenance, client file maintenance, tracking, event surveys, follow up and reporting. Responsible for data entry and maintenance of client contact database.  Responsible for researching websites and business resources, assess key resources and services in the industry, and assembling only relevant information for consideration of our webpage redesign project. Responsible for coordination, tracking inventory and maintenance of client resources and office supplies and general office administration.  Support marketing initiatives including marketing collateral distribution and inventory. Support team, programs, new initiatives, and perform other duties as assigned.   Note:  Some evening and weekend hours is required for MBEC seminars and events, and outreach event coverage.   JOB SPECIFICATIONS: Graduation from post-secondary education in Business Administration, Event Planning or similar program and 5 years progressively more responsible administrative experience or equivalent combination of education and experience Excellent planning and organizational skills Strong attention to details, adheres to deadlines, ability to multitask, excellent customer service, communication and interpersonal skills essential to work with all levels of government, clients, staff, and external agencies Strong written communication and word processing skills Strong aptitude using Microsoft Office Word and Excel and other PC software required Familiar with CLASS and R/3 SAP an asset Strong proficiency in English grammar and spelling is essential French bilingual is an asset Ability to work independently and co-operatively in a team environment. Knowledge or experience in small business is a definite asset.   Note :  This is a contract up to 1 year   Hours of Work : 35 hour per week Hourly Rate : $29.04 - $38.72 Closing Date : Monday, April 30, 2018 Number of Openings : 1 Temporary Full-time Department/Division/Unit : City Manager's Office/ Economic Development Office Work Location : 300 City Centre Drive   #LI-CPS   A Criminal Record Search will be required of the successful candidate, at his or her own expense, to verify the absence of a criminal record for which a pardon has not been granted. We thank all who apply, however, only those candidates selected for an interview will be contacted. All personal information is collected under the authority of the Municipal Act.  ****************************************************************************************************************************   We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code , the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform City Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act .    
B. Riley Financial, Inc. Los Angeles, CA, USA
Apr 20, 2018
Full time
Manager, Corporate Events   B. Riley Financial, Inc. (NASDAQ:RILY), through its subsidiaries, provides collaborative financial services and solutions to the capital raising and financial advisory needs of public and private companies and high net worth individuals. The company operates through several wholly-owned subsidiaries, including B. Riley FBR, Inc., Wunderlich Securities, Inc., Great American Group, LLC, B. Riley Capital Management, LLC (which includes B. Riley Asset Management, B. Riley Wealth Management, and Great American Capital Partners, LLC) and B. Riley Principal Investments, a group that makes proprietary investments in other businesses, such as the acquisition of United Online, Inc. B. Riley Financial, Inc. maintains a packed event calendar, hosting multiple large client conferences and employee events each year. The purpose of our conferences is to bring together executives, investors and other industry leaders to network and share ideas. Our employee events are typically social in nature but may have different goals, such as training, philanthropy or simply to celebrate a job well done.  Regardless of size or purpose, each of our events requires extensive, careful planning.  B. Riley Financial, Inc. seeks an energetic, self-motivated, detail-oriented professional to plan and execute all events, end to end. Primary Responsibilities : Gather information from management and/or key stakeholders on event purpose, timing, budget and scope. Thoroughly research venue options and present recommendations, along with detailed comparisons. Coordinate all event logistics and negotiate pricing with venues and vendors; includes F&B, A/V, meeting room set-up, furniture, entertainment, overnight accommodations, transportation, etc. Initiate and manage the creation of all event marketing and PR elements, including save the dates and invitations, press releases, online ads and print materials (signage, conference books, badges, sponsorship kits, etc.). Maintain event promotional assets calendar in order to set deadlines and track progress. Continuously monitor internal and external web properties, including social media platforms, to insure that event information is up to date. Prepare and present reports before and after event of total expenses, revenues and key takeaways. Create and maintain corporate events calendar, noting other industry events and holidays that should be considered or avoided in order to maximize attendance. Perform various other marketing and support functions, as assigned by VP Marketing. Minimum Job Requirements : BA/BS degree in Hospitality Management, Marketing, Public Relations or related field of study with 5+ years professional, hands-on experience. Exceptional project management and organization skills. Strong general business and financial acumen. Experience demonstrating strategic thinking and presenting informed recommendations, clearly and succinctly. Excellent interpersonal communication skills. Ability to effectively interact and communicate with management, client and vendor audiences. Proficient copywriting, grammar and proofreading skills. Ability to write clear, compelling, informative, marketing-oriented and/or explanatory copy for a variety of mediums. Experience with event management software, such as MeetMax. Mastery of MS Office, particularly Excel. To apply, please click here .  
ClubLink Blainville, QC, Canada
Apr 20, 2018
Seasonal
Events Coordinator 15 May 2018 Club de golf Le Fontainebleau, Blainville, QC, Canada English Seasonal Golf clu-07232     Scope of the Position This individual will be required to work a varied schedule that may include evenings and weekends. Candidates must have strong customer service skills with emphasize on creating and maintaining member relations. This position reports to the DOO. Hours: Core Business Hours Event days – open through event completion    JOB PURPOSE To ensure that all details of the Corporate Event are executed smoothly and professionally. Duties & Responsibilities: Receive and Review Event contracts once booked by the Corporate Events Department. Budget proposal may accompany contract if new event to Clublink. If the Corporate Event has moved internally within ClubLink, reach out to appropriate contact at the club. Ensure that contact is made with the client upon receipt of the contract. Request a meeting at the club with the client to discuss event details along with F&B Manager.(where applicable) Document all items during meeting on the event order to be used to organize event day. Solicit corporate event sales in advance of the event (see optional services above) Provide the client with any sample products as requested. Qualifications Minimum 2 years of experience as Event Coordinator Excellent time management and organizational skills Self motivated, innovative problem solver Excellent customer relations Strong budgetary, projections, and cost control skills Solid scheduling experience Strong commitment to creativity and customer services Ability to quickly evaluate alternatives and decide on a plan of action Strong ability on Excel and Word program The successful candidate will start work in May 2018
Ambrose University Calgary, AB, Canada
Apr 20, 2018
Part Time
Booking & Events Assistant Job Location Ambrose University 150 Ambrose Circle SW Calgary, AB T3H0L5 Canada   Job Summary Please note, this position is 24 hours per week Tuesday –Friday The Bookings & Events Assistant assists with coordination to provide customer service  to internal (Ambrose) and external clients for the facilitation of accommodations, foodservices, meeting and other guest service functions. Full Job Description PRIMARY DUTIES AND RESPONSIBILITIES: Works within the team of Bookings and Events to coordinate administrative support of room reservations, residence accommodations, foodservices, security, parking and technical support for events. Handle client inquiries over the telephone or via email Enters and edits booking & event details in specialized event management software. Updates and assists with managing event and residence calendars Administers the efficient and timely processing of invoices and payments including account reconciliation with contracted food services. Diligent follow-up with clients regarding outstanding accounts and aged receivables. On day support for special events as required Other ad-hoc event duties as assigned Weekend & evening shifts maybe required for occasional special events QUALIFICATIONS & EXPERIENCE Minimum of a high school diploma Mature and dependable with a positive, energetic and enthusiastic attitude Experience in assisting with the planning and organization of events preferred Willing to work flexible hours Must be a resourceful team player Confident communication skills: written, verbal and interpersonal Proven work history in office or similar environment To apply, please forward a curriculum vitae and cover letter to Human Resources at hr@ambrose.edu indicating Booking & Events Assistant  in the subject line. A salary commensurate with education and experience is available. Applications should be received no later than May 7th, 2018 and interviewing will continue until a candidate has been selected. Ambrose University is committed to employment diversity and encourages applications from all qualified men and women, members of visible minorities, aboriginal peoples, and persons with disabilities. Ambrose University is a private, accredited Christian post-secondary institute located in South West Calgary. Our Faculty of Arts and Science offers provincially accredited Bachelor of Arts degree programs majoring in Behavioural Science, Christian Studies, English Literature, General Studies, and History as well as Bachelor of Business Administration, Bachelor of Education (After Degree), Bachelor of Music, and a Bachelor of Science majoring in Biology. The School of Ministry offers Bachelor of Theology degrees with tracks in Children and Family Ministry; Church Ministry; Intercultural Ministry; and Youth Ministry. Seminary degrees include the Master of Divinity, and a number of Master of Arts options. Ambrose is committed to the integration of Christian faith with academic discipline, with a vision for academic excellence in the service of the church and the world. For more information visit us online at www.ambrose.edu .   Qualifications Minimum of high school diploma Compensation Commensurate with qualifications and experience within the Ambrose compensation structure Contact Information Send a CV and cover letter to hr@ambrose.edu by May 7, 2018
SAS Institute Inc. Toronto, ON, Canada
Apr 20, 2018
Contract
Campaigns and Events Coordinator (Contract) Job Locations CA-ON-Toronto   Requisition ID 2018-13942 Job Category Marketing Travel Requirements None Company Overview If you have to spend, on average, 54% of your waking hours at work, why not do something meaningful – that you can be proud of? SAS is making a difference in people’s lives all around the world. Our analytics software helps organizations make the kinds of important decisions that drive change each and every day – like how to capture the bad guys, keep kids safe, feed the hungry, and even ensure that people who struggle to learn are not lost.    SAS Canada’s Field Marketing Department is responsible for aligning the strategic marketing plans around a key initiative, product line, business unit and/or beacon account to SAS’s overall sales and marketing strategy. Develops and executes integrated campaigns associated with generating leads and building awareness, and may be involved in increasing renewal revenue at each stage of the customer journey. Works with the sales teams to develop a comprehensive go-to-market (GTM) plan that includes a variety of content, events, email, social media and innovative campaign approaches.   Purpose of role The campaign and events role is to provide support to  field marketing, in the execution of industry campaigns and events as part of the company's overall go-to-market strategy.   Primary Responsibilities: Responsible for operations and logistics of marketing activities, events and/or campaigns in accordance with SAS's sales and marketing initiatives for both internal and external clients/customers/prospects. Creates and executes plans in the areas of facility/onsite support and set-up, equipment, catering, speaker care, production and distribution of materials/signage for SAS and third-party live and virtual events. Analyzes data to make informed decisions for current and future events/activities/projects to validate success and make recommendations for improvement. Initiates and nurtures relationships with internal partners, stakeholders and third-party vendors to ensure successful event/activity/project completion. Monitors individual project expenses to keep within budget guidelines; works to minimize costs and maximize efficiency and effectiveness. Utilizes and masters systems that enable marketing processes and campaign development.   Additional Responsibilities: Researches and evaluates potential locations for events. Analyzes objectives for assigned events and develops strategies for ensuring optimal effectiveness. Plans for and communicates event/activity/project details both internally and externally. Analyzes and reports on the results of projects and makes decisions and recommendations for future projects. Serves as primary event manager with third-party vendors and internal and external staff. Knowledge, Skills and Abilities Considerable understanding of business-to-business sales/marketing processes, operations, and initiatives. Excellent customer service, organizational, and communication skills; ability to work in a fast- paced, customer-driven environment; ability to multitask, prioritize, and manage time effectively; strong decision-making, problem-solving, and project management skills Ability to work under pressure with specific deadlines and attention to detail Sound proficiency in key internal and external software applications Bachelor’s degree, preferably in marketing or related field. This is an entry-level position which anticipates significant mentorship for the first 2 months. Experience can be as little as 1-3 years.   Additional Information: To qualify, applicants must be legally authorized to work in Canada. SAS is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Equivalent combination of education, training, and relevant experience may be considered in place of the education requirement stated above.  The level of this position will be determined based on the applicant's education, skills and experience. Resumes may be considered in the order they are received. SAS employees performing certain job functions may require access to technology or software subject to export or import regulations. To comply with these regulations, SAS may obtain nationality or citizenship information from applicants for employment. SAS collects this information solely for trade law compliance purposes and does not use it to discriminate unfairly in the hiring process.

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