Number 1 for Event Jobs in North America

Finding your new job just got easier

Latest Jobs

Powell Street Festival Society Vancouver, BC, Canada
Feb 19, 2018
Contract
PRODUCTION ASSOCIATE   Powell Street Festival Society seeks a dedicated team player for the position of Production Associate for the 42nd annual Powell Street Festival.  This temporary position is a full-time position and will start May 7 and end the last week of August 2018.  Working with the Executive Director (ED), Artistic Director (AD), Administrative Coordinator (AC), seasonal staff (Volunteer Coordinator, Production Coordinator (PC) and Communications Coordinator), Board of Directors and Festival Core Committee, the Production Associate will be responsible for assisting with the details of the Festival coordination.   Specific duties include:  assisting the PC soliciting and confirming site rentals   assisting the PC obtaining all necessary permits  liaising with the festival vendors  assisting the AD with the program copy and emcee notes  liaising with the festival artists    soliciting donations  assisting other core coordinators as needed  assisting in coordination of other society events (May-August)  During a set period between July 22 and August 18, 2018, the Production Coordinator and Executive Director will work out an averaging agreement. During this period, the Production Coordinator will work 160 hours, averaging out to 4 weeks of full time work (averaging 40 hours per week). Wages will be paid out based upon 40 hour work week. Overtime will be paid if the Production Coordinator works more than the specified hours in the agreed schedule between July 22 and August 18, 2018. The Production Coordinator is required to discuss with the Employer should he/she anticipates overtime will be required.  The Production Associate is supporting the PC and AD, and reports to the ED. Please note that this position also requires manual labour.   QUALIFICATIONS:   The ideal candidate will have exceptional interpersonal and communication skills to handle a multifaceted group of dedicated volunteers. He/she will have experience with volunteer-run organizations and be able to work calmly under pressure. The position requires exceptional organizational skills. The candidate must be creative and resourceful, and able to assess and handle difficult situations. Working knowledge of Japanese or other Asian languages is an asset, and/or experience working with non-native English language speakers. Specific experience with, or knowledge of, the national and local Asian Canadian arts scenes, the mainstream arts community, and of the operations of non-profit societies is also desirable. First aid training is an asset. Candidates should be familiar and comfortable working in the Downtown Eastside Neighbourhood in which the Festival has been held for over 40 years.   Must have a flexible schedule and able to work some evenings and weekends, including attending committee meetings as needed.  Must be available during the following dates for the Powell Street Festival (August 1 to August 8, 2017).  The Festival is accepting all applications including those who are eligible for Canada Summer Jobs and Youth Canada Works.  The deadline for applications is 10:00 am, Friday March  2 ,  201 8   Applications will be accepted by email only. Please submit a resume and cover letter to  emiko@powellstreetfestival.com , and include “ Production Associate  201 8 ” in the subject line . No phone calls please.     Powell Street Festival Society thanks all applicants in advance for their interest; however, only short-listed candidates will be contacted.  Wage: $15/hour
Fresh Roots Vancouver, BC, Canada
Feb 19, 2018
Part Time
Communications and Events Coordinator Application Deadline: March 9th, 2017   Good Food For All Everyone should have access to healthy food, soil, and community. We enact this vision by cultivating engaging gardens and programs that catalyze healthy eating, ecological stewardship, and community celebration. Fresh Roots stewards ½ acre market gardens on school grounds across the lower mainland. Our fields produce good food for the community, empower youth through vocational skills development, and serve as hands-on outdoor classrooms for over 5000 students each year.   The Position If you are a communications and events unicorn and ready to take the world by storm, you are in the right place. The Communications and Events Coordinator (CEC) tells our stories, engages our volunteers and partners, and helps our community grow. The CEC will design and evolve our donor communications, develop our communications strategy from scratch, develop the voice of Fresh Roots, lead the organization’s brand and social media, and share our vision of Good Food for All. The CEC will work closely with the Executive Director to grow our fundraising capacity. This is a part-time position, working 24 hours per week.   Development Plan and organize ‘Harvest Dinner’ and Winter fundraising campaigns with support from staff Coordinate efforts for volunteer and donor cultivation Establish and maintain relationships with partners, donors and event sponsors as needed Lead team build and corporate engagement programs Coordinate special events Manage CRM   Marketing and Communications Create and develop Fresh Roots stories, written and video, to share externally Develop and implement social media strategy, management and engagement Write and send monthly e-newsletters and, in collaboration with staff, stakeholder specific communications Help grow awareness for our programs and vision Keep website updated and fresh with current information and news items Write Annual Report Write and issue press releases as part of plan to raise awareness and funding Maintain Fresh Roots brand on all external communications   Qualifications Post-secondary diploma or degree paired with real world experiences ina relevant field (e.g. fundraising, communications, marketing, public relations) Two-three years demonstrated communications and event planning experience.   Technical Skills Excellent computer skills including proficiency in social media applications, Mailchimp, Microsoft Office suite, spreadsheets, internet and email applications Understanding analytics, an asset Proficiency in Adobe Creative Suite Strong written and verbal communication skills Very high attention to detail Experience with Wordpress, an asset Experience in grant writing, an asset   Core Competencies Infuses joy and celebration into all communications in order to make large scale systems change Demonstrated ability to work in team as well as work independently Results focused Able to organize, multi-task, problem-solve and remain flexible within a fast-paced and changing environment Excellent communication skills across various mediums Focus on client service   Key Details $25 - $30 per hour; 24 Hours / week; Annual contract, renewable   How to Apply E-mail a short cover letter (500 words), resume, and sample of your work (in one document) to jobs@freshroots.ca with your name and the name of the position in the subject. Applications must be received no later than March 9, 2018. Review of applications will begin immediately upon reception with interviews scheduled March 15, 16, 20. Fresh Roots is committed to employment equity and encourages applications from underrepresented groups. We regret that due to the high volume of applicants only those selected for interviews will be contacted.
SmithBucklin Washington, DC, USA
Feb 19, 2018
Full time
Meeting and Event Coordinator Event Management Washington, D.C. - Chicago, IL Description SmithBucklin, a 100 percent employee-owned association management company, is looking for an experienced Meeting & Event Coordinator to join the Event Services team in Chicago or Washington, DC . Our Event Services unit provides meeting, convention, event and trade show management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organizations' events. Our goal is to work closely with a client organization's leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organizations' event objectives. What You Will Do Lead and contribute to the coordination of all aspects of client association conferences, meetings, trade shows and other events (pre-planning, onsite execution and post-event wrap-up) Perform site searches, provide recommendations to clients and negotiate hotel and convention center contracts Produce event specifications and manage vendors for all aspects of events (F&B, AV, GSC, temps, photography, transportation, security, etc.) Assist in financial management including budget creation, monitoring revenue/expense performance and collection of registration and/or exhibit fees Track hours performed vs. hours budgeted and advise of discrepancies Develop and maintain solid relationships with exhibitors/sponsors Contribute effective ideas to client strategic planning and analysis processes Assume planning responsibilities for multiple clients and meetings This Role Might Be for You If… You have the ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines You possess strong analytical and problem-solving skills You demonstrate the ability to coordinate several projects simultaneously You demonstrate the ability to work directly with clients in a responsible, appropriate and service-oriented way You possess strong written and oral communication skills You exhibit strong interpersonal skills and a high degree of responsibility, initiative and professionalism You have the ability to adapt to crisis situations, changing procedures, methods or processes coordination, sponsorship fulfillment and project management You are able to work both independently and in a team-oriented, collaborative environment You have the ability to lift 40 pounds You have the ability to travel up to 25% , possibly both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends) Basic Qualifications Bachelor's degree from an accredited four-year institution or equivalent experience 3-5 years of professional experience in the convention/tradeshow industry Preferred Qualifications Demonstrated experience in event planning and execution, contract negotiation, and exhibit and tradeshow logistics and management Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Where Do You Fit? Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company. Equal Employment Opportunity At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.
National Museum of American History Washington, DC, USA
Feb 19, 2018
Contract
The Smithsonian Institution’s National Museum of American History Project Manager, Smithsonian Jazz Masterworks Orchestra (SJMO) 2019 World Tour   In 2019, the Smithsonian’s resident jazz orchestra will engage audiences around the world through a dynamic 10-city world tour. We are seeking an experienced project manager to join our project team.   Position Involves Developing and executing a wide variety of concert tour planning and logistics to include: Tracking and meeting project goals Working closely with and coordinating communication between Smithsonian Jazz program director (Tour Director), SJMO artistic director, key museum staff, musicians and guest artists, partners and external vendor support Developing and managing project meetings, timelines, travel schedules and milestones Identifying and managing external touring support for contracts Creating and managing budgets for the tour and related education and promotional activities Coordinating a marketing and communication strategy in collaboration with NMAH’s Office of Communication and Marketing and Office of Audience Engagement   The successful candidate must have strong project management skills and experience with large, complex cultural projects. Attention to detail, ability to set goals, strong communication skills and a proven record of accomplishment in problem solving is required. Prior experience in national or international tour management and work in performing arts management in large cultural institutions is a plus.   Salary Information This is a two year term, trust funded (non-Federal) position at the IS-11 grade level. The annual salary is $68,036, including an excellent benefits package.   To apply, please send resume and cover letter to NMAHApplications@si.edu with the subject “SJMO Project Manager”. Applications will be accepted until midnight, Monday, March 5, 2018.   Questions? Contact Ken Kimery at kimeryk@si.edu or (202) 633-3587   The Smithsonian is an Affirmative Action/Equal Opportunity Employer. Women, minorities, people with disabilities, and candidates of all backgrounds are encouraged to apply.
Shangri-La Hotels and Resorts Vancouver, BC, Canada
Feb 19, 2018
Full time
Sales and Events Coordinator (90889) Requisition Number  90889 Posted  15/02/2018  -  Canada  -  Shangri-La Hotel, Vancouver Sales & Marketing Permanent     Job Description    The Sales & Events Coordinator is responsible for the efficiency of the Sales and Marketing department at SLV, provide administrative assistance to the sales, events and business center by providing customer service support to clients, maximizing the balance between Colleagues, Guests and Owner satisfaction. Demonstrate a high level of creativity, personal commitment to service excellence and an emotional sense of gracious hospitality With high integrity, strive to provide a 5 diamond/5 star experience to guests and colleagues, while providing Shangri-La hospitality from caring people in all interactions99 Provide high attention to detail in all communication, assist in processing reports, contracts, resumes, proposals and RFP’s under guidance from Events team, with focus on administrative support for the Group Sales Manager Input data into Delphi, ensuring the system is kept up-to-date, accurate and to Shangri-La standards Maintain records on behalf of the Sales and Events department, ensuring that a filing system is established and that documents are readily available when needed Order and maintain departmental supplies and equipment Update key sales reports and manuals for the Directors including the marketing plan, marketing manual and departmental action plans/reports Respond to general telephone inquiries on behalf of Sales & Events team and action accordingly Support the Events Team by procuring Sales Drop Gifts of varying budgets Attend Sales & Events team meetings, participate, record, prepare and distribute meeting notes Assist with producing accurate Banquet Event Orders and personally assist with private dining events in Market and banquet events on Level 6, liaising with F&B department Associates, and developing and maintaining positive client relationships Assisting business centre guests and maintain the business centre to Five Diamond standards at all time. Consistently support Sales & Events team to surpass sales targets Assist Sales & Events Managers in site inspections, client entertainment or client events and familiarization trips Use effective Customer Relationship Management techniques via Delphi and other initiatives to build and maintain relationships with SLV active and potential clientele  Maintain positive communication with all departments in the hotel and stay well informed of hotel VIP’s, activities, promotions and events Assist in covering the Sales Coordinator and Executive Assistant when on break or on vacation Undertake other ad hoc related responsibilities, as required to support the Sales & Events team.   The following is considered mandatory for this position: Industry knowledge – Demonstrates understanding for the local business travel market, knowledge of the core competition and luxury hotel standards Service Excellence – Highly developed customer service skills, genuinely warm presence, a sincere and outgoing nature, strive for service excellence Detailed oriented –Highly organized, superior time management skills, exceptional attention to detail particularly with BEO’s, contracts, proposals and other documents Time management and organizational skills – Well organized, able to plan and prioritize workload, multitask and demonstrate strong time management skills Relationship & Impression Management - Abilities to build and maintain strong professional relationships and can make a naturally positive, lasting impression Teamwork & Respectful workplace – Friendly and helpful demeanor that fosters a respectful environment for others, with an exceptional ability to work well within a small, tight-knit sales team, as well as with all other internal colleagues Communication – Excellent verbal and written communication with 100% fluency in English (additional languages desirable), displaying standards in line with SLa expectations through appearance, manners, language and interactions Technology proficiency– Fully competent with Excel, Microsoft Word, PowerPoint, Opera and Delphi.
Molson Coors Calgary, AB, Canada
Feb 16, 2018
Student
Summer Sponsorship and Events Representative Location CA-AB-Calgary Posted Date (2/14/2018 4:07 PM) Job ID 2018-9957 # Positions 1 Location: Address #100, 906 1st Avenue N.E. Category Commercial Excellence Location: Postal Code T2E 0C5 Overview A Career in Beer   Our purpose at Molson Coors is to delight the world’s beer drinkers.   We are the world’s family brewer, brewing and selling our beer for over 350 years around the world.  We’re TalentBrewers - we believe in our brands and our people, we believe that a truly inspiring and diverse place to work is a must.  We want you to join our team of passionate self-starters who believe the world is full of untapped opportunities. So, if you get fired up about making a real difference as part of a winning team like we do, we want to hear from you.   What does your ideal summer job look like? Why not spend it working at some of the hottest festivals, concerts, bars and more.   The Headlines   In the role of Summer Sponsorship and Events Representative working in  City you will be part of the  BC Commercial team.  The person will gain hands-on experience and potentially future opportunities for summer and full-time jobs in all areas of the business such as marketing, sales, supply chain and more!   This position reports to Manager Name-Sponsorship and Events,  and works closely with the colleagues in the area to assist us in creating positive brand experiences and delighting our customers and consumers.   This is a 4-month gig from May to September.   Responsibilities The Responsibilities Travel and merchandise at predetermined locations, attend events, maintain the promotional inventory, set-up and tear down of events, executing sampling promotions at predetermined events/bars and nightclubs, organization of promotional tools and other tasks assigned. Travel can be extensive at times therefore to qualify you must be available for the four months without extensive vacation plans. The work can be physical at times, therefore being able to lift 50lbs is required. Constant communication, timely follow-up and budget management is required to ensure that executions are effective and consistent with regional goals and objectives. This individual also must have the ability to multi-task and deliver on critical timelines. They must also have a strong understanding of Molson corporate values and engage in the overall plan to provide a safe and protected events and promotions for our consumers and customers in all environments and ensuring corporate responsibility. You will act as the face of Molson Coors, representing some of Canada’s most well recognized brands at some of our nation’s biggest events. This is NOT your average “desk job”. Work Perks that You Need to Know About People Development - We take people development seriously, offer potential growth opportunities Employer of Choice - Employee events, personal beer allotment Challenge - Work within a fast paced ever evolving global company, meeting passionate colleagues and partners with diverse backgrounds, experiences and needs We play our part to make a difference - from charitable donations to volunteer events – giving back to the community is part of our culture and who we are Competitive wages - We offer competitive wages to all Summer Sales Representatives Career Progression - Potential for future full-time opportunities in sales, marketing, supply chain and more. The possibilities are endless!   Qualifications The Other Qualifications You are enrolled in post-secondary education You are able to work independently without supervision. You are hard working with a positive attitude. You deliver results. You are able to work evenings and weekends - some out of town. You are legal drinking age You are professional, mature and focused Ability to do physical labour (lifting and merchandising). You are Pro-Serve Certified You have industry / Molson Knowledge, as well as Brewery / Product Knowledge. You have strong customer service orientation - “Customer Preferred Supplier Focused” You have self-direction, motivation and time management skills Candidates must currently have and maintain a valid driver’s license with no limitations/restrictions. You will be asked to provide us with a recent copy of an MVR (Driver’s Abstract) As part of the recruitment process, you will be required to provide consent to complete a criminal background check
National Marine Manufacturers Association (NMMA) New York, NY, USA
Feb 16, 2018
Full time
Show Administrator Level Experienced Job Location NYC - New York, NY Position Type Full Time Education Level 4 Year Degree Travel Percentage Up to 25% Job Shift Any Job Category Admin - Clerical If you work in events and love boats and being on the water – join our boat show crew! The National Marine Manufacturers Association (NMMA) currently has an opening for a Senior Shows Administrator in our New York, NY office. NMMA is the nation’s leading trade association representing boat, marine engine and accessory manufacturers and produces 18 boat and sportshows throughout the U.S. We are looking for an enthusiastic team player who is customer service-oriented to join our boat show team, managing administrative and registration efforts, as well as supporting production efforts, for our New York, New England, Norwalk, Atlantic City, and Baltimore Boat Shows. Proficiency in Microsoft Office and outstanding customer service skills (in-person, by phone and over email) are important. There is a significant amount of data entry for this position and the ability to multi-task, pay close attention to detail and work at a fast pace is needed. Travel is required, primarily in January and February.   Major Duties and Responsibilities: Maintain and update show management software/database with all present and new data for exhibitors. Process contracts and related forms. Maintain space contract database and follow up on contract and amendments. Maintain and proof data for show guide and coordinate with publisher, show manager, ERM, sponsors and marketing team. Maintain and create databases for mailings, marketing, prospecting and advertising purposes. Handle overflow of inquiries via phone and follow-up. Assist with mass mailings, broadcast faxes and e-mails for operations, sales and show managers. Provide excellent customer service by phone, fax and e-mail. Prepare all rosters and related information for onsite use at the shows Work closely with the show team onsite before, during and after at each show. Responsible for overseeing exhibitor registration onsite at shows. Financial responsibility for exhibitor tickets, parking passes, etc., including order processing, billing and collections. Serve as the primary liaison with hotel properties and show staff, including contracting and managing room blocks. Manage local office needs, such as ordering supplies, dealing with Superintendent issues as well as support staff in remote offices by ordering supplies. Manage temporary pre-show and on-site staff, including scheduling, training, payroll and disciplinary actions. Serve as the main contact for e-ticketing by managing, updating and consulting with the Show Manager and NMMA, as well as coordinating e-ticket issue resolution with attendees. Collaborate with other show administrators to improve processes related to show production and administration.   Position Requirements: Proven administrative writing and phone skills Proficiency in Microsoft Office (Outlook, Word, Excel, & PowerPoint) Exceptional organizational and time management skills Experience with analyzing information and problem solving Experience in data entry and ability to work with computer systems Proven outstanding verbal and written communication skills Must be detail-oriented and self-motivated Able to work independently and in a team environment A friendly and outgoing personality is encouraged.   Credentials/Experience Requirements: Three or more years of sales/administrative experience preferred, preferably in trade shows, exhibitions and/or the marine industry. Bachelor’s Degree is preferred but not required.   Working Conditions: Office environment and onsite at boat shows Travel (primarily in the Fall & Winter boat show season) Overtime will be required during Fall & Winter boat show season Additional Information: This position is a year-round, full-time position with benefits. Approximately 4-6 weeks of travel is expected throughout the year.   As a member of our crew, you will receive a competitive salary; full benefits, including 401K (with excellent match), medical, dental, vision, LTD, STD, life and AD&D.
Fairmont Hotels & Resorts Calgary, AB, Canada
Feb 16, 2018
Full time
Executive Meeting Manager Primary Location : Canada-Calgary-Sheraton Suites Calgary Eau Claire Employee Status : Regular      Executive Meeting Manager At the Sheraton Suites Calgary Eau Claire (managed by Fairmont Hotels & Resorts), our Sales professionals are ambassadors of the engaging service and authentically local experiences we offer in places of unrivalled presence. Showcase your interpersonal and entrepreneurial strengths as Executive Meeting Manager – and drive both new and repeat business at the hotel with your outstanding guest service.   Hotel Overview:   Experiences are invited at the Sheraton Suites Calgary Eau Claire Hotel (managed by Fairmont Hotels & Resorts), located in the heart of downtown Calgary in the midst of the city’s most exciting shopping and recreation area. Our award-winning, 4-diamond, all-suite hotel’s neighboring attractions include the Eau Claire Market, Y.M.C.A. and Prince's Island Park - an extensive parkland which plays host to a multitude of Calgary festivals.   Summary of Responsibilities: Reporting to the Director of Sales and Marketing, responsibilities and essential job functions include but are not limited to the following:  Fielding inquiry calls for small group business, executing the discovery process to uncover client needs, and selling the hotel as the best fit for the business Consistently offer professional, friendly and engaging service Ensure prompt and courteous service is extended to both internal and external customers Maintain positive relationships with all guests, vendors, Colleagues and global sales network Solicit new business, engage new clients, and rebook existing clients Confirm and review function details with clients prior to arrival Meet clients prior to departure to ensure all details of the contract were delivered and to solicit any future business Maintain accounts, contact, activity and business details within the appropriate software applications Conduct pre convention meetings as required Work closely with the Culinary team and Front Office team to communicate group details Obtain rooming list details and request deposits where applicable  To follow departmental policies and procedures To follow all safety  policies Other duties as assigned   Qualifications: Previous leadership experience within marketing required Computer literate with knowledge in Microsoft Office, ISAC and Meetings Matrix an asset University/College degree in a related discipline preferred Excellent communication skills, both written and verbal required Strong interpersonal and problem solving abilities Highly responsible & reliable Ability to focus attention on guest needs, remaining calm and courteous at all times Previous leadership experience within marketing required   Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.   Sheraton Suites Calgary Eau Claire is committed to an employment equity program that includes special measures to achieve diversity among staff. We therefore encourage applications from qualified Aboriginal Canadians, persons with disabilities, members of visible minorities and women. Our Sustainability Partnership program represents our ever-expanding commitment to being a responsible business and to following the principles of sustainability across our operations, the world over.   APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit http://www.fairmontcareers.com/ to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist! Whether you’re launching your career or seeking meaningful employment, we invite you to visit to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist! ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!   Job Level : Colleague Schedule : Full-time Shift : Day Job Travel : Yes, 10 % of the Time Closing Date : 02.Mar.2018, 1:59:00 AM Job Number: EAU00716
Heart and Stroke Foundation of Canada Ottawa, ON, Canada
Feb 16, 2018
Part Time
Coordinator, Conference and Meeting Logistics Position: Coordinator, Conference and Meeting Logistics Reports to:  Manager, Conference Planning and Operations Department: Mission Location:  Ottawa Status:  Permanent, Part-time   The Heart and Stroke Foundation Life. We don’t want you to miss it.™ Saving moments. Funding breakthroughs. Saving lives.™ That’s why Heart & Stroke leads the fight against heart disease and stroke. Powered by donors and volunteers, we fund life-saving research and help Canadians lead healthier lives.  Heart & Stroke is a health charity active in communities across the country. We are sustained by the commitment and generosity of more than 100,000 volunteers and more than 1.4 million donors. The opportunity We are looking for an enthusiastic candidate who can work with our team to coordinate event logistics and onsite delivery for Canadian Stroke Congress and Heart & Stroke Clinical Update. In addition, the Coordinator will support planning and logistics for key Heart & Stroke mission meetings and events. In addition to being a team player, attention to detail and a commitment to customer service are essential.  Key responsibilities  General Event Planning Coordination and Delivery Supporting logistics for medium to large meetings that require external space and travel arrangements, including space planning, audiovisual, WiFi, food and beverage, and accommodations. Meetings may include Advancing Women’s Heart and Brain Research Steering Committee and MCA Councils.   Managing centralized travel points and accounts and internal usage. Actively participating in the event planning work group that is tasked with increasing efficiency for professional education events across Heart & Stroke. Coordinating travel arrangements for Senior Manager, Knowledge Exchange  and employees and senior volunteers (including program committees and speakers) attending Canadian Stroke Congress, Canadian Cardiovascular Congress and Clinical Update in collaboration with Heart & Stroke’s preferred travel provider.  Coordinating Heart & Stroke booth and assets for Canadian Stroke and Cardiovascular Congresses, including onsite coordination of volunteers and employees. Coordinating show services for the Canadian Stroke Congress exhibition hall.  Managing updates for the event planning pages on the Heart & Stroke website. Managing and updating event apps for Canadian Stroke Congress and Clinical Update. Supporting the development of the schedule of events for the CEO and Chief Mission and Research Officer while at Canadian Stroke Congress and Canadian Cardiovascular Congress. Qualifications Education/Certifications Related college diploma in event management Experience and skills 1-2 years of previous work experience in project management, event planning and conference management. Work experience within not-for-profit sectors is an asset.  Close attention to detail and ability to manage multiple projects and deadlines simultaneously.  Strong relationship, organizational and communication skills, including the ability to interface effectively with external stakeholders.  Superior customer service skills; able to respond to customers with solutions that are needs-based, effective and measurable. Self-motivated and accountable for results through focused attention on achieving goals while positively supporting the needs and goals of others. French language proficiency is an asset. Applying  If you have the qualifications and share our passion for our mission, we invite you to forward your resume, cover letter and salary expectations to hr-rh@heartandstroke.ca .  We offer comprehensive benefits including pension, dental and medical coverage. This posting will remain open until March 9, 2018. Please include the exact job title, including location, in the subject line of your email. We thank all applicants for their interest however, due to volume, we can only contact those selected for interviews.  Candidates from diverse groups are encouraged to apply. We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require an accommodation due to disability to participate in the recruitment and selection process, please advise and we will work with you to meet your needs. Learn more and get involved with Heart and Stroke at www.heartandstroke.ca
Outback Team Building & Training Washington, DC, USA
Feb 16, 2018
Contract
Event Coordinator Join our team as an event coordinator in Washington, D.C. and be inspired to help others. If you're passionate about running team building activities you should definitely consider partnering with Outback Team Building & Training! We're looking for "on call" team building facilitators who can run team building activities where ever and whenever needed. That means we need someone who has a flexible schedule that allows them to take on events that come up on short notice and travel to where ever the event is taking place. Gain all the perks that come with a full-time job without the full-time commitment, but be your own boss and work your own schedule! A day in the life of an event coordinator... The highlight of any event coordinator's day is being able to stand up in front of hundreds of people presenting our event solutions while injecting energy, fun and enthusiasm into a group of participants. Our team of event coordinators get to work with many different people and travel around the world, often spending days and weeks on the road, depending on their schedule. The purpose of the role is to work directly with our customers, ensuring that their team building events are delivered with expertise and precision. That includes working through event execution checklists, taking event photos, obtaining video testimonials, planning and organizing, and having exceptional attention to detail. As an event coordinator planning and prioritization, as well as event delivery, are key to success. The role also involves working closely with event managers remotely and your event hosts who you will manage on event day and set up for success by providing them with briefings, instructions and guidance. And when not prepping, delivering or wrapping up events, you are involved in networking with customers in person, on the phone and via email. What makes a great event coordinator? To be successful, you'll need to be able to manage large groups confidently, professionally and calmly. You'll also need to have a strong grasp on technology, using it for your own personal management, and for the planning and delivery of events. Many of our activities use smartphone technology so you'll need to be tech savvy and comfortable rising to any challenge, whether that be physical, mental or creative We're looking for someone who can travel and work a flexible schedule, including mornings, nights, weekdays and weekends as needed. Depending on how many events you choose to take on and are available for, you will need to be comfortable working from home and out on location. You'll therefore need to be an expert in managing your time and able to prioritize the critical tasks on your schedule. Our ideal candidate is someone who is already familiar with the lifestyle involved with running events, perhaps for themselves, or other organizations. This is a great opportunity for someone who is looking for a challenge that they can fit into their existing schedule and are available to take on events, sometimes on short notice, but often planned up to three months in advance. Skills, qualities, and experience: Previous experience in event planning or project coordination Possess excellent interpersonal, written and customer service skills Confidence to speak and present in front of large groups of people Ability to handle customer conflicts in an efficient and professional manner Past supervisory or managerial experience in order to manage your events team High level of professionalism, with an ability to work effectively without supervision Strong problem solving abilities, extraordinary attention to detail, and a positive can do attitude Quick learner with online programs and smartphone applications Proficient with Microsoft Office Must have ability to work from a home office with a computer, cell phone, and printer Must have a valid driver's license Willing to work irregular hours, in any indoor or outdoor environment, and comfortable travelling with overnights stays Lift and load event equipment up to 50lbs as part of event preparation Who we're looking for… Have you ever heard of A-Players? They are the kind of people who always work hard and strive for success. They like to be surrounded by others like them who are passionate, hardworking, and take pride in everything they do. They aim to be the very best they can be every single day. Our A-Players all align with  our core values . Our successful candidates go to great lengths to learn about who we are and what we do.  If all of this resonates with you, and you truly believe that you have what it takes to stand out from all the other candidates, then we strongly encourage you to apply. We look forward to receiving your application!

Blog Posts