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Covenant House Toronto, ON, Canada
May 23, 2018
Full time
  Position Title : Associate Manager, Events Department : Dev & Comm Posting Start Date : 5/22/2018 Posting Cut-Off Date : 6/8/2018 Description :   Associate Manager, Events (Permanent full-time) As Canada's largest agency serving at-risk, homeless and trafficked youth, Covenant House Toronto changes lives by providing the widest range of services and support under one roof. We serve as many as 250 youth daily. More than a place to stay, we provide 24/7 crisis shelter and transitional housing on-site and in the community, along with comprehensive services including education, counselling, health care, employment assistance, job training and aftercare. To do all this, we rely on donors for more than 80 percent of our $24.4-million annual operating budget. Our doors are open to youth 16 to 24 regardless of race, religion, sexual orientation, gender identity or the circumstances that have brought them to our doors. Since 1982, Covenant House has served more than 90,000 young people and helped them move from a life on the street to a life with a future. The Associate Manager, Events is a new position within the Development team, necessitated by the success and growth of our peer-to-peer fundraising events. We are looking for motivated, detail-oriented individual with excellent project management skills to expertly execute our events. This individual will ensure events are successfully run and meet revenue targets by overseeing operational details, managing suppliers, inspiring participants and motivating volunteers. The ideal candidate must have at least 5 years of special event management experience of large events, spanning from sporting events to galas, with a demonstrated success in achieving fundraising targets and deadlines. Peer-to-peer fundraising event experience is an asset as the Associate Manager will work directly on agency led peer-to-peer events with revenue targets of over $1M, along with other corporate and community events as necessary. We are looking for an individual with superior relationship building, negotiation and communication skills, who are effective working with venue representatives, suppliers, volunteers and event participants. The candidate must have exceptional written skills and experience developing effective sponsorship proposals and reports. The individual must be able to work with multiple and conflicting timelines while possessing exceptional organizational skills. Attention to detail and accuracy is required. Proficient in MS Office, AKA Raisin, Raiser’s Edge and Photoshop knowledge would be beneficial. A competitive salary is available to the successful candidate. Interested candidates should submit their cover letter and resume to Human Resources, on or before June 8, 2018 Fax: 416.204.7030 • Email: hradmin@covenanthouse.ca • Website: www.covenanthouse.ca We thank all applicants however, only those candidates selected for an interview will be contacted. As an employer, Covenant House is committed to building an organization that reflects the diversity of our clients and the communities we serve. We encourage applications from qualified individuals who represent diverse communities.
Fairmont Hotels & Resorts Toronto, ON, Canada
May 22, 2018
Full time
Conference Services & Catering Manager (Wedding/Social) Primary Location :   Canada-Toronto-The Fairmont Royal York Employee Status :   Regular         Conference Services & Catering Manager (Wedding/Social) Responsible for the servicing both large and small events (wedding and social) as assigned, ensuring that all required information is received and communicated in a timely and effective matter.   Hotel Overview:   Located in the heart of downtown Toronto, Fairmont Royal York is within walking distance to the business and theatre districts and the city's best shopping and dining. Having hosted more than 40 million guests since it opened its doors in 1929, Fairmont Royal York continues to represent the epitome of hospitality. With 1365 guest rooms, 70,000 square feet in 34 conference and banquet rooms, and over 1200 colleagues, Fairmont Royal York depicts the elegance of its past while providing the finest conveniences for today's travellers.   Summary of Responsibilities: Reporting to the Assistant Director of Conference Services, responsibilities and essential job functions include but are not limited to the following: Solicit / confirm event related information with client. Organize / disseminate information to all departments through e-mails, memos, event orders, directives, resumes and rooming list in a professional and timely manner. Build creative menus, mindful of food costs, labour cost and kitchen capabilities. Obtain approval from the Director, CS&C when any special menus are sold. Confirm electrical, internet, telecommunications, audio-visual and exhibit requirements based on discussions with the client. Create floor plans for the best use of space for each event and to ensure banquet and client are in agreement prior to set up. Obtain guarantees of food and beverage events for Banquets and Kitchen. Must advise if any great deviation in number occurs, so labour and food cost can be controlled. Responsible for sufficiently "washing" room block and food and beverage covers in order to ensure a more accurate forecast. Initiate billing procedures, ensuring client credibility and that deposits and/or credit applications are received with adequate information and within an acceptable time frame. Yield bedroom and meeting space daily to ensure optimum potential through the use of Opera Sales & Catering and PMS systems. Conduct pre-conference meetings to ensure key departments fully aware of relevant details pertaining to group upon their near arrival. Conduct and/or attend daily meeting to review event contracts to ensure last minute changes are communicated with Banquets, Kitchen and Stewarding. Complete knowledge of (and in adherence to) liquor and fire safety laws and regulations. Up to date with industry trends Attend weekly / monthly departmental communication meetings, also sales and operations meetings as required. Attend the post conference follow up, conducted by the Sales Manager, to address strengths and weakness of an event while soliciting return business. Establish good business and social relationships with the industry and participate in activities related to public relations to further increase sales leads for the department as well as the hotel. Responsible for following the guidelines/deadlines as detailed in the Conference Services and Catering checklist     Qualifications: • Hospitality Management Degree or equivalent • Minimum of four years experience in hotel catering and conference planning. Additional experience in the hospitality industry i.e. sales an asset. • Good understanding of the luxury hotel market. • Possess or attain CMP designation within three years of hire / taking position. • Excellent customer skills, superior interpersonal skills, results-oriented and highly motivated. • Proven ability to plan and execute events effectively with a strong attention to detail. • Working knowledge of Opera Sales & Catering, Word, Excel, Meeting Matrix and PMS programs • Knowledge of forecasting and budgeting process • Good understanding of all hotel departments particularly housekeeping, front office, banquets, and the kitchen • Strong written and verbal communication skills.   Visa Requirements:   Must already be legally permitted to work in Canada.   APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit http://www.fairmontcareers.com/ to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!   Fairmont Hotels and Resorts believes in outstanding hospitality. We are committed to respecting the independence and dignity of all persons by providing a barrier-free environment for all guests, colleagues, and job applicants. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources at 416-860-4512 or ryh.careers@fairmont.com if you require accommodation. ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!     Job Level :   Management / Supervisory Schedule :   Full-time Shift :   Day Job Travel :   No Closing Date :   05.Jun.2018, 11:59:00 PM Job Number: RYH02218
University of British Columbia Vancouver, BC, Canada
May 22, 2018
Full time
Job ID : 29980             Location :  Vancouver - Point Grey Campus Employment Group : Management&Professional (AAPS) Job Category : Conf, Accomm, Cerem & Events Classification Title : Conf,Accom,Ceremonies, Level A Business Title : Events and Film Coordinator VP/Faculty : VP External Relations Department : C+CP Community Development Salary Range : $51,844.00 (minimum) - $62,237.00 (midpoint) - $74,682.00 (maximum) Full/Part Time : Full-Time Desired Start Date : 2018/06/18 Job End Date : 2020/06/05 Funding Type : Self Funded Closing Date : 2018/06/04     Available Openings :             1                                                                                        Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.                       Job Summary          The Events and Film Coordinator is responsible for supporting event and film management, as well as overseeing and managing outdoor event requests, including filming requests at UBC from faculty, staff, students, and external groups. This position will ensure policies are adhered to around the use of outdoor space to effectively manage the relationship between UBC and event or film requestors while ensuring the interests of the University are protected.   This position will manage the approvals of outdoor event and filming requests at UBC. This will require ongoing communication and coordination with internal and external stakeholders, such as officials across UBC, local and provincial government representatives, emergency services, Vancouver Fire and Rescue Services and RCMP, in order to ensure events and filming on campus are successful. All such endeavours must be strategically coordinated to advance and protect the University's reputation, and follow UBC's Vision and Values statements.             Organizational Status Reports to the Events and Film Liaison, Community Development, in Campus and Community Planning. Regular coordination and communication with: C&CP staff, other UBC faculty and staff, students, ministerial and municipal staff, UNA, event/film stakeholders and contractors, and the general public.             Work Performed       Working closely with the Events and Film Liaison, evaluates, reviews and oversees event and film requests at UBC, ensuring UBC interests are protected and competing uses for public space are managed effectively, with minimal disruption to the campus; Assesses film scripts for alignment to UBC's mandates and commitments, and consults with UBC stakeholders as necessary. Works closely with campus stakeholders for use of space. Manages all aspects of film requests from preparing filming contracts to organizing onset enforcement of conditions for film productions; Assesses, advises and coordinates applicants in order to get event/filming details to an acceptable level before stakeholders are approached for their input. This includes, but is not limited to, date and time details, participant levels, areas impacted, disruption to the campus community, and detailed traffic management plans; Manages requests for the use of outdoor spaces to ensure impacts to circulation and access to the UBC community are mitigated and proposes alternative locations or routes to applicants based on a thorough understanding of the campus and where potential issues may arise for each type of event; Manages relationships to ensure UBC is seen as an attractive venue for outdoor special events and filming; Provides support to the Events and Film Liaison for all interested outdoor event organizers and film producers seeking to access the University campus. Provides direction to organizers and producers on event and film related policies and procedures and manages the University's relationship with them throughout the duration of their event or filming; Manages events and films to minimize impact to the community and to UBC stakeholders; Manages the film and events website, developing content and ensuring impacts to the community are kept up to date; Works with the event organizers or appropriate filming representatives to resolve issues, find solutions and track issues to report back to the organizers for future events and/or films; Manages policy development and procedural guidelines to support film and event management; Performs any other duties as necessary related to the qualifications and requirements of the job.             Supervision Received          Works under the direction of the Events and Film Liaison, but is expected to work independently and resolve problems using initiative and judgement. Work is reviewed in terms of conformance to departmental and service industry standards.             Supervision Given      Some supervision may be given to temporary staff present at special events and film productions.             Consequence of Error/Judgement          Work requires independence and confidence in organizing and assisting in the approval of outdoor event and filming applications. Extensive troubleshooting may be required. Error could negatively impact the University's reputation and ability to attract future special events and film productions.             Qualifications       Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management.   Minimum of two years experience or the equivalent combination of education and experience. Minimum of two years experience or the equivalent combination of education and experience in a related field such as event or film management. Related experience in a university context, other public sector organizations or similar private sector organizations is preferred. Familiarity with municipal permitting processes and experience with municipal event and/or filming approvals is desirable. Demonstrated ability to apply a broad knowledge of policies and procedures and draft complex correspondence for signature. Ability to establish standards of performance and resolve work problems and to communicate and cooperate with persons at an executive level. Excellent written and interpersonal communication skills. Strong leadership, organizational and analytical skills. Ability to exercise a high level of tact, discretion, judgment and diplomacy in the performance of work related duties. Familiarity with MS Office Suite of procedures. Ability to work with multiple stakeholders with competing interests in a fast-paced, high volume environment. Ability to supervise and work independently.                     Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.   All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Mount Royal University Calgary, AB, Canada
May 22, 2018
Part Time
Events Assistant - (X00001.34) Job Title Events Assistant   Requisition # X00001.34   Job Type Hourly (for Contract or Casual)   Location : MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)   Closing Date : 5/25/2018   Job Posting About MRU Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University has built a reputation on a strong, liberal education foundation. Our vision is to provide an exceptional undergraduate educational experience for our students. We are a community of engaged citizens, providing personalized, experiential and outcome-based learning in an environment of inclusion, diversity and respect. Through our focus on teaching and learning informed by scholarship, we are preparing our graduates for success in their careers and lives. Mount Royal University presently offers 12 four-year baccalaureate degrees with 32 majors, with a view to grow this mix to 15 degrees and 50 majors by 2025. Current degree offerings are unique, and include four-year bachelor degrees in interior design, midwifery, child studies and health and physical education, as well as arts, criminal justice, business administration, communication, computer information systems, education, nursing and science. Mount Royal also offers robust continuing education programming as well as an internationally-renowned music conservatory. More than 13,000 credit students attend Mount Royal University annually, with more than 90,000 Mount Royal alumni contributing to their communities worldwide. Our faculty provide a teaching and learning environment that welcomes challenging ideas. Our staff are dedicated to supporting our campus so that students are provided with an exceptional educational experience. Our management team provides leadership throughout the University, and inspires others at all levels to be leaders in their own important sectors.  In support of our students, and in response to our broader community, we know that investing in our employees benefits the University as a whole. Talented and committed employees are the driving force behind student success. Our faculty, staff and management are united in creating a thriving learning environment for our students. Mount Royal University is an exceptional community focused on our people.   About the Department of Event and Theatre Services Event and Theatre Services supports the University’s objectives by operating the Mount Royal University theatre and event spaces including the Bella Concert Hall, the Leacock Theatre and the Wright Theatre at the Mount Royal University.  The theatres are operated as a revenue-generating community resource and are a strategic asset to the University.   About the Role Are you an aspiring event professional or simply looking for some part-time work in a client facing role? If so, Mount Royal University is recruiting for a dynamic, part-time Events Assistant to support the clients of the Event and Conference Services department. This individual will report to the Sales Manager, Event and Conference Services and will have a keen focus on an exceptional client experience. The Events Assistant is responsible for assisting with the set-up and on-site support of conferences, events and meeting services. Having a passion for providing the highest level of client service will be essential for the successful candidate. The position is 10 – 16 hours per week but is casual and the number of scheduled shifts/hours per week will vary depending on departmental needs.   Responsibilities Welcoming clients and guests at the front desk and providing information and directions. Assisting with on-site support for all Event and Conference Services events (e.g. room and food service checks, event signage, coat check service, technical or A/V trouble-shooting, etc). Acting as the main point of contact for clients at events. Providing hospitality services that may include execution of water and beverage service. Performing reception responsibilities such as answering the phone and responding to inquiries. Assisting Event Specialists with event, conference, performance and meeting details. Assisting with routine administrative support (e.g. filing, processing documents etc). Working effectively independently and in a team environment. Working flexible hours which primarily include evening and weekend shifts.   Qualifications Strong customer service and communication skills Requires individuals with an open schedule with availability on most evenings as of 4:00pm and on weekends; some daytime availability is desirable. Number of shifts/hours will vary. Experience working in a hospitality or events related environment desirable Ability to problem solve and troubleshoot on the spot with clients and guests as needed. Ability to work in a fluctuating paced environment Operational knowledge of audio/visual equipment. Strong knowledge in computer usage and applications including MS Word and Excel. Grade 12 or equivalent Must be 18 years of age or older   Salary:                 $18.00 Hourly Closing Date:    May 25, 2018 A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Job Title], [Requisition Number].pdf (ex. Casual, Coordinator, 999999.pdf).   Salary Grade : $18/hr   We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.
McGill University Montreal, QC, Canada
May 22, 2018
Part Time
Conference and Event Coordinator (CR0142)   Post Date : Friday, May 18, 2018   McGill University - Human Resources   POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT   Position Title : Conference & Event Coordinator (PED 00091, DD009B, Level 009B)   Position Summary :    Under the direction of the immediate supervisor, organizes details of events such as conferences, seminars, workshops, and reunions. Organizes, distributes and verifies the work of others and participates in their training. Liaises with client to determine requirements. Coordinates all arrangements and ensures the smooth functioning of these events. Maintains records. Monitors and administers operating fund or accounts.   Major Duties & Responsibilities :  Liaises with client to determine requirements and discuss arrangements. Coordinates all arrangements such as locations, room bookings, setups, cleanliness, staffing, seating, food and bar service and equipment rentals. Prepares items such as name tags, lists of attendees and agendas.  Maintains records concerning eligible or potential attendees. Obtains lists and other data. Verifies, arranges, and reviews data. Types, proofreads, edits, assembles and disseminates mailings. Coordinates typesetting, printing, and mass mailings.  Promotes and provides information on university facilities and services. Provides quotations for clients. Contacts and recruits volunteers for certain events.  Liaises with speakers. Makes travel and hotel arrangements. Prepares travel expense reports for reimbursement of speakers. Receives papers to be presented. Ensures they are edited and submitted to appropriate publication.  Attends events to monitor arrangements and ensures smooth functioning of all activities. Liaises with facilities personnel and suppliers of contracted services. Solves problems that arise during events. Liaises with appropriate units regarding security services and safety regulations. Monitors and administers operating funds and accounts. Reviews statements of expenses and revenues. Prepares budgets according to guidelines. Compiles data and prepares reports and statistics. Collects and deposits fee payments. Monitors costs. Verifies accuracy of all expenses. Discusses adjustments to invoices for unsatisfactory services. Word processes drafts, correspondence and reports. Composes correspondence and reports. Attends committee meetings and takes minutes. The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Education & Experience :  DEP (Secretarial/Office Systems) Three (3) years related experience Other Qualifying Skills And/Or Abilities :    Experience or strong interest in event planning. Strong communication skills, both in English and French. Excellent customer service skills. Strong attention to detail and quick learner. Strong ability to problem solve, prioritize and multi-task under tight deadlines. Ability to work autonomously and as part of a team. Understanding of basic principles to maintain a database; graphic design skills an asset. Familiarity with MAC office environment preferable. Comprehensive knowledge of standard office software and social media content (ie; Facebook, YouTube).   Reference Number : 18-0512/CR0142   Supervisor's Title : Director, Centre for Interdisciplinary Research in Music Media and Technology (Music)   Salary Scale : $22.36 - $30.83   Faculty/Unit : Schulich School of Music Interdisciplinary Research in Music Media and Technology   Position Type : Part-Time   Hours Per Week : 25.00   Sessional Date : August 20, 2018 to June 14, 2019 Additional Information : Please note that the hours of work may vary during certain periods. (Ie: 15 hours per week during August, December, January and June).   End Date : Friday, June 14, 2019   How To Apply :  Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing: Mail McGill University, Human Resources (Staffing) 688 Sherbrooke Street West, suite 1520 Montreal, Quebec H3A 3R1 Email apply.hr@mcgill.ca The deadline to apply for this position is May 30, 2018 at 5:00 PM. *Current employees: please indicate your McGill ID number in your application.* We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview. McGill applicants, covered by the MUNACA/PSAC Collective Agreement, must apply to a regular MUNACA position within eight (8) working days of the date of publication to maintain internal priority.   McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at angela.campbell@mcgill.ca or 514-398-1660.
Foundation for Individual Rights in Education (FIRE) Philadelphia, PA, USA
May 22, 2018
Full time
Event Coordinator   This position will be based in Philadelphia, Pennsylvania or Washington, D.C. About FIRE The Foundation for Individual Rights in Education (FIRE) is a nonpartisan, nonprofit organization dedicated to defending liberty, freedom of speech, due process, academic freedom, legal equality, and freedom of conscience on our nation’s college campuses. Please visit thefire.org to gain a sense of our work and mission. Position Description FIRE is seeking an event coordinator to facilitate the planning and execution of multiple events throughout the year across various departments in the organization. The event coordinator will work extensively with the Director of Campus Outreach and the outreach team, the Senior Vice President of Finance and Development and the development team, and other departments as necessary. The duties for this position include, but are not limited to: Planning, coordination, and execution of annual events such as the FIRE Student Network annual summer conference and annual faculty conference; Planning, coordination, and execution of seasonal events such as FIRE Student Network regional conferences; Planning, coordination, and execution of smaller events such as fundraising events, promotional parties, debates, live podcast events, and happy hours; Working with outside vendors, venues, photographers, speakers and guests to ensure smooth functioning of events; Coordinating event advertising, outreach, and promotion by means of written materials, social media, email communications, webpages, and other creative strategies; Providing support to speakers, on-site vendors, and FIRE staff during events; Monitoring stock of promotional and event materials and overseeing ordering new materials as needed; Managing event follow-up and feedback; Thinking creatively about new and different events that will help FIRE’s presence grow; Assist with internal staff events as needed. This position will also assist the President and CEO’s staff and the communications department with the coordination and execution of a number of book parties to help promote the President’s forthcoming book later this year. Importantly, the event coordinator will assist as needed with the planning of FIRE’s 20th anniversary gala, set for the fall of 2019. This position involves a moderate amount of travel and the employee will be expected to be present at the majority of FIRE’s events. Occasional work on weekends and evenings should be expected. The expected start date for this position will be August. Qualifications A successful candidate will have superior organization skills and meticulous attention to detail. The event coordinator will be expected to work calmly under pressure with the capacity to plan multiple events simultaneously. A candidate must also be able to demonstrate: Knowledge of FIRE’s mission and a willingness to advocate for that mission; Strong interpersonal and communication skills; An ability to manage and problem-solve changing situations; Exemplary organizational skills; Creativity; Demonstrated previous event management experience; A four-year undergraduate degree from an accredited college or university is strongly preferred. Salary and Compensation Starting salary is negotiable and depends upon experience and education level. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time-off plan. Applications Applicants should provide a resume, cover letter, a portfolio or materials showcasing previous planned events, salary requirements, and contact information for at least two professional references. All applications are confidential. Please address applications to Peyton Cudaback, Director of Human Resources. Applications can be emailed to hr@thefire.org . FIRE is an equal opportunity employer.
Hudson's Bay Toronto, ON, Canada
May 22, 2018
Full time
Special Events Coordinator - Hudson's Bay Location    TORONTO , Ontario, Canada Category    Stores Job Opened    05/21/2018 Education    None Job Number    180007AT Job Type    Full Time Job Description Role Mandate: The Special Events Coordinator will provide end to end support for all event initiatives. The Special Events Coordinator role involves creating, managing and coordinating new and innovative special events. Responsibilities: • Create and execute all special events  • Liaise with buyers, vendors and The Bay Fashion Office • Produce and project manage from start-to-finish, each of the deliverables for the store • Implement Product Knowledge sessions • Co-ordinate the bi-monthly communications with the fashion ambassadors • Manage and maintain reports  Job Requirements: • Post-secondary education preferred in business or related field • Fashion Background from retail industry an asset • Knowledge of influential fashion publications, websites & blogs • Knowledge of international designers and contemporary brands in menswear, women’s wear, accessories, footwear, & beauty • Awareness of fashion vocabulary • Outgoing and energetic personality • Detail-oriented and organized • Proficient in all Microsoft office applications and Adobe creative suite • Flexibility in schedule (open to working evenings and weekends as required by the scheduled events) Note: Only applications submitted online will be accepted. HBC welcomes all applicants for this position; however only those selected for an interview will be contacted. 
Baycrest Health Sciences Toronto, ON, Canada
May 22, 2018
Full time
The Baycrest Foundation has an opportunity for an    EVENT OPERATIONS MANAGER , FULL TIME    70.00 hours bi-weekly – Non Union   The Baycrest Foundation is looking for an experienced Event Operations Manager to run the Scotiabank Pro-Am For Alzheimer’s™. This event has raised over $33 million over its 13 year history. The incumbent will be responsible for managing all logistics and operations surrounding the event. This position works collaboratively with participants, partners, colleagues, volunteers and event committees, and creates ambassadors for Baycrest.   Responsibilities (include but are not limited to): Responsible for efficiently and effectively managing all aspects of The Scotiabank Pro-Am for Alzheimer’s, including planning and management of event-day logistics as well as all ancillary events associated with the Pro-Am Develop and manage event budgets, revenue matrices, and revenue tracking documents to achieve financial goals Create and adhere to event documents including critical paths, event overviews and briefing documents. Work with internal and external stakeholders to ensure that all deadlines are met on time. Create and ensure the implementation of cost saving strategies Work with the NHLA and TMLA to book and organize all Alumni participating in events throughout the year Oversee the selection and management of all venues and permits Develop detailed agendas, scripts, and runs of show for all events associated with the Pro-Am, including full briefing documents for participants, speakers, key stakeholders and celebrity emcees Manage all event suppliers, and act as primary contact for duration of event cycle Maintain strong working relationship with the title sponsor, participating in weekly calls to share progress Develop new fundraising and engagement components to keep things fresh and exciting for returning participants Work with colleagues to facilitate the 365 engagement plan to ensure active participation and support from players thought-out the year Ensure assigned tasks given to direct reports, lay leaders, volunteers and committee members are successfully completed Compile post event reports and recommend directional changes to strategy and planning year over year with the goal of increasing net revenue Manage onsite volunteers to deliver participant experiences Oversee prizing tiers and fulfillment Work directly with the executive committee to leverage their contacts and strengthen their support of the event Work with Finance department to reconcile final accounting for each event      Qualifications (include but are not limited to): Undergraduate Degree or combination of related education and experience required Experience in a past fundraising event role is required Minimum 5-7 years in a progressive event management role High attention to detail required Significant experience being the sole manager of multi-faceted events required Strong communication skills with the ability to clearly articulate needs, tasks and desired outcomes to key stakeholders Experience working with a hockey or other large sporting event property Experience executing large high profile events Experience working with VIPs, celebrities and volunteer committees Fiscal and budget management knowledge and experience, including ability to establish, implement, monitor and analyze financial data Experience in forecasting revenue Ability to work well under the pressure of deadlines and last minute revisions Proactive, with ability to anticipate, communicate, and resolve issues with minimal guidance Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines Proficient with Raiser’s Edge, Microsoft Word, Excel, Office and fundraising platforms (such as Artez)   External applicants: Please submit your application online. Posting # 18-0194      Baycrest - Rethinking brain health and aging.  Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.   Thank you for your interest in joining Baycrest. Only those applicants selected for an interview will be contacted. All successful candidates will be required to complete a police reference check/vulnerable sector screen. As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students, researchers, physicians and volunteers. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at 416-785-2500, ext. 2961.   Job Location    Toronto, Ontario, Canada Position Type    Full-Time/Regular
Holt, Renfrew & Co., Limited Toronto, ON, Canada
May 22, 2018
Full time
Communications Coordinator Location: Holt Renfrew - Toronto - Corporate Store Support Centre (60 Bloor Street West, Suite 1100) Department: Marketing & Customer Experience Cosmetic/Brand Line:   Work Status: Full-Time # of openings: 1 Project #: 11755 Description At Holt Renfrew, our purpose is to inspire a life of style. We achieve this by living our Brand Spirit; demonstrating Holts’ values: Passion - Own it Excellence - Elevate every moment Warmth - Open to the world Unity - One team. One Holts. The Coordinator, Communications is responsible for drafting and executing internal communications that drive alignment on Holt Renfrew’s strategy, connect employees across the organization, and foster employee engagement and culture.   Specific responsibilities include (but are not limited to) the following: Work in partnership with the Director, Communications to coordinate, maintain and support all internal communications programs, tactics, messaging, events, etc. Write and edit communication for a variety of employee communication channels including newsletters, digital screens, town halls, Leadership Team meetings, intranet, social media, video, etc. Participate in the updating and distribution of internal communication program materials and policies Partner with internal teams including Executive, Human Resources, Marketing and Store Experience teams to assist with the development and execution of internal communications across all markets. Intake, prioritize and offer solutions for communication requests. Assist in the development of critical paths and the roll out of all related projects and program. Coordinate internal events (town halls, leadership meetings, manager calls, etc.) including monitoring the critical paths, organizing event logistics, developing materials and key messages, and tracking results and feedback  Identify and recommend opportunities for the improvement of processes and communications Support and adhere to a set of communication brand standards and guidelines Work with French translation for internal communications. Other duties and projects as assigned    The ideal candidate: Post-secondary degree in corporate communications, English, journalism, or equivalent work experience  2-3 years of post-university work experience Confident and effective written and verbal communication skills Demonstrated leadership and influencing skills with the ability to get things done  Excellent interpersonal skills; a team player who is able to act as both a leader and an individual contributor as required Is adaptable and comfortable with ambiguity and change  Highly service-oriented with exceptional organizational and follow up skills Passionate about fashion and luxury retailing Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)   The measures of success: Contribution to financial objectives Individual objectives linked to the achievement of department goals Feedback from internal and external clients  

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