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Skate Canada: Alberta – NWT/Nunavut Edmonton, AB, Canada
Jun 23, 2017
Full time
Skate Canada: Alberta – NWT/Nunavut (“Section”) is dedicated to the principles of enabling everyone to participate in skating throughout their lifetime for fun, fitness and achievement. The Section is a non-profit sport organization, located in Edmonton and is the provincial governing body for the sport of figure skating in Alberta, NWT and Nunavut. The Section provides programs and services to over 25,000 registered members in 160 clubs and over 500 registered coaches. The Section is looking for a dedicated individual to join our team and to work with the Section Office and Committees in coordinating and implementing high quality events across the Section. We are inviting applications for the full-time position of: EVENT COORDINATOR The Event Coordinator holds a key support role for all events within the Section. Areas of key responsibilities include:   Event Support Role : Coordinate three main events in the Section each season: Sectional Championships, Mountain Regional Synchronized Skating Championships and the STARSkate & Adult Championships. Provide support to Local Organizing Committees to maintain consistency across all events in the Section. Administration support for all events in the Section through the development of competition announcements, processing ribbon orders, equipment requests and sanction requests. Liaise with the Section’s Central Registration volunteers to ensure that all events in the Section understand the registration process and to answer questions as necessary in a support role. Develop and maintain template tools to support Local Organizing Committees. Implement Section branding standards and strategies. Attend events and provide support to the Local Organizing Committee as required. Coordinate and managethe implementation of the Leading Edge Series and ensure the information is accurately advertised to the members. Develop posters and advertising materials as required for events.   Event Tech/Livestreaming Support Role : Coordinate all live and recorded video streaming content by attending the following events each season (Commitment is expected for the following events): o Wild Rose Summer Invitational (Early August) o Fall Invitational (Mid to late September) o Sectional Championships (Early November) o Mountain Regional Synchronized Skating Championships (Late January) o STARSkate & Adult Championships (Late March) o Additional attendance at events may be required based on needs of the Section Coordinate, schedule and train all Livestreaming and Event Technicians volunteers. Coordinate and manage all recorded video purchases by the participants. Coordinate and execute sponsor deliverables relating to digital and social media content for events. Maintain the resource manual for trouble shooting the livestreaming equipment in coordination with the livestreaming volunteers. In coordination with the Livestreaming and Event Technician volunteers, develop a recruitment strategy to expand the volunteer base in those areas. Organize and maintain inventory for all event equipment.   Section Office Support Role : The Event Coordinator provides staff support to the Competition Committee. Gather and analyze competition reports from all Section events including livestreaming statistics and trends. Assist in the development of meeting agendas and record minutes electronically at scheduled meetings Maintain strong communication with the Competition Committee Lead to facilitate tasks and action items Develop, maintain and update documents/manuals/forms that relate to the Competition Committee. Provide administrative support for the Section Annual General Meeting, Conference and Awards Banquet. Cross training amongst staff is encouraged, therefore this position is trained to post items to the Section website relating to events (competition results, Leading Edge Series results, competition resources and manuals, etc.). This position is also trained to assist in the compilation and distribution of the Section newsletter as required. General office administrative duties as required.   Qualifications : Post-secondary education in a related field. Experience and aptitude in working with volunteers. Experience with Microsoft Office (Word, Excel, Access, PowerPoint, etc.). Strong communication and organizational skills. Ability to work effectively as part of a team and coordinate a variety of tasks. Knowledge of figure skating, Skate Canada events & programs. Ability to travel and work evenings and weekends as required. The position is expected to attend weekend events throughout the season. Experience with Creative software (InDesign, Photoshop, Adobe Suite, etc.) (not required, however is considered an asset). Experience with website maintenance and social media (not required, however is considered an asset).   Salary and Benefits Starting annual salary based on experience and qualifications: $36,000-$41,000. The Section offers a comprehensive benefits program.   Submission Process : Only those selected for an interview will be contacted. Submit applications by July 3, 2017 to: Kelly Havixbeck Manager, Member Services kelly@skateabnwtnun.ca Section Office is located: Skate Canada: Alberta-NWT/Nunavut 11759 Groat Road NW, Edmonton, AB, T5M 3K6   Skate Canada: Alberta-NWT/Nunavut reserves the right to close the application period as soon as a suitable candidate is found.
National Electrical Manufacturers Association (NEMA) Arlington, VA, United States
Jun 23, 2017
Full time
Manager- Meetings and Event Planning The National Electrical Manufacturers Association (NEMA) develops performance and other standards for its Members in the electrical and medical imaging industries. NEMA crafts and executes advocacy campaigns and provides analytical products to assist Member companies with business decisions. This position directs and manages meetings and special events for all on-site and off-site national and international meetings, conferences and special events with special emphasis on budgeting and quality.  This position reports directly to the Senior Director, Member Services and Value.  The incumbent will work in a matrixed –organization and from time to time, be tasked with special projects. The position is in Arlington (Rosslyn), Virginia and may include 20% travel. Key Responsibilities I. Plan and execute annual membership meeting Effectively negotiate terms and conditions with venue(s) and partners to meet event goals at appropriate expense Handle all aspects of on/off site event planning including logistics, staff and vendor oversight, registration management, event production, food and beverage, speaker engagement and other operational matters Establish and manage annual meeting budget and provide direction to business units with regard to event decisions II. Plan meetings and other special events in conjunction with Divisions/Sections etc. Coordinate with Industry Directors /Program Managers for site and venue selection based on understanding of meeting/event purpose Solicit bids from venues, negotiate terms and conditions to ensure that all contract requirements are met and bills paid in timely fashion Manage event services such as room blocks, transportation, rooms set-up, billing and food service III. Plan meetings and other events for Board of Governors Coordinate with President/CEO Executive Assistant Manage services, room blocks, transportation, food service Evaluate vendor performance and ensure bills are timely paid IV. Manage NEMA Conference Center contracting Manage advertising scheduling and contract execution of Conference Center meetings for outside organizations Solicit new business and coordinate all meeting logistics Experience and Qualifications Undergraduate degree desired; experience with hotel industry a strong plus Minimum of 3 years full-time experience in related field preferred Certification in hospitality/ event management desired Excellent project management, organizational and budgeting abilities Proven "hands-on" meeting experience including large multi-day events Analytical, contracting and negotiating skills Highly customer-focused and possess executive presence Excellent oral and written communication skills Strong interpersonal skills with ability to work on multiple initiatives simultaneously, alone and/or part of team Open minded, collaborative and inclusive Proficient in Microsoft Office suite NEMA offers a competitive salary and excellent benefits package including paid holidays and personal time, flexible working hours, 401(k) plan, health, dental insurance and partial pre-tax parking/Metro subsidy. Interested individuals should send a current resume, specifying salary requirements to https://workforcenow.adp.com/jobs/apply/posting.html?client=nema&jobId=43288&lang=en_US&source=CC2 Veterans are encouraged to apply. EOE/M/F/V/D.
Canadian Blood Services Vancouver, BC, Canada
Jun 23, 2017
Full time
Event Coordinator Tracking Code 6972-239 Job Description Coordinates the development of the annual clinic schedule for assigned territory targets, leveraging market potential to meet collections targets and to build donor base.  Reviews with Regional Demand Planning resource. Develops and maintains ongoing relationships with clinic site contacts and the community Attends clinic/event planning meetings as required Creates and maintains updated copies of all event agreements Maintains a detailed promotional/events calendar for each site Coordinates and executes in-clinic promotional events Coordinates event site inspections according to Operating Procedures as required Maintains relationship with clinic staff and communicates necessary information on special events, promotions and any other in-clinic activities Implements national strategies to facilitate retention of donors at the event level In conjunction with regional volunteer staff, ensures volunteers are engaged in clinic events Works closely with Public Affairs to organize and support in-clinic media events Coordinates in-clinic activities in support of national campaigns and events In conjunction with regional teams resolves internal and external customer service issues Responds to donor comments and inquiries in clinic and as forwarded by donor feedback. Evaluates all clinic events including collection results, clinic flow and appointment template and provides information to territory leads Monitors event activities related to donation experience and identifying gaps in customer service and develops and implements strategies to address donor needs. Required Skills Post-secondary level education in a relevant discipline from a recognized academic institution; degree or diploma in Business Administration, Public Relations or Event Management preferred Community development and/or event management (3 years) Working with, or managing volunteers Working in a not-for profit and/or regulated environment Effective communication and interpersonal skills, being able to exercise sound judgement, tact and discretion when dealing with others Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines Strong analytical skills coupled with effective problem solving and decision making abilities Ability to develop and maintain professional working relationships with departmental staff, management, customers and the general public Creativity, enthusiasm and a strong commitment to operating within a team environment that is rapidly changing Motivated to succeed, ability to think outside the box and deliver results. Valid driver’s licence and access to a vehicle is required. Job Location Vancouver, British Columbia, Canada Employment Status Regular Full-Time   Application Deadline 2017-07-07   Classification Grade 6   This position is open to Internal and External Applicants   Additional Information Position works out of the Oak St location.
Intrawest Blue Mountains, ON, Canada
Jun 23, 2017
Full time
Supervisor, Banquet Events Job ID  2017-6626   Location  CA-ON-Blue Mountains   Type  Core (Full-Time, Year-Round)   Category  Food and Beverage   More information about this job: Job Description: Post End Date: Sunday July 2, 2017 at 11:59pm   The banquet team consists of banquet servers, banquet porters and conference cleaners. This team is lead by a team of supervisors that reports to the Manager, Banquet Services. The banquet service team exists to create memories for our conference and leisure guests that require conference space or external catering. The banquet team play a crucial role in supporting Blue Mountain’s objective to be the number one conference resort in Ontario.   The position provides leadership to the banquet service team. To communicate clear standards of service and standards that provide the banquet service staff with the knowledge, training and tools required to exceed our guest high expectations   PRIMARY RESPONSIBILITIES Ensure conference set up is accurate and tidy based on conference requirements through BEO. Attend pre-conference & BEO review meetings as required in absence of the Manager. Assist with decoration of buffet set-ups and meeting rooms. Ensure that all banquet equipment is stored properly and kept secure. Build positive relationships with Group Conveners when on-site. Ensure that personnel are available during key times throughout the event. Maintain positive working relationship with Kitchen leadership and staff. Promote consistent communication of function happenings.   Assist in training, coaching and performance management and development of staff Hold banquet service team accountable to service expectations. Maintain and enforce service area standards through assignment of daily tasks Reward, recognize and motivate staff on a daily basis QUALIFICATIONS 2+ years Food and Beverage experience preferably in the conference or banquets area 1+ years experience supervising people College Diploma in hospitality or related field Experience working front line in a professional atmosphere Proven Leadership Skills with passion and optimism that inspires respect and trust Blue Mountain Resort  is committed to supporting a culture of diversity and inclusiveness across the organization. We believe in equal opportunity and it is our priority to ensure a barrier-free recruitment and selection process. If you are  contacted for a position, please  notify Human Resources of any accommodation needs you may have during the selection process. Information received regarding the accommodation needs of applicants will be addressed confidentially.
McGill University Montreal, QC, Canada
Jun 23, 2017
Full time
Conference and Event Coordinator (CR0059) Post Date: Friday, June 23, 2017   McGill University - Human Resources   POSITION COVERED BY THE MUNACA-PSAC BARGAINING UNIT   Position Title : Conference & Event Coordinator (PED 00091, DD009B, Level 009B)   Position Summary :    Under the direction of the immediate supervisor, organizes details of events such as conferences, seminars, workshops, and reunions. Organizes, distributes and verifies the work of others and participates in their training. Liaises with client to determine requirements. Coordinates all arrangements and ensures the smooth functioning of these events. Maintains records. Monitors and administers operating fund or accounts. Major Duties & Responsibilities:  Organizes details of events such as conferences, seminars, workshops, receptions and reunions. Organizes, distributes and verifies the work of others, and participates in their training. Liaises with client to determine requirements and discuss arrangements. Coordinates all arrangements such as locations, room bookings, setups, cleanliness, staffing, seating, food and bar service and equipment rentals. Prepares items such as name tags, lists of attendees and agendas. Maintains records concerning eligible or potential attendees. Obtains lists and other data. Verifies, arranges, and reviews data. Types, proofreads, edits, assembles and disseminates mailings. Coordinates typesetting, printing, and mass mailings. Liaises with speakers. Makes travel and hotel arrangements. Prepares travel expense reports for reimbursement of speakers. Receives papers to be presented. Ensures they are edited and submitted to appropriate publication. Promotes and provides information on university facilities and services. Provides quotations for clients. Contacts and recruits volunteers for certain events. Attends events to monitor arrangements and ensures smooth functioning of all activities. Liaises with facilities personnel and suppliers of contracted services. Solves problems that arise during events. Liaises with appropriate units regarding security services and safety regulations. Collects and deposits fee payments. Monitors costs. Verifies accuracy of all expenses. Discusses adjustments to invoices for unsatisfactory services. Processes liquor applications or liaises with appropriate unit to have applications processed. May monitor purchase and sale of alcoholic beverages, including inventory and budget control. Makes recommendations to supervisor concerning new contracts or renewals with suppliers of contracted services. Monitors operation of services according to agreements. Verifies accuracy of commissions. Maintains an inventory of materials and supplies appropriate to the activities of the unit. Places orders to replenish stock. Monitors and administers operating funds and accounts. Reviews statements of expenses and revenues. Prepares budgets according to guidelines. Compiles data and prepares reports and statistics. Word processes drafts, correspondence and reports. Composes correspondence and reports. Attends committee meetings and takes minutes. Ensures proper maintenance of the unit's filing system. The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Education & Experience:   DEP (Secretarial/Office Systems) Three (3) years related experience Other Qualifying Skills And/Or Abilities :    Experience with conference/event coordination. Demonstrated organizational skills and proficiency in prioritizing and meeting weekly and monthly deadlines. Proven ability to draft, proof read and edit texts or documents using appropriate spelling, grammar and punctuation. Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically with delicate situations. Ability to work autonomously and as part of a team. Ability to take initiative. Demonstrated ability to multi-task with strong attention to detail and demonstrated ability to transmit and receive information accurately. Proficiency in a PC environment using word processing software, spreadsheets, database and presentation software and ability to use e-mail as well as Minerva. English spoken and written. French spoken and read.   Reference Number : 17-0633/CR0059 Supervisor's Title : Associate Director, Affinity and Engagement Salary Scale : $22.36 - $30.83 Faculty/Unit : University Advancement Alumni Relations   Position Type : Full-Time   Hours Per Week : 33.75   How To Apply :  *Internal candidates: Please provide your McGill ID number when applying.* Please submit your curriculum vitae and cover letter, clearly indicating the reference number, via email to: staffing.dev@mcgill.ca . APPLICATIONS MUST BE RECEIVED WITHIN EIGHT (8) WORKING DAYS OF THE DATE OF PUBLICATION.   We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted. McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities and others who may contribute to further diversification.
Starlight Children’s Foundation Canada Montreal, QC, Canada
Jun 22, 2017
Contract
ENGLISH TO FOLLOW   Avez vous la passion, l'ambition et l'initiative nécessaires pour impliquer et inspirer la communauté de Montréal à soutenir une cause valable? Êtes-vous prêt à relever un nouveau défi? Si oui, la Fondation pour l'enfance Starlight Canada™ souhaite vous avoir dansson équipe! Starlight procède actuellement au recrutement d'un Directeur, développement et événements spéciaux. La Fondation pour l’enfance Starlight Canada fait partie du réseau global de Starlight, au service des enfants et des familles par le biais de partenariats avec plus de 160 établissements de soins de santé. Au cours des 25 dernières années, Starlight est devenu un des principaux organismes de charité internationaux et s’allie à des experts en vue d’améliorer la vie et la santé d’enfants et de familles à travers le monde. En collaboration avec des pionniers en matière de soins de santé pédiatriques, de divertissement et de technologie, Starlight offre un mélange unique de programmes et de services axés sur la famille de l’hôpital jusqu’à la maison.   Titre du poste Directeur, développement et événements spéciaux (contrat d'un an) Supérieur immédiat VP, événements spéciaux et opérations Orientation quotidienne Directeur général Lieu Montréal (Québec)   Description du poste Le rôle du Directeur, développement et événements spéciaux est d'inspirer et d’ encourager la communauté à soutenir financièrement et à appuyer les programmes vitaux de Starlight. Travaillant en collaboration avec le VP, événements spéciaux et opérations, le titulaire de ce poste sera responsable de la planification et de l'exécution d'événements phares, d'événements de tierces parties, de même que de la gestion de notre programme de dons planifiés.   Tâches/responsabilités principals   Conception et exécution d'événements spéciaux. Superviser les événements phares et les collectes de fonds de tierces parties. Ceci inclut de collaborer avec des collègues en développement sur les stratégies de sollicitation pour les donateurs actuels et potentiels dont les intérêts concordent avec la mission de Starlight.   Structure et processus de commandites corporatives. Améliorer de façon proactive les outils nécessaires au succès d'un programme de commandite; établir les budgets pour les événements et activités; chercher des donateurs potentiels; faire le suivi des revenus des événements en s'assurant que les objectifs de revenus et de dépenses soient respectés; préparer les rapports d'événements et de dons individuels (participants).   Gestion des donateurs et intendance. Gérer et faire croître l a banque de donateurs, de participants actuels et potentiels et des dons en nature de Starlight via la prospection, la sollicitation et l'intendance de donateurs; planifier, diriger et participer à l'implantation de tous les aspects logistiques de ces événements de prospection et d’activités de collecte de données.   Dons planifiés. Développer des stratégies basées sur les tendances régionales et les pratiques exemplaires, afin d'encourager de nouvelles contributions ou des contributions plus élevées. Ceci inclura, entre autres, le ciblage des donateurs actuels ou potentiels qui souhaitent faire des dons à Starlight par le biais de dons mensuels, legs, ou autres véhicules caritatifs ou successoraux. Le titulaire du poste supervisera aussi tous les aspects du processus de planification de dons, incluant la communication, l'organisation, la compilation, l'étude et le suivi de s données.   Communications et marketing. Travailler de près avec l'équipe des communications de Starlight afin d'assurer que tout le matériel (imprimé ou électronique) soit constant, percutant et soutienne efficacement les efforts de financement corporatifs; collaborer sur des documents collatéraux incluant des rapports annuels, des brochures et autre matériel au besoin.   Supervision et gestion. Fournir des conseils, de l'inspiration et être imputable au Coordonnateur, développement et événements spéciaux de Montréal, s'assurant que Starlight soit fortement impliqué avec ses composantes; superviser et fournir du mentorat au coordonnateur; promouvoir un milieu de travail professionnel et fournir une rétroaction régulière et significative sur le rendement.   Exigences/qualifications   Baccalauréat dans un domaine connexe. 5 années d'expérience dans un environnement de planification d'événements et dans l'implantation d'événements spéciaux. Compétences en gestion de projet, aptitudes organisationnelles en résolution de problèmes et en priorisation. Approche hautement fondée sur le service à la clientèle complémentée par d'excellentes aptitudes organisationnelles et de gestion du temps. Capacité à utiliser un bon jugement et à préserver la discrétion et la confidentialité en tout temps. Excellentes aptitudes interpersonnelles avec un style collégial/collaboratif. Connaissance des techniques et principes pertinents aux événements spéciaux. Connaissance de la réglementation fédérale et provinciale affectant les organismes de bienfaisance. Expérience solide en rédaction de correspondance. Un permis de conduire valide et l'accès à un véhicule. Maîtrise des programmes Microsoft Word, Excel, Outlook et PowerPoint requise; connaissance et expérience avec le programme de base de données Raisers Edge et MailChimp constituent un atout important. Désignation Collecteur de fonds certifié (Certified Fund Raising Executive) un atout. Désignation Planificateur de rencontres certifié (Certified Meeting Planner) un atout. Langues: doit être complètement bilingue (français et anglais, parlé, lu et écrit). Une évaluation sera donnée dans les deux langues.   Candidats Les candidats intéressés sont invités à envoyer une lettre de présentation et un curriculum vitae par courriel aux Ressources humaines, avec la mention Directeur, développement et événements spéciaux au plus tard le 12 juillet 2017. Courriel: jeannie.oregan@starlightcanada.org Starlight accommodera les besoins des personnes souffrant de handicaps dans son processus d'embauche. Nous remercions tous les candidats qui postulent, mais seuls les candidats qualifiés seront convoqués en entrevue.   * * * * * * * * * * * * * * * * * * * * * * * *   Do you have the passion, drive and initiative to inspire and engage the Montreal community in support of a worthy cause? Are you ready for a new challenge? If so, Starlight Children’s Foundation™ Canada wants to add you to our team! Starlight is now in the process of recruiting a Development & Special Events Manager. Starlight Children’s Foundation Canada is part of Starlight’s global network, serving seriously ill children and their families through partnerships with more than 160 healthcare facilities. Over the past 25 years, Starlight has become a leading global charity that partners with experts to improve the life and health of kids and families around the world. Collaborating with innovators in pediatric healthcare, entertainment and technology, Starlight provides a unique blend of family-centered programs and services from hospital to home.   Job Title Development & Special Events Manager (1-year Contract) Reports To VP, Special Events & Operations Day-to-Day Direction Executive Director Location Montreal, Quebec   Job Purpose The role of the Development & Special Events Manager is to inspire and engage the community to financially support and sustain vital Starlight programs. Working in collaboration with the VP, Special Events & Operations, this position will be responsible for the planning and execution of signature special events, third party events, as well as managing our planned giving program.   Major Duties/Responsibilities   Design and Execution of Special Events . Oversee signature events and third-party fundraisers. This includes collaborating with development colleagues on solicitation strategies for current donors and future prospects whose business interests align with Starlight's mission.   Corporate Sponsorships Structure and Processes . Pro-actively enhance the tools necessary for a successful event sponsorship program; establish cost budgets for events and activities; research prospective donors; track event revenue ensuring that the revenue and expense targets are met; prepare events and individual (attendee) gifts tracking reports.   Donor Cultivation and Stewardship . Manage and grow Starlight’s portfolio of donors, event attendees, prospects and gifts-in-kind through the cultivation, solicitation and stewardship of donors; plan, direct and participate in the implementation of all logistical aspects of these cultivation events and reporting activities.   Planned Giving . Develop strategies, based on regional trends and best practices, to encourage new or increased contributions. This will include, but is not limited to, targeting existing and new donors who wish to provide gifts to Starlight through monthly giving, bequests, and other charitable or estate planning vehicles. The position will also oversee all aspects of the gift planning process including communicating, organizing, compiling, monitoring and tracking data.   Communications and Marketing . Work closely with the Starlight communications team to ensure that all materials (both print and online) are consistent, compelling and effectively support corporate fundraising efforts; collaborate on collateral pieces including annual reports, brochures and other materials as needed.   Supervision and Management . Provide direction, inspiration and accountability for the Development & Special Events Coordinator in Montreal, ensuring that Starlight is strongly engaged with its constituents; supervise and mentor the Coordinator; foster a professional work environment and provide regular and meaningful performance feedback.   Requirements/Qualifications Bachelor's Degree in a related field. 5+ years’ experience in a fundraising environment planning and implementing special events. Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail is imperative. Strong customer service oriented approach complemented by excellent organizational and time management abilities. Ability to use sound judgment and maintain discretion and confidentiality at all times. Excellent interpersonal skills with a collegial/collaborative style. Knowledge of principles and techniques relevant to special events. Knowledge of federal and provincial legislation affecting charities. Strong prior experience writing correspondence. A valid driver’s license and access to a vehicle. Software proficiency in Microsoft Word, Excel, Outlook and PowerPoint is required; knowledge and experience in the Raisers Edge database program and MailChimp is strongly preferred. Certified Fund Raising Executive (CFRE) designation an asset. Certified Meeting Planner (CMP) designation an asset. Language requirements: Must be fully bilingual in English and French (speaking, reading and writing). An assessment will be given in both languages.   Applicants Interested applicants are invited to submit a cover letter and resume via email to Human Resources, referencing Development & Special Events Manager by July 12, 2017. Email: jeannie.oregan@starlightcanada.org Starlight will accommodate the needs of people with disabilities in our hiring process. We thank all candidates that apply but only qualified candidates will be contacted for an interview.
The Humane Society of the United States Gaithersburg, MD, United States
Jun 22, 2017
Full time
Events Coordinator, Food and Nutrition The Humane Society of the United States (HSUS), the nation's largest animal advocacy organization, is seeking an Events Coordinator, Food and Nutrition  for the Campaigns. The primary purpose of this position is to coordinate and help execute outreach and engagement events for farm animal protection issues.  This position will be responsible for: Coordinating all logistics for the farm animal protection outreach and engagement events, including monthly or bi-monthly events for foodservice professionals, and semi-annual events for food industry executives. Creating and maintaining databases of event participants, track RSVP’s for events via regular mail, electronic mail and telephone, responding to questions and inquiries by event participants, reconcile post-event databases and data entry with RSVPS and attendees and coordinate post events follow up all actions as needed; Applying for continuing education credits for all farm animal protection events, maintaining subscriptions and continuing education databases based on  requirements from accrediting institutions; Working with the culinary team to maintain schedule of events for “Forward Food Culinary Experiences” and assist with scheduling; will also attend events for the purpose of helping with the execution and representing HSUS to attendees and delivering  routine and/or standard presentations on behalf of the organization; Tracking event performance through post-event follow-up survey and analysis; will work with food and nutrition team  to track event budget, expenditures, and outcomes, and maintain up to date budget information for “Forward Food Culinary Experiences”; Overseeing event collateral and branded materials, including working with the Creative team and distribution partner on inventory and creation of new materials; Assisting with intern selection process; Maintaining team database and wiki (Confluence) by updating regularly with studies, templates, and other helpful resources for the team and assisting with other campaign work areas. Qualifications: Bachelor’s degree or equivalent experience; Minimum of one year of experience in events planning required; Must have strong attention to detail and have strong interpersonal, written and verbal communications skills; Proficiency with MS Office required as well as working knowledge of database management; Public speaking and presenting abilities preferred; Knowledge about factory farming, nutrition/health and environmental issues a strong plus; Must be willing and able to travel locally and within the US. Please submit a cover letter and resumé using this form or fax to 301-548-7701. This position is located in Gaithersburg, MD.   Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identify, disability, marital or parental status, or protected veteran status.
Sunnybrook Foundation Toronto, ON, Canada
Jun 22, 2017
Contract
Event Officer  Posted: 06/22/2017 8:01:25 AM   Title : Event Officer Department: Community Engagement Term: 18 month contract- maternity leave coverage Reporting Relationships : Reports to: Manager, Events Sunnybrook is a premier academic health sciences centre, fully affiliated with the University of Toronto, with a vision to invent the future of health care. Today, with 1.2 million patient visits each year, Sunnybrook has established itself across three campuses and is home to Canada's largest trauma centre. Sunnybrook Foundation exists to raise awareness and funds required to ensure that Sunnybrook achieves its mission. Our five strategic areas of focus are: Cancer Heart and vascular High risk maternal and newborn Image guided brain therapies Trauma Reporting to the Event Manager, the Event Officer will develop, cultivate and steward relationships with community event organizers and volunteer committees to support their efforts and maximize fundraising potential. The Event Officer will also support the Advancement team by executing engaging donor events with event planning excellence. Key Accountabilities: Contribute to the planning and execution of assigned partnership and signature events acting as the overall project lead of the event Collaborate with the Advancement team to execute effective cultivation and stewardship events which engage new donors and steward existing donors Manage and build meaningful relationships with community event organizers by providing event expertise to support their efforts in a manner that is consistent with Foundation guidelines Identify, manage and approach new event prospects and community engagement opportunities Manage project plans including scope, budgets, schedules and related activities Develop and maintain effective relationships with key stakeholders within the Hospital, Foundation, community groups and organizations in building awareness and retaining their support Represent the Foundation at external events, including meetings, luncheons, and recognition activities Work closely with volunteer committees, ensuring that the skill, capabilities and strengths of volunteers and volunteer leaders are recognized and maximized Mentor and collaborate with team members to work on events and assist with the development and growth of the team Is a proactive, detail oriented committed member of the Events team Skills and abilities Superior event planning skills and ability to drive new event concepts Ability to work under pressure, handle competing deadlines, respond promptly to donor/volunteer requests Embrace change and look for opportunities for continuous improvement Demonstrate self-confidence, flexibility, initiative, perseverance and integrity Ability to maintain a positive, flexible and responsive attitude, professional image and team-oriented style Demonstrated ability to work, both as a team member and on your own with minimal supervision Strong time-management skills with the ability to prioritize multiple projects in a fast-paced environment Flexibility to work weekends and evenings when necessary Job Requirements: Minimum college and / or university degree or equivalent Minimum 3-5 years experience in a non-profit environment Experience leading the planning of a large event Volunteer management experience including working with volunteer committees Strong computer skills using Microsoft Office Suite Understanding of Raiser’s Edge is an asset To Apply: Please apply online. Please send a cover letter and a current resume listing your qualifications and experience by July 7, 2017. We thank all applicants in advance. Only those selected for an interview will be contacted. Sunnybrook Foundation is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.