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City of Prince George Prince George, BC, Canada
May 24, 2018
Casual
Event Hosts (#18/031) (Casual) 15-Mar-2018 to 01-Jun-2018 (PST) Prince George, BC, CAN $22.10 Hourly Casual 12% in lieu of benefits Are you an enthusiastic individual with exceptional customer service skills who thrives in a fast paced environment? Working as part of the Community Services team, your role will be to assist the facility's clients with a variety of on-site event needs.  You will also be responsible for some administrative tasks such as filing, preparing reports, and utilizing the facility's computerized reservation system.  Shifts will be on an on-call, as needed basis according to event demands and will involve both evening and weekend work. You hold a Grade 12 diploma and, ideally, have completed college level courses in hospitality, tourism or marketing.  Along with a minimum of two years' experience in the hospitality or tourism industry, you have some understanding of event logistics and are able to interact professionally and effectively with a wide range of clients. You consider yourself a proactive team player and round out your qualifications with strong computer skills.   These casual positions work a variety of shifts including evenings, weekends, and holidays and offer a starting wage of $22.10  per hour plus 12% in lieu of benefits.   Please apply online by  June 1, 2018 to: http://princegeorgejobs.prevueaps.ca/jobs/   For more information about this exciting career opportunity please refer to the job description on our website.     The City of Prince George thanks all those who apply; however, only those selected  for an interview will be contacted.
Stantec Calgary, AB, Canada
May 24, 2018
Full time
Tradeshow & Events Specialist in Calgary, Alberta   Your Opportunity We're active members of the communities we serve. That's why at Stantec, we always design with community in mind . The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at stantec.com or find us on social media. Your Duties Do you have visions of event details dancing in your head and have an instinct for event strategy?Do you thrive in a fast-paced environment, managing multiple initiatives at once? Then you’re the experienced professional we’re looking for. We have a spot for a Tradeshow & Event Specialist to join our Alberta South team in Calgary, and if you live and breathe tradeshows and events, this position has your name written all over it. We’re looking for someone who has major creative game to add to our roster. Someone who stays on top of current trends, has strong marketing instincts, and likes to connect with others—a team player who can coordinate and lead our event processes, communicate effectively, and collaborate to set and execute strategy for successful events. You’ll be responsible for overseeing our regional tradeshow and event program, including community engagement opportunities. You’ll advise on the right tradeshows and events to get involved with, as well as the best venues and strategies to maximize exposure and influence for our target audiences. You’ll work closely with our technical discipline, marketing, and graphic design teams to create compelling messages and displays that set Stantec apart from the pack. There’ll be many opportunities for you to put your proven experience to work with a focus on tradeshow and event identification, strategy, logistics, and execution. You will also be heavily involved in our regional community engagement activities, liaising with charities and community associations, and identifying and coordinating volunteer opportunities for our staff. You will strategize, develop, and execute event presentations, displays, and booths, and help maintain Stantec’s internal systems forinformation management related to tradeshows, events, and community investment. Your Capabilities and Credentials Creative mindset and proven experience planning and executing successful strategies for tradeshows and events. Experience coordinating display graphics and collateral Post-secondary degree or diploma in events planning/management, marketing, communications, or related area. Minimum of 3-5 years of experience in a tradeshow or events-related field. Detail-oriented and organized, with exceptional prioritization skills. Excellent written and verbal communication and interpersonal skills, including the ability to convey ideas and suggestions effectively and diplomatically Must feel comfortable working assertively in a deadline-driven environment, which can include working with senior executives. Demonstrated proficiency with Microsoft Office, Microsoft Project, and web-based interfaces. Ability to work independently and in collaboration with teams comprised of multiple disciplines and seniority levels, both in person and remotely. Ability to maintain a high level of confidentiality and professionalism. Experience with Marketo or similar marketing automation systems is an asset. Experience in the AEC industry is an asset. Candidates should be prepared to bring a portfolio of work samples and event plans if they are selected for an interview. Job ID 34701 # of Openings Remaining 1 Experience (Years) 3 Discipline Marketing Resources
VGH & UBC Hospital Foundation Vancouver, BC, Canada
May 24, 2018
Contract
Events Assistant, Gala Temporary, Full Time VGH & UBC Hospital Foundation   VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute and Vancouver Community Health Services. Further information about the Foundation is available at www.vghfoundation.ca. The Foundation Events team is responsible for executing and promoting large signature fundraising events and providing support to independent community event organizers. Annual signature events include the Innovators’ Challenge, TELUS Night of a Thousand Stars gala, Harry Rosen Tournament for Life (Golf Tournament), Viva Pharmaceutical Time to Shine gala and a variety of independent community events supported by the Foundation. These events contribute not only to revenue goals, raising over $4 million annually, but also provide an invaluable contribution to the profile and brand image of the Foundation and to cultivating relationships with donors, sponsors, board members, volunteers and the community.   Position Summary The Events Assistant’s primary responsibilities are to provide administrative support to the Events Team for the effective and efficient planning and execution of Foundation signature fundraising events, with a focus on the Night of a Thousand Stars Gala on November 10, 2018 and the Time to Shine Gala 0n February 9, 2019. Primary responsibilities of the role include coordinating and managing guest invitations, preparing and distributing communications and meeting materials, coordinating mail outs and email communications, organizing event volunteers and event supplies, proactively maintaining accurate information in databases, and tracking and reconciling information, and overseeing guest registration at the events themselves. Event planning takes place in a fast-paced, team environment where multiple deadlines can arise simultaneously and coordination and collaboration between multiple parties is required. The successful candidate must be able to take direction when given, but to also independently source and recommend solutions with minimal supervision, and be comfortable liaising with external suppliers, donors and volunteers. A flexible, “can do” attitude is a key contributor to success.   Responsibilities Assists with: managing and tracking invitation process (follow up with fundraisers/physicians and donors, data entry in Raiser’s Edge and Auction Tracker) creating and distributing email communications to guests tracking RSVPs and communicating updates to table hosts as necessary preparing invitation letters, place cards, guest list, seating charts, bid cards tracking dietary restrictions assisting with other pre-event tasks as necessary (e.g. organising supplies and volunteer materials) coordinating registration set-up on site administration of post-event recognition and accountability coordinating and supporting pre and post event donation processing   Qualifications and Experience High-school graduation plus experience with fundraising, events, marketing or communications Completion of 1 or more co-op terms (or equivalent work experience) Demonstrated attention to detail and analytical skills Demonstrated ability to work independently and take initiative when required Demonstrated organizational and time management skills and proven ability to meet multiple deadlines Ability to function efficiently in a fast-paced, rapidly changing environment Good written and verbal communication skills Good interpersonal skills and collaborative working style. Proven ability to exercise tact, discretion, and good judgment in dealing with various stakeholders and confidential and sensitive matters Ability and willingness to work outside normal work hours when required Ability and willingness to work outside normal office hours as required Computer skills: proficient in the standard suite of Microsoft Office products Experience with Raiser’s Edge and/or Auction Tracker or other donor database management systems is an asset. Experience with Adobe Creative Suite, WordPress and Mailchimp an asset Experience with HTML coding with email campaigns an asset Experience with PerfectTablePlan an asset This is a full-time, one-year temporary position with competitive salary and benefits. Start date: Immediate.   TO APPLY If you possess the qualifications and experience indicated, please email your resume and cover letter, with “Events Assistant, Gala” in the subject line, by June 6, 2018 to: Corina Somerville (email: hr@vghfoundation.ca ) VGH & UBC Hospital Foundation 855 West 12th Avenue Vancouver, BC V5Z 1M9
VGH & UBC Hospital Foundation Vancouver, BC, Canada
May 24, 2018
Contract
Fundraising Events Officer Temporary, Full Time VGH & UBC Hospital Foundation VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute and Vancouver Community Health Services. Further information about the Foundation is available at www.vghfoundation.ca. The Foundation Events team is responsible for executing and promoting large signature fundraising events and providing support to independent community event organizers. Annual signature events include the Innovators’ Challenge, TELUS Night of a Thousand Stars gala, Harry Rosen Tournament for Life (Golf Tournament), Viva Pharmaceutical Time to Shine gala and a variety of independent community events supported by the Foundation. These events contribute not only to revenue goals, raising over $4 million annually, but also provide an invaluable contribution to the profile and brand image of the Foundation and to cultivating relationships with donors, sponsors, board members, volunteers and the community. Position Summary Reporting to the Associate Director, Fundraising Events, the incumbent is responsible for implementing event logistics and requirements for key components of the Foundation’s large-scale signature fundraising events with a focus on the Viva Pharmaceutical Time to Shine gala and Harry Rosen Tournament for Life. The Events Officer also supports all fundraising events including the TELUS Night of a Thousand Stars gala and Innovators Challenge. This includes cash and in kind sponsorship solicitation and stewardship, auction and raffle logistics, promotions and volunteer coordination. On a daily basis the Fundraising Events Officer works to organize and implement fundraising event activities and independently manage logistical requirement for key components. The Fundraising Events Officer also provides timely event related communications, liaises with event volunteers and committees and manages the post-event thank you processes. Responsibilities Manages event critical path and coordinates event logistics with both internal departments and external suppliers and stakeholders Prepares event related material including speaking notes, marketing materials, event briefs Works with Foundation partners and stakeholders to identify, solicit and secure corporate prospects for cash sponsorships ranging from $1,500 to over $50,000 Works with Foundation partners and stakeholders to identify, solicit and secure corporate prospects for in kind donations, including auction and raffle items, or event supplies, ranging in value from $100 to over $10,000 Develops agendas and materials for planning committee meetings Recruits, coordinates and manages event volunteers as required Builds and nurtures relationships with multiple stakeholders and partners including hospital leadership and staff, donors, Board, volunteers and suppliers Accountable for meeting and tracking event budgets Tracks and reports on event revenue Tracks, records, and maintains donor and sponsor records in Raiser’s Edge Qualifications and Experience University degree or equivalent, ideally in events, marketing, or communications. Minimum three to five years’ experience in a not-for-profit fundraising environment planning, managing, and promoting a variety of special events Experience working with volunteers Experience soliciting and building relationships with sponsors Skills Strong organizational and time management skills. Strong interpersonal skills and collaborative working style. Proven ability to exercise tact, and good judgment in dealing with various stakeholders. Highly developed verbal and written communication skills. Able to write clearly and succinctly. Proven experience managing a variable workflow with multiple priorities. Strong customer service skills and quality management experience. Computer skills: proficient in the standard suite of Microsoft Office products. Experience with Adobe Creative suite an asset Ability to speak Mandarin or Cantonese, or read and write Chinese an asset Experience with Raiser’s Edge or other donor database management systems an asset Experience with Auction Tracker, Givergy or online fundraising systems (eg. Luminate) an asset Ability and willingness to work outside normal office hours as required This is a full-time, one-year temporary position with competitive salary and benefits. Start date: Immediate. TO APPLY If you possess the qualifications and experience indicated, please email your resume and cover letter, with “Fundraising Events Officer” in the subject line, by June 6, 2018 to: Corina Somerville (email: hr@vghfoundation.ca ) VGH & UBC Hospital Foundation 855 West 12th Avenue Vancouver, BC V5Z 1M9
City of Thunder Bay Thunder Bay, ON, Canada
May 24, 2018
Part Time
Special Events Officer   Competition Number REC-34-18 Department Community Services Posting Category Open Division Recreation & Culture Job Type Temporary Part-Time Number of Positions 1 Affiliation Non-Affiliated Location CA-ON-Thunder Bay Min CAD $14.88/Hr. Max CAD $15.82/Hr. Pay Band 3 Posted Date 5/23/2018 Post End Date 5/29/2018   More information about this job   General Information : As an equal opportunity employer, the City of Thunder Bay encourages applications from Aboriginal peoples, persons with disabilities, members of visible minority groups and women. Reasonable accommodations are available upon request for all parts of the recruitment process. Application forms must reference the competition number and be submitted to Human Resources.   Availability: Please ensure you indicate your availability in your application.   Job Description POSITION SUMMARY:   Under the general supervision of the Special Events Developer, is responsible for implementing various initiatives that support local programs and the events industry.     MAJOR RESPONSIBILITIES: Manages an inventory of equipment items; organizes equipment, arranges for pick-up and returns and manages inventory tracking system; arranges for equipment cleaning and repair. Performs event inspection to ensure compliance with terms of street closure permit. Updates the City’s website calendar of community events; compiles event information for various publications. Updates the event sections of the City of Thunder Bay website. Updates various contact databases. Attends meetings as required, and presents and reports as needed. Performs such other related duties as may be required. QUALIFICATIONS:          Education/Experience: Secondary school graduation Previous related experience Equivalent combination of education and experience   Skills/Abilities: Must have excellent organizational and communication skills Ability to work to deadlines and a demonstrated ability to handle multiple projects Proficient in the use of computers and current software Must possess superior writing and editing skills and on-line communications expertise   CONDITIONS OF EMPLOYMENT: Use of a vehicle is required Irregular work hours, including weekends, are required.
Hamilton/Burlington SPCA Hamilton, ON, Canada
May 24, 2018
Full time
Job Posting Hamilton/Burlington SPCA Job Title : Event Coordinator Accountability : Manager, Development Category : Full Time/35 hours a week. Weekends required. Application Deadline : May 31, 2018 _________________________________________________________________ The Events Coordinator is a goal driven individual with experience in special events, community and partnership fundraising. The Coordinator is responsible for implementing, planning and executing events, as well as supporting the programs and activities of the HBSPCA. This position will appeal to people with the following attributes: Results-driven with a penchant for fundraising event innovation Collaborative and brings the best out of people Dynamic and self-motivated Excellent interpersonal skills Team player Flexible Strong work ethic, and Seeks to work in an organization committed to animals thriving in our community And, Cares about animal welfare and would like to contribute to a mission driven organization that protects animals from people, and promotes animal health and well-being. Key Responsibilities : Lead the HBSPCA’s signature fundraising events from development to execution – including sponsorship solicitation, event logistics, event day execution, budget management, and evaluation. Engage the time and talent of volunteers, stakeholders and supporters. Look for opportunities to customize/enhance fundraising events’ outcomes. Network with peers to stay current with best practices generally and in the animal welfare sector. Adapt event trends and pitch new event opportunities. Liaise with 3rd party event organizers to optimise fundraising efforts in the broader community Represent the HBSPCA with media and community at large. Working with the Development Team, assist with event marketing and contribute to the stewardship of all donors. Strong project and relationship management. Utilize Raiser’s Edge database and systems to manage relationships, accurately record interactions, and run reports. Required Key Skills, Experience and Behaviours : 3-5 years demonstrated success in event planning and meeting fundraising targets Demonstrated excellent verbal and written communication skills Strong project and relationship management Degree or certificate in marketing, fundraising, communications/writing, advertising Experience/proficiency with WordPress, Adobe Suite, Microsoft Suite (Word, Excel, PowerPoint) and design ware Experience working in a nonprofit or charitable organization is an asset. Experience working with Raisers’ Edge is an asset. To Apply Interested candidates are invited to e-mail applications in confidence to Development at careers@hbspca.com no later than 12:00 noon on May 31, 2018. The HBSPCA thanks all who apply; only those applicants selected for an interview will be contacted. The Hamilton/Burlington SPCA (HBSPCA) is a private non-profit animal welfare charity serving a mixed urban and rural community. Programs and services support animal rescue, rehabilitation and rehoming. Affordable spay neuter and microchip services promote responsible pet ownership. Innovative pet visiting programs reach children and youth with autism, seniors in their homes, and youth in residential settings. The HBSPCA is a donor based organization and relies on the generous contributions of individual, business and corporate donations for sustainability. Registered Charitable Number: 119236750 RR 0001
Manitoba Arts Network Winnipeg, MB, Canada
May 24, 2018
Student
Special Events Assistant May 23, 2018   Application Deadline: June 18, 2018 Summer Term: eight weeks (June- August)                     Hours: 30 hrs/week           Wage: $11.15/hour   Background: The Manitoba Arts Network connects, showcases and promotes visual and performing artists with communities across Manitoba. The Network produces Manitoba’s Annual Arts Conference – MB Showcase, arranges block-booked tours for performing artists, organizes the Annual MB Rural & Northern Juried Art Show, tours 5 visual art exhibitions and offers a Concerts in Care program resulting in almost 100 concerts per year. Responsibilities:                                   The Special Events Assistant, under the direction of the Executive Director and other staff, shall provide assistance in the following areas: Manitoba Showcase (annual conference) Assist in coordination of conference logistics and preparation of related materials Compile, edit and proof information for annual Performing Arts Directory and Conference program Confirm artist registration and technical requirements for showcase performances Engage, inform and promote artists, events and communities through social media Identify and cultivate potential Manitoba Showcase attendees Update performing arts program forms, contact lists and database Rural and Northern Art Show Distribute materials and coordinate logistics for the Rural & Northern Art Show in September Intake and coordinate artist registrations and build excel contact list Coordinate shipping arrangements General Assist with annual membership drive Rural Art Mentorship Program (RAMP) – oversee artist intake and registrations Respond to general inquiries or forward to the appropriate employee. Maintain and update all databases Work with Performing Arts Coordinator to schedule concerts in care program and coordinate logistics Knowledge and Experience: Strong verbal and written communication skills Experience coordinating logistics Strong project management, and documentation skills Works independently with minimal supervision and takes initiative Positive attitude, facilitation and sharing attributes Proficient with basic workplace PC applications Knowledge of Performing and/or Visual Arts an asset   Eligibility: Applicants must be between the ages of 18-30 years old, legally eligible to work in Canada, be registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year. How to apply: please submit a resume, and cover letter to Rose-Anne Harder, Executive Director of Manitoba Arts Network by email: director@mbartsnet.ca We thank all applicants, however, only those candidates to be interviewed will be contacted.
City of Mississauga Mississauga, ON, Canada
May 24, 2018
Full time
  Event Coordinator Job Location CA-ON-Mississauga   Posted Date (5/23/2018 9:24 AM) Job ID 2018-3837 # Positions 1 Job Type Full Time Job Industry Business and Professional Services, Government and Public Sector Career Level Experienced Years of Experience 3 Job Description Help the city coordinate our events!    PRIMARY RESPONSIBILITIES: Under direction of the Supervisor - Events, the successful candidate will be responsible for administrative duties which support the events at the Hershey Centre, including: Review Corporate cash handling policies and procedures and ensure that they are maintained.. Develop and revise building procedures which reflect the corporate policies. Supervise Guest Services Event staff, Ushers, Parking Attendants (including recruiting, scheduling, training and supervising day-to-day operation). Provide event support to the Supervisor, ensuring optimal customer experience and issue resolution onsite. Input payroll in SAP. Assist with the processing of all SAP requests. Provide oversight to contracted event security staff. Provide administrative and event support to the Supervisor, Events (i.e. contract management, issue management, maintaining required statistics, Provide immediate customer service to the public on all aspects of operations. Provide general supervision of staff and programs in the role of manager on duty. Assisting in the marketing and promotion of events. Perform other related duties as assigned. JOB SPECIFICATIONS: Secondary school graduation and some post-secondary courses in Event Management, Office or Business Administration or related field Minimum three (3) years related supervisory experience, preferably in an events setting A working knowledge of the events industry.  Must be proficient in computer software applications including Word, Excel, SAP and CLASS.  Excellent customer and communication skills (oral and written).  Highly motivated self-starter with the ability to establish effective working relationships, provide excellent customer service and work in a team environment with changing priorities. Must possess exceptional leadership skills and strong interpersonal skills.  Research and analytical skills required.  Committed to continuous improvement. Note:  Must be available to work flexible hours including late evenings, weekends and statutory holidays with no extended vacation time during peak event season. A valid driver's license is necessary with an excellent driving record and access to a vehicle. Current CPR and First Aid certification required.    Hours of Work: 35 hour per week Salary: $60,142 - $80,190 Closing Date : Wednesday, June 6, 2018 Number of Openings : 1 Full-time Department/Division/Unit : Community Services Department/Recreation Division Work Location : Mississauga, ON #LI-CPS   A Criminal Record Search will be required of the successful candidate, at the candidate's own expense, to verify the absence of a criminal record for which a pardon has not been granted. We thank all who apply, however, only those candidates selected for an interview will be contacted. All personal information is collected under the authority of the Municipal Act.  ****************************************************************************************************************************   We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code , the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform City Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act .   
Sun Life Financial Toronto, ON, Canada
May 24, 2018
Full time
Event Space Consultant Toronto, Ontario Full time JR00006334 At Sun Life, we work together, share common values and encourage growth and achievement. We offer many career paths that attract a wide variety of talent and skills. Follow a path that lets your talents shine.   Job Description: The Event Space Consultant plays a critically significant role in the day to day and overall operational model of the Event Service Department.  The Event Space Consultant is typically the first line of contact for booking an event or conference space across one of our 7 major locations in North America.  This role also supports the overall Event Services team for both internal and external events by managing some of the tactical details, being on site if required as well as being the first line for lower tiered level events from a technical perspective.  The Event Space Consultant also acts as a back up to the Client Experience Consultants who manage our Client focused conference and meeting floor at our One York location.   Key Accountabilities: Manages the Event Space reservation process for internal users of 46 conference and event spaces across 7 sites in North America. Owns and is accountable for the Event Space management booking process Manages the relationship of the third party provider of event space booking tool through cross functional teams.  Identifies resources needs for Events (technical and people) and assigns responsibilities based on event location. Works with event planners and technicians on the Event Services team to ensure planning and scheduling of events are coordinated accordingly  Provide direct booking support of high level white glove Client service for executive level events and meetings   Manages all departmental reporting and metrics including the monthly operating report and team visual boards  Manages the reporting requirements of the Event Space booking tool    Qualifications: Post-secondary education Excellent customer service skills, interpersonal,  and verbal communication skills. Skills and knowledge in handling a broad array of client issues Knowledge with the Event Space Management application EMS an asset Strong knowledge in database application management Event planning experience an asset Minimum of 4 or more years in administrative/office experience Coordination of the event bookings and vendor relationships Basic understanding of audio visual equipment and ability to trouble shoot and exceptional working knowledge Microsoft Office Suite, (Outlook, Word, Excel, PPT., etc)   Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted         Job Category: Office Administration   Posting End Date: 05/06/2018
University of Ottawa Ottawa, ON, Canada
May 24, 2018
Contract
Coordinator and Event Planner Faculty of Medicine - Continuing Professional Development Job Type: Temporary Assignment or Contract Open Positions: 1 Posting Date: May 24, 2018 Closing Date: June 03, 2018 Union affiliation : SSUO Job Reports To: Office Manager, Continuing Professional Development Job description Salary (Grade: 08) Hiring salary range $54,825-$69,253 Position Purpose Reporting to the Office Manager, Continuing Professional Development, the event planner organizes and manages corporate events hosted by the Faculty and other designated officials for both the internal Faculty of Medicine community and external audiences, in keeping with established protocol and procedures. The incumbent works closely with the Office Manager, Continuing Professional Development, to ensure that these events, which provide important interaction with volunteers, elected officials and academic, business and community leaders, and Faculty members foster the best possible faculty and institutional image. This includes assisting with documenting the development needs of the faculty, as well as developing and implementing a faculty-wide initiative to provide faculty members with a menu of tools and approaches to improve their skills and attributes within their career path. Has responsibility and accountability for the organizational aspects of all events hosted in collaboration with the various offices. Using project management skills, the incumbent is responsible for managing financial resources assigned to projects, as well as human resources that may include a part-time event officer, temporary teams of volunteers and external suppliers. Essential Qualifications This position requires a high degree of judgment to deal with non-standard and stressful situations associated with planning recurring and special events such as: 5-day Ottawa Academic Health Sciences Leadership Program, Annual and Half-Day Faculty Development Days, Orientation Programs, multiples workshops, rounds, retreats and other events as required. Post-secondary diploma in the field of marketing, event management, fundraising or equivalent combination of education and experience Strong experience in the management and planning of educational and/or corporate social events Knowledge and/or experience of an academic medical environment Experience in marketing and communication such as media and production of printed material (pamphlets, brochures, flyers, web advertisements and various promotional items) Experience in human resource and project management; ability to manage multiple projects at the same time (budget administration, supervising and directing teams) Experience in mentoring or advising others regarding event planning. Experience in building and maintaining relationships with internal and external clients Experience using computer systems and software such as: word processing, databases, spreadsheets, e-mail, internet, publication software and web software and management software Ability to develop, plan and manage the activities pertaining to accredited educational events Ability to work under pressure with minimum supervision, to demonstrate critical reasoning skills, and efficient time management Strong organization and negotiation skills Bilingualism (written and oral) This position follows normal University business hours. However, the incumbent may be asked to work evenings or keep flexible hours. This position is located on the Civic Campus of the Ottawa Hospital. Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible. Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition). Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals. Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Temporary assignment or contract of 12 months, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring Applications from employees holding regular positions part of the bargaining unit SSUO will be considered first. The University also accepts external applications; they will be considered in second place. To obtain a temporary assignment, internal candidates must receive approval from their immediate supervisor. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

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