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Risk and Insurance Management Society New York, NY, USA
Oct 23, 2018
Full time
Exhibition & Sponsorship Sales Manager New York, NY 10018 Full-time As the preeminent organization dedicated to educating, engaging and advocating for the global risk community, RIMS, the risk management society™, is a not-for-profit organization representing more than 3,500 corporate, industrial, service, nonprofit, charitable and government entities throughout the world. RIMS has a membership of approximately 10,000 risk practitioners who are located in more than 60 countries. For more information about the Society’s world-leading risk management content, networking, professional development and certification opportunities, visit www.RIMS.org. The Exhibition & Sponsorship Sales Manager is responsible for creating and managing relationships to generate sponsorship and exhibition revenue for RIMS events. Essential Duties and Responsibilities: Overall management and responsibility for selling exhibition and/or sponsorship. Identify new sponsorship opportunities and collaborate with other sales colleagues to create effective solutions that align with pricing guidelines and best practices. Create, develop and implement strategies in collaboration with E&E team and industry consultants to enhance attendee and exhibitor experiences at RIMS Annual Conference & Exhibition and RIMS Canada Conference. Exhibition and Sponsorship Sales Strategy and Management Build industry expertise of the markets by recognizing and responding to trends, changes, innovations and overall market conditions; maintains awareness of industry trends, products and technologies, purchasing behavior and interests, other major associations, competitive shows, trade magazines and publications, etc. Develop, build and maintain relationships with industry-organizations that do business with the risk management community; identify prospective exhibitors through data mining, trade publications, trade shows, cold calling and networking; sell exhibit booth space for Annual Conference and RIMS Canada Conference; and ensure budgetary projections are met. Design exhibit hall floor plan layout in consultation with Vice President, Events and Education and RIMS general contractor; manage and conduct priority space selection process and exhibit booth space assignments; collaboratively develop and enforce policies and procedures to maintain conference integrity while improving bottom line. Manage administrative aspects associated with exhibits sales, including generating reports, processing exhibitor contracts/terms and conditions, and working with Finance to ensure payments and payment reconciliation on a timely basis. Manage online booth management utility for effective communication with exhibitors as well as providing an easy connection between exhibitors and attendees. Collaborate with marketing to develop pre/post exhibitor resource material to promote their presence in the show. Serve as staff liaison to the Exhibits Advisory Committee in planning activities, including drafting agendas, preparing minutes, resolutions and reports, and carrying out the initiatives of the committee. Work collaboratively with the Vice President, Events and Education to develop and implement marketing plans to increase exhibition hall traffic and increase exhibitor ROI. Research and suggest improved attendee and exhibitor experiences to ensure that the RIMS meeting brand remains strong, viable, and well positioned for the future. Research, strategize and implement new ways of increasing the exhibitor ROI. Independent decision-making regarding value adds and package costs to drive revenue and foster strategic sales relationships. Maintain CRM and weekly call/email log of new business development initiatives for other sales colleagues. Customer “white glove” support for all clients, overseeing sponsor fulfillment. Qualifications: A. Experience Minimum of 7 years’ experience in exhibition management and sales. Proficiency with terminology and procedures of the exhibition and conference industry. Association, non-profit experience desired. B. Education: College degree required; Certified Exhibition Management (CEM) and Certified Meeting Skills Professional (CMP) designations preferred. C. Computer Skills: Working knowledge of Word, Excel, PowerPoint, and a2z. D. Personal Characteristics/General Attributes: Detail oriented with excellent analytical, communication, time management, collaboration, project management and organizational skills. Strong financial skills and effective budgeting techniques preferred. Demonstrated ability to work well independently or on a team, always showing respect for a diverse constituency of staff, members, clients, and vendors. Strong business development skills. Strong global business acumen, including cultural awareness Travel Requirements: This position requires 20% RIMS Annual, RIMS Canada, Sales Travel Benefits We Offer: Health, Dental, Vision, Life/Accidental Death & Dismemberment Insurance, Employee Assistance Program, Commuter Benefit, Legal Assistance, Professional Development, Tuition Reimbursement, Flexible Spending Account (FSA), 401k Plan, Performance Bonus, Parental Leave, Work from Home, Bereavement Leave, Vacation, Sick, Paid Time Off, and Paid Holidays. To apply for a position, email your cover letter and resume to employment@RIMS.org . Please include the title of the position in your subject line. RIMS is committed to Equal Employment Opportunity. Qualified candidates will receive consideration for employment without regard to race, color, religion, creed, gender, age, national origin, alienage or citizenship status, marital or partnership status, physical or mental disability, military status, sexual orientation, arrest or criminal conviction status, unemployment status, predisposing genetic characteristics, status as a victim of domestic violence or stalking or sex offense, pregnancy or childbirth or related medical conditions, or any other basis protected by federal, state, or local law.
Simons Foundation New York, NY, USA
Oct 23, 2018
Full time
Events Assistant 160 Fifth Avenue Full time ORGANIZATIONAL OVERVIEW The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $300 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences. The foundation pursues its mission through its grant-making division, comprising programs in Mathematics and Physical Sciences, Life Sciences, Outreach and Education, and autism research, and through its internal research division, the Flatiron Institute. The foundation is also committed to advancing autism research. Launched in 2005, the Simons Foundation Autism Research Initiative (SFARI) is a research campaign within the Simons Foundation’s overall suite of programs whose mission is to improve the understanding, diagnosis and treatment of autism spectrum disorder by funding innovative research of the greatest quality and relevance.  POSITION SUMMARY The Simons Foundation has an opening for an Events Assistant to join the events team.  Reporting to the Director, Events and Conferences, the Events Assistant will provide support for the development, planning and execution of more than 100 yearly events. These include on-site annual research conferences, scientific meetings and workshops. The department also plans and executes large social functions for up to 600 guests. ESSENTIAL FUNCTIONS/RESPONSIBILITIES Support the Director, Events and Conferences, with tasks associated with logistics before, during and after events; travel and hotel accommodations; ground transportation; facilities management; on-site and off-site meals and more. Research and maintain lists and contacts for off-site venues for meeting spaces, meals and accommodations. Research new and innovative event supplies for efficient and/or unique presentation to guests Meet with events team to review upcoming meetings/workshops requiring meals/breaks and pre-/post-meeting dinners and make the necessary arrangements Communicate beverage and meal assistance needs to the in-house hospitality staff and external per diem team Track items stored in the auditorium pantry and submit/manage orders for replenishing Maintain written inventory of dishware in the auditorium and purchase new items and/or replace damaged items as necessary Oversee perishable items for date expirations and ensure the refrigerators and shelves are kept tidy Work with meeting point person and track attendee counts for meal orders for both internal staff and guests Supervise or create production collateral as needed: name badges, program materials, etc. Prepare annual calendar menu items for staff teas and meetings Compile annual report of auditorium usage across all departments Review events calendar and work with staff and security to ensure program preparations are completed on time, paying close attention to events with quick setup turnarounds. Perform any other duties or tasks as assigned or required MINIMUM QUALIFICATIONS Education Bachelor’s degree Experience At least two years of previous events experience Related Skills & Other Requirements Proven effectiveness in working with diverse client/participant groups and managing budgets and logistics Team player but has the ability to work independently Skilled at managing projects with tight deadlines and many details in a fast-paced environment Previous experience with on-site event management including setup, registration, venue logistics and audio/visual needs. Excellent oral and written communication skills, effective trouble-shooting skills and good judgment. Must be willing and able to work evenings and early mornings with occasional weekends and travel High proficiency in Microsoft Office (Word and Excel) is required. Previous work in research or academic settings is a plus. Basic knowledge of audiovisual equipment and desktop publishing software is preferred. REQUIRED APPLICATION MATERIALS Please submit a résumé and cover letter stating your interest in the position. The Simons Foundation’s Diversity Commitment Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.
George Mason University Fairfax, VA, USA
Oct 23, 2018
Full time
Department Admissions     Criminal Background Check Standard Background Check Motor Vehicle Background Check Yes Restricted Position? No, is eligible for layoff or severance benefits. Job Category Classified Staff Role (State) Job Title Administrative and Office Specialist III Working Title Event Coordinator Job Type Full-Time Position Number 10330z Recruit Number Staff - 8986 Working Hours   Location Fairfax, VA Other Location   Pay Band Payband 3 Salary Low- to mid-$30,000s; commensurate with education and experience. Web Announcement Event Coordinator The George Mason University Office of Admissions is seeking a dynamic and creative individual to fill the position of Event Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. Responsibilities: This position reports directly to the Event Manager in the Office of Admissions. The successful candidate will serve as a planner and point of contact between the Office of Admissions and event attendees, events management staff, vendors, and internal and external constituents including faculty and staff. This position work in collaboration with the Director of Global Partnerships to serve as the primary point of contact and coordinator for international enrollment events including, but not limited to, hosting visiting delegations, and planning and scheduling related conferences and student programming. In addition, the incumbent provides event support and execution for events hosted by the Office of Admissions for the purpose of recruiting prospective students at the freshman, transfer, non-degree, international and graduate levels. Responsibilities include the planning and implementation of 30-50 on-campus open houses and special events each year, ranging from 30 to 3,000 people. Responsibilities include the planning and implementation of 30-50 on-campus open houses and special events each year, ranging from 30 to 3,000 people. This position will also co-lead the Washington Scholars Program logistics team, which hosts high school residential summer conferences each year. The incumbent provides pre-event, on-site, and post-event planning and execution for events hosted by the Office of Admissions for the purpose of recruiting prospective students at the freshman, transfer, non-degree, international and graduate levels. Detailed Duties and Responsibilities: Work collaboratively with the Event Manager in all aspects of planning for recruitment and yield events, global initiatives events, and other special events hosted by the Office of Admissions; Live on campus for three weeks each summer as part of the Washington Scholars Program; Serve as the primary event liaison for various admissions events throughout the summer and academic year; Manage registration processes and communicate with visitors and registered attendees; Process fiscal paperwork and payments for general event expenses and college fairs; Request and file room reservations for office meetings and events using the 25Live reservation system; Provide pre-event, day-of, and post-event assistance for each office event; Assist with setup/breakdown support and some strenuous physical work; Maintain and organize the office’s event storage room and implement an event inventory tracking process; Conduct event research and evaluations for attendees, vendors, department representatives, and Admissions staff, and analyze results for event records; and Other tasks as assigned. Required Qualifications: Bachelor’s degree, or an equivalent combination of education/training and experience; Must be extremely detail-oriented, have excellent organizational and multitasking skills, have a passion for events, and a dedication for creating a high-quality guest experience; Must be willing to work independently in a fast-paced environment; Must be willing to frequently work nights and weekends; Must be available and willing to work a full day on the day before and day of each major event, which includes some weekends; week-of preparations include several evening work hours and physical labor; Demonstrated event planning experience, including nonprofessional experience and volunteer work; Outgoing personality—applicant should be flexible, hospitable, gracious, assertive, motivated, independent, creative, resourceful, and have an ability to solve problems calmly and quickly; Strong listening and comprehension skills—applicant must be able to listen to instructions carefully and correctly follow directions; Strong communication skills—applicants should write clearly, be able to follow written directions, and be able to speak effectively in front of large groups; Attention to detail is an important quality of the successful applicant; Computer skills in Microsoft Office, especially Excel, Publisher and Word; Physical labor—ability to safely and independently move up to 50 pounds and ability to stand for long periods of time; Neat, clean, and well-groomed appearance, and business casual/professional attire; Comfortable working with diverse populations; and Possess a valid driver’s license. Preferred Qualifications: Advanced Excel skills; Bachelor’s degree in a related field (e.g., hospitality, tourism, event management); Collaborative work style Bilingual; and Previous experience working on a college campus. Employment offer is contingent on meeting eligibility requirements for operating state-owned vehicles per Policy 1411: Vehicle Use Procedures. (https://universitypolicy.gmu.edu/wp-content/uploads/2016/04/Policy-1411-Vehicle-Use-Procedures-Change-082316.pdf) Special Instructions to Applicants For full consideration, applicants must apply for position number 10330z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information. For Full Consideration, Apply by: November 2, 2018 Posting Date 10/19/2018 Job Close Date   Open Until Filled? Yes Telework Friendly? No Mason Ad Statement Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition. Equity Statement George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law. Campus Safety Information Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/  
Vintage Hotels Niagara-on-the-Lake, ON, Canada
Oct 23, 2018
Full time
SPECIAL EVENTS MGR (TEMP)   FULLTIME Pillar & Post, NOTL, ON, CA Requisition ID : 1655   Come and help lead our incredible Food & Beverage family at Pillar & Post as Special Events Manager!  A Day in the Life of a Special Events Manager  As a Special Events Manager, you will have the opportunity to work closely with all Departments within the hotel as you work on coordinating Social Events for our Guests. At Vintage Hotels, we strive to deliver exceptional and memorable experiences to all of our Guests, and as you will be responsible for detailing every aspect of a Social Event’s time with us, a keen eye for detail is paramount!  To be a successful Special Events Manager, you don’t just need a passion for delivering amazing Guest experiences, or an immaculate ability to multitask, or 1-2 years working in Event Management. What you also need is to be friendly. You need to be adaptable. And you need to be able to thrive in a team setting. You will be responsible for working alongside the Sales, Food & Beverage, Front Office, and Housekeeping Team to ensure we are providing amazing experiences for our Guests. At Pillar & Post, everyone works to help each other out to ensure the day runs as seamlessly as possible. You need to come to work with the mentality that no day is ever going to be the same.    As Special Events Manager, some of your daily tasks will include, but are not limited to:  Works closely with Food & Beverage Manager and Chef to ensure details are completed for all events. Coordinates and prepares BEO’s for all Social functions booked at Pillar & Post. Handles all walk-ins and inquiries. Is on site for his/her events. Assists with complaint resolution. Meets deadlines and sales initiatives set by Vintage Hotels. Ensures all Guest-related problems are brought to the attention of VH Management in a timely manner. All aspects of client billing set by VH. Actively seeking ways to meet guests’ product or service needs. All other duties as assigned.  *Please note that this position is temporary.   While we welcome all candidates, only those selected for an interview will be contacted.  Accessibility accommodations will be made for job candidates upon request.

Latest Jobs

Risk and Insurance Management Society New York, NY, USA
Oct 23, 2018
Full time
Exhibition & Sponsorship Sales Manager New York, NY 10018 Full-time As the preeminent organization dedicated to educating, engaging and advocating for the global risk community, RIMS, the risk management society™, is a not-for-profit organization representing more than 3,500 corporate, industrial, service, nonprofit, charitable and government entities throughout the world. RIMS has a membership of approximately 10,000 risk practitioners who are located in more than 60 countries. For more information about the Society’s world-leading risk management content, networking, professional development and certification opportunities, visit www.RIMS.org. The Exhibition & Sponsorship Sales Manager is responsible for creating and managing relationships to generate sponsorship and exhibition revenue for RIMS events. Essential Duties and Responsibilities: Overall management and responsibility for selling exhibition and/or sponsorship. Identify new sponsorship opportunities and collaborate with other sales colleagues to create effective solutions that align with pricing guidelines and best practices. Create, develop and implement strategies in collaboration with E&E team and industry consultants to enhance attendee and exhibitor experiences at RIMS Annual Conference & Exhibition and RIMS Canada Conference. Exhibition and Sponsorship Sales Strategy and Management Build industry expertise of the markets by recognizing and responding to trends, changes, innovations and overall market conditions; maintains awareness of industry trends, products and technologies, purchasing behavior and interests, other major associations, competitive shows, trade magazines and publications, etc. Develop, build and maintain relationships with industry-organizations that do business with the risk management community; identify prospective exhibitors through data mining, trade publications, trade shows, cold calling and networking; sell exhibit booth space for Annual Conference and RIMS Canada Conference; and ensure budgetary projections are met. Design exhibit hall floor plan layout in consultation with Vice President, Events and Education and RIMS general contractor; manage and conduct priority space selection process and exhibit booth space assignments; collaboratively develop and enforce policies and procedures to maintain conference integrity while improving bottom line. Manage administrative aspects associated with exhibits sales, including generating reports, processing exhibitor contracts/terms and conditions, and working with Finance to ensure payments and payment reconciliation on a timely basis. Manage online booth management utility for effective communication with exhibitors as well as providing an easy connection between exhibitors and attendees. Collaborate with marketing to develop pre/post exhibitor resource material to promote their presence in the show. Serve as staff liaison to the Exhibits Advisory Committee in planning activities, including drafting agendas, preparing minutes, resolutions and reports, and carrying out the initiatives of the committee. Work collaboratively with the Vice President, Events and Education to develop and implement marketing plans to increase exhibition hall traffic and increase exhibitor ROI. Research and suggest improved attendee and exhibitor experiences to ensure that the RIMS meeting brand remains strong, viable, and well positioned for the future. Research, strategize and implement new ways of increasing the exhibitor ROI. Independent decision-making regarding value adds and package costs to drive revenue and foster strategic sales relationships. Maintain CRM and weekly call/email log of new business development initiatives for other sales colleagues. Customer “white glove” support for all clients, overseeing sponsor fulfillment. Qualifications: A. Experience Minimum of 7 years’ experience in exhibition management and sales. Proficiency with terminology and procedures of the exhibition and conference industry. Association, non-profit experience desired. B. Education: College degree required; Certified Exhibition Management (CEM) and Certified Meeting Skills Professional (CMP) designations preferred. C. Computer Skills: Working knowledge of Word, Excel, PowerPoint, and a2z. D. Personal Characteristics/General Attributes: Detail oriented with excellent analytical, communication, time management, collaboration, project management and organizational skills. Strong financial skills and effective budgeting techniques preferred. Demonstrated ability to work well independently or on a team, always showing respect for a diverse constituency of staff, members, clients, and vendors. Strong business development skills. Strong global business acumen, including cultural awareness Travel Requirements: This position requires 20% RIMS Annual, RIMS Canada, Sales Travel Benefits We Offer: Health, Dental, Vision, Life/Accidental Death & Dismemberment Insurance, Employee Assistance Program, Commuter Benefit, Legal Assistance, Professional Development, Tuition Reimbursement, Flexible Spending Account (FSA), 401k Plan, Performance Bonus, Parental Leave, Work from Home, Bereavement Leave, Vacation, Sick, Paid Time Off, and Paid Holidays. To apply for a position, email your cover letter and resume to employment@RIMS.org . Please include the title of the position in your subject line. RIMS is committed to Equal Employment Opportunity. Qualified candidates will receive consideration for employment without regard to race, color, religion, creed, gender, age, national origin, alienage or citizenship status, marital or partnership status, physical or mental disability, military status, sexual orientation, arrest or criminal conviction status, unemployment status, predisposing genetic characteristics, status as a victim of domestic violence or stalking or sex offense, pregnancy or childbirth or related medical conditions, or any other basis protected by federal, state, or local law.
Simons Foundation New York, NY, USA
Oct 23, 2018
Full time
Events Assistant 160 Fifth Avenue Full time ORGANIZATIONAL OVERVIEW The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $300 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences. The foundation pursues its mission through its grant-making division, comprising programs in Mathematics and Physical Sciences, Life Sciences, Outreach and Education, and autism research, and through its internal research division, the Flatiron Institute. The foundation is also committed to advancing autism research. Launched in 2005, the Simons Foundation Autism Research Initiative (SFARI) is a research campaign within the Simons Foundation’s overall suite of programs whose mission is to improve the understanding, diagnosis and treatment of autism spectrum disorder by funding innovative research of the greatest quality and relevance.  POSITION SUMMARY The Simons Foundation has an opening for an Events Assistant to join the events team.  Reporting to the Director, Events and Conferences, the Events Assistant will provide support for the development, planning and execution of more than 100 yearly events. These include on-site annual research conferences, scientific meetings and workshops. The department also plans and executes large social functions for up to 600 guests. ESSENTIAL FUNCTIONS/RESPONSIBILITIES Support the Director, Events and Conferences, with tasks associated with logistics before, during and after events; travel and hotel accommodations; ground transportation; facilities management; on-site and off-site meals and more. Research and maintain lists and contacts for off-site venues for meeting spaces, meals and accommodations. Research new and innovative event supplies for efficient and/or unique presentation to guests Meet with events team to review upcoming meetings/workshops requiring meals/breaks and pre-/post-meeting dinners and make the necessary arrangements Communicate beverage and meal assistance needs to the in-house hospitality staff and external per diem team Track items stored in the auditorium pantry and submit/manage orders for replenishing Maintain written inventory of dishware in the auditorium and purchase new items and/or replace damaged items as necessary Oversee perishable items for date expirations and ensure the refrigerators and shelves are kept tidy Work with meeting point person and track attendee counts for meal orders for both internal staff and guests Supervise or create production collateral as needed: name badges, program materials, etc. Prepare annual calendar menu items for staff teas and meetings Compile annual report of auditorium usage across all departments Review events calendar and work with staff and security to ensure program preparations are completed on time, paying close attention to events with quick setup turnarounds. Perform any other duties or tasks as assigned or required MINIMUM QUALIFICATIONS Education Bachelor’s degree Experience At least two years of previous events experience Related Skills & Other Requirements Proven effectiveness in working with diverse client/participant groups and managing budgets and logistics Team player but has the ability to work independently Skilled at managing projects with tight deadlines and many details in a fast-paced environment Previous experience with on-site event management including setup, registration, venue logistics and audio/visual needs. Excellent oral and written communication skills, effective trouble-shooting skills and good judgment. Must be willing and able to work evenings and early mornings with occasional weekends and travel High proficiency in Microsoft Office (Word and Excel) is required. Previous work in research or academic settings is a plus. Basic knowledge of audiovisual equipment and desktop publishing software is preferred. REQUIRED APPLICATION MATERIALS Please submit a résumé and cover letter stating your interest in the position. The Simons Foundation’s Diversity Commitment Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.
George Mason University Fairfax, VA, USA
Oct 23, 2018
Full time
Department Admissions     Criminal Background Check Standard Background Check Motor Vehicle Background Check Yes Restricted Position? No, is eligible for layoff or severance benefits. Job Category Classified Staff Role (State) Job Title Administrative and Office Specialist III Working Title Event Coordinator Job Type Full-Time Position Number 10330z Recruit Number Staff - 8986 Working Hours   Location Fairfax, VA Other Location   Pay Band Payband 3 Salary Low- to mid-$30,000s; commensurate with education and experience. Web Announcement Event Coordinator The George Mason University Office of Admissions is seeking a dynamic and creative individual to fill the position of Event Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. Responsibilities: This position reports directly to the Event Manager in the Office of Admissions. The successful candidate will serve as a planner and point of contact between the Office of Admissions and event attendees, events management staff, vendors, and internal and external constituents including faculty and staff. This position work in collaboration with the Director of Global Partnerships to serve as the primary point of contact and coordinator for international enrollment events including, but not limited to, hosting visiting delegations, and planning and scheduling related conferences and student programming. In addition, the incumbent provides event support and execution for events hosted by the Office of Admissions for the purpose of recruiting prospective students at the freshman, transfer, non-degree, international and graduate levels. Responsibilities include the planning and implementation of 30-50 on-campus open houses and special events each year, ranging from 30 to 3,000 people. Responsibilities include the planning and implementation of 30-50 on-campus open houses and special events each year, ranging from 30 to 3,000 people. This position will also co-lead the Washington Scholars Program logistics team, which hosts high school residential summer conferences each year. The incumbent provides pre-event, on-site, and post-event planning and execution for events hosted by the Office of Admissions for the purpose of recruiting prospective students at the freshman, transfer, non-degree, international and graduate levels. Detailed Duties and Responsibilities: Work collaboratively with the Event Manager in all aspects of planning for recruitment and yield events, global initiatives events, and other special events hosted by the Office of Admissions; Live on campus for three weeks each summer as part of the Washington Scholars Program; Serve as the primary event liaison for various admissions events throughout the summer and academic year; Manage registration processes and communicate with visitors and registered attendees; Process fiscal paperwork and payments for general event expenses and college fairs; Request and file room reservations for office meetings and events using the 25Live reservation system; Provide pre-event, day-of, and post-event assistance for each office event; Assist with setup/breakdown support and some strenuous physical work; Maintain and organize the office’s event storage room and implement an event inventory tracking process; Conduct event research and evaluations for attendees, vendors, department representatives, and Admissions staff, and analyze results for event records; and Other tasks as assigned. Required Qualifications: Bachelor’s degree, or an equivalent combination of education/training and experience; Must be extremely detail-oriented, have excellent organizational and multitasking skills, have a passion for events, and a dedication for creating a high-quality guest experience; Must be willing to work independently in a fast-paced environment; Must be willing to frequently work nights and weekends; Must be available and willing to work a full day on the day before and day of each major event, which includes some weekends; week-of preparations include several evening work hours and physical labor; Demonstrated event planning experience, including nonprofessional experience and volunteer work; Outgoing personality—applicant should be flexible, hospitable, gracious, assertive, motivated, independent, creative, resourceful, and have an ability to solve problems calmly and quickly; Strong listening and comprehension skills—applicant must be able to listen to instructions carefully and correctly follow directions; Strong communication skills—applicants should write clearly, be able to follow written directions, and be able to speak effectively in front of large groups; Attention to detail is an important quality of the successful applicant; Computer skills in Microsoft Office, especially Excel, Publisher and Word; Physical labor—ability to safely and independently move up to 50 pounds and ability to stand for long periods of time; Neat, clean, and well-groomed appearance, and business casual/professional attire; Comfortable working with diverse populations; and Possess a valid driver’s license. Preferred Qualifications: Advanced Excel skills; Bachelor’s degree in a related field (e.g., hospitality, tourism, event management); Collaborative work style Bilingual; and Previous experience working on a college campus. Employment offer is contingent on meeting eligibility requirements for operating state-owned vehicles per Policy 1411: Vehicle Use Procedures. (https://universitypolicy.gmu.edu/wp-content/uploads/2016/04/Policy-1411-Vehicle-Use-Procedures-Change-082316.pdf) Special Instructions to Applicants For full consideration, applicants must apply for position number 10330z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information. For Full Consideration, Apply by: November 2, 2018 Posting Date 10/19/2018 Job Close Date   Open Until Filled? Yes Telework Friendly? No Mason Ad Statement Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition. Equity Statement George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law. Campus Safety Information Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/  
Vintage Hotels Niagara-on-the-Lake, ON, Canada
Oct 23, 2018
Full time
SPECIAL EVENTS MGR (TEMP)   FULLTIME Pillar & Post, NOTL, ON, CA Requisition ID : 1655   Come and help lead our incredible Food & Beverage family at Pillar & Post as Special Events Manager!  A Day in the Life of a Special Events Manager  As a Special Events Manager, you will have the opportunity to work closely with all Departments within the hotel as you work on coordinating Social Events for our Guests. At Vintage Hotels, we strive to deliver exceptional and memorable experiences to all of our Guests, and as you will be responsible for detailing every aspect of a Social Event’s time with us, a keen eye for detail is paramount!  To be a successful Special Events Manager, you don’t just need a passion for delivering amazing Guest experiences, or an immaculate ability to multitask, or 1-2 years working in Event Management. What you also need is to be friendly. You need to be adaptable. And you need to be able to thrive in a team setting. You will be responsible for working alongside the Sales, Food & Beverage, Front Office, and Housekeeping Team to ensure we are providing amazing experiences for our Guests. At Pillar & Post, everyone works to help each other out to ensure the day runs as seamlessly as possible. You need to come to work with the mentality that no day is ever going to be the same.    As Special Events Manager, some of your daily tasks will include, but are not limited to:  Works closely with Food & Beverage Manager and Chef to ensure details are completed for all events. Coordinates and prepares BEO’s for all Social functions booked at Pillar & Post. Handles all walk-ins and inquiries. Is on site for his/her events. Assists with complaint resolution. Meets deadlines and sales initiatives set by Vintage Hotels. Ensures all Guest-related problems are brought to the attention of VH Management in a timely manner. All aspects of client billing set by VH. Actively seeking ways to meet guests’ product or service needs. All other duties as assigned.  *Please note that this position is temporary.   While we welcome all candidates, only those selected for an interview will be contacted.  Accessibility accommodations will be made for job candidates upon request.

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Do you have big plans for your career but feel like you aren’t making progress? It’s a common feeling. The problem is that we tend to recognize our career growth only with notable milestones like completing a course or an upward move to the next level. But let’s face it. Big moves don’t happen every day and aren’t always possible. The reality is that most careers are built steadily over time. Not by way of big steps. Our learning happens daily but we don’t recognize the progress we are making because it’s so gradual. What if you could change that? What if we put more focus on our day-to-day learning? It’s one of the best (and simplest) things you can do to enhance your career growth. These small (and easy to do) but powerful daily habits will help.   Read Reading has so many benefits that's it's definitely worth making a daily habit! And before you jump to "I don't have time", reading doesn’t have to mean an entire book! How about reading an article on an industry website? Or a blog post from an industry influencer or trend setter. Read a professional development book a few pages or one chapter at a time. (This can be effective in absorbing more information as well!) Do it just before or after lunch. Find a spot in the day that works. Try reading a news article on a current affairs issue to learn more. Read bios of business leaders or people that interest you. If you are short on time, commit to reading a novel 5 minutes at a time before bed. The point is…just read . Choose to do it . Make it a daily habit . Reading - expands your thinking challenges your perspective incites creativity and improves your vocabulary All of those things will enhance your career success. (Not to mention make you a very interesting person to talk to.)   Exercise your curiosity Nothing supports growth better than encouraging and feeding your curiosity. Ask questions. Learn something new. Once again this isn’t about massive leaps. Ask a question in a meeting. Learn about the work of a colleague or friend. Look up the meaning of an unfamiliar word. Find out more about the latest app. You get the idea. Commit to learning or discovering one new thing every day. It all adds up. Seeking answers or new ideas supports communication and research skills and helps to sustain a positive and optimistic mindset. It is the best antidote for complacency. Every time you embrace your curiosity you are opening yourself to new and different ideas, learning from the experience of others and adding to your basket of knowledge. Make it a habit. It will keep you moving forward and help shape your career.   Reflect and Record This is easy and fun and takes only a minute. And it can be surprisingly powerful. Write down just one thing from the day that you are proud of. Make it positive. Something you accomplished or learned or feel you did really well. The key is to reflect quickly. Don’t dwell on it or take a lot of time. What comes to mind first? This simple habit can help you recognize the growth you are making over time. The real power happens when you read back. You will see what is important to you. It may help remind you of milestones when updating your resume or preparing for an interview. It can even provide insight into the direction for your career as you recognize what you have accomplished or what excited you.   The key is to make these small steps a habit - a part of your daily routine. They don’t take much time at all. Do them consciously and they will become second nature. Remember: Read daily Exercise your curiosity daily Reflect and record daily Make these a habit and when the opportunity comes for you to take a big step in your career you’ll be that much further ahead.   Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.   EventsWork.com is dedicated to event jobs and career development resources for the event industry .  Contact Us . Connect with us on Facebook , Twitter ,  and Linkedin.
  We never quite lose that back-to-school feeling do we? Remember as a kid that sense of excitement or anticipation…or even anxiety? As September arrived we knew the fun-filled days of summer were over. It was back to schedules, homework and extra curricular activities. But despite wishing the long summer days would last, there was plenty to look forward to. Reuniting with friends we hadn’t seen all summer. A new outfit. And backpack. New school supplies. (Especially a brand new set of coloured pencils!) Our favourite activity or club began again and the weather was mostly still warm and wonderful. In some ways it was nice to slip back into routine. Maybe a fresh start to do better? Ever notice how that back-to-school mindset carries over to the business world? The summer tends to bring a relaxed atmosphere at the office. Folks are away on holidays, meetings are a bit less frequent and often more casual. Long patio lunches are enjoyed along with short Fridays and lots of long weekends. And if you were lucky enough, maybe you enjoyed some well-needed time away from work. And then comes September. It’s back to serious business and routine and a full schedule. Why not embrace that “back to work” mentality and let it energize you into action? September marks the end of the third quarter of the year and is a great month to plan and execute a successful year-end! Here are some ideas on making September an awesome month for your business and for you personally! Review Your Business Plan September is a perfect month to review business plan for the year and see how you are doing. This is especially helpful if you aren’t doing it on a regular basis. If you are right on track, great. Keep up your plans to make sure all your objectives are met or exceeded! If you feel like you are falling behind this is the perfect time to set a plan to catch up. You still have several months to ensure you have your best year yet! It’s not too late! Start With A Bold Move Make that phone call or have that meeting you’ve been putting off. Get the one thing done you are dreading most. Don’t let it weigh you down. Jump in. Boldly taking care of something you aren’t really looking forward to will set the tone and energize you to push toward a great year end. Reconnect Remember how great it was to see friends after the long summer when you were in school? Using that same sentiment, get in touch with an old colleague or friend…or both. It’s easy to let relationships slide and hard work to keep them. But we all know how valuable they are. September is a great time to reconnect…and you’ve got a great opener! “How was your summer?” Start Fresh Just like with back to school, start September with a clean slate. Prepare for the busy months ahead. Clean up your desk. Refreshing your workspace will help clear the way for a great final quarter. There is truth to the idea that physical clutter can also clutter our thinking! Clean out your email or old files and photos and even your briefcase/backpack. Check your supplies and buy anything you need. (Maybe those new coloured pencils?) Bring a little green warmth into the office with a new plant. Buy something new to wear. Seriously. Nothing like a fresh outfit to dish up a boost of confidence! Don’t over commit It’s common to have the September calendar fill up quickly with everyone in the same mindset of “getting back down business”. Between business, social commitments and re-adjusting to family routines it can quickly become overwhelming. Try to leave a bit of breathing space in your schedule. It will help you stay on track with your own plan. Take the Pressure Off the Holidays (Yes they are really that close!) Knowing how busy the holiday season can be, do something in September that helps take the pressure off. Book the company lunch or party. Plan where your friends will have their annual dinner. Buy one (or more) of the gifts you know will be on your shopping list. We all know that once September arrives, the holidays are not far behind. Make a to-do list and get a jump on it. Every little thing you do now will make a big difference later.             Stretch the Summer Don’t forget - when September arrives there are officially still a few weeks of summer remaining. Make a point to continue enjoying the great weather. The long winter will feel that much shorter. Have a couple of patio lunches while the weather still permits! Make your days off count by being outdoors as much as possible. It will do wonders for your well being.     Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.   EventsWork.com is dedicated to event jobs and career development resources for the event industry .  Contact Us . Connect with us on Facebook , Twitter ,  and Linkedin.  
Have you ever asked your boss about attending an industry conference…only to be tuned down?   Or found a conference that really interests you but you're hesitant to ask your boss about going?   Viewpoints on the benefits of attending an industry conference can vary significantly.   Your boss may be very open to the idea. Or not.   Many bosses will view your interest in a very positive light. They will be encouraged to see you proactively seeking new opportunities for professional development.   Others may not be so sure. Some will  be skeptical of the benefits. Many will have concerns about budget constraints and workload issues. Add to that the pressures of other things on their mind and you could find yourself in a tangle of obstacles.   However,   Much of their decision will come down to how you present the idea.   If you take it seriously and genuinely believe there is a benefit to you and ultimately the company you will have a much better chance of getting a “yes”.   Nothing will make them more doubtful than you coming to them with  a cursory idea of what the event is all about. If your intent is to get away from the office for a few days and to squeeze in a little sight seeing, they will see right through.   Show them this is important to you by presenting a well thought out proposal.   The key is preparation. Ensure you are as familiar as possible with event details and be ready to answer any questions he/she might have.   First a few things to consider:   Is this an event for your industry or in support of your functional expertise? Example. Your company is in Insurance. You are the Sales Manager. Is the conference for the insurance industry or is it a conference for sales professionals?   If the conference is for the industry that your company serves, your boss will likely be familiar with it. You may have to give more background if the conference is related to your particular function.   Here is a plan for your best chance at getting a “Yes”.   Choose the right event.  Be honest with yourself first. Do you truly see the potential benefits to you and the company based on the content? The company is going to make an investment in you. How will you convince your boss if you aren't sure yourself? Be realistic. Is the event local or across the country? You may want to start local first especially if this is your first time attending an event.   Pick the right time to talk to your boss Book time with your boss specifically to talk about the opportunity. Do not catch your boss in the hallway or poke your head in their door and throw out the idea and expect a good response. (You don’t know what else is on their mind at the time.)   Do your research. Here are some things to know : how long an event has been running and the frequency the typical attendance and demographic (speaks to relevance) the background of the organization producing the event. Have they been doing this awhile? What others do they produce? (Speaks to credibility.)   Have the facts at your fingertips: Dates of the conference and time away Be prepared with the exact days you will be away Consider things like needing to leave early the day prior to catch your flight or to drive Know an overview of the format of the event (main session, breakouts, tradeshow etc.) Speak to the relevance/timeliness of topics and presenters. Be ready to name keynote speakers and other presenters   Be prepared to articulate the benefits to you Identify segments of the program will particularly benefit you and your work Don’t just name a particular speaker without adding their subject matter and why that could be of benefit. Be as specific as possible regarding what you hope to learn. If the event is to enhance your career development, be prepared to explain how you see this impacting your work. Networking opportunities. Will there be clients or other industry members there? How might meeting with some of these folks benefit you?   Will there be benefits you can share with colleagues or the company as a whole? Is there a particular session at the event that directly ties into a challenge or opportunity facing your company? How could your learning benefit others you work with?   Do you have feedback from others who have attended the conference in the past? Share with your boss any relevant feedback from others who have attended If you don’t know anyone who has attended, ask the conference organizer if there is someone you could speak with as a reference How did it benefit their work? Would they attend again?   How will you report back? Letting your boss know you are prepared to report back is a great sign that you respect the investment and time away. Suggest that you will prepare a report of key learnings and new ideas to be shared with your boss and/or coworkers Whatever you do, follow through with your promise when you return   Provide assurance your work will be covered It is important that you acknowledge you have thought through the impact of your time away. Prepare a plan of how your work will be covered. Note anything pressing you are working on and timelines of how you expect to complete the work on schedule despite time away. Confirm that others you assume to cover you are not away or overly busy at a similar time.   Prepare a detailed budget Demonstrate your understanding that there can be much more to the overall cost of attending a conference than just the registration fee. Create a total budget for the cost to attend. Include: Registration fee (note if there is a reduced fee for early registration and the deadline) Additional fees for materials, special sessions etc. if applicable Transportation Flights or other Transportation (to and from airport and to and from event venue if applicable) Car rental if necessary Accommodation Meals Parking Entertainment, service tips etc.   Value input and discussion from your boss Is your boss familiar with the event? (Provide them with documents or links so they can have a look at the program.) Do they know anyone who has attended and benefited from the experience? Are there any of the speakers or topics that they would like to ensure your cover?     All of this detail may not come up in the conversation but the best thing you can do is to be prepared. Don’t get caught stumbling for answers - you will seem not to be taking it seriously.   Your best chance for success is to show you understand this is a business decision.   Be confident. The preparation will make you so.   Your boss may want time to consider your request. If so, ask if you can schedule a time to talk about it again. Follow through with confidence.   Despite all of your efforts, your boss may say “no”. You’ll have to accept that.   Ideally they will explain their reasons...but might not. Keep in mind you don’t know everything they are dealing with. They may have had previous bad experiences with conference-goers, may have other plans for you or may have someone else in mind to attend.   If the answer is no. Don’t argue. Suggest budgeting for someone to go next time. Let your boss know you’ll follow up with someone who attended to get their feedback so you’ll know for another time.   If the answer is yes. Great!   Whatever you do, be very certain to prepare for your time away as indicated. And follow up on all of your promises of reporting back. Make your report practical with examples of realistic opportunities and actionable items.   Whatever the outcome, if you have prepared well you will leave your boss with a positive impression. You will have demonstrated your interest and openness to professional development. They will be impressed and that you have treated the opportunity seriously and understand the investment involved.   And that could lead to other opportunities down the road.         Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.    
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