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Toronto and Region Conservation Authority Toronto, ON, Canada
Feb 23, 2018
Contract
Coordinator I, Events, Living City Campus - 15 Month Contract Position Division :  Education and Outreach Type :  Full-time employee Salary range :  $48,170 - $52,182, 35 hours per week Location :  Head Office - 101 Exchange Avenue. Vaughan, Ontario Closing date :  Mar 2, 2018   SUMMARY OF FUNCTION: Under the general supervision of the Project Manager, Sustainable Development, the Coordinator I, Events is responsible for the day-to-day coordination and implementation of the professional training and development activities of the Sustainable Technologies Evaluation Program (STEP), including in-class courses, online webinars, e-learning opportunities and the annual TRIECA Conference. In this capacity, the Coordinator I is responsible for ensuring all logistics, including venue, catering, printing and registration are managed in a cost effective and efficient manner. The Coordinator I is also responsible for maintaining a high level of customer support and satisfaction. KNOWLEDGE: Post-secondary degree/diploma/certificate in event management. 2 years' of experience working in event planning/coordination as well as in customer service position. Excellent interpersonal, customer service, organizational/co-ordinating/multitasking/work prioritization and problem solving skills. Demonstrated ability to interact effectively and courteously with all levels of staff and public contacts in a client service environment. Computer proficiency using Microsoft Excel, PowerPoint, Lotus Notes, Excel. Knowledge of sustainability issues including green infrastructure, low impact development, low carbon initiatives, sustainable buildings and renewable energy would be an asset. SUMMARY OF MAJOR TASKS: Coordinate event posting to STEP websites. Liaise with Marketing Coordinator to ensure all training and events are included in promotional campaigns and to communicate needs for promotional print materials. Contribute content to STEP monthly newsletter campaigns to ensure appropriate promotional exposure for training and events. Respond to all customer inquiries related to training and events. Coordinate and compile information for hand-outs and process external print order. Manage online registration system and on-site logistics during events. Prepare post event financial summary by outlining gross revenue and expenditures; tabulate participant feedback into summary report. Prepare customized Certificates of Completion for participants using standard template and hand out to participants at end of training or event. Oversee and manage the Canadian Certified Inspector of Sediment and Erosion Control program by processing applications, course registration and administering annual membership renewals. TRCA is committed to providing accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.  If you require accessibility related accommodations, please notify us and we will work with you to meet your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
MGM Resorts International Las Vegas, NV, USA
Feb 23, 2018
Part Time
Event Designer - Events Production (Corporate) Part time 90884   Corporate Office - MGM Resorts Intl Events As part of the application process, you are required to create a candidate account to log back in and view your application(s). Check your email regularly for information regarding our employment process. ​ It is the primary responsibility of the Event Designer to create event designs, drawings and renderings for MGM Resorts Events. All duties are to be performed in accordance with departmental and MGM Resorts International policies, practices, and procedures. Create complex digital files in scale for assigned events from concept to completion. Ensure that designs meet corporate and client expectations are within budget and deadlines are met. Demonstrate ability to anticipate and solve creative problems and production timeline issues. Expedite ordering and monitor inventory levels. Interface with internal departments, clients and vendors to resolve issues. Cultivate a creative and collaborative environment to inspire design and build cohesive teams within the department, division and properties. Understand ballroom specifications and maintain specs for elevations, reflected ceiling plans, and floor plans. Train and educate employees on design techniques and print capabilities. Operate printers, vinyl and foam cutting machines proficiently. Write clear and complete rendering specifications. Be an active participant in brainstorming sessions, planning, design and department meetings. Attend event installations and review effectiveness of design elements. Maintain well-organized and accessible paperwork, renderings and digital design files. Communicate project status, timelines and delivery information to clients and internal teams. Become well versed on the Event Image site and fluent in MGM Resorts Events inventory. Stay current in design trends, new software and technologies, production techniques, props/design elements, vendor products. Complete all required paperwork, monitor for accuracy and consistency. Perform other job related duties as requested. Required:  At least 3 years experience in an agency, in-house, freelance or event company. Intermediate knowledge of Illustrator and Photoshop. Intermediate knowledge of scale/proportion, material, color space, resolution, vector vs. raster art. Intermediate knowledge of production techniques, finishes, color, media and styles. Basic knowledge of CAD and/or 3D software. Portfolio of printed samples required; must complete a design test within a specific time frame. Excellent customer service skills. Able to lead and mentor a team. Have interpersonal skills to deal effectively with all business contacts. Professional appearance and demeanor. Work varied shifts, including weekends and holidays. High school diploma or equivalent. Able to effectively communicate in English, in both written and oral forms.  Preferred: At least 2 year degree in art, design, architecture or a related field. Previous experience working in a similar setting.
City of Kitchener Kitchener, ON, Canada
Feb 23, 2018
Part Time
Position Title Event Attendant (Special Events) Responsibilities Event Site Set Up: Sets up tables, chairs, and tents for special events. Assists special events staff on layout of on-site equipment for vendors/performers. Assists with hanging signage for events.   Sound/Light/Electrical: Assists events staff to identify needs for performers/vendors. Assists with setting up sound and other technical equipment, staging, and lighting. Assembles and disassembles equipment for events. Assists with identifying and troubleshooting technical issues related to equipment.   Other: Acts as a main point of contact for rental groups and vendors as required. Performs other related duties as assigned. Requirements Must have some secondary school education. Must have a minimum of up to 1 month of related experience. Must be willing to work various hours to accommodate the special events schedule. Must have a customer service focus to be able to assist special events staff, volunteers, event organizers, performers and vendors. Must be able to follow instructions to minimize risk of injury to vendors, patrons and performers. Must be able to perform physical requirements of the position e.g. lifting weights up to 50 lbs; and, prolong periods of standing and walking. Must be able to work in a variety of outdoor conditions       Please note that as per Human Resources Policy #II-110, “Employment of Relatives of Staff Members and Elected Officials”:   “The immediate relatives of staff of the Human Resources Division, all Directors, Deputy Chief Administrative Officer, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity.   The immediate relatives of all other Management personnel shall not be employed where such employment would be: 1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications. 2. within the same Division in the case of students.”   We are committed to diversity and inclusion, and thank all applicants in advance.   Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code.     We thank all applicants for their interest, however only candidates selected for further consideration will be contacted. Department Chief Administrative Office Division Economic Development Union Affiliation Non-Union/Management Job Status Part Time Hours of Work Varying Hours Posting Closing Date 3/15/2018 Progress Status Receiving Applications Branch/Location Office Kitchener Market City Kitchener Compensation Range $14.19 - $14.90 per hour  
YMCA of Northern Alberta Edmonton, AB, Canada
Feb 23, 2018
Seasonal
Day Camp Special Events Coordinator Location : William Lutsky Family YMCA Status : Accepting Type of Position : Seasonal Placement Date : Immediate The YMCA of Northern Alberta has the following 2 full-time summer positions from May 5 – August 31, 2018 available (based out of the William Lutsky Family YMCA): Day Camp Special Events Coordinator (2 Positions; Region Wide) The YMCA is a charitable, mission based organization dedicated to the development of thousands of people in spirit, mind and body. The YMCA of Northern Alberta is seeking an enthusiastic individual that will provide effective supervision and coordination of all day camp programming to its members (3 - 17 years). Wage : $15.40/hour Key Responsibilities: Book, schedule, communicate organize, and lead Inter-Branch Association Camp Special Events; Swim Meets, Sports Tournaments, Out-Trips, Partnerships, Guest Speakers and Celebration of Canadian Multiculturalism activities. Record and Track all camp schedules on one large spreadsheet and publish weekly communications on all camp bookings and events. Observe, evaluate, and report on special event audits in the framework provided by the Preschool, Child and Youth task group. Assist in the recruitment and development of Community Partnerships for the YMCA of Northern Alberta Day Camps. Monitor and evaluate day camp special events: follow the audit process for program quality assurance. Assist with Day Camp administration tasks as assigned. Implement direct camper leadership in ratio when required (minimal). Manage and operate within the approved camp budget. Ensure Alberta Camping Association (ACA) standards are upheld in all HFR Centres. Role model recruitment and retention of volunteers and members. Demonstrate and promote a personal understanding of and appreciation for the mission, vision, and values and the YMCA programs and services. Qualifications: Education/Certifications/Credentials/Professional Registration Currently a post-secondary student in Education, Physical Education or related field. Standard First Aid and CPR-C , Child Welfare & Police Security Clearance (provided upon hire),WHMIS Certification (provided upon hire) Experience Minimum 3 years experience working in Day Camp; past Camp Coordinator or Camp Director experience is an asset Knowledge/Skills Working knowledge of Microsoft Office; advanced Excel skills. Highly Organized leader that is detail oriented. Demonstrated leadership skills, well developed interpersonal and networking skills. Knowledge in Alberta Camping Association (ACA) Standards is an Asset. Excellent verbal and written communication skills with experience in negotiations and partnership building. How to Apply Applications will remain open until April 5, 2018.  Apply by email with Resume and Covering Letter in Word or PDF format.  Please include the Job Title in the Subject line of your email. Send your resume and cover letter to Ariel.campbell@northernalberta.ymca.ca Application Deadline On-going
City of Oshawa Oshawa, ON, Canada
Feb 23, 2018
Student
City of Oshawa, located just a short 30-minute drive from Toronto, is a progressive city of 157,000 people and is the economic engine of the eastern Greater Toronto Area. Our strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced our quality of life advantage, while maintaining a strong commitment to fiscal restraint.   Job Title:   Student Recreation and Culture Events Assistant     Posting Number:  001608   Department:   Community Services Department  Branch:   Recreation & Culture Services    Location:   Civic Recreation Complex Posting Start Date: 2018/02/22 Posting End Date:  2018/03/23 by 4:30pm Employment Group:   CUPE 251    Salary Grade:    01, $21.88 - $25.76   Standard Weekly Hours of Work:  up to 24   Shift Work Required:  Yes Job Description To be eligible for a summer student position with the City of Oshawa you must be currently enrolled in full-time studies at community college or university and returning to full-time studies in the fall.  Documentation from the school must be provided by the end of June indicating your intention to return to school at the end of the summer break in the current year.  If this documentation is not received, you will be disqualified from the student employment program and will not be considered for future student employment opportunities. The Recreation and Culture Assistant is an important component of the Recreation and Culture workforce and is key to the successful coordination of events and community engagement.  Students must commit to a full term of employment up to and including Friday, August 31, 2018. Student performance will be evaluated during the work term. This position requires a satisfactory verification of a candidate’s Criminal Information Request as a condition of employment. Applications will be reviewed and those selected will proceed through the interview process. We would like to thank all applicants.  Please note that due to the volume of applications received only those selected for an interview will be contacted.  All other applications will be kept on file.   The deadline for applying for this position is Friday, March 23, 2018 .   The Recreation and Culture Assistant position will commence employment on May 22, 2018.   Summary of Duties Reporting to the Supervisor, Business and Customer Service and Supervisor of Events and Community Engagement and/or designate, the student will perform various duties in the Recreation and Culture Services Branch within the Department of Community Services.   Work Performed This position will assist with the implementation of City of Oshawa events, city supported events and community engagement programs. The Recreation and Culture Event Assistant will perform various tasks, including but not limited to: conducting research and analysis and assisting in the development and implementation of the following project areas: facility rentals, recreation programs and services, event planning packages and resources, procedures, and user and participant surveys; providing administrative and logistics assistance for recreation and culture meetings; assisting with related marketing and communication activities; providing support for event staff as necessary; providing event and program information via phone/email; receiving applications, submissions, emails for events and community engagement initiatives; inputting data into Microsoft office and other database software; photocoping, filing, faxing and emailing; representing the City of Oshawa and Department when attending events and interacting with community groups, agencies, and the general public; preparing and packaging items for distribution; assisting with set up and take down of equipment as required; and other duties as assigned.   Job Requirements   Knowledge and skills generally associated with the completion of a minimum of one year post-secondary in event planning or recreation and leisure studies. Possess excellent customer service and interpersonal skills – able to deal courteously with the general public, members of the community and colleagues and maintain positive relationships. Possess advanced written/oral English communication skills.  Able to understand and follow detailed oral and written instructions concerning a variety of work assignments. Possess a valid Ontario Driver's License, minimum Class "G", in good standing, and have access to a vehicle for all shifts. Be able to work evenings and weekend shifts Be able to work in variable conditions including indoor and outdoor work. Be able to establish priorities and meet deadlines Strong organization and time-management skills, being able to manage multiple tasks and competing priorities within short timelines Creativity, enthusiasm and a strong commitment to operating both independently and within a team environment Established skills and experience using PC equipment and related software applications (MS Office Suite). We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code.  The City of Oshawa will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.    Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs. We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file.  Applicants are advised that written, oral and practical testing may form part of the selection process. City of Oshawa employees need to apply through the intranet (iConnect) in order to be considered as an internal candidate.  All applicants are encouraged to provide a valid email address for communication purposes.  Please ensure that you check your email regularly to receive any correspondence. We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code (OHRC).  The City of Oshawa will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities and/or needs related to the OHRC.  Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.
BC Children’s Hospital Foundation Vancouver, BC, Canada
Feb 23, 2018
Contract
Event Assistant II Requisition # 1718-36-2298815 Job Location Canada-British Columbia-Vancouver Job Stream Administration Job Type Contract, Full-Time Contract Duration 4  Months Number of Positions Open 1 Start Date of Employment ASAP Posting Date 22-Feb-2018 Travel Required Not Required Educational Requirements Some Post Secondary Education Languages Required English Job Description ABOUT US BC Children’s Hospital is one of the most recognized and highly regarded institutions in the province and has been rated the top brand in BC through research conducted by Insights West.   BC Children’s Hospital Foundation serves to support the tremendous efforts of the Hospital – its amazing medical care and outstanding research.   Our vision is ambitious:  Every child is healthy and able to fulfill their hopes and dreams. Our mission:  Be a catalyst for transformative child health through excellence in philanthropy, collaboration and advocacy. The Foundation is looking for people who share our passion to better the lives of children and their families and join us in our quest and successfully advance our vision and mission.    ABOUT THE ROLE BC Children’s Hospital Foundation (BCCHF) is seeking an energetic Event Assistant who is inspired by our cause, demonstrates a high level of motivation, is willing to accept new challenges, and has the ability to balance diverse workloads to meet deadlines despite pressure and periodic interruptions.  Reporting to the Event Manager, the Event Assistant will assist with the administrative and logistical elements for BCCHF’s annual telethon, Miracle Weekend (MW).   As an Event Assistant II, you will:  Provide administrative support to the Event Coordinator. Coordinate on-site event logistics with volunteers. Coordinate and prepare the schedule of Miracle Weekend cheque presentations with internal BCCHF teams. Attend monthly committee meetings, prepare and circulate agendas, take minutes for committee meetings. Liaise with volunteer committee on recruitment and scheduling progress. Coordinate post-event thank-you correspondence.   ABOUT YOU: We are looking for a professional, flexible, and dynamic individual who demonstrates a high level of motivation and has the ability to balance diverse workloads. You ideally possess an understanding of event logistics, fundraising principles, marketing and communications and/or have experience working with a wide variety of stakeholders such as volunteers, donors, and corporate sponsors. You have solid organizational and communication skills and attention to detail. You are analytical, methodical, results-oriented, and innovative, and have the ability to work within a team environment but also work autonomously. In addition, you have: Some post-secondary courses in marketing, sales, events, or business administration. Some related experience in special events planning; ideally working with a volunteer event organizing committee Familiarity with accounting as it relates to monitoring budgets and expenses Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint) Experience using databases; Raiser’s Edge 7 is an asset Experience in a not-for-profit environment is an asset Sponsorship experience (acquisition and fulfillment) is an asset A valid BC Driver’s License and a means of reliable transportation to get to and from meetings and event venues. Flexibility with work schedules to accommodate committee meetings and event day.    ABOUT THE EVENT Miracle Weekend is a two-day celebration, broadcast live on Global BC, that showcases the best of Children’s Hospital and celebrates the fundraising efforts undertaken throughout the year. In 2018, MW will be held June 2nd and 3rd.   ADDITIONAL INFORMATION: This is a full-time temporary opportunity from February to June 2018.   HOW TO APPLY Apply online at www.bcchf.ca/careers   by March 1, 2018.   We thank all applicants for their interest. Only those selected for an interview will be contacted.  
City of Toronto Toronto, ON, Canada
Feb 23, 2018
Part Time
Theatre Technician Job Classification Title THEATRE TECHNICIAN Job ID # 2298493 X Division Economic Development & Culture Section Arts & Culture Services Work Location THE ASSEMBLY HALL, 1 COLONEL SAMUEL SMITH PARK DR Job Stream Buildings/Facility Operations Job Type Part-time, Part-Time Salary/Rate $24.78 - $27.15 / Hour Hours of Work (bi-weekly) 80.00 Shift Information Various shifts, up to 20 hours per week, primarily on evenings and weekends Affiliation L79 Unit B PT Number of Positions Open 2 Posting Date 22-Feb-2018 Closing Date 08-Mar-2018 Job Description   NOTE TO CURRENT CITY OF TORONTO LOCAL 79 PART-TIME EMPLOYEES :  If you are a current City of Toronto Local 79 part-time employee, you must indicate that you are a "Current Part-time employee" in the " Custom Information " section of your on-line application form, and provide your " Employee Number " in order to be considered for this job opportunity.    Major Responsibilities:   Performs or monitors the operation of sound, lighting and audio-visual equipment during rehearsals, performances, conferences and special events. Oversees the technical aspects of live performances occurring at City of Toronto cultural facilities, i.e., the Assembly Hall Performs or monitors all tasks related to technical load-in, set-up, production and wrap-out, i.e. liaising with the performance client, stage management and members of the public. Works collaboratively with other technical staff onsite, including both professional and amateur staff, provided by various rental groups. Provides ongoing maintenance and troubleshooting, related to sound and lighting equipment. Works with staff in the provision of building security, front of house services, fire safety and evacuation, event assistance, and client service for events occurring at City of Toronto cultural facilities, i.e. the Assembly Hall Provides direction to theatre patrons and staff in emergency situations within the theatre. Set up and/or take down of furniture and equipment for various events, including maintaining rooms or site's cleanliness during functions Opens, closes and monitors facilities during hours of operation. Attends scheduled staff meetings, training sessions and fire drills to help ensure a safe workplace. Key Qualifications: Completion of an accredited post-secondary program in technical theatre or the equivalent combination of experience and education Experience running computerized sound and lighting boards in a performance setting Experience performing basic maintenance and troubleshooting on lighting and sound equipment Experience in lighting equipment hanging, focussing, level-setting, and other technical aspects of performance pre-production Experience setting up and operating a variety of AV equipment You must also have: Ability to work with minimal supervision and respond proactively to client requests Strong interpersonal skills and ability to communicate effectively with other staff, facility clients, volunteers and the public Ability to perform moderately strenuous physical tasks, including table and chair set ups Personnel Lift training or a willingness to complete this training Fall Arrest/Working at Heights training or a willingness to complete this training Standard First Aid and CPR training or a willingness to complete this training Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work Stage carpentry and/or rigging experience is an asset Ability to required to work days, evenings, weekends and statutory holidays, as required Preference may be given to applicants who can verify that they have current certifications in Fall Arrest/Working at Heights, Personnel Lift and First Aid training Work for the City you love   Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as a Theatre Technician within our Economic Development & Culture Division.   We thank all applicants and advise that only those selected for further consideration will be contacted.   Please note that we communicate to applicants via email. Therefore, please ensure that your email address is up to date in your TalentFlow account, and that you check your email regularly.   Accommodation:  The City of Toronto is committed to fostering a positive and progressive workforce reflecting the citizens we serve. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy . You can request for accommodation related to the protected grounds at any stage of the City's hiring process, i.e., application, assessment and placement.   If you are an individual with a disability and you need accommodation in applying for this position, please email us at  applaccomodation@toronto.ca , quoting the job ID #2298493 and the job classification title.   If you are invited to participate in the assessment process, we ask that you provide your accommodation needs in advance at that time. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.  
EastWest Institute New York, NY, USA
Feb 22, 2018
Full time
Coordinator, Events Regular Full-TimeClerical New York, NY, US Requisition ID : 1168     Position :         Coordinator, Events Department :   Development Location :        New York Office Reporting to : VP, Development The EastWest Institute (EWI) is a fiercely independent international policy organization founded in 1980 to help prevent conflict and promote international cooperation in solving seemingly intractable peace and security issues. EWI is known for its record of accomplishments, action bias and results-driven mandate, as well as for its commitment to facilitating cooperation between developing and developed nations. Basic Purpose and Function : Under the supervision of the VP, Development the Coordinator, Events is responsible for planning, coordinating, and/or supporting important EWI events, including Board of Directors and Executive Committee meetings, the Annual Gala, and other programmatic events.   Responsibilities :     - Budget, plan, and coordinate activities related to the Executive Committee and Board meetings.     - Develop and monitor events budgets to ensure revenue and expenses are kept within established boundaries.     - Review financial information for accuracy, such as invoices for services, and final event financial report.     - Research, evaluate, inspect sites, and establish contract specifications for meetings and special events.     - Coordinate and oversee the negotiation of domestic and international contracts for hotels, meeting space, audiovisual, and transportation vendors.     - Work with EWI Communications team on design and printing of invitations, signage, programs, and meeting materials for Board and Executive Committee meetings, galas, and other special events.     - Aid in the coordination of Board meeting materials.     - Manage meeting preparation process and serve as the main liaison for EWI board members, guests, and others at     - Ensure seamless execution of EWI events on site     - Conduct site visits prior to events to meet with partner organizations, venue contacts and to inspect meeting sites     - Coordinate in-house EWI events including invitations, tracking, room set-up, tent cards, food and beverage, and execution.     - Serve as member of EWI Development event team;     - Provide administrative and logistical support to the Vice President, Development;     - other duties as assigned;   Required Qualifications :     - BA degree, MA preferred;     - 4 – 7 years of experience, specifically with events planning and management / day to day development operations;     - Not for profit /fundraising / events experience required;     - Strong organizational skills, detail-oriented and attentive to deadlines;     - Excellent writing and editing skills     - Microsoft office, Excel PowerPoint proficiency     - The ability to deal with a high level of pressure and to handle multiple tasks at a time;     - Experience with Salesforce database;     - Excellent interpersonal skills and the ability to work with different levels of EWI management and staff worldwide;     - Cultural sensitivity and the ability to work in an international environment;     - Proactive, able to work without close supervision;     - Enthusiastic, positive attitude, creative;     - Attention to detail a must     - Ability to travel domestic and international. The EastWest Institute hires staff without regard to race, color, religion, national origin, age, gender, sexual orientation, martial status or disability.
Canadian Olympic Committee Toronto, ON, Canada
Feb 22, 2018
Internship
Intern, Events Be a part of building and servicing a national brand.   The Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence.  We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including participation in the Olympic and Pan American Games. The purpose of this position is to provide administrative assistance within the experiential marketing function under the Brand Team umbrella, contributing to the planning and execution of the Canadian Olympic Committee’s corporate and fundraising events/initiatives as outlined in the strategic and business plans. CORE RESPONSIBILITIES AND PRIORITIES: This position is to provide dedicated assistance within the functions of Events and Experiential Marketing. Responsibilities include but are not limited to: Experiential Marketing & Brand Event Support Assistance with the coordination of event materials such as Venue research and libraries Creation of Request for Proposal (RFP) documents Development of audio visual, décor, food and beverage, entertainment, travel, and accommodations needs for events Menu selections Maintenance of guest lists and record keeping Support Event Staff on site Maintaining the current inventory of COC event signage and branding materials, ordering new signage and materials as required Arranging shipping of event supplies and materials to/from event sites Maintaining overall events calendars and planning tools Organizing files and assembling event materials Assisting with the development of post-event reports Assisting in administrative duties as pertains to Canada Olympic House Support in Experiential Marketing & Brand Events leading up to Olympic Games 2020 Tokyo Other duties as assigned by the Experiential Marketing Team QUALIFICATIONS AND CRITICAL SKILLS: Must be enrolled in a degree or diploma program in Event Management, Marketing or Hospitality/Tourism that requires an internship Self-starter, motivated and takes initiative Good verbal and written communication skills Excellent interpersonal skills and confidence in dealing with timely or sensitive issues Demonstrated ability to prioritize and manage multiple tasks simultaneously Ability to work well under pressure Ability to work positively in a team environment Strong attention to detail and commitment to accuracy Ability to work in Microsoft Office (Word, Excel, PowerPoint) Bilingualism (English and French) is an asset Some weekend work and travel will be required, lieu days will be provided for any weekend days worked TIMING AND LOCATION: This internship will run from May 2018 – August 2018. Flexible working hours will be considered, with a minimum of 24 hours (the equivalent of three work days) per week. Please indicate your availability on your application. This internship will be placed at the COC Toronto office at: 21 St. Clair Ave E Suite 900, Toronto, ON, M4T 1L9 COMPENSATION: This internship is a non-paid position for current students. Relocation assistance is not provided. CONTACT: Please send all cover letters and resumes by March 8, 2018 to applications@olympic.ca citing the position title in the subject line.  No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.
Canadian Olympic Committee Toronto, ON, Canada
Feb 22, 2018
Internship
Intern, Corporate Events & Administration Be a part of building and servicing a national brand.   The Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence.  We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including participation in the Olympic and Pan American Games. The purpose of this position is to provide administrative assistance within the experiential marketing function under the Brand Team umbrella, contributing to the planning and execution of the Canadian Olympic Committee’s corporate and fundraising events/initiatives as outlined in the strategic and business plans. CORE RESPONSIBILITIES AND PRIORITIES: This position is to provide dedicated assistance within the functions of Operations and Member Services. Responsibilities include but are not limited to: Operations & Member Services Event Support Tracking, organizing & overseeing; RSVP’s for around 200 guests, including special requests and dietary restrictions Flights and transportation for around 200 guests, including coordination of arrivals and departures Cross referencing hotel lists with registration lists and flagging any issues related to registration. Maintaining the current inventory of Operations & Member Services and ordering new materials as required (e.g. name badges, lanyards, gifting, gifting bags, etc., with appropriate budgetary approval) Packing all needed material, banners, gifting, badges and office supplies for the event Arranging shipping of event supplies and materials to/from event sites Organizing, printing and assembling binders Create and organize name badges Attend all related meetings regarding Board and Session Support Event Staff on site Support Operations Assistant Other duties as assigned by the Operations Team Administrative Support COC Toronto Office Move: Assisting COC Project Manager in the Toronto Office relocation Assisting in the coordination of the Grand Opening event; guest list, Run of Show, catering etc. Support the Receptionist during the office transition, mailing address change, business cards, setting up the production office, files storage etc. Support the decommissioning of the 21 St. Clair Office. Other duties assigned by the COC Project Manager QUALIFICATIONS AND CRITICAL SKILLS: Must be enrolled in a degree or diploma program in Event Management, Marketing or Hospitality/Tourism that requires an internship Self-starter, motivated and takes initiative Good verbal and written communication skills Excellent interpersonal skills and confidence in dealing with timely or sensitive issues Demonstrated ability to prioritize and manage multiple tasks simultaneously Ability to work well under pressure Ability to work positively in a team environment Strong attention to detail and commitment to accuracy Ability to work in Microsoft Office (Word, Excel, PowerPoint) Bilingualism (English and French) is an asset Some weekend work and travel will be required, lieu days will be provided for any weekend days worked TERM: This internship will run from May 2018 – August 2018 with the possibility to stay until June. Flexible working hours would be considered, with a minimum of 16 hours (the equivalent of two work days) per week. Please indicate your availability on your application. CONTACT: Please send all cover letters and resumes by March 8, 2018 to applications@olympic.ca citing the position title in the subject line.  No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.

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