Event Jobs in the U.S. and Canada

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Latest Jobs

Simon Fraser University Surrey, BC, Canada
Nov 15, 2019
Part time Temporary
Event Assistant Employment Duration  Temporary Part Time Location  Surrey Closing Date  November 20, 2019   Union/Affiliation: C.U.P.E. Local 3338 Pay range: $22.24 Hourly Plus 9% in Lieu of Benefits # of openings: 10 Position Grade: 6 Biweekly Hours: Varies   Provides client service and clerical support for Meeting, Events and Conference Services (MECS). Prepares meeting rooms for client occupation; assists clients with changes and additions to their on-site needs; drafts room set-up diagrams; and directs clients and client materials to and from campus loading bays. Plays a central role in greeting clients on-site and providing basic orientation to the campus. Liaises with Facilities Services, IT Services, catering, security and other campus service providers and monitors and troubleshoots all operational problems that occur in the successful running of an event. Provides primary support and assistance to Event Planners and Managers in the servicing of events on campus. Qualifications: High School graduation and general courses or training of moderate duration (one semester or equivalent) in word processing, database and spreadsheet applications. 2 years experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable. 45 wpm keyboarding with a high degree of accuracy. Good knowledge of facility security methods and procedures. Basic knowledge of inventory control procedures. Good spatial recognition abilities. Excellent customer service skills. Excellent attention to detail. Excellent organizational and multitasking skills. Excellent interpersonal, oral and written communication skills. Excellent analytical and problem solving skills. Ability to work independently and meet deadlines. Ability to follow oral and written instructions precisely. Ability to exercise mature judgement and initiative. Ability to use word processing, database, spreadsheet and scheduling applications (e.g. MS Word, Excel, Ungerboeck) at an intermediate level. Ability to use spatial drawing applications at a basic level (e.g. Visio). Ability to work flexible and variable hours, including early mornings, evening and weekends as required. Ability to work at all campuses (i.e., Vancouver, Burnaby, Surrey) and off campus locations as required. Ability to lift and move packages, cartons/boxes and furniture weighing up to 25 kg. Assignment End Date: April 9, 2020 Priority will be given to qualified registered SFU students who must submit a Spring Term 2020 class schedule with their cover letter and resume. Hours of work are between 5:00 am and 1:00 am, with variable start times. May need to work at all campuses.  Please note: There are 10 positions available. Please include your cover letter and resume in one attachment. 
Confluence Philanthropy Oakland, CA, USA
Nov 15, 2019
Full time
Senior Operations and Events Manager Confluence Philanthropy is a non-profit, membership-based association of foundations, high net worth investors and their investment advisors who collaborate in Impact Investing, the process of integrating investment strategy with social and/or environmental goals. Confluence Members represent a combined $3.5 trillion in assets under management, with more than $73 billion designated as philanthropic capital. Members are committed to full mission alignment when prudent and feasible. Based in the United States, Europe, Latin America, Canada and Puerto Rico, our members collectively invest around the world. The Senior Operations and Events Manager  is a key leadership position with significant management, planning, and communication responsibilities. This new position is ideal for a high-energy professional who wants to change the world. Confluence seeks an experienced, entrepreneurial leader motivated by the idea of helping a cutting-edge progressive organization grow to the next level of impact. The success of Confluence will be directly linked to the ability of the Senior Operations and Events Manager to maintain and evolve intelligence management and collaboration systems while spearheading - with expert planning, management and support - several annual multi-day events for hundreds of participants. This individual must be able to work independently, but enjoy a close knit, team-oriented environment. Having patience and flexibility while working directly with busy executives is a regular expectation of this job. Confluence operates from its headquarters in Oakland, California, and also has offices and staff in New York City. Strong interpersonal skills, command of detail, and a big picture perspective are all important talent areas that will lead to success in this position. Real previous experience in conference management is mandatory. The next major Confluence conference is in Puerto Rico in late February 2020. Planning and registration are well underway. We are looking for a mid-career and motivated professional who will take the reins of a well-organized and well-running set of systems and event planning, and keep them running smoothly. The Senior Operations and Events Manager will coordinate closely on a daily basis with the Chief Operating Officer and the Operations and Development Assistant.   Reports to:  Chief Operating Officer Compensation : $80,000 - $90,000 Location : Downtown Oakland, California with ability to work virtually with our NYC office. Must be available weekdays 9:00 am PT – 6 pm PT Start Date : Immediate   Responsibilities: Organizational Systems and Management (30% of time) : Maintain and evolve general operations and systems that support effective client management, team collaboration and virtual communication using apps, CMS databases, file sharing and storage, website and social media platforms. Maintain organized databases, extracting data and generating management reports. Collaborate with operations and other staff in contributing to these platforms. Support the Chief Operating Officer in recruiting consultants, staff and interns as needed. Strong experience in the use of client management systems and Office 365 required, including systems administrative experience. Experience in managing the technical aspects of social media and business apps preferred. Event Management (35% of time):  Confluence conducts a 3.5 day annual conference and a second 2 day conference annually, as well as smaller events throughout the year and in various locations across the United States. Negotiate and manage hotel catering contracts ($150k+), hotel room block contracts, A/V, vendor and event managers. Oversee registration processes, budget tracking, and supply orders. Lead the onsite staff team during the events, including volunteer management and overall production, with support from the operations team. Previous experience in event management required. Expect late office hours two months of the year prior to the annual conference (January – March annually). Client Management (25% of time):  Confluence is only as strong as our relationship to the membership. Use strong interpersonal skills to sustain positive rapport with clients. Manage administration for membership intake and renewal. Work with staff team to regularly improve CMS for efficiency, accuracy, and measurement. Assist the Chief Operating Officer in creating and regularly reporting reliable organizational tracking and reporting / dashboard metrics to inspire staff and membership recruitment. Attend networking events as requested as a staff support member, and attend the major conferences. Financial Management and Compliance (10% of time):  Support accounts payable and receivable in collaboration with the Operations and Development Assistant and the outside accountant; oversee the collection of membership dues with support from the Chief Operating Officer; transfer information to the accounting team; maintain filing systems. Keep state filings, licenses, and employee benefits accounts current. Support development and expense management of a budget growing from $1.8M. Experience in reviewing and evaluating non-profit financial statements, including fund accounting, is preferred.   Qualifications: 4+ years managing user-oriented, cloud-based technical systems Large, multi-day conference event management experience (in town and out-of-town) required Extensive computer skills including Office 365, Outlook, and sophisticated Microsoft application knowledge required Non-profit finance management experience preferred. QuickBooks for non-profits experience a strong plus Bachelors degree in a relevant area required; graduate degree strongly preferred Strong interpersonal skills with a generous personality Strong command of detail with the ability to see multiple big pictures in various areas of responsibility Enjoy having varied and significant responsibility Ability to manage specialized contractors, consultants and vendors Emotional maturity, and the ability to perform under pressure with grace, poise, and a sense of humor A high level of discretion for both professional and personal affairs Strong interest in environmental and social investing, and the path to a new economy Strong written and oral communication skills Ability to work in a small office with a lot of activity and constituents Eagerness to own projects and deliver fabulous results!   To apply: Submit to  Jeff@ConfluencePhilanthropy.org  : 1) resume, 2) cover letter, 3)  three professional references: an event management reference; a technical systems or database reference; and a reference from a direct supervisor.   East Bay & Oakland residents strongly encouraged to apply.
VGH & UBC Hospital Foundation Vancouver, BC, Canada
Nov 15, 2019
Full time Contract
Coordinator, Fundraising Events Temporary, Full Time 15-month Contract VGH & UBC Hospital Foundation VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute and Vancouver Community Health Services. Further information about the Foundation is available at www.vghfoundation.ca. Department Summary The Fundraising Events Team is responsible for developing, driving, leading and producing high-level signature fundraising events, and ensures a consistency of approach for a portfolio of independent community events. The annual signature events include the Innovators’ Challenge, Tournament for Life (Golf Tournament), Night of a Thousand Stars Gala, Time to Shine Gala, and a variety of independent community events supported by the Foundation. These events contribute not only to revenue goals, raising over $4 million annually, but also provide an invaluable contribution to the profile and brand image of the Foundation, cultivating and strengthening relationships with donors, sponsors, board members, volunteers and the community. Position Summary The Coordinator, Fundraising Events manages the Independent Community Events and Cause Related Marketing portfolio, raising over $800,000 annually. The position also provides support to the Events Team for the effective and efficient planning and execution of the Foundation’s signature fundraising events. Primary responsibilities related to managing the Independent Community Events and Cause Related Marketing portfolio include liaising with event organizers, management of online fundraising website, tracking of expenditures, preparation of marketing materials, donation processing, and thank you process. Key responsibilities related to signature fundraising events include soliciting auction and raffle in kind items, liaising with event committees, proactively maintaining accurate information in databases, and tracking and reconciling lists and information. Roles and Responsibilities Key Responsibility Area: Independent Community Events & Cause Related Marketing • Ensures fundraising strategies align to achieve overall Independent Community Events revenue goals • Proactively researches and identifies opportunities for new Independent Community Event partnerships • Receives and processes Independent Community Events and Cause Related Marketing inquiries and application forms • Liaises with community event organizers, community partners and businesses, from planning to postfundraiser wrap up • Develops and steward relationships with current and prospective event organizers • Assists with event-day logistics, as needed, for larger independent community events or partnership events • Assists Associate Director, Asian Strategies with logistics and preparations for targeted Chinese community events • Assists Associate Director, Events with ICE strategic planning, budgeting and forecasting • Provides Luminate (online fundraising platform) assistance to ICE organizers; oversees development of TeamRaiser pages when suitable • Prepares detailed event briefing documents for leadership and major gifts team, if necessary • Ensures donations are allocated towards current funding priorities or designated funds as per organizer instruction • Manages Independent Community Events collateral and marketing material • Identifies and solicits new ICE opportunities to grow the portfolio • Accurately processes donations, ensuring tax receipts are issued to donors Responsibility Area: Signature Fundraising Events Assists with: • Soliciting in kind donations, including raffle, auction, suppliers and guest gifts as necessary • Identifying new potential in kind partners or suppliers • Assisting with pre-event preparations, including preparing supplies and managing take lists • Assisting with set-up on site • Providing event day support • Assisting with post-event clean up/ wrap up Key Responsibility Area: Administration • Accountable for meeting and tracking ICE budgets • Tracks and reports on ICE revenue • Ensures all event payments are collected and processed • Maintains and updates records in relevant donor and event databases and software, including donor records and event appeals, ensuring data clean up when needed Performs other related duties as assigned. Such duties do not normally change the level of the job. Qualifications and Experience • Minimum two years’ experience with a not-for-profit, preferably in Events • University degree or equivalent diploma, or combination of education and experience related to Events, Marketing or Communications • Demonstrated ability to work independently and take initiative, when required • Good interpersonal skills and collaborative working style • Demonstrated organizational and time management skills and proven ability to meet multiple deadlines • Proven ability to exercise tact, discretion, and good judgment in dealing with various stakeholders and confidential and sensitive matters • Experience with soliciting and building relationships with businesses or community partners • Strong data analysis skills, attention to detail and accuracy • Strong verbal and written skills and abilities • Ability to function efficiently in a fast-paced, rapidly changing environment • Computer skills: proficient in the standard suite of Microsoft Office products. Experience with Raiser’s Edge and/or Auction Tracker or other donor database management systems is an asset. Experience with Adobe Creative Suite an asset • Ability and willingness to work outside normal work hours, when required This is a temporary full time position to cover a maternity leave, with competitive salary and benefits. 13 January 2020 to 4 May 2021. TO APPLY If you possess the qualifications and experience indicated, please email your resume and cover letter in a single pdf file, with your name and “Events Coordinator” in the subject line and file name, by 5:00 pm on 28 November,  2019 to hr@vghfoundation.ca  
Marriott International, Inc. Tampa, FL, USA
Nov 15, 2019
Full time
Events Specialist Apply     Posting Date  Nov 14, 2019 Job Number  19161282 Job Category  Food and Beverage & Culinary Location  Tampa Marriott Water Street, 700 S. Florida Avenue, Tampa, Florida, United States Brand  Marriott Hotels Resorts /JW Marriott Schedule  Full-time Position Type  Non-Management/Hourly Start Your Journey With Us   Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel. JW Marriott  is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™.   Job Summary   Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. Follow all company and safety and security policies and procedures; report any maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications. Ensure uniform and personal appearance are clean and professional. Maintain confidentiality of proprietary information; protect company assets. Support all co-workers and treat them with dignity and respect. Support team to reach common goals. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Stand, sit, or walk for an extended period of time or for an entire work shift. Read and visually verify information in a variety of formats (e. g., small print). Visually inspect tools, equipment, or machines (e. g., to identify defects). Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces and steps. Move up and down stairs and/or service ramps. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Perform other reasonable job duties as requested by Supervisors.   Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Latest Jobs

Simon Fraser University Surrey, BC, Canada
Nov 15, 2019
Part time Temporary
Event Assistant Employment Duration  Temporary Part Time Location  Surrey Closing Date  November 20, 2019   Union/Affiliation: C.U.P.E. Local 3338 Pay range: $22.24 Hourly Plus 9% in Lieu of Benefits # of openings: 10 Position Grade: 6 Biweekly Hours: Varies   Provides client service and clerical support for Meeting, Events and Conference Services (MECS). Prepares meeting rooms for client occupation; assists clients with changes and additions to their on-site needs; drafts room set-up diagrams; and directs clients and client materials to and from campus loading bays. Plays a central role in greeting clients on-site and providing basic orientation to the campus. Liaises with Facilities Services, IT Services, catering, security and other campus service providers and monitors and troubleshoots all operational problems that occur in the successful running of an event. Provides primary support and assistance to Event Planners and Managers in the servicing of events on campus. Qualifications: High School graduation and general courses or training of moderate duration (one semester or equivalent) in word processing, database and spreadsheet applications. 2 years experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable. 45 wpm keyboarding with a high degree of accuracy. Good knowledge of facility security methods and procedures. Basic knowledge of inventory control procedures. Good spatial recognition abilities. Excellent customer service skills. Excellent attention to detail. Excellent organizational and multitasking skills. Excellent interpersonal, oral and written communication skills. Excellent analytical and problem solving skills. Ability to work independently and meet deadlines. Ability to follow oral and written instructions precisely. Ability to exercise mature judgement and initiative. Ability to use word processing, database, spreadsheet and scheduling applications (e.g. MS Word, Excel, Ungerboeck) at an intermediate level. Ability to use spatial drawing applications at a basic level (e.g. Visio). Ability to work flexible and variable hours, including early mornings, evening and weekends as required. Ability to work at all campuses (i.e., Vancouver, Burnaby, Surrey) and off campus locations as required. Ability to lift and move packages, cartons/boxes and furniture weighing up to 25 kg. Assignment End Date: April 9, 2020 Priority will be given to qualified registered SFU students who must submit a Spring Term 2020 class schedule with their cover letter and resume. Hours of work are between 5:00 am and 1:00 am, with variable start times. May need to work at all campuses.  Please note: There are 10 positions available. Please include your cover letter and resume in one attachment. 
Confluence Philanthropy Oakland, CA, USA
Nov 15, 2019
Full time
Senior Operations and Events Manager Confluence Philanthropy is a non-profit, membership-based association of foundations, high net worth investors and their investment advisors who collaborate in Impact Investing, the process of integrating investment strategy with social and/or environmental goals. Confluence Members represent a combined $3.5 trillion in assets under management, with more than $73 billion designated as philanthropic capital. Members are committed to full mission alignment when prudent and feasible. Based in the United States, Europe, Latin America, Canada and Puerto Rico, our members collectively invest around the world. The Senior Operations and Events Manager  is a key leadership position with significant management, planning, and communication responsibilities. This new position is ideal for a high-energy professional who wants to change the world. Confluence seeks an experienced, entrepreneurial leader motivated by the idea of helping a cutting-edge progressive organization grow to the next level of impact. The success of Confluence will be directly linked to the ability of the Senior Operations and Events Manager to maintain and evolve intelligence management and collaboration systems while spearheading - with expert planning, management and support - several annual multi-day events for hundreds of participants. This individual must be able to work independently, but enjoy a close knit, team-oriented environment. Having patience and flexibility while working directly with busy executives is a regular expectation of this job. Confluence operates from its headquarters in Oakland, California, and also has offices and staff in New York City. Strong interpersonal skills, command of detail, and a big picture perspective are all important talent areas that will lead to success in this position. Real previous experience in conference management is mandatory. The next major Confluence conference is in Puerto Rico in late February 2020. Planning and registration are well underway. We are looking for a mid-career and motivated professional who will take the reins of a well-organized and well-running set of systems and event planning, and keep them running smoothly. The Senior Operations and Events Manager will coordinate closely on a daily basis with the Chief Operating Officer and the Operations and Development Assistant.   Reports to:  Chief Operating Officer Compensation : $80,000 - $90,000 Location : Downtown Oakland, California with ability to work virtually with our NYC office. Must be available weekdays 9:00 am PT – 6 pm PT Start Date : Immediate   Responsibilities: Organizational Systems and Management (30% of time) : Maintain and evolve general operations and systems that support effective client management, team collaboration and virtual communication using apps, CMS databases, file sharing and storage, website and social media platforms. Maintain organized databases, extracting data and generating management reports. Collaborate with operations and other staff in contributing to these platforms. Support the Chief Operating Officer in recruiting consultants, staff and interns as needed. Strong experience in the use of client management systems and Office 365 required, including systems administrative experience. Experience in managing the technical aspects of social media and business apps preferred. Event Management (35% of time):  Confluence conducts a 3.5 day annual conference and a second 2 day conference annually, as well as smaller events throughout the year and in various locations across the United States. Negotiate and manage hotel catering contracts ($150k+), hotel room block contracts, A/V, vendor and event managers. Oversee registration processes, budget tracking, and supply orders. Lead the onsite staff team during the events, including volunteer management and overall production, with support from the operations team. Previous experience in event management required. Expect late office hours two months of the year prior to the annual conference (January – March annually). Client Management (25% of time):  Confluence is only as strong as our relationship to the membership. Use strong interpersonal skills to sustain positive rapport with clients. Manage administration for membership intake and renewal. Work with staff team to regularly improve CMS for efficiency, accuracy, and measurement. Assist the Chief Operating Officer in creating and regularly reporting reliable organizational tracking and reporting / dashboard metrics to inspire staff and membership recruitment. Attend networking events as requested as a staff support member, and attend the major conferences. Financial Management and Compliance (10% of time):  Support accounts payable and receivable in collaboration with the Operations and Development Assistant and the outside accountant; oversee the collection of membership dues with support from the Chief Operating Officer; transfer information to the accounting team; maintain filing systems. Keep state filings, licenses, and employee benefits accounts current. Support development and expense management of a budget growing from $1.8M. Experience in reviewing and evaluating non-profit financial statements, including fund accounting, is preferred.   Qualifications: 4+ years managing user-oriented, cloud-based technical systems Large, multi-day conference event management experience (in town and out-of-town) required Extensive computer skills including Office 365, Outlook, and sophisticated Microsoft application knowledge required Non-profit finance management experience preferred. QuickBooks for non-profits experience a strong plus Bachelors degree in a relevant area required; graduate degree strongly preferred Strong interpersonal skills with a generous personality Strong command of detail with the ability to see multiple big pictures in various areas of responsibility Enjoy having varied and significant responsibility Ability to manage specialized contractors, consultants and vendors Emotional maturity, and the ability to perform under pressure with grace, poise, and a sense of humor A high level of discretion for both professional and personal affairs Strong interest in environmental and social investing, and the path to a new economy Strong written and oral communication skills Ability to work in a small office with a lot of activity and constituents Eagerness to own projects and deliver fabulous results!   To apply: Submit to  Jeff@ConfluencePhilanthropy.org  : 1) resume, 2) cover letter, 3)  three professional references: an event management reference; a technical systems or database reference; and a reference from a direct supervisor.   East Bay & Oakland residents strongly encouraged to apply.
VGH & UBC Hospital Foundation Vancouver, BC, Canada
Nov 15, 2019
Full time Contract
Coordinator, Fundraising Events Temporary, Full Time 15-month Contract VGH & UBC Hospital Foundation VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising funds for specialized adult health services and research for all British Columbians. We partner with donors to drive innovation and sustainable health care at VGH & UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute and Vancouver Community Health Services. Further information about the Foundation is available at www.vghfoundation.ca. Department Summary The Fundraising Events Team is responsible for developing, driving, leading and producing high-level signature fundraising events, and ensures a consistency of approach for a portfolio of independent community events. The annual signature events include the Innovators’ Challenge, Tournament for Life (Golf Tournament), Night of a Thousand Stars Gala, Time to Shine Gala, and a variety of independent community events supported by the Foundation. These events contribute not only to revenue goals, raising over $4 million annually, but also provide an invaluable contribution to the profile and brand image of the Foundation, cultivating and strengthening relationships with donors, sponsors, board members, volunteers and the community. Position Summary The Coordinator, Fundraising Events manages the Independent Community Events and Cause Related Marketing portfolio, raising over $800,000 annually. The position also provides support to the Events Team for the effective and efficient planning and execution of the Foundation’s signature fundraising events. Primary responsibilities related to managing the Independent Community Events and Cause Related Marketing portfolio include liaising with event organizers, management of online fundraising website, tracking of expenditures, preparation of marketing materials, donation processing, and thank you process. Key responsibilities related to signature fundraising events include soliciting auction and raffle in kind items, liaising with event committees, proactively maintaining accurate information in databases, and tracking and reconciling lists and information. Roles and Responsibilities Key Responsibility Area: Independent Community Events & Cause Related Marketing • Ensures fundraising strategies align to achieve overall Independent Community Events revenue goals • Proactively researches and identifies opportunities for new Independent Community Event partnerships • Receives and processes Independent Community Events and Cause Related Marketing inquiries and application forms • Liaises with community event organizers, community partners and businesses, from planning to postfundraiser wrap up • Develops and steward relationships with current and prospective event organizers • Assists with event-day logistics, as needed, for larger independent community events or partnership events • Assists Associate Director, Asian Strategies with logistics and preparations for targeted Chinese community events • Assists Associate Director, Events with ICE strategic planning, budgeting and forecasting • Provides Luminate (online fundraising platform) assistance to ICE organizers; oversees development of TeamRaiser pages when suitable • Prepares detailed event briefing documents for leadership and major gifts team, if necessary • Ensures donations are allocated towards current funding priorities or designated funds as per organizer instruction • Manages Independent Community Events collateral and marketing material • Identifies and solicits new ICE opportunities to grow the portfolio • Accurately processes donations, ensuring tax receipts are issued to donors Responsibility Area: Signature Fundraising Events Assists with: • Soliciting in kind donations, including raffle, auction, suppliers and guest gifts as necessary • Identifying new potential in kind partners or suppliers • Assisting with pre-event preparations, including preparing supplies and managing take lists • Assisting with set-up on site • Providing event day support • Assisting with post-event clean up/ wrap up Key Responsibility Area: Administration • Accountable for meeting and tracking ICE budgets • Tracks and reports on ICE revenue • Ensures all event payments are collected and processed • Maintains and updates records in relevant donor and event databases and software, including donor records and event appeals, ensuring data clean up when needed Performs other related duties as assigned. Such duties do not normally change the level of the job. Qualifications and Experience • Minimum two years’ experience with a not-for-profit, preferably in Events • University degree or equivalent diploma, or combination of education and experience related to Events, Marketing or Communications • Demonstrated ability to work independently and take initiative, when required • Good interpersonal skills and collaborative working style • Demonstrated organizational and time management skills and proven ability to meet multiple deadlines • Proven ability to exercise tact, discretion, and good judgment in dealing with various stakeholders and confidential and sensitive matters • Experience with soliciting and building relationships with businesses or community partners • Strong data analysis skills, attention to detail and accuracy • Strong verbal and written skills and abilities • Ability to function efficiently in a fast-paced, rapidly changing environment • Computer skills: proficient in the standard suite of Microsoft Office products. Experience with Raiser’s Edge and/or Auction Tracker or other donor database management systems is an asset. Experience with Adobe Creative Suite an asset • Ability and willingness to work outside normal work hours, when required This is a temporary full time position to cover a maternity leave, with competitive salary and benefits. 13 January 2020 to 4 May 2021. TO APPLY If you possess the qualifications and experience indicated, please email your resume and cover letter in a single pdf file, with your name and “Events Coordinator” in the subject line and file name, by 5:00 pm on 28 November,  2019 to hr@vghfoundation.ca  
Marriott International, Inc. Tampa, FL, USA
Nov 15, 2019
Full time
Events Specialist Apply     Posting Date  Nov 14, 2019 Job Number  19161282 Job Category  Food and Beverage & Culinary Location  Tampa Marriott Water Street, 700 S. Florida Avenue, Tampa, Florida, United States Brand  Marriott Hotels Resorts /JW Marriott Schedule  Full-time Position Type  Non-Management/Hourly Start Your Journey With Us   Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel. JW Marriott  is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™.   Job Summary   Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. Follow all company and safety and security policies and procedures; report any maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications. Ensure uniform and personal appearance are clean and professional. Maintain confidentiality of proprietary information; protect company assets. Support all co-workers and treat them with dignity and respect. Support team to reach common goals. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Stand, sit, or walk for an extended period of time or for an entire work shift. Read and visually verify information in a variety of formats (e. g., small print). Visually inspect tools, equipment, or machines (e. g., to identify defects). Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces and steps. Move up and down stairs and/or service ramps. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Perform other reasonable job duties as requested by Supervisors.   Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

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Do you have big plans for your career but feel like you aren’t making progress? It’s a common feeling. The problem is that we tend to recognize our career growth only with notable milestones such as a promotion or achieving an industry designation.  But let’s face it. Big moves don’t happen every day and aren’t always possible. The reality is that most careers are built steadily over time- not by way of big steps. Our learning happens daily but we don’t recognize the progress we are making because it’s so gradual. What if you could change that? What if we put more focus on our day-to-day learning? It’s one of the best (and simplest) things you can do to enhance your career growth . These small (and easy to do) but powerful daily habits will help.   Read Reading has so many benefits that's it's definitely worth making a daily habit! And before you jump to "I don't have time", reading doesn’t have to mean an entire book! How about reading an article on an industry website? Or a blog post from an industry influencer or trend setter. Read bios of business leaders or people that interest you. Try checking out a news article on a current affairs issue to learn more. Read a professional development book a few pages or one chapter at a time. (This can be effective in absorbing more information as well!) Do it just before or after lunch. Find a spot in the day that works. If you are short on time, commit to reading a novel 5 minutes at a time before bed. The point is…just read . Choose to do it . Make it a daily habit . Reading - expands your thinking challenges your perspective incites creativity and improves your vocabulary All of those things will enhance your career success. (Not to mention make you a very interesting person to talk to.)   Exercise your curiosity Nothing supports growth better than encouraging and feeding your curiosity. Ask questions. Learn something new. Once again this isn’t about massive leaps. Ask a question in a meeting. Learn about the work of a colleague or friend. Look up the meaning of an unfamiliar word. Find out more about the latest app. You get the idea. Commit to learning or discovering one new thing every day. It all adds up. More on the importance of curiosity for event professionals Seeking answers or new ideas supports communication and research skills and helps to sustain a positive and optimistic mindset. It is the best antidote for complacency. Every time you embrace your curiosity you are opening yourself to new and different ideas, learning from the experience of others and adding to your basket of knowledge. Make it a habit. It will keep you moving forward and help shape your career.   Reflect and Record This is easy and fun and takes only a minute. And it can be surprisingly powerful. Write down just one thing from the day that you are proud of. Make it positive. Something you accomplished or learned or feel you did really well. The key is to reflect quickly. Don’t dwell on it or take a lot of time. What comes to mind first? This simple habit can help you recognize the growth you are making over time. The real power happens when you read back. You will see what is important to you. It may help remind you of milestones when updating your resume or preparing for an interview. It can even provide insight into the direction for your career as you recognize what you have accomplished or what excited you.   The key is to make these small steps a habit - a part of your daily routine. They don’t take much time at all. Do them consciously and they will become second nature. Remember: Read daily Exercise your curiosity daily Reflect and record daily Make these a habit and when the opportunity comes for you to take a big step in your career you’ll be that much further ahead.   Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.   EventsWork.com is dedicated to event jobs and career development resources for the event industry .  Contact Us . Connect with us on Facebook , Twitter ,  and Linkedin.
  We never quite lose that back-to-school feeling do we? Remember as a kid that sense of excitement or anticipation…or even anxiety? As September arrived we knew the fun-filled days of summer were over. It was back to schedules, homework and extra curricular activities. But despite wishing the long summer days would last, there was plenty to look forward to. Reuniting with friends we hadn’t seen all summer. A new outfit. And backpack. New school supplies. (Especially a brand new set of coloured pencils!) Our favourite activity or club began again and the weather was mostly still warm and wonderful. In some ways it was nice to slip back into routine. Maybe a fresh start to do better? Ever notice how that back-to-school mindset carries over to the business world? The summer tends to bring a relaxed atmosphere at the office. Folks are away on holidays, meetings are a bit less frequent and often more casual. Long patio lunches are enjoyed along with short Fridays and lots of long weekends. And if you were lucky enough, maybe you enjoyed some well-needed time away from work. And then comes September. It’s back to serious business and routine and a full schedule. Why not embrace that “back to work” mentality and let it energize you into action? September marks the end of the third quarter of the year and is a great month to plan and execute a successful year-end! Here are some ideas on making September an awesome month for your business and for you personally! Review Your Business Plan September is a perfect month to review business plan for the year and see how you are doing. This is especially helpful if you aren’t doing it on a regular basis. If you are right on track, great. Keep up your plans to make sure all your objectives are met or exceeded! If you feel like you are falling behind this is the perfect time to set a plan to catch up. You still have several months to ensure you have your best year yet! It’s not too late! Start With A Bold Move Make that phone call or have that meeting you’ve been putting off. Get the one thing done you are dreading most. Don’t let it weigh you down. Jump in. Boldly taking care of something you aren’t really looking forward to will set the tone and energize you to push toward a great year end. Reconnect Remember how great it was to see friends after the long summer when you were in school? Using that same sentiment, get in touch with an old colleague or friend…or both. It’s easy to let relationships slide and hard work to keep them. But we all know how valuable they are. September is a great time to reconnect…and you’ve got a great opener! “How was your summer?” Start Fresh Just like with back to school, start September with a clean slate. Prepare for the busy months ahead. Clean up your desk. Refreshing your workspace will help clear the way for a great final quarter. There is truth to the idea that physical clutter can also clutter our thinking! Clean out your email or old files and photos and even your briefcase/backpack. Check your supplies and buy anything you need. (Maybe those new coloured pencils?) Bring a little green warmth into the office with a new plant. Buy something new to wear. Seriously. Nothing like a fresh outfit to dish up a boost of confidence! Don’t over commit It’s common to have the September calendar fill up quickly with everyone in the same mindset of “getting back down business”. Between business, social commitments and re-adjusting to family routines it can quickly become overwhelming. Try to leave a bit of breathing space in your schedule. It will help you stay on track with your own plan. Take the Pressure Off the Holidays (Yes they are really that close!) Knowing how busy the holiday season can be, do something in September that helps take the pressure off. Book the company lunch or party. Plan where your friends will have their annual dinner. Buy one (or more) of the gifts you know will be on your shopping list. We all know that once September arrives, the holidays are not far behind. Make a to-do list and get a jump on it. Every little thing you do now will make a big difference later.             Stretch the Summer Don’t forget - when September arrives there are officially still a few weeks of summer remaining. Make a point to continue enjoying the great weather. The long winter will feel that much shorter. Have a couple of patio lunches while the weather still permits! Make your days off count by being outdoors as much as possible. It will do wonders for your well being.     Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.   EventsWork.com is dedicated to event jobs and career development resources for the event industry .  Contact Us . Connect with us on Facebook , Twitter ,  and Linkedin.  
Have you ever asked your boss about attending an industry conference…only to be tuned down?   Or found a conference that really interests you but you're hesitant to ask your boss about going?   Viewpoints on the benefits of attending an industry conference can vary significantly.   Your boss may be very open to the idea. Or not.   Many bosses will view your interest in a very positive light. They will be encouraged to see you proactively seeking new opportunities for professional development.   Others may not be so sure. Some will  be skeptical of the benefits. Many will have concerns about budget constraints and workload issues. Add to that the pressures of other things on their mind and you could find yourself in a tangle of obstacles.   However,   Much of their decision will come down to how you present the idea.   If you take it seriously and genuinely believe there is a benefit to you and ultimately the company you will have a much better chance of getting a “yes”.   Nothing will make them more doubtful than you coming to them with  a cursory idea of what the event is all about. If your intent is to get away from the office for a few days and to squeeze in a little sight seeing, they will see right through.   Show them this is important to you by presenting a well thought out proposal.   The key is preparation. Ensure you are as familiar as possible with event details and be ready to answer any questions he/she might have.   First a few things to consider:   Is this an event for your industry or in support of your functional expertise? Example. Your company is in Insurance. You are the Sales Manager. Is the conference for the insurance industry or is it a conference for sales professionals?   If the conference is for the industry that your company serves, your boss will likely be familiar with it. You may have to give more background if the conference is related to your particular function.   Here is a plan for your best chance at getting a “Yes”.   Choose the right event.  Be honest with yourself first. Do you truly see the potential benefits to you and the company based on the content? The company is going to make an investment in you. How will you convince your boss if you aren't sure yourself? Be realistic. Is the event local or across the country? You may want to start local first especially if this is your first time attending an event.   Pick the right time to talk to your boss Book time with your boss specifically to talk about the opportunity. Do not catch your boss in the hallway or poke your head in their door and throw out the idea and expect a good response. (You don’t know what else is on their mind at the time.)   Do your research. Here are some things to know : how long an event has been running and the frequency the typical attendance and demographic (speaks to relevance) the background of the organization producing the event. Have they been doing this awhile? What others do they produce? (Speaks to credibility.)   Have the facts at your fingertips: Dates of the conference and time away Be prepared with the exact days you will be away Consider things like needing to leave early the day prior to catch your flight or to drive Know an overview of the format of the event (main session, breakouts, tradeshow etc.) Speak to the relevance/timeliness of topics and presenters. Be ready to name keynote speakers and other presenters   Be prepared to articulate the benefits to you Identify segments of the program will particularly benefit you and your work Don’t just name a particular speaker without adding their subject matter and why that could be of benefit. Be as specific as possible regarding what you hope to learn. If the event is to enhance your career development, be prepared to explain how you see this impacting your work. Networking opportunities. Will there be clients or other industry members there? How might meeting with some of these folks benefit you?   Will there be benefits you can share with colleagues or the company as a whole? Is there a particular session at the event that directly ties into a challenge or opportunity facing your company? How could your learning benefit others you work with?   Do you have feedback from others who have attended the conference in the past? Share with your boss any relevant feedback from others who have attended If you don’t know anyone who has attended, ask the conference organizer if there is someone you could speak with as a reference How did it benefit their work? Would they attend again?   How will you report back? Letting your boss know you are prepared to report back is a great sign that you respect the investment and time away. Suggest that you will prepare a report of key learnings and new ideas to be shared with your boss and/or coworkers Whatever you do, follow through with your promise when you return   Provide assurance your work will be covered It is important that you acknowledge you have thought through the impact of your time away. Prepare a plan of how your work will be covered. Note anything pressing you are working on and timelines of how you expect to complete the work on schedule despite time away. Confirm that others you assume to cover you are not away or overly busy at a similar time.   Prepare a detailed budget Demonstrate your understanding that there can be much more to the overall cost of attending a conference than just the registration fee. Create a total budget for the cost to attend. Include: Registration fee (note if there is a reduced fee for early registration and the deadline) Additional fees for materials, special sessions etc. if applicable Transportation Flights or other Transportation (to and from airport and to and from event venue if applicable) Car rental if necessary Accommodation Meals Parking Entertainment, service tips etc.   Value input and discussion from your boss Is your boss familiar with the event? (Provide them with documents or links so they can have a look at the program.) Do they know anyone who has attended and benefited from the experience? Are there any of the speakers or topics that they would like to ensure your cover?     All of this detail may not come up in the conversation but the best thing you can do is to be prepared. Don’t get caught stumbling for answers - you will seem not to be taking it seriously.   Your best chance for success is to show you understand this is a business decision.   Be confident. The preparation will make you so.   Your boss may want time to consider your request. If so, ask if you can schedule a time to talk about it again. Follow through with confidence.   Despite all of your efforts, your boss may say “no”. You’ll have to accept that.   Ideally they will explain their reasons...but might not. Keep in mind you don’t know everything they are dealing with. They may have had previous bad experiences with conference-goers, may have other plans for you or may have someone else in mind to attend.   If the answer is no. Don’t argue. Suggest budgeting for someone to go next time. Let your boss know you’ll follow up with someone who attended to get their feedback so you’ll know for another time.   If the answer is yes. Great!   Whatever you do, be very certain to prepare for your time away as indicated. And follow up on all of your promises of reporting back. Make your report practical with examples of realistic opportunities and actionable items.   Whatever the outcome, if you have prepared well you will leave your boss with a positive impression. You will have demonstrated your interest and openness to professional development. They will be impressed and that you have treated the opportunity seriously and understand the investment involved.   And that could lead to other opportunities down the road.         Post by Margaret Johnston, eventswork.com As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.   EventsWork is the favourite job board for event jobs in North America! Check out the latest jobs here!   Job seekers : Create a Free Account to get job alerts, post your resume and more! Employers : Post your event job today! Save time and money and reach a qualified audience.    
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