How to Write an Interview Thank You Email (Template)


You leave your job interview more excited than ever about the opportunity. And you’re confident you have a shot.


What you do next is critical.


You can sit back and wait for a call. Or you can take a few minutes to up your chances of getting an offer.


It’s as easy as sending thank you note to your interviewer right away.


You might not think this is important. And honestly, some hiring managers could care less.


But there are many who will make note of those who took the time to follow up and some even factor it in during the decision making process.


Here’s the challenge. You will have no idea whether your interviewer cares about your thank you note or not.


So why take a chance?


Send one every time.


The few minutes it will take to send off a sincere and thoughtful note could mean all the difference to you making it to the next step.


Here’s a template to make your email “thank you” easier.


Hi or Hello [interviewer name]:

Thank you so much for meeting with me today to discuss the position of [job title].

It was a pleasure to learn more about the role and the company. I’m very exited about the opportunity to join [company name] and help [insert main purpose of job i.e. increase sponsorships at your next event/expand your marketing efforts/increase fundraising dollars or exhibitor revenue].

I look forward to hearing from you regarding next steps. Please don’t hesitate to contact me by email or phone if I can provide additional information.



If you would like to include something more about the interview/opportunity, feel free to do so. This is particularly effective if you had a detailed/engaging discussion around a specific opportunity or challenge that will face the new hire. Making reference to the discussion will serve to bring you top of mind to the note recipient. Just be sure to keep it brief.


Basically your thank you should include three main points.

1.  Thank the interviewer for the meeting.

2.  Express interest in the opportunity and make reference to the interview.

3.  Repeat your interest by referencing next steps and welcoming further contact.


Don't forget....


  • As with any of your job-seeking documents, make certain that your thank you note is error-free. This is not the time to rush a note off without proof reading.


  • Include your phone number(s) on the email for easy reference.


  • Keep your note short but professional. Even if your interview was on the casual side and you made a friendly connection with your interviewer, stick to business-like communication.


  • If you feel as though you'd like to do something a bit more significant, you can also mail a hand-written thank you note in addition to sending the email. This isn't always necessary but there can be times when you know this would be a good move. Just be sure to send it off within a day or so of the interview.


Consider your thank you note as part of the interview process. Don't skip it.


It could make all the difference to landing the job!



Post by Margaret Johnston,

As a career event professional, Margaret brings valuable insight and knowledge to the recruitment, management and development of high-performance teams for the event industry. A strategic and inspiring leader, Margaret has held executive roles for several global event management companies and key roles in the start up and orchestration of many high profile and international events.


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