94 Event Planning jobs

Events Manager Organization : Innovate BC Position Title : Events Manager Location : Vancouver, B.C. Employment Type : Full-time, term position, immediately to June 30, 2020 About Innovate BC Innovate BC is a one stop service centre to connect BC innovators — large and small — with government funding, tools, resources and support. Every day, staff at Innovate BC come to work to serve and celebrate innovation in British Columbia, helping our industries grow, while ensuring the benefits of our thriving technology sector are felt by people in all regions of our province. Innovate BC is a Crown Agency of the Province of B.C. About the Opportunity We are seeking an experienced Events Manager passionate about the tech sector to join Innovate BC’s team. Innovate BC delivers numerous events throughout the year from award ceremonies and regional showcases to innovation challenges, as well as the largest annual tech conference in Western Canada. Our goal is to help showcase and profile BC’s burgeoning tech sector and help connect companies with access to talent, funding and market opportunities. The Events Manager will be responsible for leading and managing various components of Innovate BC’s events including managing stakeholder relations, vendors, budgets and event participants. The Events Manager will support the overall concept development and event management, including event production and logistics. The ability to be proactive, multi-task, stay organized, while maintaining attention to detail and managing administrative support is essential to this position. Major Accountabilities • Program planning, execution, task management, vendor relations, administrative upkeep and status reports • Timeline management • Budget management • Vendor management • Status reports and post event reports • Ascertaining stakeholder needs and services required • Coordinating and facilitating various committees Qualifications : • 5-8 years professional event management experience (full time dedication) • Strong background in program management and execution • Bachelor’s Degree • Strong problem-solving and management through stressful situations • Working experience with event management platform(s) • Knowledgeable of facilities management, audio-visual, room layouts and design • Understanding of production, staging, and on-site execution • Ability to plan and design menus for events • Proven experience sourcing vendors and managing the vendor relationship • Contracting, negotiations, and compliance experience, an asset. • Ability to assess and manage risk (emergency planning) • Working experience with event budgeting and financials • Ability to complete evaluations, reporting and analysis • Leadership and strong interpersonal skills • Outstanding written and oral communications skills • Working knowledge of Excel, Power Point, Word and cloud-sharing programs • Understanding of social media in event settings • Commitment to working required hours (at times above and beyond normal business hours) to ensure events are successful • Experience in the tech sector and/or government preferred Salary : Commensurate with experience Application Deadline : September 6, 2019. 4:00 PM Pacific Starting Date : Immediately Application Process : To apply for this position, please send cover letter and CV in PDF or Word format to talent@innovatebc.ca   Please use the subject line ‘ Events Manager ’. We thank all applicants in advance for their interest; however, only those selected for an interview will be contacted.

Trade Shows and Events Coordinator Montreal Vortex is currently seeking a driven, enthusiastic, organized and detail-oriented marketing professional to help coordinate events and trade shows across the world. Reporting to the Trade show and Events Specialist, the successful candidate will work closely with sales, product development and marketing teams, as well as external vendors to ensure marketing initiatives are completed successfully. Responsibilities Act as primary administrative contact for organization of all tradeshow and events; Coordinate the logistic aspect of tradeshows and events;   Manage inventory and distribution of promotional items, tradeshow booth equipment and printed materials; Update event section of website and extranet; Manage and update the media list; Assist in the coordination of press release copywriting and translation; Organise webinar series, including liaison with 3rd party speakers, and setting up webinars using GoTo Webinar;  Manage educational sessions for external partners; Manage the process of presentation accreditation for webinar attendees; Perform any other related duties. Skills and Competencies Strong verbal and written communication skills; Bilingual, French & English - spoken and written; Excellent attention to detail; Excellent interpersonal skills; Hands-on, practical problem solving and process improvement skills;  Ability to complete tasks within set timeframes; Self-starter with a positive attitude and ability to work well within a cross-functional team environment; Flexibility - able to adjust effortlessly to changing needs; Knowledge of Salesforce, Pardot, and Photoshop an asset. Experience and Education 2+ years experience in marketing or similar field; Bachelor's degree in business, marketing, communications or related field preferred; We wish to thank all those who have applied but we will communicate only with those candidates selected for interviews.

Conference Center Associate Coordinator   ***Hours for this role are 6:30am-3:00pm***   A member of the Workplace Services organization, the Conference Center Associate Coordinator will work with direct supervision, reporting to the Conference Center Manager. The Conference Center Associate Coordinator works closely with internal clients to plan, schedule and implement small / midsize meetings held within a designated conference center.   Responsibilities:   Provide outstanding level of customer service designed to exceed the goals and objectives of each client using the Conference Center. Oversee day-to-day utilization and assignment of conference rooms and manages space by using web-based application, “RESERVE.” Works directly with internal clients to develop and finalize program for small / midsize events. Provides audio-visual & equipment support as requested. Responsible for the production, distribution and follow up on all reports associated with conference room activity . Responsible for the confirmation of all meeting activity prior to each scheduled meeting. Responsible for maintaining conference room space as well as personal work area. This includes daily walk-throughs using checklist as well as interim sweeps throughout the day. Follows all guidelines as it relates to conference room protocols, policy and procedures and escalates issues to Conference Center Manager and/or Senior Conference Center Coordinator when they arise. Performs additional duties, to include project-related work, as assigned by Conference Center Manager and/or Senior Conference Center Coordinator. Qualifications   ·   Associate’s Degree or equivalent experience ·   Displays strong customer service skills, with high attention to detail ·   Must have strong technical aptitude and interest in learning new technology ·   Must have a high level of accuracy ·   Strong written and oral communication skills ·   Consistently demonstrates polished interpersonal and organizational skills ·   Demonstrates the ability to work in a team environment ·   Proficiency with Microsoft Products ·   Nights and Weekends may be required   Job Specifications : Reference: 108067 Category: Administrative Services; Experienced Professionals Primary Location: Boston, MA Schedule: Full-time Salary: $56,900-$69,500 Education Level: Bachelor’s Degree (±16 years) Shift: Day Job Travel: No

MANAGER, SPECIAL EVENTS & PARTNERSHIPS The Organization When you are sitting at your desk are you thinking you would rather be pitching your charities vision to a prospect? Are you always hunting for your next big donor? Are you matching individual’s needs to your charity’s vision? Or vice versa? Do you love big events or major gift calls more? After your grand event is over, do you consider your work done? If you answered yes to any of these questions above, we want to talk to you! Our high impact charity has an amazing 74-year history of innovation to make Ontario more accessibly and equitable. We support people living with spinal cord injuries to live the life they choose in a fully inclusive Ontario. What we do Every day, our staff works towards SCIO’s vision of making Ontario a more accessible and inclusive community. We believe in the power of choice, for all, and we want to change the way the world sees people with disabilities. Our founders envisioned a better, healthier, more inclusive life for people with spinal cord injury and set out to make it so. We are honoured to carry forth that tradition every day in Ontario, as we work for and with people with SCI to live the life they choose. Job Summary As part of a dynamic provincial office team, the Manager, Special Events & Partnerships will plan, manage and execute fundraising event initiatives while developing and maintaining relationships with donors, volunteers and sponsors. As the supervisor of one direct report and three volunteer committees, this position will also identify key partners and lead sponsors for multi-year support and expand current event sponsor involvement to other events, revenue streams and opportunities with partnership proposals. Reporting to the Director, Development you will : • Lead SCI hosted and third-party events including 2 signature events • Secure fundraising event sponsorship through stewardship activities, warm calls, and face to face meetings; as well as supporting three event committees’ sponsorship activities • Manage fundraising event support services i.e.: committee development, marketing materials, participant and volunteer recruitment • Coordinates media presence and materials in conjunction with Manager of Marketing & Communications • Plan, recruit, direct, delegate and monitor activities of special event volunteers • Develop and manage budget and business plans for each event • Solicits for multi-year support from current event donors and new prospects • Identifies lead sponsors, with a focus on multi-year agreement and lifetime giving value • Develops and delivers an effective partnership strategy and plan Your skills include : • Post-secondary Degree or Diploma in a related discipline (Fund Development, Event Planning, Public or Community Relations) • Minimum 5 years fundraising experience (with a specific focus on events management, fund development, marketing and public relations); with a minimum of 2 years in management • AFP membership, a definite asset • Superior volunteer management/development skills • Proven ability to evaluate, motivate and manage prospects and donors • Strong organizational and analytical skills with project management experience • Ability to prioritize and work independently • Strong written and oral communications skills • Demonstrated experience working within MS Office and Raisers Edge database or RENXT • Willingness to work non-traditional work hours, as may be required • Valid driver’s license, with access to a reliable vehicle Your professional disposition, exceptional relationship-building and service skills coupled with a solid record of dependability and commitment will make you the ideal candidate for this position. Given the essence of Spinal Cord Injury Ontario, lived spinal cord injury experience will always be considered an important criterion among the criteria that are part of any given search. SCI Ontario is an equal opportunity employer dedicated to achieving accessibility in employment for persons with disabilities, while ensuring inclusive, barrier-free selection processes and work environments. Reasonable and appropriate accommodation will be provided during the recruitment process upon request and addressed confidentially. We thank all applicants; however, only those under consideration will be contacted. Upon request, this position will require a Criminal Reference Check and credentials verification. If you would like to join our team, please forward your resume and corresponding cover letter, outlining your professional competencies and salary expectations in confidence by September 4, 2019 to: Human Resources, SCI Ontario, 520 Sutherland Drive, Toronto, ON M4G 3V9, E-mail: hr@sciontario.org . We thank all applicants; however, only those under consideration will be contacted.  

Events Coordinator - Part Time About the Organization: The Make-A-Wish Foundation of Northern Alberta is a dynamic wish-granting organization that brings hope, strength and joy to children living with critical illnesses. We serve the northern part of Alberta and work closely with Make-A-Wish® chapters around the world to assist them with wishes they have taking place in our territory. Beginning in 1998, the Northern Alberta Chapter has granted over 1200 wishes. Along with the national office, eight regional chapters grant magical wishes to children in need from coast-to-coast. Make-A-Wish® Canada is an affiliate of Make-A-Wish® International, the largest wish granting organization in the world, making dreams and wishes come true for more than 480,000 children since 1980.   One Great Part Time Contract Opportunity:                                                                                      Here’s your chance to join a great organization in a part time position! We are a passionate and exciting organization and we are looking for one team member with an equal level of passion and commitment for our cause!   Events Coordinator (20 hours per week – Contract role ending on or before September 30, 2020 with an excellent chance for renewal) As part of the development team you will oversee internal and external event management activities. This includes planning and executing a wide variety of events (Golf Classic, Donor, Stewardship and Cultivation events etc.), event day logistics, assisting with meeting fundraising goals, and a continued focus on process improvement, analysis and reporting.  As an event professional you will have direct experience planning and executing fundraising events from conception, to production, to onsite oversight. By nature, you will be creative, and an excellent problem solver combined with high energy and flexibility in working in a variety of environments with a diverse volunteer base. Preference will be given to individuals who have worked in the nonprofit sector and have been involved specifically in creating and delivering fundraising events. You will require a related degree or diploma and two to three years of related event management experience. Strong and thorough knowledge of PC Software:  Internet, E-mail, Microsoft Office Products, Social Media Platforms (i.e. Facebook, Instagram, Twitter) is also required. Experience with computer database management (i.e. Salesforce) is an asset.   How to Apply To apply for this exciting position please forward your cover letter and resume in confidence  by email   (only)  to Make-A-Wish Northern Alberta nalbertachapter@makeawish.ca Deadline for applications is September 10, 2019 Please note this position also requires the occasional use of a car, and some evening and weekend work. Thank you to all applicants for applying. No phone calls please. Only applicants granted an interview will be contacted.

Oakland Event Coordinator Posting Dates  22-Aug-2019 to 18-Sep-2019 (PST) Customer Service  Oakland, CA, USA  Hourly  Part Time Job Title:              Oakland Event Coordinator Department:         Oakland Ice Center Operated by Sharks Ice Reports To:           Oakland Participant Development Coordinator FLSA Status:        Non-Exempt, Hourly   Summary The Oakland Event Coordinator, acting under the general direction of and in support of the Oakland Participant Development Manager, performs and plans essential event planning activities according to established standards. The Oakland Event Coordinator ensures that all guests have a memorable experience in a manner that promotes our events to all attendees. Essential Functions In coordination with the Oakland Participant Development Manager, organizes and develops all aspects of assigned events (birthday parties, corporate events, private events), including but not limited to contacting interested individuals, booking reservations, and ensuring optimal amounts of food and supplies are on hand. Creates individual event agendas including any special requests. Conducts pre-event briefing with event staff to review timeline and schedule details. Performs all duties of a Sharks Ice Party Captain as necessary. Leads by example in providing excellent customer service; directs staff for efficient and professional event execution. Trains new Party Captains and conducts ongoing trainings to ensure the highest levels of service and creativity. Under the direction of the Participant Development Manager, develops and executes hospitality and catering plans for events. Attends weekly management meetings. Develops a deep and up to date understanding of the ice schedule and scheduling availability. Job Qualifications A self-motivated, team-oriented people person with excellent customer service skills who enjoys working with children, families, and the public in a fast-paced environment. Minimum of 1-3 years experience in recreation, child care, education, and/or event coordination. Solid leadership skills. Must be available to work evenings, weekends, and holidays on a regular basis. Skating experience required. Must be able to stand for long periods of time. Must be able to lift up to 30 pounds. Must be able to work in a cold environment.

Job Title:  Manager of Special Events Company:  WMC-New York Inc. City/State:  Valhalla, NY Category:  Executive/Management Department:  Marketing Position:  Full Time Hours:  35 Shift:  Day Req #:  12634 Posted Date:  Aug 21, 2019   Job Details:   Summary: The Manager, Special Events is a member of the Special Events team raising funds for the Westchester Medical Center Foundation. This position is responsible for the development, planning, budget management, logistics and production of assigned fundraising events including researching viable sponsors, producing ad journals, auction catalogues and soliciting ticket/tables sales, seating charts, ad sales, auction and raffle items. Reporting directly to the Director of Special Events and Corporate Relations, the Manager of Special Events will lead the execution and growth year over year on the Golf Tournaments, Girls Night Out, Go the Distance Walk, Gala, Trauma Mud Run, Healing Half, Wines of the World, volunteers and also assist with other internal events such as reunions and conferences. This individual will implement procedures to expand fund-raising in support of Westchester Medical Center Health Network through maximization of net revenues, while continuing to build awareness of the programs and services it provides for the community. Education: Bachelor’s Degree Experience: 3-5 years non-profit fundraising and event planning.Knowledge of Blackbaud software applications including Raiser’s Edge, Net Community and Sphere, and MS Office products preferred

The U.S. Travel Association is a dynamic, mission-driven association committed to increasing travel to and within the United States.  U.S. Travel offers excellent benefits and a friendly, supportive environment where individual contributions are highly valued and the collective goals of 1,200-plus member organizations are advanced. U.S. Travel seeks staff who are committed to creating excellent work and contributing to a positive workplace culture. The office is conveniently located near Metro Center in downtown Washington, D.C. U.S. Travel is currently hiring. Manager, Meeting and Exhibits The U.S. Travel Association seeks a Manager, Meeting and Exhibits to join the Meeting and Event Services department. This individual will work as part of a 9-person team in the planning and execution of all logistical aspects for U.S. Travel’s meetings and events. The association holds an annual tradeshow ( IPW ) of 6,000+ attendees (including exhibitor delegates) and 1,300 exhibits. The association also convenes approximately 8-10 smaller meetings and conferences ranging in size from 30-900 people. The association is looking for an individual to oversee and grow our exhibit hall and assist with implementing other meetings throughout the year where needed. The individual will help develop and implement an exhibit sales strategy to meet annual revenue goals for  IPW , including a structured strategy with promotions and other outreach. Additionally, this individual will assist with logistics on the Summer Board Meeting, Communications Advisory Meeting and other meetings as necessary or assigned.   PRIMARY RESPONSIBILITIES Manage sales of IPW booth space and oversee exhibit hall/exhibitor requirements Liaison with general contractor on all exhibitor services Oversee event floor plan management Responsible for Exhibitor email communications and registration Manage Exhibitor Appointed Contractor process Assist in development of budgets related to exhibits, and other meeting areas as needed Develop new revenue-generating opportunities to increase exhibit involvement Liaise with hotel/facility, sales, convention services, catering personnel, Housing bureau, registration coordinator, and others as assigned Liaise with meeting attendees (members and non-members) in all aspects of association activities, but specifically concentrating on meeting logistics Travel required for various meetings COMPETENCIES Proven track record of success in managing and growing an exhibit hall Knowledge of event/meeting planning processes including scheduling, programming and soliciting bids Strong organization and time management skills with the ability to handle multiple projects simultaneously in a deadline-oriented environment QUALIFICATIONS Bachelor’s degree in a related field plus five to seven years of direct meeting planning and exhibit hall experience; experience must be in an association or meeting-related organization Excellent database management skills and knowledge of Microsoft Excel, Outlook, PowerPoint, and Word  Experience in the travel and tourism industry is an added plus  To apply submit your cover letter, resume and reference list to  careers@ustravel.org   with “Manager, Meeting and Exhibits” listed in the subject line. 

Events and Special Project Officer   Requisition ID  2019-4567 Job Category  Event Management Department  5255 - Advancement-Principal Gifts Job Status  Temporary Appointment (Contract) Hiring Range  $56,181 - $70,226   Overview Term: 1 year   The Events and Special Project Officer’s responsibility is to develop, coordinate, and, where appropriate, personally execute a range of events and special projects emerging from the Advancement Strategy team and Central Advancement Office Development team. The purpose of these activities is to support the identification, cultivation and stewardship of major and principal level donors. External facing activities such as cultivation events, campus tours, or Presidential dinners will give prospects/donors an unparalleled university experience and lead to philanthropic gifts to the university.   Assigned special projects will leverage the incumbent’s coordination and attention to detail to execute specific project/program strategies that play a critical role in the success of Advancement’s mission. Both external facing events and special project coordination will be carried out with exemplary project management skills and a constant focus on building trust and confidence with internal stakeholders and external partners/donors as we endeavor to create successful and exceptional donor experiences. Responsibilities Event planning, marketing and promotion Develop annual strategic plans for a roster of events that support the strategic objectives of Advancement Strategy: Cultivating and thanking the university’s top-donors; supporting the Advancement activities of the President; and supporting the Vice-President, Advancement in their donor and campaign activities Work closely with the Advancement Strategy Stewardship Officer to prioritize, plan and execute stewardship events\ When requested, provide principal gift event support to the Faculties and schools Collaborate and participate in key events with University Relations and Alumni Relations teams Ensure events are executed on brand with the university’s key messages and visual identity Develop and implement an integrated communications plan for the promotion of events, working closely with Advancement’s Marketing and Communications team Coordinate and oversee guest list development and attendee details Provide effective communication, as needed, across the University to promote coming events and initiatives Navigate various campus resources to implement successful events including: UW Catering, Creative Services, Plant Operations, and University Relations   Event programming Proactively develop and share event concepts and themes to deeply engage and thank our top donors in their areas of interest or in response to specific Advancement priorities/strategies including but not limited to: events at the President’s home, regional events with the President and/or Central Development/Advancement Strategy team, donor recognition and stewardship events, campus tours, guest lectures, building openings, gift announcements and other special events that support the strategic advancement objectives of the President and Vice-President Advancement Develop an understanding of the university’s top donor pipeline, thus enabling a deeper level of customized prospect/donor experience via event execution   Special projects Oversee, coordinate, and where appropriate, execute on assigned special projects and initiatives Special projects under consideration include, but are not limited to, those that have a “pan-campus” focus, those that support the qualification, cultivation, and stewardship of top prospect/donors, or projects that are in support of individuals with valuable campus Advancement relationships Special projects will be both time-limited as well as on-going The Officer will be assigned, and will report on, special projects on an on-going basis by the Director, Major and Principal Giving, Advancement Strategy   Administration and Reporting Of the events and special projects implemented, project-manage for success: track timelines, stay on budget, assign responsibilities to collaborators and colleagues, and ensure key elements of the strategy are implemented to ensure success Work with the Associate Director, Strategic Advancement Research to draft event briefing notes for the President, Vice-President Advancement, and key internal stakeholders Track the performance of these activities (qualitative and quantitative); assessing their impact and reporting back to the Director, Major and Principal Giving, Advancement Strategy on a continual basis Develop and share templates or procedure documents for specific strategies thus promoting repeatability and scaling of activities Ensure post-event actions are executed in a timely manner: Internal and external ‘thank you’s’, postevent debrief meetings, CRM updates, triaging of pertinent ‘next steps’ to appropriate staff/colleagues   Human resources administration Assign and monitor workload of Advancement Strategy co-op student(s) when involved in events Recruit and manage volunteers to support the delivery of events as needed Tactfully and effectively communicate the roles that colleagues, senior leaders, and event volunteers are expected to play in the successful execution of an event Qualifications Completion of a bachelor’s degree required 3-5 years of progressive experience in events management Experience working with donors in an Advancement, Alumni or Development office is a must Disciplined approach to planning and project execution with exceptional attention to detail Experience tracking and managing all aspects and details of projects and/or events Independent judgment in areas of time management, task prioritization and decision-making Proven ability to multi-task, manage a large volume of work, manage conflicting priorities and deadlines Exceptional verbal and written communications skills Project management experience with a demonstrated ability to manage concurrent projects under tight deadlines, with no direct reports, but with a matrix of colleague/volunteer support Proven leadership and volunteer management experience Experience developing, monitoring and managing budgets Experience working with and engaging senior leaders (president’s, CEOs, etc) Ease in interacting with a diverse client base both internal and external to the University A working knowledge of the university environment is a definite asset Proficiency in Raiser’s Edge an asset Minimal exposure to disagreeable conditions typical of an Advancement Officer position exposed to stress and pressure associated with junior level responsibilities Role may involve occasional evening and weekend work    

Event Coordinator Banquets  Hollywood, FL, USA  Full Time Department: Food and Beverage Accountable To: Catering Sales Manager & Director of Food and Beverage FLSA: Non-Exempt Scope Maximize hotel profitability and customer satisfaction through the servicing of catering and meeting functions Essential Functions : - Work with the Sales and Catering/Sales Managers on special projects and daily functions of the Sales and Catering departments - Coordinate for all catering and meeting functions after Sales and Catering/Sales Managers have booked the business at the appropriate interval. Communicate all set up and service requirements to Banquet team and Executive Chef. Act as an on-site point of contact for all in house functions. - Establish and maintain files with proper documentation for all contracted functions. - Contact all catering/meeting clients beginning at 30 days prior to function to review contracts, verify menu and go over all details including signed contracts, payment form, guarantee policies, minimums, etc. - Ensure negotiated function prices are inline with hotel profit objectives - Collect payment at least 72 hours prior to all functions, unless direct billing or alternate payment has been arranged in advance - Attend weekly food and beverage meetings with Catering/Sales Manager to communicate requirements of incoming groups. Attend all required orientation training classes and weekly sales meetings.  - Assist the Catering/Sales Manager to ensure that all incoming calls are answered promptly and to ensure that the office is always manned during regular business hours. - When phone messages are necessary, calls must be returned no later than two hours from the time of the incoming call. - Maintain daily events sheet, end of month actuals report and other reports as assigned - Perform all duties in a timely and efficient manner and in accordance with the Trust Standard Operating Procedures - Perform other duties as assigned by the Catering Sales Manager and Director of Food and Beverage - Adheres to all applicable Trust Standard Operating Procedures Other : Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meeting is required. Upon employment, all associates are required to fully comply with Trust rules and regulations for the safe and effective operation of the hotel facilities. Associates who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Supportive Functions : In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: - Take every opportunity to amaze the guests - Ensures all guests are being treated in an efficient and courteous manner and that all Trust standards are being applied - Work in conjunction with accounting to maintain and minimize levels of account receivables. - Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction. - May attend bridal shows Teamwork Skills : Be an enthusiastic, helpful and positive member of the team Be professional, responsible and mature in conduct and behavior Be understanding of, encouraging to and friendly with all co-workers Be self motivated and use time wisely Maintain open line of communications with each department Communicate pertinent information Respond positively to new ideas Openly accept critical/developmental feedback Report to work on time Give adequate notice if going to miss work Be available to work a flexible schedule to include weekends and holidays Maintain effective communication through the use of meetings, log books and bulletins Be available to help other departments in emergency situations Adhere to all work rules, procedures and policies established by the company including, but not limited too those contained in the associate handbook. Safety and Security : - Be knowledgeable of policies regarding emergency procedures and security concerns Specific Job Knowledge, Skills and Abilities The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: Must have excellent MS Word and Excel knowledge/skill. Typing ability of 45 wpm Must be able to speak, read, write and understand the primary language(s) used in the workplace. Must be able to read and write to facilitate the communication process. Requires good communication skills, both verbal and written. Most tasks are performed in a team environment with the associate acting as a team leader. There is minimal direct supervision Must possess basic computational ability. Must possess basic computer skills. Extensive knowledge of the hotel, its services and facilities. Physical Demands Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 6 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.Position requires outside sales calls, driving to and from business contacts, walking, sitting, standing for various length of time. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs on a regular basis. Requires grasping, writing, standing, vending, repetitive motions, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates Vision occurs continuously with the most common visual functions being those of near vision and depth perception. Requires manual dexterity to use and operate all necessary equipment. Must have finger dexterity to be able to operate office equipment including computers, FAX machines, copiers, printers and calculators. Must be able to type 50 wpm. Qualifications High School Diploma or higher. Prior experience working in a hotel strongly preferred. Grooming All associates must maintain a neat, clean and well-groomed appearance per Trust Standards. Sales Manager must dress in professional, business attire at all times. This job description is not an exclusive or exhaustive list of all job functions that an associate in their position may be asked to perform from time to time.

  Manager, Experiential Marketing Location: Holt Renfrew - Toronto - Corporate Store Support Centre (60 Bloor Street West, Suite 1100) Department: Customer Experience Cosmetic/Brand Line:   Work Status: Full-Time # of openings: 1 Project #: 13688 Description   At Holt Renfrew, our purpose is to inspire a life of style. We achieve this by living our Brand Spirit; demonstrating Holts’ values: Passion  - Own it Excellence  - Elevate every moment Warmth  - Open to the world Unity  - One team. One Holts   The  Experiential Marketing  Manager  takes marketing to the next level by developing and spearheading experiences, pop ups and events that differentiate Holt Renfrew, while ensuring complete integration across all channels and consistency with the company’s overall goals. An important aspect of this role is designing the best brand experiences and activation campaigns to promote traffic and boost Holt Renfrew’s brand image. This role partners with store marketing managers to create memorable events and animations and build strategic partners by market.   Specific responsibilities include (but are not limited to) the following: In conjunction with the DVP, Marketing & PR, oversee the calendar, planning and the execution of brand activation events and experiences by market. Managing work back, program flow and implementation with both internal and external teams ensuring all event deliverables are met on budget and on time Overseeing marketing briefs for all programs ensuring accuracy with timing, targeting as well as manage all approvals for programs Supporting with preparation of marketing strategies for key vendor seasonal/annual business reviews including program and budget forecast, post mortems, ROI, brand & division customer analytic overviews and new strategic ideas Supporting with preparation of internal and external presentations to communicate divisional marketing strategies, plans, vendor proposals and tactics as required (e.g. GM conference & vendor meeting inputs, vendor proposals) Analyze seasonally, sales report by division, department and brand with key insights to guide vendor event decisions in relation to company objectives and brand growth goals Assist with annual budget planning with direct responsibility for monthly division forecasting, ongoing billing and tracking of all event expenses Prioritize program implementations including critical paths, monitoring of progress, development of launch materials, communication and results tracking Effectively manage and deliver flawless execution “end to end” of all programs.   The ideal candidate: Post-secondary degree in a related field 5-7 years post-university work experience, including minimum 1 year event management experience Demonstrated leadership and influencing skills with the ability to get things done  Excellent interpersonal skills; a team player who is able to act as both a leader and an individual contributor as required Confident and effective communication (written & verbal) and interpersonal skills Is adaptable and comfortable with ambiguity and change  Highly service-oriented with exceptional organizational and follow up skills Passionate about fashion and luxury retailing Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)   The measures of success:  Contribution to financial objectives Individual objectives linked to the achievement of department goals Feedback from internal and external clients

Event Coordinator - (P0068)   Royal Roads University (RRU) is located on the traditional lands of the Xwsepsum (Esquimalt) and Lkwungen (Songhees) ancestors and families who have lived here for thousands of years. Located in one of Canada’s most beautiful National Historic Sites, RRU is just minutes from downtown Victoria, British Columbia and is surrounded by old growth forest and awe inspiring ocean and mountain views. RRU is a special-purpose university that delivers high-quality applied and professional programs. Established by the provincial government in 1995 through the Royal Roads University Act, RRU was created with a unique mandate and governance structure to respond to the labour market needs of British Columbia. RRU has over 20,000 alumni in 65 countries. With a reputation for innovation, RRU is a leader in the delivery of blended learning programs, which combine intensive residency experiences with online course work.   Requisition #  P0068 Job Title  Event Coordinator Division Department  Royal Roads University -> Office of the Vice President, Communications and Advancement -> Campus Services Recruitment Type  Regular Full Time Category  Customer Service # of Hires Needed  1 Closing Date  9/2/2019   Job Description Reporting to the Manager of Campus Services, the event coordinator is responsible for the planning and professional execution of events and interpretive tours for the University, general public and corporate market. The event coordinator has excellent time management, planning skills, and day of event delivery experience.  They are a skilled communicator and committed to delivering the highest level of quality customer service. They also enjoy working with a degree of autonomy, yet have the competencies to collaborate and build a shared vision with a team of volunteers, suppliers, and stakeholders to bring an event to fruition. This event coordinator requires a flexible work schedule with the ability to adjust the standard work week to meet the service needs of the University during peak operation times. This adjustment may include the need to work occasional evening and weekend shifts. Job Requirements At least 5 years event planning, or equivalent experience Highly capable and has a demonstrated ability to plan and coordinate events  Results-oriented, able to make informed decisions, solve problems, embrace change, react quickly to emerging situations, respond to customer concerns, skillfully resolve problems and seek managerial support when required; Exceptional written and verbal communication skills; Able to develop relationships and interact with a wide range of staff, volunteers and contractors Capable of working under intense pressure and setting priorities while maintaining an uncompromising commitment to quality and customer service; Skilled at maintaining accurate financial and administrative processes; Motivated, flexible and enjoys dynamic, multitask environments; Computer literate, Microsoft Word, and Excel and willing to learn new applications; Flexible work schedule with the ability to adjust the standard work week to meet the demands of the role during peak operation times, which includes working evenings, weekends and occasionally split shifts Additional assets: Knowledge of, and experience with working in an academic environment. Additional Information This is a regular, full-time position working 37.5 hours per week. This position has been evaluated at Grade 3 and the salary range is $46,159 - $69,240 per annum (salary under review). The University is pleased to offer a comprehensive benefit package. Royal Roads University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our faculty and staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities and persons of any sexual orientation or gender identity. While Royal Roads University values all applications we receive, only those candidates shortlisted for further consideration will be contacted. Please note that all qualified candidates are encouraged to apply, however, applications from Canadians and permanent residents will be given priority. ALL COMPETITIONS WILL CLOSE AT 10.00 P.M. ON THE DATE OF CLOSING

Job ID : 34981 Location : Vancouver - Point Grey Campus Employment Group : Management&Professional (AAPS) Job Category : Marketing & Sales Classification Title : Marketing & Sales, Level A Business Title : Marketing Communications & Events Coordinator VP/Faculty : Faculty of Science Department : Beaty Biodiversity Museum Salary Range : $42,415.00 (minimum) - $50,918.00 (midpoint) - $61,099.00 (maximum) Full/Part Time : Part-Time (80%) Ongoing : Yes Desired Start Date : 2019/09/16 Funding Type : Budget Funded Closing Date : 2019/08/26 Available Openings : 1 Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience. Job Summary The Marketing, Communications & Events Coordinator works under the direct supervision of the Senior Operations Manager, Beaty Biodiversity Museum to oversee the implementation of the strategic plan for Marketing, Communications & Events. This is multi-faceted marketing communications work in support of the Museum's marketing and communication strategies, including the management and delivery of external and internal event services, as well as supporting outreach programming. This position involves working weekends, weekdays, evenings and acting in an on-call capacity. Please note this is a 80% FTE (i.e., 4 days a week). Organizational Status The Marketing, Communication & Events Coordinator reports directly to the Senior Operations Manager while receiving guidance and direction from the Director, Beaty Biodiversity Museum and the Education & Outreach Manager. This position may supervise staff, student workers, and volunteers Work Performed -Implements a broad-based unit specific strategic plan for Marketing & Communications activities for the Beaty Biodiversity Museum. -Prepares promotional schedules and writes, edits and advises on the creation of core marketing and communication plans. -Ensures the Museum's key branding standards are maintained consistently across all channels. -Develops and prepares internal and external communication initiatives for review. -Creates content for the Museum's website home-page and other top level pages, events calendar, and other web page content. -Regularly reviews web content to evaluate effectiveness, quality, accuracy, timeliness, consistency, and relevance. -Manages all social media content associated with the Museum (i.e., Facebook, Twitter, Instagram). -Develops content for the production of a wide variety of publications and promotional material, and contributes to high-profile publications for the University of British Columbia and the Faculty of Science communications partners as necessary. -Solicits quotes from printers and suppliers. -Prepares annual report on marketing and communications activities. -Develops and maintains external and internal events service guidelines and procedures. -Negotiates event agreements that ensure minimal impact on museum operations while increasing event service revenue streams. -Designs and implements systems that enable and anticipate long-term planning and effective event service management for organizations, meetings, conferences and events. -Provides day-of support for external and internal events. -Conducts Museum outreach to UBC students, faculty and staff and works with other UBC attractions and Communications groups on campus to identify and develop opportunities for cross-promotion and for enhancing visitor experience at UBC. -Oversees, the planning and coordination of various recurring outreach functions and special events and private functions (i.e., Apple Fest, BC School Trips Fair, Biodiversity Lecture Series). -Assists the Senior Operations Manager in developing both Marketing & Communications as well as an Event Services budget and resource plan. -Oversees all aspects of the Beaty Biodiversity Museum Membership program. -Other Duties as Assigned Supervision Received The Marketing, Communications & Events Coordinator reports directly to the Senior Operations Manager while receiving guidance and direction from the Director, Beaty Biodiversity Museum, and the Education & Outreach Manager. This position exercises a large degree of independence and discretion in day-to-day decision-making. Work is reviewed in terms of achievement of objectives. Supervision Given The position may supervise staff, student workers, and volunteers. Consequence of Error/Judgement This position is critical to developing and maintaining community relationships. Poor performance in this position could jeopardize the reputation and well-being of the UBC Beaty Biodiversity Museum, the Faculty of Science and the University of British Columbia. Poor decisions regarding the implementation of marketing and communication initiatives may put the Beaty Biodiversity Museum at risk financially and negatively impact reputation. Qualifications Diploma in Marketing. Undergraduate degree in a relevant discipline including coursework in marketing, communications, media relations/PR, or arts administration preferred Minimum of one year experience or the equivalent combination of education and experience. Experience in museum or performing arts field preferred. Working knowledge of contemporary marketing and communications strategies and practices. Demonstrated experience working with a range of audiences including community groups, donors, artists, publicists, graphic designers, etc. Exceptional interpersonal, organizational, analytical skills as well as effective oral and written communication skills. Ability to work in a complex and demanding environment with a high level of attention to detail. Ability to effectively prioritize, organize and schedule workload, work under pressure, meet budget limitations and deadlines. Strong knowledge of marketing procedures and practices and commitment to keep up with best practices. Ability to establish and maintain effective working relationships with a variety of internal and external contacts. Ability to exercise tact and discretion. Ability to working independently and as a member of a team. Computer experience required including MS Office, content management websites such as Drupal, email marketing systems like Emma and social media. . Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Event Coordinator US-CA-Irvine ID  2019-4348 # of Openings  1 Category  Events Why You're Here Arbonne International is seeking an Events Coordinator to execute Event Registration requirements.  We are seeking an energetic and motivated individual who has a passion for events and understands the importance of getting details right, executing with excellence, and meeting deadlines.  The Events Coordinator will report directly to the Sr. Manager Events as a crucial member of a small dynamic and fast-paced Events team. We deliver over 20 events annually for more than 600,000 global Independent Consultants.  We do whatever it takes, whenever it must be done, to make it all happen. The Arbonne events team has a hustle mentality like no other company and this is what makes us so successful and unique. Are you an idea contributor, engaged team member, and excited about realizing the potential in everything? If you have the passion for events, here is your opportunity to work and grow with a team that is fun, energetic, and loves producing results. What You'll Be Doing Responsible for assisting the Event Registration Manager in all aspects of registration. Meet with Event Registration Manager weekly, review and update on all assigned duties. Creation and accuracy of data needed for all registrations Compose weekly bulletins and field communications. Contribute with the build of Registration systems and websites. Organize all event warehouse inventory quarterly. Coordinate and organize the event global calendar. Create SOP’s (standard operating procedures) for all processes used by the Arbonne Events team and other departments. Provide support on Event social media campaigns. Work with vendors to receive post event videos. Work with vendors on ordering and receiving of registration items. Communicate with a number of external vendors including video, supplies and all levels of consultants. Communicate with internal teams including Events, Marketing, VP Support/Customer Service, Field Development, IT, Executive Management, Finance/Accounting, Supply Chain and Digital Marketing. Liaison between the Events and the Customer Service Teams to keep them informed of all event statuses. Keep all event documentation up-to-date. Offer suggestions and implementation for improvement in regard to functions in the department, templates, files and projects maintained Perform other duties as assigned What You Need Minimum qualifications: 2+ years of experience coordinating corporate events and handling some aspect of registration. Organized, detail oriented individual, able to interact with associates professionally. Experience managing multiple priorities and working in a fast-pace environment where multi-tasking is the norm. Light project management capabilities with excellent time management and follow-through. Above average written and verbal communication skills. Proven record of working in progressively responsible positions requiring a high degree of professionalism and reliability. Ability to thrive in a team environment, but also able work independently. Ability to contribute and problem solve. Take ownership and accountability of all tasks assigned. MUST be flexible and keep an open mind when it comes to travel. You will be required to attend events and be out of town for up to a week at a time several times each year.  (travel may include weeknights, weekends, holidays and international travel, keeping a current passport is a must) Proficiency in MS Office Suite, i.e. Word, Excel and PowerPoint  Preferred qualifications: College Degree is a plus Experience working with event registration systems At least 3 years Corporate Events experience Ability to be creative and innovative   Arbonne International is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, sexual orientation, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. At Arbonne International it’s about each person bringing passion and skills to a dynamic and inclusive workplace!   Discover Arbonne Thank you for visiting the Arbonne Career Site! As you can see, we are actively seeking amazing talent to join our growing team of dedicated professionals across various areas of the business.   From Creative, Customer Service and Events — to IT, Operations, Product Marketing and much more — we proudly employ hundreds of dynamic, enthusiastic and positive people who work to make a difference every day. Our mission is to transform lives through pure, botanically based ingredients in scientifically tested products; a pure, healthy lifestyle; and the pure joy of helping others. We believe in the power of our people and our products to transform your life, and in turn, the lives of others. This is at the heart of what we do and who we are at Arbonne.   If you did not find a current listing for a role that might suit you, we hope you will take a moment and upload your resume for us to keep on file in consideration for future job openings. We will then add you to our email database and automatically keep you informed about new positions and related updates. We would love to stay in touch!   About Us Founded in Switzerland in 1975, and brought to the U.S. in 1980, Arbonne International creates personal care and wellness products crafted with premium botanical ingredients and innovative scientific discovery. Arbonne’s personal care and nutrition formulas are vegan certified, cruelty-free, formulated without gluten, dermatologist–tested and adhere to a strict Ingredient Policy. Arbonne products are available at arbonne.com or through an extensive network of Arbonne Independent Consultants in 7 countries: U.S., Canada, Australia, Poland, New Zealand, Taiwan and the United Kingdom. Arbonne is a privately held company headquartered in Irvine, California.   

Director, Events & Meetings NEW YORK, NEW YORK Requisition #:  45175 Practice Area:  Business Support Services Location:  Los Angeles, CA; Washington, DC; Chicago, IL; Montvale, NJ; New York, NY Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today’s most important industries. Our growth is driven by delivering real results for our clients. It’s also enabled by our culture, which encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities. With qualities like those, it’s no wonder we’re consistently ranked among the best companies to work for by Fortune Magazine, Consulting Magazine, Working Mother Magazine, Diversity Inc. and others. If you’re as passionate about your future as we are, join our team. KPMG is currently seeking a Director, Events & Meetings to join our Events and Meetings organization. Responsibilities: Build and maintain strategic relationships with key stakeholders and clients to ensure Events & Meeting value proposition and service delivery is aligned to support the strategic priorities and goals at a National level Lead and develop business professionals to build a strong talent pool that supports the firm's High Performance culture Drive and support resource staffing model to ensure appropriate team and stakeholder objectives are met Full accountability and oversight for program budgets, data integrity, supporting internal controls and support of all departmental processes and workflow Change champion, solution expert and innovation leader that will leverage skillset to lead impactful departmental initiatives from concept development, implementation and integration Serve as strategic advisor on high level Leadership or other stakeholder programs Qualifications: Minimum of twelve years of strategic events and meetings leadership experience in a corporate or professional services environment Bachelor’s degree from an accredited college or university, CMP or CMM is preferred Experience as a direct supervisor for a staff consisting of senior level professionals Ability to work independently and provide guidance and strategic advice to executive level management across all practice operational areas Extensive knowledge of Microsoft Word, Excel and Power Point, Cvent and Customer Relationship Management tool is preferred Excellent communication, interpersonal, organizational and analytical skills required with ability to travel up to thirty percent, as needed KPMG LLP (the U.S. member firm of KPMG International) offers a comprehensive compensation and benefits package. KPMG is an affirmative action-equal opportunity employer. KPMG complies with all applicable federal, state and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state or local laws. The  attached link  contains further information regarding the firm's compliance with federal, state and local recruitment and hiring laws. No phone calls or agencies please. Apply now

Events Director at Chief  New York About us:  Chief’s mission is to build the most powerful network focused on connecting and supporting female leaders. With members who are at the C-Level or are rising VP’s, Chief is the only organization designed for women seated at the table. Read about us in  CNN ,  Bloomberg ,  Fast Company , and  Elle .   About the role:   Chief is looking for a creative Events Director to join our team in New York. This position will be responsible for the strategy, planning, and production of Chief’s Salon Series — including workshops, roundtables, dinners, happy hours, and conversations with noteworthy businesspeople and celebrities.  The candidate should be an excellent collaborator and planner, with great attention to detail, as well as hold a proven track record of executing comprehensive experiences. Chief is seeking not only a passionate director to spearhead events, but also a candidate who has strong industry relationships and creative chops.    Key responsibilities: Report to Co-Founder / CXO  Manage a full-time events manager and additional event help  Direct the on-site production and execution of events  Drive creative event programming  Manage pre- and post-event comms for VIP talent/hosts Oversee events budget    Requirements: 9+ years managing events, 4+ in a director-level position with direct reports Must have flexible schedule to accommodate events calendar   A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills   Work with us: We’re a mission-driven company driving real change for women in business Competitive base salary, unlimited vacation policy, and full medical, dental, and vision packages You’ll play a big role on our well-capitalized, high-growth Series A start-up team of 25 Opportunity to run a high-impact area of the business Headquartered in a beautiful Tribeca loft

Guest Experience and Events Specialist Toronto  |  Full-time (Non-union)  |  Guest Experience   Job Title  Guest Experience and Events Specialist Job Type  Full-time (Non-union) Job Category  Guest Experience and Events Location  Toronto   Apply Now   For over 100 years, we have been the engine that drives the Ontario horse racing industry. From King’s and Queen’s trips to Canada, to first dates, anniversaries and unforgettable horse races, we create winning experiences for all our guests.   Join a certified Great Place to Work team and be part of the future of horse racing and entertainment. Access exciting programs that can help unlock your potential while developing challenging and rewarding career goals. As we grow, we need dedicated people to join our cause. Be part of Woodbine Entertainment and get inspired to make work awesome!   The purpose of this position is to manage and assist in creating exciting events at Woodbine Entertainment Racetrack. We aim to elevate the experience of our core customers and attract new audiences.   The main purpose of this role is to provide an exceptional guest experience that leaves a positive imprint on existing and new audiences that ultimately translates into increased revenues.   Reporting to the Manager of Guest Experience and Events, this individual will manage the evening planning process, assist in organizing and executing all Woodbine and Mohawk Park events, communicate strategic direction to internal departments throughout the event planning process as well as seek opportunities with external organizations to help elevate out Guests' experiences. WHAT WE ARE LOOKING FOR: University or college degree/diploma in a field related to  Marketing, Event Planning and/or Hospitality or the equivalent in education and experience 3+ years of experience in special events planning