89 Event Planning jobs

Manager, Corporate Events, RBC Global Asset Management Job Location Toronto, Ontario, Canada Posted on 03/19/2019   What is the opportunity?    As part of the RBC Global Asset Management (RBC GAM) Communications team, you will use your strong client service orientation to plan and execute meetings and events for RBC GAM clients, employees and/or other stakeholders. Often the primary point of contact with internal partners to proactively develop effective programs and processes to deliver tailored, high quality client experiences. Your strong communication and sound judgement will be an asset to independently manage multiple priorities and tight deadlines. This is not a people manager role, but an individual contributor who enjoys working within a closely integrated, highly professional and multi-functional team.   What will you do?  Manage and execute external and internal corporate events including, but not limited to: Site selection; selection and vetting of suppliers (via RFP); contracting; and coordinating food, beverage, housing and audio-visual requirements Managing all aspects of supplier relationships Managing the event invitation and registration process (online registrations, etc) Preparing event collateral and assisting event presenters with logistics Liaising with internal partners to ensure seamless event delivery, compliant branding, appropriate messaging, and overall coordination of stakeholders On-site set-up, support and facilitation Providing comprehensive reporting, including budget management and tracking, metrics and measurement, research and analysis, and attendee surveys   What do you need to succeed? Must-have   University undergraduate degree or college diploma in a related field (hospitality, tourism, marketing) 5+ years of experience in an event planning capacity Event management experience in a corporate environment (Financial Services is an asset); ability to work autonomously and on more than one event simultaneously Flexibility in work hours and the ability to travel (i.e. events outside normal working hours, travel expected within Canada and US, and passport required) Demonstrated competency in Microsoft Office including Outlook, Word, Excel and PowerPoint   Nice-to-have  Bilingual (French/English) Event planning designations (CMP, CMM) Event management industry association membership, volunteer hours and/or professional development credits Proficiency with online registration systems is required, as well as experience with event-related mobile apps and other event technology   What’s in it for you?   We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. A comprehensive Total Rewards Program including bonuses and flexible benefits Leaders who support your development through coaching and managing opportunities Ability to make a difference and lasting impact Work in an agile, collaborative, progressive, and high-performing team The opportunity to interface with senior level executives from many different parts of the organization     About RBC Royal Bank of Canada is Canada’s largest bank, and one of the largest banks in the world, based on market capitalization. We are one of North America’s leading diversified financial services companies, and provide personal and commercial banking, wealth management, insurance, investor services and capital markets products and services on a global basis. We have over 80,000 full- and part-time employees who serve more than 16 million personal, business, public sector and institutional clients through offices in Canada, the U.S. and 37 other countries. For more information, please visit rbc.com .   Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at  rbc.com/careers .     Inclusion and Equal Opportunity Employment RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.   JOB SUMMARY City:   Toronto  Address:   155 Wellington St W  Work Hours/Week:   37.5  Work Environment:   Office  Employment Type:   Permanent  Career Level:   Experienced Hire/Professional  Pay Type:   Salary + Variable Bonus  Required Travel (%):   0-25  Exempt/Non-Exempt:   N/A  People Manager:   No  Application Deadline:   04/02/2019  Req ID:   184708  

  Senior Director, Special Events Location US-NY-New York   Posted (3/19/2019) Job ID 2019-11235 Category Development - All Openings Emp Status Regular Full-Time Hours per Week 35 Shift Days Overview The Senior Director, Special Events advances fundraising through the management of HSS’ events including galas, benefits, celebrations, dedications, major/planned gift and Campaign related receptions with an eye toward identifying opportunities to advance donor relationships and fundraising initiatives as well as strategizing ways to maximize event participation and support in order to meet event goals. The Senior Director will work along-side another Senior Director of events to execute events and manage the team.   DUTIES AND RESPONSIBILITIES Manage the strategic implementation of events to achieve fundraising goals and advance cultivation and solicitation activities. Manage the planning of key Development events including: goal-setting, guest list, structure of the event/program, scheduling, selection of location, creation of budgets, catering, event collateral including invitations, programs and other printed materials, florists, photographers, audio/visual needs, signage, gift selection, seating, pick-up and delivery of event items, Raiser’s Edge tracking, briefings, remarks, acknowledgment letters and other follow-up, set-up/break-down of the event, management of event support staff, vendors and volunteers, etc., as needed;  as well as communications between all relevant external and internal parties; troubleshoot throughout planning phase and the actual event.  Co-Manage the events team including an Associate Director - Special Events, Assistant Director - Special Events and the Events Associate, providing oversight for various receptions, luncheons, dedications, and investitures as wells as the Hospital’s major fundraising events including: the Annual HSS in Florida panel discussion and dinner, the HSS Golf Benefit supporting Sports Medicine Research, the Annual Pediatric Benefit and the Annual Autumn Benefit supporting Excellence in Medical Education.  Plan and execute HSS Bike, including all fundraising, advertising/marketing, promotional, participation, employee engagement, corporate sponsorship, opportunities. Manage vendors, volunteers, support staff. Create plan to replicate in other markets. Develop plan for event execution and promotion in new HSS markets. Create budgets, monitor expenses to achieve net fundraising goals and processing bills on a timely basis. Fulfill other duties as requested. POSITION REQUIREMENTS Ten years experience in the management of fundraising events. Strong project management skills Excellent communication skills with all levels of personnel. Experience with Raiser’s Edge highly desirable. College degree. Experience in a non-profit setting.

Event C oordinator The Huntsman Marine Science Centre is looking for a successful and enthusiastic event coordinator to assist in coordinating events for our clients, guests and visitors from conception to completion. This position responsibility includes providing outstanding customer service and assisting the in organizing memorable experiences that meet quality expectations. Responsibilities: Customer Service: Initial contact for clients to begin their discussion on their event. Liaise with clients and planners to identify their needs, including tours of the facilities. Coordination and implementation of the event under the direction of the Residence Manager. Assist the Residence Manager in handling any arising issues and troubleshoot any emerging problems as the event is implemented. Assist the Residence Manager in public relations activities and events. Administration: Organize facilities and manage event details such as room bookings, location and AV requirements, etc. Specify staff requirements and coordinate their activities. Assist in market research, identifying event opportunities and generating potential client target lists. Develop and maintain event databases and client lists. Contribute to social media marketing initiatives and updates. Prepare cost estimated, contracts, spreadsheets, and other materials necessary for promotion and implementations of programs, projects, and events Conduct pre and post event evaluations and report outcomes Other Admin duties as required. Requirements: Experience in the coordination of events. A self-starter with excellent time management, communication and customer service skills. Ability to manage multiple projects independently with minimal supervision. Experience with Microsoft Office, specifically Excel and Outlook. High attention to detail. Sales experience would be considered an asset Variety of shifts required including days, evenings, weekends and holidays Education: Diploma in Hospitality and/or Office Administration or a combination of related education and experience. Physical Demands: The employee must occasionally lift and/or move up to 30 pounds.   Application deadline is April 4, 2019 . Send cover letter and resume plus 3 references: HR Office Huntsman Marine Science Centre 1 Lower Campus Road St. Andrews, NB E5B 2L7 Fax: 506-529-1212 Email: huntsman@huntsmanmarine.ca ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.

Director of Meetings and Events Societies Malvern, Pennsylvania Apply About The Institutes A not-for-profit organization located in beautiful Malvern, PA, The Institutes have been the leading provider of risk management and property-casualty insurance education for more than 100 years. By living our values—Put the Customer First, Do What You Say, Work Together, Be Innovative and Do the Right Thing—our talented team partners with our customers to deliver innovative solutions that best empower risk and insurance professionals to help those in need. The Institutes have been named a Top Workplace by Philly.com for the last four years. We understand the importance of work-life balance and provide excellent benefits and a friendly and team-focused work environment to drive employee engagement. Director of Meetings and Events The Institutes are the leader in delivering proven knowledge solutions that drive powerful business results for the risk management and property casualty industry. As a knowledge and thought leader, we continue to expand the ways in which we serve the industry, including an increasing number of meetings and events for its affiliated organizations. We have an exciting opportunity for an experienced, motivated and creative individual to join our not-for-profit team as the Director of Meetings and Events.  The Director of Meetings and Events is a high profile role responsible for the strategic development and implementation of all Institutes’ conferences and events. The ideal candidate will have been a senior leader for at least 7-10 years with their CMP designation and the ability to create a compelling, sustainable events that will leave memories that last a lifetime. Essential Responsibilities Ensure Board of Trustees event attendees have the highest quality experience in lodging, ground transportation, food and beverage, etc. Primary operational lead for CPCU Annual Meeting with over 2k attendees and 40+ educational tracks. Responsible for program layout, room block management, registration, revenue and budget tracking, sourcing for overflow and upcoming meetings. Research and provide recommendations for potential event locations. Evaluate alternatives. Conduct site visits to review and evaluate potential venues for meetings and conferences. Comprehensive negotiation skills that include appropriating multiple RFP bids for comparison to increase cost savings and to secure multiple vendor contracts. Implement event operational logistics including but not limited to: venue sourcing, lodging, speakers, food and beverage, ground transportation, promotional items, audiovisual needs, space and signage requirements, print production, staffing and paper used. Develop detailed specification sheets for room assignments and setups, food and beverage, AV, and all other ancillary services required to execute the meetings. Research and cost outsourcing opportunities to increase efficiencies. Develop department budget and provide quarterly forecasts. Track income and expenses of all meetings and events. Manage effective relationships with outside partners (vendors/consultants). Develop and manage registration systems. Establish a concise and user-friendly web site for attendees, as well as marketing of promotional activities for guests. Work with other departments to coordinate published materials (print and electronic). Manage all hotel blocks. Manage The Institutes American Express Global Business Travel (GBT) travel program and the American Express Intelligent Online Marketplace (AXOIM), the booking tool to make travel arrangements. Supervise meetings and events staff. Education and Experience Senior event management experience or knowledge involving high value and high exposure not-for-profit industry events including strategic development and implementation. Undergraduate degree in event management/equivalent or event management track record. 7 to 10 years event management/planning (association related preferred) that includes demonstrated expertise in creating and managing budgets, reviewing documents for legal and contractual risk, maintaining positive relationships with executives, volunteers and members. Experience in itemized budgeting and audit reconciliation. Expert property contract negotiation/renegotiation skills with an understanding of contract terms and conditions Adept at adhering to budgetary guidelines to bring individual programs within parameters. Demonstrated vendor management experience including production and registration vendors. Demonstrated success managing event teams and planning, developing budgets and meeting budget goals. CMP designation required. The Best Part? The Benefits. To enforce the importance of work-life balance, employees enjoy excellent benefits, including: Free breakfast and lunch every day! 401(k) plan with company contribution up to 16% Generous time off package that includes paid vacation, personal, sick and holidays Paid maternity and parental leave Tuition reimbursement Medical, dental, vision and prescription coverage Free on-site fitness center A beautiful 1.25-mile long walking path! Apply

  Meeting Coordinator, Conference Centre   Date: Mar 19, 2019 Location: Toronto, ON, CA Company:  Scotiabank     Requisition ID: 57260   Join the Global Community of Scotiabankers to help customers become better off. Purpose As the Meeting Coordinator- Conference Centre, you will be responsible for booking and planning events in the Centre, and developing strong relationships with Scotiabank Centre frequent clients. You will be responsible to ensure other departments involved in the execution of events (food service – Aramark, facilities, and technology) deliver the expected result at the expected time to the satisfaction of the clients. You will also be responsible for managing outside vendors required for events.   Accountabilities Contribute to customer satisfaction by ensuring executive events in the Scotiabank Centre are delivered on time, on budget, and to the highest level of service by: Meeting established standards and time frames when responding to inquiries from clients and demonstrating a thorough knowledge of the Scotiabank Centre physical premises, service, food & beverage & technical offerings. Providing strategic guidance on event planning to ensure client’s objectives are met for each event. Consult with client on audio-visual requirements, and provide recommendations to achieve event objectives with the least cost and best result using in-house capabilities whenever possible. Recommend appropriate food & beverage offerings to suit the event needs and budget, including customized menus when appropriate. Communicate event requirements to operating departments following the prescribed process. Providing client with cost quotation for bookings, using creative thinking to meet budget constraints wherever possible. Demonstrating impeccable judgment in accommodating guest requests on site. Reviewing meeting room, food & beverage & audio-visual set-up in advance of client arrival, and liaising with  operations teams to remedy any deficiencies Monitoring service levels provided by food & beverage provider and correcting immediately as required or escalating to the Director in the case of persistent issues. Following the conclusion of the event, collecting all necessary costs and processing client billing as prescribed by processes. Researching, and contracting external vendors to fulfill client event requirements where necessary, and managing external vendors while on site. Ensure highest and best use of the Scotiabank Centre by: Developing thorough knowledge of bank executive structure to allow for prioritization of bookings. Managing requests for space to maximize usage, and minimize labour required to change rooms Focus on the customer by: Ensuring all guests to the Scotiabank Centre (event hosts, executives, outside guests and Scotiabankers) are greeted appropriately and directed to the correct room Ensuring all feasible guests requests are accommodated in a polished, professional manner Identify improvements in services and processes by: Contributing ideas to improve customer service offerings on an ongoing basis. Developing and maintaining strong and open relationships with frequent clients in order to solicit feedback about needed improvements. Acting as a customer advocate to ensure existing processes are challenged to meet unique event needs where applicable.   Qualifications A degree in Hospitality or Event Management from a credited university or college with 1+ years of related experience, at an organization exhibiting first class service. Preference will be given to candidates with venue experience as well as event management experience. Excellent customer service record, and phone & personal etiquette, Excellent verbal and written communication skills, English fluency, French & Spanish verbal & written fluency an asset Able to work with minimal supervision and manage a diverse network of vendors, co-workers from other Scotiabank teams and contractors (Aramark, CBRE) Knowledge of MS Office (Word, Excel, Outlook, Access) Ability to plan and execute events with high level of accuracy Vendor and supplier management abilities, including the ability to influence key partners without official relationships Ability to assess client needs and provide creative, “thinking out of the box” solutions to meet event objectives with the parameters of the Scotiabank Centre capabilities Ability to assess and resolve issues and crises throughout an event Knowledge of bank senior executive structure and Scotiabank Centre booking parameters Ability to ask probing questions to determine a client’s needs and provide strategic advice, often to employees in more senior and/or executive roles   Additional Information As the successful candidate, you may be working any 8-hour shift between Monday to Friday 6:30am- 9pm. Please make sure to submit your resume and cover letter for the application.   Location(s):  Canada : Ontario : Toronto As Canada’s International Bank, we are a leader when it comes to inclusion. We are a diverse and global team, speaking more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates selected for an interview will be contacted directly.  If you require accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.

Event Coordinator Employment Duration Permanent Full Time Location Burnaby Closing Date March 24, 2019   Union/Affiliation: C.U.P.E. Local 3338 Pay range: $1,629.85 - $1,847.17 Bi-Weekly # of openings: 1 Position Grade: 7 Biweekly Hours: 70   Under the direction of the Senior Associate Director, Ceremonies & Events, the incumbent plans, coordinates, and implements University events and ceremonies (on and off campus). Liaises with a variety of colleagues, vendors, and service providers to coordinate all event logistics including arranging for the printing and distribution of invitations; securing photo and video services; coordinating with catering and facilities; arranging décor; and liaising with audio/visual providers, etc., for the University's highest level events and ceremonies. Attends events to coordinate on site set-up and accommodate last minute details or changes. Creates and maintains the University's Ceremonies and Events database in Blackbaud CRM to support the event management initiatives of the department. Develops individual mailing lists for events. Processes event registrations and payments. Provides administrative support to the Director, Senior Associate Director and Associate Director. Qualifications: High school graduation and one year of post-secondary education or formal program equivalent, including courses or formal training in event planning, as well as in word processing, database, and spreadsheet applications and office procedures.  3 years experience.  An equivalent combination of formal education, certificate/program of study and experience is acceptable. 60 wpm typing with a high degree of accuracy. Excellent proofreading skills. Excellent interpersonal and communication skills (oral and written). Ability to use database, word processing, and spreadsheet applications (e.g., Access, Word, Excel) at an intermediate level. Ability to use presentation and desktop publishing software (e.g., Powerpoint, Publisher, Photoshop, InDesign). Ability to use event management software (i.e., Blackbaud CRM) and web content management software (i.e., CQ5).  Ability to set priorities and meet deadlines. Ability to maintain records with attention to detail and a high degree of accuracy. Ability to perform arithmetic calculations and account reconciliations with a high degree of accuracy. Ability to train others in the duties and responsibilities of the position. Ability to follow oral and written instructions. Ability to coordinate multiple projects and meet frequent deadlines. Ability to work independently with minimal supervision and as a member of a team. Ability to exercise mature judgment, tact, and discretion in matters of a confidential nature. Ability to work flexible hours including evenings. Ability to arrange suitable transportation to work at sites outside of SFU campuses. Ability to lift, move, carry equipment up to 10 kg. For external candidates, the starting salary is the first step of the salary range.  Please include your cover letter and resume in one attachment.

Director, Strategic Events, Strategic Events and Communications, Development and Alumni Engagement Job ID:  17853 Updated:  Today Location:  Main Campus Position Overview The Department of Strategic Events and Communications  within  Development and Alumni Engagement  is currently seeking a Full-time Regular Director, Strategic Events Our Eyes High strategy ushers in a new era at the University of Calgary (the University) in Canada's most enterprising city. We have set ambitious goals for excellence in research, scholarship, teaching, innovative thought, and the student experience. With more than 30,500 students in 14 Faculties, 55 Research Institutes and Centres, 5,155 faculty and staff members, we are energized, ambitious, and focused on our goals. At the University, we continually strive to optimize and grow our resources. With an overall budget of $1.27 billion, which includes an annual operating budget of over $800 million and research revenues of over $400 million, our University is among Calgary's largest employers. We continue to raise our global profile, enhance the quality of undergraduate and graduate programs, promote innovation and excellence in scholarly activity, and provide significant returns to the community and economy both locally and beyond.   Reporting to the Executive Director, Strategic Events and Communications, the Director, Strategic Events will provide leadership and professional expertise in the planning and implementation of events and functions for the Development & Alumni Engagement (DAE) department and other members of the campus community to collaboratively plan high quality events and functions. The incumbent will help to identify and facilitate discussion and decisions about issues affecting events, and will ensure that high standards, divisional and/or campus wide priorities are reflected in the planning and presentation of events and effective post-event follow up. The incumbent will interact with and serve diverse and distinguished guests, including: faculty, staff, students, and alumni The Director, Strategic Events is responsible for to creating best-in-class donor and alumni events and programs and for leading, advising and inspiring DAE, and cross-campus event planners to develop high-impact events that drive lifelong connection and philanthropic engagement for the University of Calgary.. The Director, Strategic Events will work collaboratively within DAE and with faculties and departments across the university, and with key external stakeholders and contractors to plan and execute a suite of core donor engagement programming and events. The Director, Strategic Events will provide leadership to program development and institutional event planning related to donors and prospective donors, lead project teams comprised of staff and volunteers and will be accountable to manage partnership/supplier agreements, program evaluation, budgets and reports. This position requires leadership skills and expertise in program and event planning and production, partnership building and community/donor engagement. A high level of project management skills including timeline and budget creation and management, the ability to work collaboratively with many departments and/or contractors to achieve common goals, and the ability to lead teams of high profile stakeholders and volunteers in executing complex programs and events is required. The Director, Strategic Events has responsibility to motivate and manage a staff of between 2-4 event planners, with accountabilities for programming and event project management, execution and logistical support. This position manages the strategic objectives of any direct reports, including annual goal setting and regular performance reviews. In addition, the role is responsible for working closely with the Executive Director in managing budget activities for programming. The position will foster the development of other staff in the Development and Alumni Engagement team, and serve as a role model and mentor to other staff. Position Description Summary of Key Responsibilities (job functions include but are not limited to): Event Planning, Production, and Management- 75% Event Planning and Analysis Provide leadership, professional expertise, and direction in the planning and execution of high quality events and functions, identify and facilitate discussion and decisions about issues affecting events, and ensure DAE divisional and/or campus wide priorities are reflected in the planning and presentation of events and post-event follow up. Examples include high profile donor cultivation, alumni programs supporting engagement and recognition, and fundraising events Plan collaboratively with principal officers, programming officers,  unit heads, DAE staff, and others to create an annual calendar of special events that maximizes potential impact and benefits in critical areas of donor stewardship and recognition, alumni engagement, etc., ensuring DAE divisional and/or campus wide priorities are reflected in event planning, presentation, and that post-event follow-up is efficiently and effectively handed over to the relevant DAE staff responsible for managing ongoing relationships Provide leadership and direction in the planning and execution of campus wide special events for donor cultivation and alumni engagement, stewardship, and recognition, and ensure that UCalgary continues to be viewed as a worthy focus of charitable giving, volunteerism, community partnership, and other forms of support.  Collaborate with colleagues in DAE in order to maximize potential and meet event goals and objectives Identify and participate in discussion and decision-making about strategies, opportunities, potential conflicts, and other issues related to the successful production of events and follow up Develop and/or maintain highly professional standards and procedures for production of events in keeping with the image and reputation of UCalgary.  Serve as central resource for matters of university protocol (e.g., event format, image projection, and etiquette to be observed) Prepare pre- and post-event analysis, and assess opportunities and make recommendations for improving service to internal and external constituencies, and implement those improvements as appropriate Prepare year-end events report, providing analysis and recommendations for future actions and improvements  Event Production and Management Provide leadership and direction in the execution of high quality events and ceremonies that advance campus priorities related to alumni relations and development, and provide the platform for recognition of distinguished accomplishments or guests. Serve as the representative of the VP, DAE the execution of events for which they are hosts, or when their involvement is expected; interface with other campus units to manage events on their behalf Prior to all events, receive or make recommendations on program content and organization, and prepare written briefings or procure them from appropriate sponsoring office. Independently, or in concert with program sponsor, oversee event program development (e.g., recruit and/or facilitate coordination and briefing of speakers/presenters, develop program agendas, determine order of speakers, etc.) Provide leadership and direction in performance of the details of event production, with emphasis on high standards for customer relations, attention to detail, protocol, and etiquette. Be able to ensure each event is planned with respect to its long-term contribution to DAE relationship development objectives. Ensure the appropriate tone, schedules, and appearance of all events-related invitations, programs, and correspondence. Ensure implementation of events objectives in compliance with University policies and procedures In partnership with key staff, develop and/or ensure utilization of standardized systems and technology to automate elements of event planning, tracking, and production whenever possible Ensure that all relevant DAE staff are briefed and ready to follow up with the appropriate event attendees, in order to further the long-term objectives of each event. Develop productive working relationships with campus and community resources Unit Management- 25% People Management Provide training, coaching, and counseling to ensure that employee performance expectations are clearly communicated Ensure that performance is appraised on a regular basis and is objectively measured in accordance with UofC policies and procedures Support employee career development opportunities Responsible for performance management (up to and including terminations) full cycle recruitment and retention Provide a workplace free from any form of harassment, intimidation, or unlawful discrimination, and which promotes mutually respectful and professional interactions Establish and maintain unit programs and procedures to ensure compliance with the campus Injury and Illness Prevention Program; maintain a work environment free from recognized hazards Financial Management Develop, control, and administer the annual events operational budgets, and ensure they are prudently managed. Develop and provide budgetary analysis and reports. Prepare, manage, and monitor event budgets, anticipating costs of production, technical, and promotional needs. Clarify funding source for events not sponsored by DAE. Ensure detailed event financial information for fiscal control purposes Assume accountability for the accuracy and integrity of unit records Ensure compliance with University accounting, cashiering, audit and fiscal controls Establish and ensure maintenance of an internal controls system, which includes:  separation of duties, appropriate authorization and approval mechanisms, safekeeping of assets, and review and reconciliation of records Qualifications / Requirements: A relevant bachelors degree, three years of experience managing staff or volunteers, and at least one year of experience in a post-secondary educational environment are required. Additional post-secondary experience is a desirable asset. Substantial and progressively responsible experience in, and knowledge of planning, production and management of large, small, high profile, and less-formal events for diverse and distinguished guests, with the ability to formulate creative ideas, and to analyze, evaluate, and negotiate details reflective of a successful event. Demonstrated project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules, set priorities that accurately reflect the relative importance of activities or job duties, and effectively carry out event goals in a manner that enhances the image of the University. Experience and ability to apply management principles, practices and techniques to ensure the effective administration of the unit, and to ensure that institutional goals are accomplished. Fiscal and budget management knowledge and experience, including: Ability to establish, implement, monitor, and analyze financial data and reporting systems Ability to prepare, manage, and monitor event budgets, anticipating costs of production, technical, and promotional needs Ability to learn and understand University policies and procedures, campus financial and acquisitions systems, and to adhere to internal control principles and systems Knowledge of audit compliance Leadership skills to provide vision, motivation and guidance to faculty, staff, and volunteer leaders. Excellent communication skills sufficient to express ideas and agreements concisely and persuasively, both orally and in writing, to a variety of constituencies. Demonstrated integrity, dependability, sound judgment, teambuilding and resourcefulness to establish and maintain collaborative, positive, and effective working relationships with multiple and diverse constituency groups. Knowledge of effective human resources management principles and practices, including: Skills sufficient to hire, train, provide direction, motivate, mentor, and evaluate staff Ability to evaluate training needs and identify, provide, or support a training and/or professional development plan Commitment to achieving affirmative action goals and enhancing staff diversity Knowledge of social and university procedures of protocol and etiquette Computer skills with ability to use word processing and spreadsheet software, and knowledge of desktop production and database systems Ability to address complex issues utilizing a clear, thoughtful manner, and to come to resolution quickly without jeopardizing the event or relationships with people involved Ability to listen carefully to understand, respond, and problem-solve effectively to address concerns and interests of campus constituents, guests, vendors, and others as needed Ability to work independently with minimal supervision, as well as to serve as a key member of the DAE management team Application Deadline:  April 1, 2019 We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.   Additional Information This position is classified in the  Management Career Band, Level 3  of the Management and Professional Staff Career Framework.  To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information view the  Careers in Development and Alumni Engagement   website The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca . The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

Event Marketing Specialist Marketing New York, NY, USA Cuebiq is a next generation location intelligence company, leveraging the largest database of accurate and precise location data in the U.S.  Its leading data intelligence platform analyzes location patterns of 61 million monthly active U.S. smartphone users on over 180 mobile apps and 2 in 5 smartphones globally, allowing businesses to glean actionable insights about real-world consumer behaviors and trends.  Cuebiq provides clients geo-behavioral audiences for cross-platform ad targeting, the industry's only SaaS based real-time campaign optimization and footfall attribution tools, and offline location analytics.  Cuebiq does not collect any personally identifiable information. Its privacy-sensitive methodology has earned the company membership status with the Network Advertising Initiative (NAI), the leading self-regulatory industry association dedicated to responsible data collection and its use for digital advertising.  Cuebiq is headquartered in New York with offices in San Francisco, Chicago, Italy and China. Reporting to the Director of Sponsorships and Activations, this person is responsible for working effectively with both client and internal teams to flawlessly deliver programs that achieve results against established objectives, and timelines. The ideal candidate will also be responsible for the execution and management of sponsorship and activation deliverables. Important characteristics for success in this role are solid verbal and written communication skills, strategic thinking, organizational skills, attention to detail, and proactive approach. Key Responsibilities: Manages calendar of events where Cuebiq can be showcased with the purpose of creating exposure and generating qualified leads Manage timelines, schedules, recaps, and other key project management tools Develop event overview and recap documents for all events Build and manage relationships with partners & creative agencies (general communication and oversight of deliverables) Work with content team to ensure amplification and coverage of sponsorship program Work in the field & set up events when needed  Ideate, source, and order premiums Manage invoices and budget Experience and qualifications: Bachelor’s degree required.  Marketing, communications or business degree a plus.1-2 years of work experience, at least 1 year of events management preferred including experience with conferences, exhibition management, custom events Strong planning and organizational skills to effectively manage numerous sponsorships and events  Must be able to prioritize and manage multiple projects and deadlines in a fast paced, changing environment Ability to self-manage resources (time, budget) to achieve objectives Ability to proactively approach prospects in an event setting Excellent communication skills Team player with proven track record of sharing ideas, building on other’s ideas, giving due appreciation, and bringing out the best in others Creative problem solver Eager to learn with a desire for career growth in the events industry Set an example for work ethic, team play, and professionalism Travel: 20%, 1-3 day blocks of time Just a few of the perks we offer: Generous paid time off and health/vision/dental benefits & coverage, flexible spending accounts, 401K match, employee discounts, annual international company retreat and cool office environment including daily office lunches and full-stocked kitchen. If you are passionate about working in a growing company where everything you do impacts, if you have the curiosity to do so much more than what is written in your job description, if you are looking to bring results and have fun while doing that, come join our Cuebiq family!

Civic Event Support Coordinator Job Posting Halifax Regional Municipality (HRM) is inviting applications for 3 casual positions of  Civic Event Support Coordinator  in Parks and Recreation. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons. HRM encourages applicants to self-identify. The Civic Events Support Coordinator will be required to assist with research, planning, and implementation of several HRM delivered civic events (such as the Canada Day Celebrations, Natal Day Festival, Bedford Days, Clam Harbour Beach Sandcastle Competition, Hopscotch Festival etc.). The Coordinator will be also be required to work with volunteer event committees leading up to the event, as well as on event day. The majority of the responsibilities for this position are considered to be office work focused on administrative tasks required to plan an event. Evening and weekend work will be required. DUTIES AND RESPONSIBILITIES:   Assist in research, planning and implementation of HRM delivered civic summer events in the areas of programming, logistics and promotion Liaison with a volunteer event committee Administrative tasks Other Culture and Events tasks On-site event labour QUALIFICATIONS Education and Experience:   Currently enrolled in a post-secondary education bachelor’s degree in Recreation, Public Relations, Commerce/ Management, Event Management, Fine Arts or Tourism Event coordination experience with preference of outdoor event experience Experience with managing event/business pages via social media Current certification in Emergency First Aid and Level C CPR an asset Technical / Job Specific Knowledge and Abilities:   Valid Class 5 NS driver's license and drive vehicles including cargo vans Ability to work independently and in a team environment Ability to organize, prioritize and react quickly to changing circumstances Must be able to perform physical labor, lift, carry, push and pull heavy objects, walk, stand, stoop and crouch for long periods of time Must be able to work in various weather conditions Security Clearance Requirements:  Applicants may be required to complete an employment security screening check. Please note –  Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. COMPETENCIES:   Communication, Teamwork & Cooperation, Customer Service, Stress Management, Valuing Diversity WORK STATUS:   Seasonal HOURS OF WORK:   Regular hours of work are Monday to Friday, 9 am – 5 pm, 35 hours/week.  Some evening and weekend work will be required including mandatory work over the Canada Day weekend (June 29-July 1), Natal Day weekend (August 3-5), and Clam Harbour Sandcastle weekend (August 10-11).  SALARY:   Non-Union – $17.00 per hour (plus 4% vacation pay) WORK LOCATION:   88 Alderney Drive, Dartmouth Ferry Terminal, 2nd Floor, Dartmouth. CLOSING DATE:   Applications will be received up to Midnight on April 4th, 2019. Please note:  We thank all applicants for their interest in this position. Only those selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request accommodation.  Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process. Qualified HRM retirees may also be considered for competitions if other qualified candidates are not available, and the retiree possesses specialized knowledge and/or a unique skill set not otherwise available. In these circumstances, a form of employment may be offered, including term and/or contract employment.  

Meeting and Event Manager Event Management Washington, D.C. Apply Description SmithBucklin, the leading association management company, is looking for an  Meeting and Event Manager  to join the Event Services team in Washington, DC . Our Event Services unit provides meeting, convention, event and trade show management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organizations' events. Our goal is to work closely with a client organization's leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organizations' event objectives. The Meeting and Event Manager  plays a critical role in developing creative and strategic event solutions for our clients and providing outstanding customer service. This individual is the leadership of the event planning team and are integral in educating and mentoring their teams. What You Will Do Lead and coordinate all aspects of conferences, meetings, tradeshows and other events for multiple clients, including pre-planning, on-site execution and post-event wrap-up; specifically, coordination of housing, registration, audio/visual, shuttle bus, F&B, site selections, city-wide events, off site events, VIP events and VIP management For trade shows, oversee floorplan management, management of general service contractors, security, EAC management, exhibitor service kit development, database management, development of exhibitor prospectus, virtual trade shows, VIP management, event and year-round sponsorship management and booth display rules Manage, coach, mentor and motivate teams as well as internal/external clients Financial management, including budget creation, monitoring revenue/expense performance and reviewing staff time against fees Counsel clients on industry best practices and contribute innovative and effective ideas to client strategic planning and process analysis Manage project plans and ensure consistent communication with clients regarding show updates, project milestones and deliverables Proactively manage changes in project scope, identify potential crises and devise contingency plans Delegate tasks and responsibilities to appropriate resources Take accountability to review and ensure adherence to all project documents, contracts and agreements Conduct monthly one-on-one meetings as well as annual performance reviews for direct reports Build, develop and grow any business relationships vital to the success of each project This Role Might Be for You If… You understand the full scale of operations that goes into planning an event, including knowledge of logistics, marketing, customer service and financial management You have the ability to work directly with clients in a responsible, appropriate and service-oriented manner You demonstrate flexibility and problem-solving skills to resolve situations in a professional and calm manner You have demonstrated ability as team leader, team member and ability to work independently to best serve client You possess the ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines You have a proven ability to supervise, mentor and support staff You are highly detail oriented and exhibit the ability to coordinate several projects simultaneously You possess strong written and oral communication skills You have strong interpersonal skills and a high degree of responsibility, initiative and professionalism You have the ability to travel up to 25%, with a willingness to travel outside of the geographic area as needed for training, meetings and on-site staffing role Basic Qualifications Bachelor's degree from an accredited four-year institution or equivalent experience 6+ years relevant professional experience in the in convention/event/meeting/tradeshow planning industry Preferred Qualifications Excellent knowledge of meeting industry terminology and comprehensive knowledge of meeting planning, tradeshow and registration processes Familiarity with venues, facilities, convention centers and convention city packages throughout the country Project management experience to include meeting deadlines on time and on budget Direct supervisory experience Experience with international meetings and tradeshows is a plus Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Where Do You Fit? Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company. Equal Employment Opportunity At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

Virginia Conservation Network – Administrative Assistant & Events Coordinator The Virginia Conservation Network (VCN) seeks an administrative assistant & events coordinator. This person will serve a key role within VCN to help execute the logistics of our annual events and regular meetings; will be responsible for paying monthly bills and processing income; and work with the executive director and other staff to execute administrative tasks as needed. The ideal candidate is detail oriented, has experience setting up and managing systems and is committed to our mission of working to strengthen Virginia’s conservation voice. About VCN : Founded as the Conservation Council of Virginia in 1969, VCN began as a roundtable of major conservation groups and has grown to include over 100 Network Partners across the Commonwealth and a staff team of seven. VCN is committed to building a powerful, diverse and highly-coordinated conservation movement focused on protecting our Commonwealth’s natural resources today and for tomorrow. See more at www.vcnva.org About the Position : VCN’s Administrative Assistant is a key member of the VCN staff who will work closely with the Executive Director and other members of the team to setup and execute flawless administrative systems to ensure our staff can best engage Network Partners statewide and further strengthen the Commonwealth’s conservation voice. The Administrative Assistant is responsible for: • Basic Bookkeeping, Bill Pay & Vendor Relationships – this position is responsible for tracking and depositing all incoming checks / online contributions, paying monthly bills and processing staff reimbursements. In addition, this position tracks all income / expenses via Quickbooks and reconciles books monthly; tracks attendance for staff; and is the main point of contact for office vendors including utilities, copier, etc. • Event Planning & Logistics – VCN hosts three large events annually as well as a series of smaller in-person meetings and events. This position works with VCN staff on logistics of VCN events including, but not limited to: identifying and managing the location and catering contracts; managing registration including collecting payments, prepping name tags and assembling event folders; and, ensuring smooth, day-of logistics. In addition, this position helps with logistics for events staff attend including renting cars, booking hotels, etc. • Regular Mailings & Updates – VCN sends regular hard-copy updates to partners, legislators and donors, this position is responsible for mail-merging labels and sending large-scale mailings throughout the year. • Workgroup Logistics & Note Taking – VCN hosts monthly workgroup calls for issue advocates and experts. This position ensures the logistics of these meetings are setup (including conference line setup, calendar reminders, etc.), takes detailed notes during the call, and preps materials for the meetings as needed • Contact Management - VCN has a robust set of contacts from partners to legislators to volunteer activists. This position will work with the staff at VCN to manage the list of contacts as changes are made. • Phone and General Email Requests – VCN receives lots of calls and email requests to our general phone lines and email box from partners and volunteer advocates. The administrative assistant will ensure calls are responded to in a timely manner by answering the phones, listening to messages and ensuring the correct staff person gets the message. • Basic Web Maintenance – This position will work with the communications manager to make basic updates to the VCN website and other online event and social media platforms. • Other Duties as Assigned – VCN is a small team and everyone takes on tasks as needed to ensure we’re providing the best support for our partners and making the biggest impact we can for conservation in Virginia. Position : VCN is looking for candidates with a proven track record of event planning, bookkeeping and / or office management. Candidates must be extremely detail oriented and able to create and maintain systems. Must be proficient in working with Microsoft Excel and Word. Experience with Salesforce, Quickbooks, WordPress and / or EventBrite is a plus. While experience with these systems is not a requirement, candidate should show ability to quickly learn new software systems such as those listed. Candidates must be able to work with a team as well as individually. Additionally, candidates who apply must have a strong commitment to environmental protection and a drive to fulfill the organization’s mission. Location : This position is located in Richmond, Virginia. Must be able to work from the office at least 3 days a week. This job will require some travel statewide for events. Compensation : Annual salary $37,500 plus generous non-profit benefits package. To Apply : Submit the following application components to exec@vcnva.org attention Mary Rafferty: 1. Cover Letter 2. Resume Hours : Position is open until filled. Preferred application deadline is March 29, 2019 It is the policy of Virginia Conservation Network to consider all candidates equally without regard to age, race, gender, religion, sexual orientation, national origin, disability or other non-merit factors.

Special Events Logistics Coordinator - 20 Monroe Live Grand Rapids, MI, USA Part time JR-21728   Job Summary: The Role: Responsible for the coordination and execution of all events contracted by the Sales Department. Responsibilities: Essential Functions Coordinate all aspects of operational set-up and break down of events (equipment needs, rental needs, and station set-up) Assists with Production department all aspects needed for an event Liaison between client and House of Blues Team Entertainment Members throughout the event Executes admission tickets and retail requests for Special Events Verbally communicate in a calm, positive demeanor, during the course of the function with the kitchen, service, beverage, as well as the guest host to ensure timely execution of events, quality of service and adherence to all applicable federal, state and local safety & health regulations and HOBE standards Must maintain a neat, clean and well-groomed appearance (specific HOBE standard) Conduct Event Pre-Shift with Operations Managers and communicate event specifics at Team Member Pre-Shift Assures seamless transition for Client from Sales Department to Operations Manager during Event Handle all aspects of the Special Event once the special event order (SEO) has been distributed Maintain files in proper order after the special event order has been distributed Client interaction; conducts site inspections and walk through with clients as requested by SM / DOS Assist Sales Manager(s) as requested with special needs by the client Conduct meetings such as the SEO Meeting and Production Meeting Due to the nature of the hospitality industry; you may be required to work varying schedules to reflect the business needs of the venue Accounting Functions Verify Deposit / Payments tracking schedules with Sales Manager Proper execution and completion of all post event paperwork: Party Recap Sheet, Captain’s Report and Receipts Responsible for proper settlement or payment on night of event with client and entering billing information into Micros system to generate a final guest check Manage staff hours to ensure we are not exceeding our budget III. Staff Functions Train all staff with regards to the proper techniques and etiquette for service Assist the staff and captains with the execution of events according to the event order and HOB standards Produce weekly banquet summary for all events – includes number of team members and their time to be scheduled and verify staffing was handled by Operations Managers Oversee attendance according to schedules, adjust and reassign server stations, as necessary, in order to provide quality service during functions Inventory Functions Maintain and order all Linen inventory & cleaning Order equipment, maintain inventory / par levels & report deficiencies to DOS Order all specialty items as sold by Sales Manager and up sell to client as opportunity arises Ensures equipment rentals for SE are ordered and returned to vendors Obtain permits as needed Specific Job Knowledge, Skill and Ability Must have comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette Knowledge of all appropriate table settings and etiquette Working knowledge of fine dining, strong food and wine knowledge and sequence of service (specific to Foundation Rooms). Basic Mathematical skills Ability to operate various food and beverage equipment present at a functions Working Environment / Physical Activities Physical activities include walking, talking, seeing, hearing, pushing, balancing, stooping, crouching, kneeling, handling, fingering.  Must be able to grasp and hold very small objects Ability to walk and stand for long period of time Ability to lift and carry objects up to 35 pounds Ability to work in a very fast paced environment with considerable noise and interruptions.  Must be able to change activity frequently In addition to the performance of essential job functions the Logistics Manager will be evaluated on the following leadership qualities: Working Relationships Judgment / Accountability Quality / Accuracy of Work Dependability / Reliability Communication (Written and Verbal) Initiative Development (self and subordinate) Manageability Reaching profit margins for enhancements sold Qualifications: Required: High School Diploma Working knowledge of Restaurant & Music Hall Operations; event planning, food preparation & presentation, menu planning, food costing, computers (word processing, database spreadsheets) Entry level knowledge of legal and HR issues with regards to the hospitality industry (federal, state, and local law regarding liquor, labor and health code regulations) POS systems Exhibits positive attitudes; excellent written and verbal communication; high level of organizational and follow-through skills; communicates assertively; maintains personal integrity Ability to handle various projects at one time make good decisions; delegates; follow up; communicate with staff and guests in a positive manner Preferred: Previous experience with cash handling in a high volume facility College Degree Minimum of two years management experience in sales / marketing / catering; public speaking experience a plus. Physical Demands/Working Environment: Work environment is fast-paced Position requires extended periods of prolonged standing, bending, stooping, and reaching Must be able to lift or move up to 25 lbs using proper lifting techniques Tolerance of loud noises If the above description sounds like you and fits your background, apply online at http://www.livenation.com/careers/index.html to join the Live Nation Entertainment team today! Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Community Events and Engagement Manager POSITION SUMMARY The Community Events & Engagement Manager is a dynamic, experienced and self-motivated individual with the primary mission of fulfilling the full cycle of event management principles and processes in support of the Greater Vancouver Food Bank. She/he is responsible for: overseeing and delivering all aspects of current and upcoming GVFB events and third-party events, food drives, event volunteers, and general duties including budgeting and hiring and supervising event team leads and the food drives assistant. This individual must be highly organized, an effective multi-tasker, a go-getter with the ability to work with minimum supervision, and focused on managing all aspects and relationships of a community event -– before, during and after — to ensure an excellent outcome and stewardship of the event host. She/he has a proven track record with an ability to develop and maintain strong relationships with a large number of internal and external stakeholders, as well as an ability to engage and inspire individuals and volunteers from diverse backgrounds. She/he is results oriented, a team player with an aptitude to learn, has a willingness to contribute, and is the driver for successful results with a passion for making a difference in the community. MAIN DUTIES: Events Applies event management principles and processes to fulfil the full activity cycle of events ensuring high standards for all events are met. Maintains regular communication with stakeholders (staff, volunteers, donors, community liaisons, etc.) as needed. Uses effective project management and computer skills to complete all administrative and data-management tasks associated with event management in a timely fashion, orders swag and keeps the events database (Raiser’s Edge) up-to-date. Creates and maintains a detailed event and food drive calendar. Acts as the GVFB key contact and liaison for third-party events. Reviews and response to third-party event applications in a timely manner. Strategically communicates with potential new stakeholders and partners to design and implement new events for the GVFB that align with our strategy and goals. Establishes and provides support to staff and volunteers, as required, to ensure the success of events (e.g., general guidance and support, materials, timelines, processing donations, packaging of food donations, etc.) Hires, trains and manages event team leads, supporting them when needed. Available to the event team lead and organizers on event day, providing support or troubleshooting as/if needed. In many cases, will be required to attend the event weekends and evenings. Represents the GVFB at key events/cheque pickups/thank you’s as required. Creates event analysis reports within two weeks following each event, including feedback from the sponsor, event team lead, volunteers and staff, photos, as well as event revenue and expense breakdowns. Develops and maintains an events benchmark to measure the ongoing success of events, and revenue targets. Works with the CDO to maintain the community events budget Food Drives Hires and manages food drives assistant (seasonal). Trains, supervises and supports the food drives assistant to ensure drop-offs and pick-ups of materials and food are done in a timely manner. Year round, reviews and responds to food drive applications in a timely manner. Strategically reaches out to the community regarding new and potential food drives, or to ensure annual food drives are executed as well as possible. Event Volunteers Prepares and communicates volunteer requirements and recruitment information for all event-related volunteer positions to the Volunteer Program Coordinator. Orients event volunteers and/or the team lead: ensures all event volunteers understand their tasks, who to report to, and are set up to successfully support the event. General Develops and maintains a yearly community engagement strategic plan. Monitors progress against objectives; adjusts plan and manages contingency efforts and resources as required based on the budget. Ensures safe handling of all monies and prepares cash donations for deposit. Ensures that inventory and collateral are well maintained, stored safely, and orders new supplies when required. Works with communications team in advance to ensure the appropriate use of the GVFB brand, the design and messaging of collateral materials, and the timely delivery of event promotions and communications. Works with the transportation team to ensure drop-offs and pick-ups of materials and food are done in a timely manner. And any other tasks as requested by the CDO. EMPLOYMENT REQUIREMENTS Post-secondary education in events management, fundraising, communications, public relations, or equivalent; and/or equivalent combination of training and professional experience Three years’ experience in event planning or equivalent experience. Experience managing people. Experience working with and supervising volunteers. Experience handling cash, donations and budgeting. Strong proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook). Familiarity with social media channels. Must be able to work flexible hours as needed, including evenings and weekends. This position requires a successful Canadian criminal record check and a valid class 5 driver’s license with clean driving abstract. Strong interpersonal and communication skills, both oral and written. Outstanding organizational skills, ability to handle multiple projects and or events simultaneously. Ability to manage multiple projects independently and as an effective team member. Good listener, accepts direction, takes charge. A willingness to be photographed and promoted on GVFB channels and brand collateral. Next steps If we sound like an organization you would enjoy working for and you believe you have the required skills and experience, we would love to hear from you! We are actively recruiting for this role, so time is of the essence to apply if you are keen! Please include a cover letter along with your resume to:  hr@foodbank.bc.ca Only candidates being considered for an interview will be contacted. Job Type : Full-time, Permanent

Wedding and Catering Manager Primary Location : Canada-Lake Louise-The Fairmont Chateau Lake Louise Employee Status : Regular        Wedding and Catering Manager The Fairmont Chateau Lake Louise is seeking an individual who is sales minded, creative, and innovative with an outgoing, friendly, and persuasive personality to join our team. Reporting to the Director of Conference Services and Catering, the successful candidate will work with small to mid-sized groups (corporate, incentive, catering & ski) and provide direction and leadership to the Wedding Market.   Hotel Overview:    Embrace your passion for hiking, skiing, snowboarding and many other outdoor activities in Banff National Park while pursuing a fulfilling career at Fairmont Chateau Lake Louise. Take a risk, make a change and experience a new adventure while further developing your career. To live and work in a National Park is a once in a lifetime opportunity.  Our team is a network of empowered individuals with a strong sense of themselves and the hospitality industry. Work hard, play hard and receive extraordinary benefits including subsidized onsite accommodations, which make saving money very easy to manage. Join our Fairmont family today!   Summary of Responsibilities: Accountable for booking and increasing Wedding/Social Event business, through the development of new business and active follow up of existing inquiries. Respond to all inquiries within one hour. Develop an action plan to maximize revenues from the social /wedding market Effective management of activities/bookings to assist in achieving hotel revenue targets. Quote and negotiate pricing within established parameters and process contracts. Solicit from and confirm with client, all information pertaining to the event, and organize and distribute all information to departments through memos, banquet event orders, resumes and rooming lists. Effectively communicate all changes so labour and food costs can be controlled. Communicate effectively with hotel operation departments to ensure guest satisfaction. Manage room blocks in relation to pick up, rooming lists, attrition and cancellation. Coordinate for the client while maintaining strong relationships with outside suppliers: entertainment, electrical, audio-visual, display, decor and floral. Conduct pre-convention meetings when required. Conduct professional site inspections and test meals as required. Be available to assist client while on site at appropriate times (evening and weekends are required). Require flexibility to accommodate irregular or extended hours. Complete exit interviews following the function to ensure complete satisfaction with our services & event. Participate in wedding tradeshows as required. Identify and communicate lead referral opportunities for other Fairmont Hotels and Resorts. Attend required in-house meetings as required. Stay current with trends; assist with creation of new themes, special events and service standards. Collect market and competitive intelligence – adjust strategy as required. Departmental payroll administration   Qualifications: Post-Secondary Education or Hospitality Certificate. 1 year experience in Conference & Catering Services or Sales with background in hotel operations an asset Professional presentation, excellent communication skills and the ability to close a sale. High energy with exceptional organization skills. Must be able to work independently and maintain a positive attitude within a busy environment.  Excellent interpersonal and communication skills, both written and verbal Strong knowledge of food and beverage, including wine and food pairing an asset. Computer literacy required including knowledge of Word, Excel.  Must be a creative and effective leader, possessing a high degree of professionalism.   Visa Requirements:  Only candidates who have the ability to work in Canada will be considered. APPLY TODAY: We encourage you to visit our website to learn more about living and working in Lake Louise! www.lakelouisejobs.com   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!                Job Level : Management / Supervisory Schedule : Full-time Shift : Day Job Travel : No Closing Date : 29.Mar.2019, 11:59:00 PM Job Number: CLL03944

New York Visitor Experience Manager– Watkins Glen The Visitor Experience Manager is an essential member of the team that plans and delivers high-quality educational tours and events at Farm Sanctuary’s original shelter location in the Finger Lakes region of New York. The ideal candidate will have a passion for interacting with the public to raise awareness of the issues surrounding animal agriculture and to further Farm Sanctuary’s mission to protect farm animals from cruelty, inspire change in the way society views and treats farm animals, and promote compassionate vegan living. This position reports to the Director of Visitor Experience. Responsibilities & Duties: Oversee Watkins Glen sanctuary visitor program, including: Seasonal public tours. Special donor tours including monthly sponsors and group tours. Bed and Breakfast program for three onsite cabins and 3 tiny houses, including reservation support, guest relations, and cleaning. Annual hiring, training, and supervision of seasonal staff including 5 tour guides and 2 housekeepers. Onsite oversight of gift shop, in collaboration with offsite Retail Operations Manager. Daily upkeep of Visitor Center. Maintaining protocol documents, visitor program materials  and preparing reports. Coordinate multiple onsite sanctuary events annually, including: Securing event speakers and entertainment. Securing catering contracts and food/product donations. Writing event materials, including web pages, promotional fliers and event program. Coordinating volunteers. Working with Communications Department to promote event. Overseeing all day-of-event activities. Maintaining accurate, up-to-date timelines of all events. Additional visitor experience program responsibilities as assigned. Qualifications: Excellent verbal and written communication skills. Basic proficiency with Microsoft Excel and Word required Strong project management skills and attention to detail. Friendly and outgoing manner, with excellent interpersonal skills. Ability to display sensitivity, tact and responsiveness with guests, volunteer, staff and colleagues. Ability to organize, prioritize, and meet deadlines in a fast-paced environment while effectively managing multiple projects with creativity and flexibility. Confidence and ability to work independently, while maintaining consistent and relevant communication with supervisor Resourcefulness and the ability to work independently. Resourcefulness, poise and fluent adaptability to unexpected situations and developments Willingness to pitch in where needed. Ability to work well as part of a diverse team, keeping others informed, managing expectations across departments, and highlighting opportunities and risks associated with projects. Knowledge of animal protection movement, factory farming, and vegan issues. High level of comfort regularly interacting with farm animals and engaging others to create a positive farm tour experience. Cruelty-free lifestyle — To represent organizational mission in member relations, the candidate must be vegetarian/vegan; if vegetarian, the candidate must be aspiring to a vegan lifestyle by the time of accepting this position. Previous customer service experience. Previous event-planning experience strongly preferred. Experience managing staff and vendors preferred. Prior experience in hospitality or visitor programs a plus. Valid driver’s license with clean driving record required Applicants without the preferred level of experience will be considered, however would start the position at the Coordinator level Job Specifics Full-time, exempt position. Position requires weekends during the visitor season and some holidays and evenings. Based in Watkins Glen, NY — due to the nature of the responsibilities, telecommuting is not an option for this position. Salary commensurate with experience. Competitive benefits package, including paid holidays; personal days; vacation and sick leave; health, dental, vision, and life insurance; 403(b) plan; flexible spending accounts; and long-term disability insurance. All interested applicants are required to complete Farm Sanctuary’s Employment Application . Instructions for sending supplemental materials will be provided within the application. For questions or to request a copy of the employment application by mail, please contact humanresources@farmsanctuary.org . Position posted March 15, 2019

Muddy Paws Rescue At Muddy Paws Rescue, we practice progressive, responsible, foster-based rescue and actively support our team of animal welfare advocates, while maintaining professional, transparent communication with the public. Muddy Paws Rescue is based in New York City and places approximately 1,000 dogs each year. Events & Volunteer Program Manager Working in collaboration with coworkers and volunteers, the Events & Volunteer Program Manager provides leadership in the planning, execution, and evaluation of MPR adoption events, special events, and the volunteer program. This leader must exemplify our Muddy Paws values of being Positive, Welcoming, Supportive, and Responsive, as well as support the removal of barriers in the adoption process to make adoption accessible for all. The Events & Volunteer Program Manager will be a take-charge, animal loving professional capable of working efficiently and effectively in a fast-paced team environment, taking direction from the Executive Director, and taking full ownership of assigned projects through to successful completion. Must demonstrate positive energy and great flexibility, have a pleasant persona coupled with sound judgment, be able to anticipate project needs, prioritize effectively, meet deadlines, and expertly navigate challenges. The Events & Volunteer Program Manager must be willing to work weekend and occasional evening shifts. Essential Duties & Responsibilities Event Planning and Oversight: ● Coordinate and oversee MPR mobile adoption, fundraising, and other special events ● Ensure smooth and efficient operations while maximizing revenue and public exposure ● Regular innovation to improve the event planning and implementation process ● Maintain the absolute highest quality standards for the dogs in our care ● Coordinate appointments and event scheduling; maintain the internal MPR calendar ● Assist with preparing budgets, tracking event finances, and providing periodic progress reports ● Manage day-of logistics, including setup and reset, during our regular adoption events and ensure that event setup meets brand expectations ● Ensure enforcement of signed partnership agreements with event partners and brand awareness for those partners Volunteer Team Management: ● Recruit, train, oversee, and evaluate E&V team members (7-10 volunteers) ● Provide clear direction for team members and delegate tasks appropriately ● Ensure smooth and efficient operations and communication within the team ● Regularly assess and work to improve E&V team processes ● Facilitate monthly team meetings and maintain monthly adoption event coverage calendar for E&V team members Volunteer Program: ● Participate in strategic planning sessions to review and amend strategic plan as needed ● Lead 2-3 volunteer information sessions per month; assess and resdesign training content as needed ● Conduct regular volunteer satisfaction surveys; analyze and adjust programs as needed ● Maintain volunteer database & provide reports & data regularly to indicate effectiveness of volunteer program; utilize data to properly assess and improve program ● Collaborate with Marketing Director to reach new potential volunteer audiences and keep volunteer program informational materials up-to-date ● Schedule, plan, and attend regular volunteer appreciation events throughout the year (quarterly) ● Strive to grow Muddy Paws Rescue volunteer team to Service Enterprise standards ● Maintain and improve existing pipeline for new volunteers, including but not limited to: Leading in-person information sessions for new volunteers, reviewing and approving volunteer applications, tracking completion of required trainings, and supervising the growth of individual volunteers ● Manage relationships with individual volunteers and provide updates & motivation through use of the MPR Fosters & Volunteers Facebook group, biweekly newsletters, and volunteer database ● Provide supportive coaching and direction for volunteers ● Schedule and coordinate volunteers for adoption events, other events, training sessions, animal transports, and all other volunteer roles ● Connect volunteers with other staff members for volunteer needs as appropriate ● Maintain up-to-date paperwork, liability waivers, contact information for all current volunteers General Staff Duties: ● Provide day-to-day supervision and project management for department projects and volunteers ● Transport or foster dogs as needed (car preferred) ● Participate in staff rotations for attendance at spay/neuter days in Glendale, transport arrivals in Long Island City, and Muddy Paws Meetups for volunteers and foster parents in Manhattan ● Attend weekly staff meetings at MPR HQ in Astoria, Queens and complete virtual weekly 1:1 meetings with supervisor ● Attend quarterly Town Hall meetings and coordinate with Executive Director to present a brief summary of current department status and future direction ● Monitor all applicable channels of communication and respond to inquiries in a timely fashion ● Perform other duties as assigned Qualifications The Events & Volunteer Program Director must be thoroughly committed to Muddy Paws Rescue’s mission, vision, and values. All candidates should have leadership, coaching, and relationship management experience, as well as a drive to learn and improve oneself and all aspects of the Events & Volunteer program. Education & Experience ● Bachelor’s required, advanced degree preferred ● Background in any of the following preferred: event planning and production, project management, or volunteer management ● Animal handling experience preferred Knowledge, Skills, & Proficiencies ● Ability to work well independently, take direction and execute according to organizational expectation, as well as manage several projects concurrently with meticulous follow-through ● Comfortable engaging large crowds in high traffic environments ● Calm and collected in times of possible crisis, manages stress and conflict effectively ● Ability to work rapidly and under pressure, and to adapt quickly to changes ● High level of technical proficiency and ability to learn new systems quickly ● Excellent interpersonal, team, oral and written communication skills ● Ability to develop and maintain positive, welcoming, responsive, and supportive relationships both internally and with the public ● Extreme attention to detail, solutions-oriented, efficiency-driven ● Passion for the well-being of all creatures, both two- and four-legged ● Physical exertion required (able to lift up to 40 pounds, long periods on feet in all weather) ● Ability to handle animals of all sizes with the appropriate combination of confidence and caution   If interested, please apply at bit.ly/MPREVMapplication .

Golf Food and Beverage Event Coordinator   Posting Date Mar 13, 2019 Job Number 19000QTR Job Category Food and Beverage & Culinary Location JW Marriott Marco Island Beach Resort, Marco Island, Florida VIEW ON MAP Brand Marriott Hotels Resorts /JW Marriott Schedule Full-time Position Type Non-Management/Hourly Start Your Journey With Us Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel. JW Marriott is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. Job Summary   Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. Follow all company and safety and security policies and procedures; report any maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications. Ensure uniform and personal appearance are clean and professional. Maintain confidentiality of proprietary information; protect company assets. Support all co-workers and treat them with dignity and respect. Support team to reach common goals. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Stand, sit, or walk for an extended period of time or for an entire work shift. Read and visually verify information in a variety of formats (e. g., small print). Visually inspect tools, equipment, or machines (e. g., to identify defects). Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces and steps. Move up and down stairs and/or service ramps. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Perform other reasonable job duties as requested by Supervisors.   Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.  

Meeting & Event Coordinator   Apply Now   Job ID : 90014BR   Location : US - Pennsylvania - Pittsburgh   Job Description When you join us at Thermo Fisher Scientific, you’ll be part of a smart, driven team that shares your passion for exploration and discovery. With revenues of $22 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world. What will you do? Assist the Meeting & Event Team in the planning, design, and execution of meetings, events, tradeshow, and exhibits. Including but not limited to… Schedule all pre-plan meetings for Meeting & Event team as needed Manage the processing for all invoices for events and ensure that vendors are paid on time Team travel to events and site visits Assist in the development of all meeting collateral needed for events Handle shipping of office supplies and other items from corporate office to events prior and after events Responsible for working with meeting and planners Responsible for entering final budget actuals into event budgets via excel or Cvent budget tool Maintain Cvent tool Work with logistics manager and maintain the Local Show Program. Responsible for incoming and outgoing orders. Handle all VIP needs for events such as transportation and special accommodations. How will you get here? Experience High school diploma and 6+ years of experience or Bachelor’s Degree in Marketing, Communications, Event or Meeting Planning and 2+ years of experience in event planning or related industry with knowledge of hotel and hospitality industry. Microsoft Access database experience. Must be able/willing to travel at least 2-3 times a year especially during peak seasons, but travel limited to larger events when all team members attend. Must have unrestricted work authorization to work globally. Willingness to work long hours and weekends. Knowledge, Skills, Abilities Strong project management and task timeline skills and project budgeting and reconciliation skills. Able to handle any physical exertions that can be expected as a part of the job. Some heavy lifting may be required at times. Must be able to physically be on your feet for long periods of time and work long hours while on-site at events. Ability to work with little direction independently and in a group setting. Detail/big picture orientation, tactical/strategic orientation. Strong systems and technical skills and ability to maintain knowledge of current and new developments of tools and technology. Ability to maintain multiple timelines and schedules simultaneously with time-sensitive situations. Ability to handle a variety of projects and functions simultaneously. Strong communication skills (written and verbal); negotiation skills; excellent interpersonal, organizational and problem-solving skills. Ability to direct outside agencies, delegate responsibilities, work with vendors, and work with other internal and external stakeholders. Proven ability to work well with senior management and all levels of the organization. Must be a strategic thinker who can take initiative, think outside the box and drive additional value to all events. At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission-enabling our customers to make the world healthier, cleaner and safer. Apply today! http://jobs.thermofisher.com Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, click here for further assistance.   Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.