71 Event Planning jobs

Job Title : Event Manager Job Status : Full-time Reports to : Chief Operating Officer Location : Chicago, IL COMPANY PROFILE The Computer Science Teachers Association (CSTA) is a membership organization that supports and promotes the teaching of computer science, providing opportunities for K–12 teachers and their students to better understand computer science and to more successfully prepare themselves to teach and learn. JOB SUMMARY CSTA’s membership consists of over 30,000 members from more than 145 countries and 75 CSTA member chapters across North America. The CSTA Annual Conference is our signature annual event that brings together over 1,000 attendees each year in different cities across the U.S. for professional development and networking opportunities. Additionally, smaller events throughout the year bring together attendees for regional summits, professional convenings, celebratory and networking events, and smaller committee and board meetings. CSTA is looking for an enthusiastic and highly organized Event Manager to make these events successful with end-to-end logistics management and execution of programmatic details. ESSENTIAL DUTIES AND RESPONSIBILITIES : ● Manage RFPs, perform site visits, and assist Executive Director and Chief Operating Officer with site selection of major event venues ● Manage all vendor negotiations, contracts, and relationships throughout each event life cycle (production, venue, audio visual, catering, decor, entertainment, transportation, swag/supplies, etc.) ● Draft and manage all site plans, menus, hotel room blocks and rooming lists, production schedules, volunteer schedules, and runs of show ● Act as primary logistics point-of-contact for all events, including day-of-event management and load in and load out ● Manage event registration process ● Collaborate with Finance and leadership on the development of event budgets and payment of event deposits ● Manage each event budget and reconcile event invoices to verify accuracy ● Collaborate with program managers to ensure alignment with promotion, fundraising, program development, and registration goals and workflows ● Ensure insurance, legal, health, and safety obligations are adhered to ● Prepare post-event stakeholder reports EXPERIENCE & QUALIFICATION S You will be successful in this role if you have: ● 2+ years experience managing a variety of corporate events as an events planner, manager, or organizer. Must provide references and a portfolio of previously managed events (meetings, corporate events, parties, weddings, etc.). ● Exceptional project management, time management, and communication skills, both verbal and written ● Strong negotiation skills and an aptitude for building productive business relationships ● A knack for creative problem-solving using a positive approach ● A customer-service orientation ● Experience in researching event opportunities and experiences to establish and enhance the experience for attendees ● Ability to manage multiple projects independently and simultaneously ● Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage ● Proficiency in working with technology, including but not limited to Microsoft Office and Google Docs, project management tools, and electronic communications ● A bachelor’s degree in PR, marketing, hospitality management or related field is preferred ● Ability and willingness to travel up to 30% time and occasionally work outside normal business hours The person we hire for this role will be calm and cheerful under pressure, creative but practical, and is obsessively attentive to the smallest details that make the difference between a good event and a great one. We are a small organization with a fast-paced work environment, a fun and flexible team, and casual workplace. In addition, you: ● Must be a U.S. Citizen or Permanent Resident ● Must pass a pre-employment background check Excellent benefits package including great employer-paid health benefits, paid vacation and sicktime, retirement plan matching contributions, and paid transit benefits! To apply, submit a cover letter that describes your previously managed event portfolio and a resume to jobs@csteachers.org  

Summer Programs Coordinator   Full time salary New York, NY, US Requisition ID : 1609   The Summer Programs Coordinator reports to and assists the Senior Director of Programs in the year-round and day-to-day planning, management and oversight of the NYE Summer Camp Season. The Summer Programs Coordinator is instrumental in ensuring consistent and effective internal Champions Club processes and communications to strengthen all summer programs, positioning Champions Clubs for continued success.   Essential Job Functions • Create and maintain Master Site Log • In conjunction with Marketing / Communications Department, collaborate to maintain summer information up to date on website and follow up on the development of flyers • Create and work with Deputy Directors and Program Managers to maintain participant recruitment/enrollment tracker • Work with Deputy Directors and Program Managers to secure SACC licenses and Permit Registrations • Coordinate School Foods & Food Handling Training • Supervise summer office staff • Supervise the management of the Summer Hotline • Assist Sr. Director in the management of DYCD school site relocations • Assist in the development of DYCD summer work scopes with Data Department Manager and Middle School Deputy Directors • Work with Sr. Director and HR in the summer reassignment of line staff and school-year employment transitions • Coordinate T-shirt distribution • Assist Program Department Directors with supply distribution • Coordinate van scheduling for the distribution of supplies, equipment and summer relocations • Coordinate trip audits for major agency events, i.e. Mets Day and Sports Day • Work with PD Coordinator to coordinate staffing and logistics as it relates to summer camp orientation and training • Other duties assigned at the discretion of the Sr. Director   Required Skills • Demonstrate ability to take initiative and work well under pressure • Effective communication and interpersonal skills • High attention to detail • Polished, flexible and responsible demeanor • Computer proficiency • Ability to multi-task in a high demand and fast paced environment • Ability to handle confidential and sensitive information with discretion • Occasional late evening and Saturday work schedule • Ability to work with external funding and regulatory agencies   Qualifications The successful candidate must have: • A belief in the mission, values and goals of New York Edge • Bachelor’s Degree preferred • At least five years of relevant administrative experience • Excellent written and personal communication skills, including strong grammar and editing skills • Must know Excel, Word, PowerPoint, Google Docs, creating graphs and other presentation documents • A high degree of organization • The ability to work independently • A goal-oriented focus and a strong commitment to meeting deadlines • A positive, enthusiastic and creative approach to problem solving • The ability to organize special events (summer orientation/training, large-scale agency events etc.)    At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health. New York Edge is an Equal Opportunity/Affirmative Action Employer. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Specialist Meetings and Events Date: Jan 18, 2019 Location: Ft Worth, TX, US Req ID: 26368 Location : AA Headquarters 1 (DFW-HDQ1)  Additional Locations : None Requisition ID : 26368    Overview Join us for a career with endless possibilities. Looking for a job where a passion for innovation, a culture of teamwork, and opportunities for growth are valued and rewarded? You’ve come to the right place. You don’t have to be an airline aficionado to join American Airlines. It takes more than cool planes to keep us ahead of the curve, and thanks to our team of behind the scenes professionals, we do just that. As the largest airline in the world, American Airlines is in the business of serving the global travel needs of our customers.  At the core of the Company is our commitment to each customer and each employee. We are dedicated to developing and delivering what our customers value and are willing to pay for. Customer-centric planning, innovative marketing, and an exceptional customer experience are supported by a cadre of talented people. What does it take to join us? We’re glad you asked! We expect exceptional skills in your discipline and a dedication to being the best as we relentlessly pursue our goal of being not just the largest airline in the world, but also the best airline in the world. Fortunately, we’re building on almost a century of innovation and firsts in our industry – and we plan to continue that tradition of excellence.   About The Job This role is responsible for the development and full execution of strategic meetings and events.    Specifically, you’ll do the following: Manage multiple projects at the same time and meet deadlines effectively, efficiently and independently Take ownership of tasks or projects, offer creative solutions to potential issues, and proactively communicate next steps and timelines Develop event strategies for efforts supporting varied departments, markets and events throughout the year Provide strategic guidance during planning and juggle unexpected issues and circumstances with calm professionalism Liaise with colleagues at all levels and across the company to understand engagement opportunities or business needs, and ensure customer satisfaction Perform as a collaborative, inclusive and respectful team player who listens to input and feedback from everyone on the team Develop and track meeting RFPs Balance site selection, contract review, concessions and fee negotiations Provide event overview documents to hotels/venues including program agenda, rooming lists, banquet event orders, etc. Maintain team member database per event including but not limited to; registration website, invitation lists, RSVP responses, credential & confirmation mailings, table seating, etc. Work with content services for the creation of invitations, corporate correspondence and other materials Create show flow or production cue sheet Deliver onsite management of events Ensure onsite staff and volunteers are adequately prepared to support event Adhere to event budget while working closely with finance; track all event line items, process payments and check requests Responsible for ordering supplies as needed - including name badges, tent cards, lanyards, notebooks, folders, etc.   Qualifications   Required Qualifications 3-5 years of experience as a professional meeting planner or in an equivalent role Undergraduate degree in relevant field or experience / training Must be able to travel and work extended hours as necessary including weekends Well-knowledge in technical, social and strategic event procedures and best practices Excellent written and verbal communication, project management and presentation skills Capable to manage multiple projects simultaneously Self-starter who can process information and manage programs quickly and accurately Willingness to work under pressure and meet critical deadlines Polished professional presence, and discretion in handling confidential information Ability to interface with all departments within the airline, including senior leadership Makes positive impact on the team members, maintains positive, can-do attitude and adapts quickly to changes Demonstrated proficiency in Microsoft office software (Excel, Word, Outlook and PowerPoint) and event registration software   Additional Locations: None Requisition ID: 26368  Nearest Major Market: Fort Worth Nearest Secondary Market: Dallas Job Segment: Database, Project Manager, RFP, Pre-Sales, Technology, Sales

TITLE Events Coordinator, National Championships REPORTS TO Senior Manager, Events LOCATION 237 Metcalfe Street, Ottawa, ON OVERVIEW Canada Soccer is seeking a dynamic individual with a passion for event management to join the Events Department to assist with planning and execution of a variety of national events. The focus of this position will be to coordinate the Association’s premier amateur events ranging from National Championships to Masters. Primary responsibilities will include coordinating travel for participating teams, working with Local Organizing Committees to deliver events, preparing briefings on new concepts, and providing general administration support to the organization. DUTIES & RESPONSIBILITIES As part of the Event Management Unit, the Events Coordinator will perform the following related tasks but are not restricted to: • Organizes the National Championships and works closely with Local Organizing Committees (LOC) to ensure delivery standards are met • Coordinates the Futsal National Championships and event delivery onsite • Works with LOCs to deliver the Masters Championships • Supports the competition requirements for maintaining the competition regulations; coordinate all internal functional areas as it relates to staging of championships, liaise with participating clubs • Develops and finalizes schedules for all National Championships in accordance with the regulations • Produces concepts of operations for LOC and reviews in detail the submission received in the lead up to a championship • Books all air travel for teams participating at the National Championships • Coordinates the bidding procedures for all National Championships • Develops content and leads workshops on National Championship education and readiness • Provides logistic services and support to all Canada Soccer programmes including accreditation, transportation arrangements, and event equipment inventory • Update event management handbook and documents for all National Championships on an ongoing basis • Provides advice on Canada Soccer Sanctioning requirements for amateur club matches held in Canada and coordinates and approves team travel application forms • Provide support as required to visiting teams, match officials and others for International matches • Staff liaison for the Competitions Committee • Works with other community stakeholders to confirm technical packages for various events • Supports other event department related activity on an ongoing basis • May be required to work weekends and extended hours during busy periods travel will be required • Respond to general public enquiries regarding upcoming events REQUIRED SKILLS, EXPERIENCE & ABILITIES Essential : • University degree or college diploma in management and administration, recreation or a related discipline • A minimum of 2-3 yrs experience in sports administration • Strong verbal and written communication skills • Demonstrated organizational skills and attention to detail • Excellent working knowledge of Word, Excel, and PowerPoint • Demonstrated experience of working with and supporting volunteers • Ability to work with minimal supervision • A valid driver’s license is required Preferred : • Knowledge of the Canadian Soccer Structure Nationally and Provincially • Experience in developing and delivering content • Bilingualism would be considered an asset for this position GUIDELINES FOR APPLICANTS Please submit your cover letter and résumé along with salary expectations to jdaly@canadasoccer.com before noon ET 30 January, 2019. We thank all applicants for their interest however only those selected for an interview will be contacted.

Event Coordinator Schedule Full Time Department Conferences     Job Details The Association for Talent Development (ATD), is the world’s largest association dedicated to those who develop talent in organizations. ATD’s members come from more than 120 countries and work in public and private organizations in every industry sector. The Event Coordinatoris responsible for supporting the Conferences & Events department in delivering an outstanding event experience for all of our stakeholders – registrants, sponsors, exhibitors, internal clients, and others - by building effective processes and registration methods, processing contracts and invoices, supporting other team members, and actively managing the attendee experience at ATD’s conferences and events. Reporting to the Director of Conferences & Events, the Event Coordinator will work to support the department, so we can continue to deliver high quality events for all our stakeholders. ATD delivers a wide variety of conferences & events each year ranging from our International Conference and Exposition which draws over 10,000 attendees to our TechKnowledge Conference, Core4 Events, and numerous smaller conferences and workshops for 15-400 participants. ESSENTIAL DUTIES AND RESPONSIBILITIES Assist and contribute to the planning of meetings, events, tradeshows and registration (pre-show mailings, exhibitor customer service, searches for future sites, supplier coordination, sponsor fulfilment and tracking, sponsor correspondence, clerical support and post event support) Handle financial reconciliation, to include processing invoices, collecting past-due payments and reconciling with our accounting team Anticipate and exceed customer needs by developing strong processes and procedures; work with other departments to ensure registration process is smooth and customer friendly Ensure seamless coordination with internal clients and events management team; deliver projects on time; identify and utilize the most efficient methods to execute each project and task Provide status reports for all events: upcoming projects, live sites, onsite statistics, and post-event analysis; regularly using advanced Excel formulas to deliver insights into the performance data; create, edit, and present upon reports to client team(s) QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum 1-2 years of customer service, events or hospitality industry experience Microsoft Office suite program experience preferred (Outlook, Excel, OneNote); Excel and spreadsheet experience strongly preferred Experience with Association Management software (i.e. Personify) desirable Experience with Event management systems such as Registration software (i.e. Compusystems, Experient), Floor Plan Management (Map Your Show), and Speaker Management desirable Strong critical thinking, organizational, and analytical capabilities. Strong verbal and written communication, presentation skills, email & memo writing Ability to effectively prioritize workload on multiple projects & events simultaneously Successfully perform in high stress, fast-paced environment Accept changes with short notice and tolerate frequent interruptions Work cooperatively with other employees, vendors, and client Bachelor's Degree from four-year institution is preferred. Travel required for Annual Conventions, Regional events and site visits as required About ATD Our members and customers are professionals who help others achieve their full potential by improving their knowledge, skills, and abilities in the workplace. They go by many titles: talent development managers, trainers, instructional designers, performance consultants, frontline managers, workplace learning professionals, and more. ATD’s members come from more than 120 countries and work in organizations of all sizes and in all industry sectors. ATD provides an outstanding compensation and benefits package.  Located within blocks of the King Street metro in Old Town, ATD helps with transportation costs (parking is free). We appreciate all of our applicants, but are unable to return phone calls and emails requesting details on the status of applications or the position. Position is based in our offices in Alexandria, VA. No telecommuting. ATD will not pay for relocation. ATD is an Equal Opportunity Employer (M/F/D/V) and encourages all qualified applicants to apply. Through exceptional learning and performance, we create a world that works better.  

Fund Raising & Event Project Manager Location: Toronto, ON # of openings: 1     Description Grow your career while making an impact at Diabetes Canada!   Today, 11 million Canadians live with diabetes or pre-diabetes.  Current growth rates mean that young people at age 20 face a 1 in 2 lifetime risk of developing the condition. To stem the tide of this epidemic, Diabetes Canada is raising its sights to deliver impact at a population level by advocating for healthy public policy, supporting healthcare providers to deliver exceptional diabetes care, funding research towards a cure, and enhancing our digital delivery channels to support the needs of those we serve.  Combined with this is our complete support of developing tools and fund-raising programs which support the raising of funds for our mission.   About the Fund Raising & Event Project Manager Role  Reporting to the Executive Director, National Fund Development, the Fund Raising & Event Project Manager is responsible for the effective support of Diabetes Canada’s community based, Peer to Peer, Third Party, Special Events and core fund development initiatives. The Project Manager will support the identification, planning and execution of new and existing fundraising opportunities in all areas of Fund Development which ultimately supports our regional Operations across Canada.   Highlights of the role include: Achieve Fund Development goals, objectives and benchmarks for each key community-based program that falls within scope. (Third Party, Point of Sale, Special Events and Projects). Through the creation and development of support resources (online, training guides, web page development, Peer to Peer), the incumbent will support donors and internal customers (regional staff) in an open and collaborative environment. ·      Lead in the recruitment, training, support and stewardship of a strong volunteer teams within the Regions to assist in the effective execution of community-based activities. Support and implement fund development programs consistent with the National priorities  Fully understand all Fund Development strategies and follow the established roles, responsibilities and processes of National Office, regional staff, local committees and partner organizations. Work with the National and Regional Fund Development teams to develop and execute the National business plan to achieve revenue and targets for signature programs and events. Manage and develop analytical tools which help create insights and recommendations which may lead to improve growth, impact and KPIs for core programs. Provide ongoing verbal and written activity reports as well as any other report or evaluation template required to be completed. Collaborate with internal teams such as Marketing, Communications, Digital, Corporate Development and others to ensure that marketing materials and collateral are fully displayed at all events (Golf, gala, Special events) and marketing opportunities staffed by the incumbent or volunteers.  All other duties as assigned.     About You The ideal candidate will have the following skills and experience:    ·      Post-secondary degree or certificate  ·      3-4 years fundraising experience in not-for-profit sector experience Computer proficiency, including Peer to Peer fundraising platforms with high level of proficiency and hands on experience working with Luminate Online ·      Ability to plan events, providing superior service to participants, volunteers, sponsors and other key stakeholders ·      Exceptional attention to detail with a high level of accuracy ·       Strong promotional, marketing, planning and execution skills Ability to achieves results while maintaining and building effective relationships Ability to resolve problems in a positive manner Ability to identify, develop and motivate volunteers to achieve common goals  ·       Ability to focus on delivery of targets and goals ·       Desire to always improve and support Ability to develop web pages in partnership with teams Ability to handle multiple projects at once with ability to prioritize and multi-task to achieve deadlines Exception communications skills     What Diabetes Canada Can Offer You The chance to interact and collaborate with others in a meaningful role within an organization that is making a direct impact on the fight to #EndDiabetes  The opportunity to work with teams of individuals making a difference every day to improve the lives of millions of people A rewarding career for you – see our  Employee Value Proposition     About the Application Process Apply online:  www.diabetes.ca/careers Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role. We encourage applications from all qualified individuals, and value a diverse workforce that reflects the communities we serve. We are committed to accommodating people with disabilities as part of our hiring process.  If you have special requirements, please advise us during the recruitment process. We thank all interested applicants; however, only those selected for an interview will be contacted.  

Event Coordinator King's Riding Golf Club, King City, Ontario, Canada English Seasonal Sales clu-25248     We are looking a Seasonal Event Coordinator! The Event Coordinator is responsible for ensuring that each of our events are properly managed; from reviewing a signed contract to sending a final invoice. Maintenance of each account: deposits, invoicing and collections. The Catering Sales Coordinator is also responsible for assisting the Catering Sales Manager with various projects and general inquiries. Job Responsibilities:  Ensure that Banquet Event Outlines, floor plans, budgets and contracts are signed and filled out according to the Catering Sales Department policies Handle all initial inquires for small group events Attend organizational meetings with convenor as required Coordinate F&B requirements from inception to execution  Prepare, up-date and circulate F&B function sheets & contracts Develop customized menus for guests when required Work in conjunction with the entire Hospitality Team to ensure all events are successfully completed Give tours to F&B visitors that stop in unannounced Perform follow-up calls to maximize repeat business Monitor booking trends and contact guests to generate new business Attend F&B function sheet meetings; assemble information packages; and ensure all chits are posted properly for all events listed above Prepare room layout charts as required Other duties as may be assigned by the Catering Sales Manager  Correct any billing errors and improper revenue application  Addressing any general inquiries; preparation and mailing of the packages for potential customers  Ensure that all inquiries received via e-mail, website and Wedding Shows are entered Qualifications : Previous accounts receivable and customer service experience as well as service in hospitality  Working knowledge of Word, Excel An attention to detail and the ability to work on various projects at one time Event and Food & Beverage experience required Must be available some evenings and some weekends

Alliance for Aging Research Seeks an Events and Programs Assistant The Alliance for Aging Research is the leading nonprofit organization dedicated to accelerating the pace of scientific discoveries and their application to vastly improve the universal human experience of aging and health. For more information about the Alliance, please visit, www.agingresearch.org. The Alliance for Aging Research seeks an organized and energetic full-time Events and Programs Assistant to provide logistics support for Alliance events and administrative programs support for internal departments, including: administration, development, health education, public policy, and communications. This position reports directly to the Human Resources and Office Operations Manager. Responsibilities include, but are not limited to: Events Support • Maintain calendar of all Alliance external and internal events • Schedule webcasts via WebEx, provide technical support for Alliance facilitator and speakers, and manage recording • Manage logistics and provide on-site support for external events, including all vendor reservations and coordination, speaker and attendee travel/hotel, and event registration • Communicate with speakers and attendees, to instruct on and process travel-related reimbursements, in accordance with the Alliance reimbursement policy • Manage development of all meeting materials, such as signage, speaker PowerPoint presentations, name tags, and handouts, as necessary • Develop event invitation lists, send invitations, and manage responses in Salesforce database • Assist HR department with planning team-building activities Administrative Programs Support: • Serve as receptionist for office visitors and maintains visitor log for building security • Prepare materials for internal and external meetings for Alliance staff • Handle and route all incoming calls to appropriate staff • Distribute and process incoming and outgoing mail/packages daily • Monitor and maintain conference room, kitchen and office cleanliness • Assist with coordination of service vendors regarding functionality of office • Maintain the flow of Alliance literature and materials, including fulfilling publication orders, tracking and stocking publication wall as needed and managing publication archives • Oversee data and gift entry, list management and database cleanup within Salesforce • Maintain and update content on Alliance websites as needed Requirements: • Bachelor’s degree • At least 2-3 years of event support experience • Demonstrated proficiency in Microsoft Office Suite and excellent knowledge of administrative/clerical practices and procedures • Database experience required; experience with Salesforce strongly preferred • Ability to self-start, work independently and prioritize • Strong work ethic and excellent problem-solving skills • Ability to balance multiple competing priorities and achieve high standards while meeting time-sensitive deadlines • Excellent communicator, including writing, speaking, editing and proofreading • Displays strong attention to detail, organizational and analytical capabilities • Ability to work effectively with staff in a team-oriented environment with a positive attitude • Flexibility and openness to new ideas and new approaches and interest in learning from peers/colleagues. • Non-profit or customer-oriented background preferred • Must be authorized to work in the United States. The Alliance for Aging Research offers excellent benefits including employer-paid health/dental insurance, life insurance, long and short-term disability, flexible spending accounts, qualified transportation benefit, 401(k) retirement plan with matching, paid sick and administrative leave, four weeks of paid vacation, cell phone allowance, free gym access and employee assistance program. Salary $45K. To Apply: Please email cover letter, resume, and at least one writing sample to HR@agingresearch.org with subject line “Events and Programs Assistant”. No faxes or phone calls please. Closing Date: Friday, February 1, 2019

Corporate Conferences and Events Manager   Location: San Francisco, CA  Term: Full-time     Intertrust provides trusted computing products and services to leading global corporations – from consumer electronics companies and service providers to enterprise software companies. These products include the world’s leading media content protection platform, mobile app security solutions, and data privacy platforms.    Founded in 1990, Intertrust is based in Silicon Valley, with locations in San Francisco, London, Tokyo, Beijing, and Mumbai. The company has a legacy of invention, and its fundamental contributions in the areas of computer security and digital trust are globally recognized. Intertrust holds hundreds of patents that are key to Internet security, privacy, web services, and cloud computing.    To learn more, visit us at  www.intertrust.com .     Job Description:   As Intertrust expands its marketing team in the San Francisco Bay Area, we are seeking an energetic and detail-oriented  Corporate Conferences and Events Manager  who will be responsible for designing, developing, and managing Intertrust’s own conferences, hosted events, roadshows, and other high-impact events from top to bottom.    In this role, you will report to the  Sr. Manager, Events and Strategic Initiatives and be responsible for the conceptualization and of conference planning, including identifying sponsorship opportunities, partner participation, and speaker bookings. You will work closely with Sales, Communications, Creative, and other cross-functional teams to create thoughtful and inspiring experiences for conference attendees. The ideal candidate will have experience with organizing events, project management, and working in fast paced and agile environments. A strong ability to be adaptable and work collaboratively is a plus.     What you will do:    Oversee all aspects of Intertrust's hosted events, including our roadshows, thought leadership conferences, lecture series, product launches, internal conferences, and our annual conference in May Work closely with both internal teams, third-party vendors, and external agencies to create sponsorship prospectuses, identify sponsorships, and build partner opportunities Coordinate with Creative, Product Marketing, and Sales to ensure messaging collateral is current and on-brand Collaborate with the Communications and internal marketing teams to promote each show, and to set up press and promotional opportunities Team up with Sales, Demand Generation, and Digital Marketing to pre-book meetings with important clients and potential customers, as well as establish a system for lead capture and organizing attendee data Manage conference logistics including arranging shipments, printing collateral, and free swag development Create conference briefing presentations and hold pre-conference meetings to prep staff Plan and track expenses for conference budgets, and negotiate pricing   What we are looking for: 4+ years of experience in organizing conferences and/or corporate events Ability to create thoughtful and well-rounded event experiences  Personable attitude with ability to build and maintain partnerships Experience building event planning timelines and managing large budgets Highly detail-oriented with ability to recognize potential problems and develop solutions Familiarity with data and project management software, such as Airtable and Asana (not required) Ability and willingness to travel, both domestically and internationally     Perks and compensation: Competitive, full-time package Very comprehensive medical insurance and 401k plans Matrixed organization with access to leadership Opportunity to work with passionate people in a mission-driven team  Regular lunches, company activities, and team events

Communication and Events Administrator (MT0147, COM1A, GR2)   Job Category :  Term positions for management and excluded Position Context: The incumbent is responsible for the promotion and presentation of a consistent image of McGill as a major institution of international caliber. Develop and implement communication services consistent with the University, the Department’s mission and objectives, including news, public relations, social media, translation, graphic design, audiovisual, photography, web and multimedia. Organize conferences, symposia, workshops, campaigns and fundraising events. Publish brochures and newsletters. Primary Responsibilities: Administer the Visiting Speakers Program of Oncology, including making recommendations on potential speakers. Responsible for the preparation and delivery of communications material Plan meetings, conferences, lectures and events for the Department Compile information for guest speakers, arrange for flights, hotels and transportation. Prepare and administer budget related to events. Prepare documentation for distribution for events and department. Administer, maintain and design departmental website. Distribute and communicate information on events and procedures via documents, posters, reports and website. Assess and resolve problems related to communication, website and events. Analyze data from the events gathering statistics on interests, attendance and costs. Support with the general administration of the Gerald Bronfman Department of Oncology. Education/Experience: DEC III Three (3) years' related experience Other Qualifying Skills and/or Abilities: Demonstrated experience with event planning and the ability to coordinate multiple events throughout the year is considered an asset. Attention to detail. Strong sense of initiative and organizational skills. Ability to multi-task and work with tight deadlines. Demonstrated ability to develop, design and create in-house marketing materials and communication plans. Strong interpersonal skills. Resourceful, diplomatic and creative. Positive attitude, with the ability to work well in a team and independently. Ability to propose new ideas and anticipate possible difficulties, troubleshoot and implement solutions. Demonstrated ability to effectively communicate in both English and French, spoken and written. How to Apply: Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now Click on “APPLY NOW” and clearly indicate the reference number. The deadline to apply for this position is January 24, 2019 at 5:00 PM. * Current employees : please indicate your McGill ID number in your application.* We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview. Employment Equity: McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, Professor Angela Campbell, Associate Provost (Equity and Academic Policies) at  angela.campbell@mcgill.ca  or 514-398-1660 Faculty/Unit :  Faculty of Medicine Salary Range :  (Grade 02) $42,000 - $52,500 (midpoint) - $63,000 Hours :  33.75 Duration :  One (1) year (with possibility renewal) Reporting to :  Academic Advisor to the Chair Reference no .:  MT0147 Post Date :  Friday, January 18, 2019

Conference & Travel Assistant   Organization:  National Hemophilia Foundation   NHF is looking for a Conferences & Travel Assistant to join our team. We are seeking a bright, energetic self-starter professional to provide both administrative and planning support for the development and execution of its Annual Conference and other conferences and events. NHF organizes about 18 events/meeting per year with attendance of 50 to 3,000. Additional responsibilities include, but are not limited to, Provide onsite support at NHF’s Annual Conference and other meetings and events. Assist the Conference & Travel Services Team with planning support for: Venue and vendor research, RFPs, BEO, signage, hospitality. Maintain billing and reconciliation of conference, event and meeting expenses. Assist the Conference & Travel Services Team in all administrative aspects of conferences including registrations, confirmations, badges, evaluations, preparation and shipping of materials to/from conference sight Perform general clerical duties to include but not limited to photocopying, scanning, faxing, mailing, and filing. Maintain the electronic filing system. Communicate with attendees on a regular basis prior/post to the event Coordinating NHF’s conference database for assigned meetings - Aventri Prepare and modify documents including correspondence, reports, drafts, memos and emails Coordinate different NHF small scale events and assume responsibility for the development, administration, planning, correspondence and promotion of the event, as required. Arrange event transportation logistics and travel (Egencia) as required Run errands to post office and office supply store May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.     Qualifications:  Bachelor’s degree in relevant field required. (Events Management, Hospitality Management, and / or Marketing) 2-3 years of client/customer service experience in an office environment required; meeting planning, or entry level project coordination background highly preferred. Advanced MS Office proficiency in MS Outlook, Word, Excel and PowerPoint required; strong data-entry skills; and the ability to utilize other applications, as necessary. Experience with database management software. Aventri preferred Bilingual, Spanish Preferred Excellent written and verbal communication skills.   Good judgment and ability to work with minimal supervision Proven ability to prioritize, work independently, meet multiple tight deadlines A calm and flexible approach to handling pressure and stress Results-orientated: ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered. Exceptional attention to detail and proofreading capabilities. Excellent organizational, time-management, and task-tracking skills. Talent for developing strong working relationships with both internal and external constituencies. The ability to be proactive when practices, procedures, and systems must change by learning, adapting, and becoming a training resource. Mathematical Skills - Ability to apply concepts of basic algebra and geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to create, monitor and understand budgets, debits, credits, and reconciliation. Reasoning Skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. What We Offer: The programs and initiatives of the National Hemophilia Foundation are staffed by talented individuals who have the passion, drive and skills necessary to fulfill our mission. NHF is an Equal Opportunity Employer, appreciates and values individual differences and welcomes diversity in its broadest definition. We are committed to promoting an inclusive organizational environment of dignity and respect. In order to attract and retain a high performance workforce, we offer a dynamic and rewarding work environment. In addition to a competitive salary, NHF provides a comprehensive health and wellness program to eligible employees, family members and domestic partners. Our health and wellness programs include medical, dental, vision, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. We also offer generous time-off policies and a 403(b) retirement plan.

Posting number 2019.018 Position Assistant, Ceremonies & Events Group Staff Department Marketing, University Relations Location Abbotsford Contract type Staff, 100% full-time, Temporary (maternity leave replacement) Start date As soon as possible after closing date End date 1 year contract Salary scale $3,611.37 - $4,358.65 per month (Staff pay group 6) Closing date January 31, 2019   About UFV The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education. At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV. Posting details The Assistant, Ceremonies & Events will support the Manager, Ceremonies & Events in the planning, production and delivery of UFV events across on-and-off campus with a focus on logistical planning and execution to a high standard. This role will also take the lead in smaller-scale events. Event Support Supports the Manager, Ceremonies & Events to ensure timely and planned and professional delivery of events. Advises on event requirements working with key stakeholders. Supports the Ceremonies & Events team with the planning, development and execution of event project plans. Provides timely, coordinated support during all phases of event delivery and production. Responsible for logistics operations, including completing key tasks personally. Serves as a key contact on the day of and all days leading up to an event. Available at any time to address concerns and provide updates. Coordinates and manages external vendors as they prepare and arrive onsite. Monitors and tracks the event as it progresses, documenting areas for adjustment. Recruits, trains, assigns duties and supervises volunteers at institutional events. Recruits through strategic messaging to UFV community. Provides volunteer coordination and determines positions. Provides training and direction to event volunteers. Assists with managing suppliers and supporting the work of suppliers for events. Identifies and consults with vendors (suppliers, entertainment, etc.). Prepares cheque requisitions and supply requisitions as required; uses UFV credit card when required. Applies for liquor licenses as required and fulfills paperwork required under Policy 15. Event Marketing Support Collaborates with Marketing for preparation and project management of marketing and promotion related to special events. Creates production management schedules to ensure team tasks are organized and completed on time. Assists with the preparation of promotional materials for print and display. Provides digital marketing support. Proofs design materials for print and display. Provides suggestions and recommendations. Assists with quoting and procurement of event print collateral. Creates event print collateral and provides design support as required. Maintains the Ceremonies and Events website. Manages content on the online UFV Event calendar including editing and screening submissions. Creates event e-vites and tracks RSVP lists using Raisers Edge and Mail chimp. Supports the President’s office when necessary with e-vites and tracking RSVP’s. Manages internal event equipment booking database. Administrative Support Enters donor information, event invitation and participant lists on appropriate technology in Raiser Edge database. Coordinates guest lists, food service arrangements, seating charts and nametags. Manages vendor inquiries. Researches technology, collateral and equipment suppliers. Tracks established event budgets. Other Assists with coordinating event set-up and take down. Attends all ceremonies and events. Qualifications Completion of a recognized certificate in office administration or Hospitality and Event Planning from a recognized post-secondary institution and three years of related experience in special events planning, preferably in a university setting.   How to apply Direct resume including evidence of appropriate qualifications by January 31, 2019 , referring to Posting #2019.18 to:   Email application to: hrinfo@ufv.ca Human Resources University of the Fraser Valley 33844 King Road, Abbotsford, BC, Canada V2S 7M8 Phone: (604) 854-4554 Fax: (604) 854-1538 Website: ufv.ca Find out how to prepare your application Please note: We thank all applicants for considering UFV for employment. Incomplete applications will not be processed. In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews. Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required. Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. UFV is committed to the principle of equity in employment .

Event Manager Marketing New York, New York Apply Description   Event Manager CGS is a global tech. company located in the premier downtown NYC location – Brookfield Place. We are looking for an Event Manager to join our global marketing team and take responsibility for end-to-end organization and management of major client and internal events, both live and virtual. The events range from client and prospect forums, webinars, cocktail receptions, industry shows and training sessions to internal events, sales conferences and seminars. The Event Manager will work cross-departmentally and with vendors & industry partners to ensure quality event execution. The successful candidate will thrive in a fast-paced environment, work well independently and as part of a team and have excellent project management and multi-tasking skills. She or he will be both metrics driven and creative with strong ownership & focus and exceptional communications capabilities. Key responsibilities will include: Planning, logistics, execution, measurement and budget management of live and digital customer and prospect events, including webinars, roadshows, conferences, tradeshows, and fireside chats Create and deliver on project plans that identify the sequence of tasks, target timelines and the resource requirements Research, recommend and negotiate with contract vendors (e.g., virtual events’ platforms, venues, hotels, restaurants, ground transportation, entertainment, décor, printers, promotional vendors, etc.) Handle the submission of contracts and legal review – ensure that we are following proper signatory procedures Ensure effective verbal and written communications to effectively manage the planning process Prepare program specifications (room/booth/virtual event setup, AV, catering, name tags, etc.) Manage the development of invites, event signage, decor and corporate branding Develop/align creative concepts themes, ideas and programs Ensuring websites/Landing Pages are hubs of information that entice visitors Work onsite at various events Coordinate event coverage with our Social Media and Communications team Solicit new and existing sponsors for external program and implement new sponsor level Solicit and book keynote speaker(s) with proper review and approval Display a professional and polished demeanor with stakeholders, especially in potentially stressful situations. Requirements: At least 2-3 years of corporate event-planning experience Ability to manage multiple high-level, time-sensitive projects simultaneously with superb attention to detail Excellent communications skills The ability to work as part of a team A proactive approach, continuous improvement mindset, and creative problem solving are required Good working knowledge of Office tools (PPT and Excel) and virtual conference platforms (e.g. Webex, GoToMeeting) Prior work with marketing and sales automation tools (e.g. Marketo and Salesforce) is a plus Agency background is a plus Bachelor’s degree preferred   What we’re offering: Competitive salary Health, dental, disability, 401K + employer match, vacation benefits Entrepreneurial work environment with flat hierarchies and growth opportunities – CGS is consistently expanding Great views of the Hudson River from our HQ at Brookfield Place. All CGS employees receive an exclusive discount in the AMEX Gym (conveniently located a few floors away from the office). Plenty of lunch options: Le District, Hudson Eats, and Shake Shack are around the corner. About CGS For over 30 years, CGS has enabled global enterprises, regional companies and government agencies to drive breakthrough performance through business applications, enterprise learning and outsourcing services. CGS is wholly focused on creating comprehensive solutions that meet clients’ complex, multi-dimensional needs and support clients’ most fundamental business activities. Headquartered in New York City, CGS employs more than 7,500 professionals across North America, Latin America, Europe and Asia. For more information, please visit www.cgsinc.com and follow us on Twitter at @cgsinc and Facebook at http://www.facebook.com/ComputerGeneratedSolutionsInc. EEO/AA Employer/Male/Female/Vet/Disabled

Catering & Events Manager Primary Location : United States-Washington-The Fairmont Washington, D.C. Employee Status : Regular        P osition Title:             Catering Event Manager Reports to:                   Director of Catering Supervises:                  Catering Coordinator   Overview: As a member of the award winning Catering Department of The Fairmont Washington, DC, the candidate must have a minimum of years catering manager or similar experience and a strong background in Catering and Event Management in both corporate and social markets. Experience in Menu and Décor Planning, Presentation Skills and the ability to work within an energetic, creative and innovative team is a requirement. The candidate is expected to exceed his or her yearly catering booking goal while also contributing to the overall successful achievement of the Catering Department Budget. As this is the “hospitality industry”, the manager must demonstrate an outgoing, friendly, collaborative and persuasive personality both to our clients and to fellow hotel colleagues at all times. Familiarity with the Washington diplomatic, social and corporate market is an asset as well as the social media channels that support these markets. Strong writing and verbal communication skills are a key asset to the position and allows the candidate to present his or herself and our hotel to a luxury clientele that requires exceptional service, creativity and follow through.   Responsibilities include: Contracting, planning and coordination of meeting and banquet arrangements in the corporate and social (wedding, gala, bar mitzvah) catering market to ensure that obligations are exceeded by the hotel and exceed the client’s expectations. This is also applicable to corporate catering groups that hold guest room blocks of 10 rooms or less and larger wedding, gala and bar mitzvah related room blocks. Manager will achieve booking servicing goals and PACE goals through soliciting assigned market segments, handling and booking leads on assigned Inquiry Days and through creative networking, outside solicitation calls and activities and ongoing intelligence gathering from assigned market segments Responsibilities include but are not limited to: Banquet menu selections Meeting and Event design and set-up specifications Electrical requests Arrival/departure patterns Outside vendor requirements and building relationships Design and coordination of Props and decorations for functions Additional equipment and/or services, if requested Outlet expectations Coordination and timely updating of all booking details in S&C sales management system Ensures satisfactory liaison between clients/guests and hotel department as well as high profile event and party planners and vendors. Supervises service and overall coordination of all arrangements on Beo’s and resumes in a timely manner. Responsible for timely distribution of precise catering requirements to all departments. BEO’s and resumes are due for the following week by 2:00pm on Tuesdays. Conducts internal meetings of all catering events at the daily BEO Review Meeting and individually when details require more in depth review. Provides immediate follow up after events and relates client compliments and concerns to all related departments, with follow up and resolution completed when needed “Up sells” all department services to include food and beverage, amenities and décor to increase food, beverage and miscellaneous revenue Charges meeting room rental for corporate bookings based on department guidelines. Works closely with other catering managers to increase overall product knowledge. Ongoing development of menu and décor trends through magazine, websites, and individual study. Coordinates guest room blocks and special guest room requirements for all catering groups and communicates all information to related departments in an efficient and results oriented manner. Use the Hotel’s S&C software program for all bookings and relation information based on established guidelines and procedures. Works closely with audiovisual company to ensure client’s AV needs are met both for equipment and lighting. Follows all deposit policies and coordinates payment of all event bills based on department procedures and works closely with Credit Manager to ensure proper billing. Posts attrition and meeting room rental charges within 48 hours when applicable and follows up on client opportunities and challenges within 24 hours. Establishes and maintains an excellent working relationship with all hotel departments in particular Culinary, Banquet, Audio Visual and Conference Services. Networks with Sales and Business Travel to maximize catering business development, function space, revenue and increase exposure to key accounts. Networks within the social and corporate community to establish relationships with clients, event planners, comp set catering managers and industry colleagues. These relationships are design to groom repeat bookings, comp set intelligence and networking. Presents his or herself as an individual that possesses strong social and etiquette skills, grooming and presentations skills that are representative of a luxury hotel in this competitive marketplace. Works closely with Catering Team, and provides creativity and support for the team and colleagues when needed. Always working toward improving the reputation of the Catering Team Attends Daily Revenue Max Meeting (8:30am), Monthly Marketing Meeting and Weekly Catering meeting and training given by Director of Catering and team members Assists Director of Catering in preparing own individual monthly forecasts by reviewing food, beverage and meeting room rental revenues for their groups. Assists Director of Catering in generating action plans, ideas and revenue for peak and need periods and completing weekly activity report which is reviewed in weekly One on One Attends continuing education training classes when given and continues to grow in knowledge of the industry through periodicals and related resources Participates in Lobby Duty program. Other projects and duties as assigned to develop business opportunities     Qualifications Minimum 3 years catering and event manager experience in a hotel or off premise catering/event company Strong culinary and beverage knowledge, event design and interest. “What are the trademarks of your events and what sets you apart from other people in this industry” Familiarity with social media channels that support social and corporate markets Familiarity with event design, creation and execution Excellent verbal and written skills for client presentations, proposals and communication Operational Food & Beverage experience in a Hotel environment mandatory Proven ability to plan and organize events effectively, with an acute sense of detail & creativity and repeat potential Assertive, professional and positive with a proven ability to develop and lead in a team environment Understanding of computers and applications with a strong working knowledge of Windows Delphi, MS Word, Outlook, Excel and Lanmark Must be able to work multi-task, work independently and maintain a positive attitude within a very busy environment ~ hours will fluctuate and evening and weekend work will be required. Basic Schedule is Monday – Friday from 8:30am – 5:30pm Excellent interpersonal and communication skills, both written and verbal High School Diploma, College Diploma preferred Visa Requirements:    Must be able to provide or obtain work authorization in the United States    APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!    Job Level : Management / Supervisory Schedule : Full-time Shift : Day Job Travel : Yes, 10 % of the Time Closing Date : 31.Jan.2019, 11:59:00 PM Job Number: WDC00812

Event Assistant   Requisition # 1819-34-2318346 Job Location Canada-British Columbia-Vancouver Job Stream Event Planning Job Type Permanent, Full-Time Number of Positions Open 1 Start Date of Employment ASAP Posting Date 16-Jan-2019 Travel Required Not Required Educational Requirements College Diploma Languages Required English Job Description What we do At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation centre.   Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our mission forward.   What you’ll do We are seeking an events professional who is inspired by our cause, demonstrates a high level of motivation, is willing to accept new challenges, and has the ability to balance diverse workloads to meet deadlines despite pressure and periodic interruptions. Reporting to the Event Manager, and working directly with the Event Coordinator for Jeans Day, the Event Assistant will assist with the administrative and logistical elements for one of BCCHF’s signature events. In addition, this candidate will offer support to our signature galas and donor recognition events as needed.   More specifically, as the Event Assistant, you will: Provide event administration and logistical support to the Event Manager and Coordinator and Jeans Day volunteer committee through the coordination of committee meetings; prepare meeting materials, set up for meeting and minutes Organize and execute community outreach. Coordinate on-site event logistics with volunteers. Plan and write content for proposals and reports. Prepare and code cheque requisitions. Provide exceptional customer service to Jeans Day champions, take and process new button orders. Work collaboratively with Foundation departments. Process donations and ensure they are recorded correctly on reports and in the database.  Respond to routine enquiries in a timely manner. Prepare donor/supporter communications.   What you bring As the successful candidate you have three years of previous experience in an administrative support and/or event logistics role, and a diploma or certification in an applicable discipline (e.g, administration, marketing, fundraising etc). Previous experience working in a not for profit is an asset. In addition to the qualifications, our ideal candidate has: Superior organizational skills and attention to detail. Excellent interpersonal and communication skills (both written and orally), including integrity with sensitive and confidential information. Excellent customer service ethic. Passion for storytelling and advocating for a cause. Ability to multitask diverse workloads and projects. Proven ability to work successfully with volunteers and in fundraising event production. Familiarity with accounting as it relates to monitoring budgets and expenses. A track record of initiating and completing projects in a timely basis. A professional and outgoing manner and ability to interact tactfully and diplomatically with a wide variety of people. The ability to work within a team environment but also to work autonomously. Strong skills using Microsoft Office applications (Word, Excel, Outlook and PowerPoint) Proficiency in Raiser’s Edge 7 or other fundraising database is an asset. A valid Class 5 BC Driver’s License. Flexibility with work schedule to allow for some meetings and events that may be held outside of normal working hours (early mornings, evenings and weekends)   Join Us We believe that anything is possible. And that permeates every action we take. As a team, we push ourselves to constantly aim higher in our work. We try new things and challenge the status quo. We respect each other and act from a place of compassion in everything we do.   While we take our work seriously, we’re also big on taking care of our team. We offer perks like a nine-day fortnight schedule and flexible hours, topnotch health and dental benefits, and a commitment to professional development.   We think it’s a pretty amazing place. Others agree—we’re proud to say that we’ve been recognized as one of BC’s Top Employers for nine years in a row.   Seem like the right place for you? Join us and help kids shine. Apply online at www.bcchf.ca/careers by January 30, 2019.  

Meeting Event Manager (II) - Maritz Travel Chicago, IL - S Riverside Plz Milwaukee, WI Full time R9614   EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!​ Top meeting planners, sales operations and procurement teams at Fortune 100 companies trust Maritz Travel as their event management services partner. We’re here to help deliver business meetings and incentive travel programs that make an impact with customers, employees and stakeholders. Unlike other event management companies, we take a science-based approach to corporate event management. We use the latest findings from neuroscience researchers to design and execute events that transform businesses and people. We focus on individual business objectives that drive business results and improve engagement with customers, employees and channel partners. But it's our team that really sets us apart. The drive behind our power is our team's passion. We aren't just passionate about corporate event management. We're also passionate about our team and our culture. A great work culture doesn't happen by accident. Guided by our Signature Core Value - First, Take Good Care of Each Other - the Maritz Travel culture has been consciously designed to connect every single one of our people to the purpose and beliefs that we are working toward every day. Summary To function as primary client liaison and team leader for assigned programs and events. Manages the overall coordination and execution of an entire program/event from an operational perspective. Responsible for coordination of all program planning while providing unparalleled levels of customer service. Primary responsibility for client budget management in addition to forecasting all budget variations. This position is open to candidates in the Chicago or Milwaukee area.  The individual hired may work from home but will need to go into the Chicago office as needed. Scope   The scope of this position is dependent upon assigned account/program. Will vary from client to client and program to program.  Manages program/event budgets.    Reporting and Working Relationships   Reports to Director or Manager/Senior Manager level.   Manages external relationships with clients, DMCs (Destination Management Companies) and third-party companies/suppliers.  Regular interaction with internal departments which could include but is not limited to: Sales/Account Management, Creative, Registration, Supplier Relations, Sourcing, Accounting, and Operations.    Primary Responsibilities   40%  Outlines deliverables for assigned program/event.  Completes overall project timeline and budget; and facilitates prompt and accurate handling of all details.  Manages and negotiates items such as supplier relationships, audio-visual, general service contracting, hotel, destination management company (DMC), air and all third-party contracts. Monitors attrition dates, cancellation policies and ensures contracted services are executed. Coordinates and attends site inspections.  Communicates registration and air needs as necessary.  Facilitates working session with client and Division stakeholders.  Gives clear direction to project team about the clients' needs, expectations, business rules and objectives.    20%  Manages overall project financials. Monitors project expenses and budget, and participates in financial reviews.  Responsible for program and/or internal supplier revenue forecasting and updating business management systems with financial information. Manages overall program/event budget, communicates changes to Sales/Account Management contact and client. Manages supplier products and services by negotiating pricing, contract terms and service offerings through RFP, bid analysis and recommendations to client. Responsible for tracking and reporting changes.  Initiates supplier payments, client invoices and project change orders.  Manages positive net funding on assigned programs. Works with accounting to complete final bill.  Communicates clients’ needs and monitors supplier service delivery. Reviews final billing prior to final client invoicing.  Manages assigned programs/events to meet or exceed specified account profitability target margins.      20%  Independently interfaces with day to day client contact.  Works closely with client to ensure program objectives are executed.  Maintains proactive, positive, open line of communication between client and Sales/Account Management.  Oversees project teams during the development, production, and quality assurance of deliverables in event management area.  Authors and maintains standard process and event specifications documentation for the project team and client.  Updates and manages the timeline of deliverables for the project or change for the client, and monitors the project status.  Conducts regularly scheduled status meetings from pre-planning through program operation, and ongoing programs, with client and Division stakeholders.  Acts as team leader, communicates program requirements to team.    20%  Provides onsite leadership and support to clients, suppliers and facilities to ensure all functions or programs occur as planned while monitoring service levels. Anticipates and resolves challenges onsite. Manages and directs other team members when serving as the lead. Helps manage or limit client liabilities. Acts as the main client contact point regarding operational issues, escalations, concerns and responses.  Works with third party suppliers to arrange services provided by them.  Manage VIP special projects and oversee VIP logistics.  Participates in the development and creation of proposals and deliverables on renewal business as required.  Provides expertise with regards to destination, hotel and Division services.  Executes sold program letter of agreement on renewal business.  Develops initial budgets for assigned programs.    Qualifications  Bachelor degree or equivalent experience required.  Minimum 3+ years of experience in meeting/event planning (including incentives, association, corporation) or hotel catering, convention, sales experience required.  International hotel destination knowledge a plus.  Strong knowledge of program/event management and budget maintenance. Exposure to project planning/forecasting financial implications.  Prior successful experience in developing and maintaining key client relationships.  Professional oral presentation and writing skills required.  Prior experience in effectively handling multiple projects/demands.  Excellent computer skills, knowledge of Microsoft Office tools & ability to learn new technology quickly.  Ability to travel 30% of time required.    DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job    Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-1650 or by sending an email to idisability.administrator@maritz.com .

Job Title : Special Events Manager Department : Development Reports To : Director of Special Events FLSA Status : Exempt Organization : The Apollo Theater Foundation, Inc. (“the Apollo”) was established in 1991 as a not-for-profit 501(c)(3)corporation and is dedicated to the preservation and development of the Apollo Theater. The Apollo Theater is a commissioner and presenter; a catalyst for new artists, audiences, and creative workforce; and a partner in the projection of the African-American narrative and its role in the development of American and global culture. Position Summary : The Manager of Special Events will report to and work closely with the Director of Special Events to plan and execute 3-4 fundraising events raising over $5 million annually, and will be responsible for managing a variety of donor cultivation events. Essential Duties and Responsibilities : Plan and execute annual Dining with the Divas Luncheon and donor cultivation dinners and events Assist with the planning of the annual Spring Gala; Apollo in the Hamptons; and other special events Collaborate with development team to build volunteer committees Manage the design, copy and production deadlines for all event collateral including invitations, programs, signage, etc. Serve as liaison with vendors on event-related matters Manage budgets, prepare check requests, invoices, etc. Coordinate list management and seating arrangements Secure in-kind donations Utilize Archtics database to maintain and track donor data Recruit and manage event volunteers as needed Perform other functions as assigned Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor’s Degree Minimum of 4 years of event management and fundraising experience, preferably in a large cultural or arts organization Excellent written and verbal communication skills Superior organizational skills, accuracy and precision in handling details Ability to prioritize and work in a fast-paced environment and to juggle multiple projects Computer proficiency with Microsoft Office programs and database management systems Flexibility to participate in evening/weekend events and to travel, as needed To apply, please send cover letter, resume and references to human.resources@apollotheater.org , with “Special Events Manager” in the subject line.

Title    Golf Fundraising Event Coordinator or Independent Contractor/Consultant   About the Organization     LifeSource is a nonprofit organization dedicated to saving lives through organ, eye and tissue donation in the Upper Midwest. It's our privilege to serve the 7 million people who live in communities across Minnesota, North Dakota, South Dakota and portions of western Wisconsin. We're dedicated to working with our hospital and community partners to support donor families, manage the donation process and educate our communities to create a culture of donation. We're a passionate and committed cross-functional team who believe in our vision that everyone shares the gift of life. Each of our team members plays an integral role in our life-saving work, using their unique talents and contributions to further our mission.   Description    The Upper Midwest Organ Procurement Organization, dba LifeSource is seeking to establish a contract or employment relationship with an established fundraising event planner to manage and execute our annual fundraising golf tournament, silent auction and dinner, now in its 24th year, to be held on held on September 16, 2019 at Majestic Oaks Golf Club in Ham Lake, MN. We are seeking an innovative, detail-oriented, driven, individual to engage and commit to the successful execution of this key fundraiser, recognizing the value of the history of the event and bringing new innovative ideas to grow the impact.   EVENT DESCRIPTION: The LifeSource Golf Classic is our annual fundraising event held in September. The event was started by the friends and family of Terri Opp and has raised $1.88 million since 1995 in support of education about donation and transplantation and services to donor families in her memory. Terri was a young woman who died while waiting for a heart transplant, and though she needed the gift of life, she also gave it – Terri was a tissue and cornea donor upon her death. Terri worked for 3M, and it was her co-workers, family, and friends who began this wonderful event in 1996. The contributions allow us to develop materials such as brochures, posters, workbooks, and giveaways. This includes driver’s education materials which are distributed to approximately 60,000 students throughout Minnesota. The 23rd annual LifeSource Golf Classic was a resounding success that even a rainstorm couldn’t put a damper on. Joining us at Majestic Oaks in Ham Lake, MN were 230 golfers and 50 volunteers. Proceeds from the LifeSource Golf Classic totaled over $150,000 and will go towards educating and building public support for organ, eye and tissue donation in our community.   #LI-LS_RECRUIT Position Requirements        To realize the above, LifeSource seeks a proven fundraising event planner to provide the following services in partnership with LifeSource team members and volunteers. This information represents the opportunity to be involved in the execution and delivery of the long-standing, primary fundraising event for LifeSource. The contractor or employee is not full-time; however, it will last over a period of 9-10 months (January - October) with hours to increase as event date nears (for example 10 hours per week January - April; 10-20 hours April - June; 20-30 hours July - August; 40 hours per week September - October). LifeSource will negotiate or discuss expectations or agreement with the identified consultant or employee. All applicants must understand that they will be fully responsible for meeting the requirements of the Scope of Work and will ask and execute the necessary tasks to make sure that the event is successfully completed. LifeSource leadership reserves the right to accept or reject, in whole or in part, any and all applications/responses to this opportunity.   SCOPE OF WORK:   General Management and Financial Operations Evaluate, edit, support and execute the timeline and work plan (a commitment of hours expected from January/February – September/October) Establish agreed upon goals and budget, including aspects of important continuance and opportunities for changes or improvements Meet regularly with Golf Classic Volunteer Committee and LifeSource’s Chief Administrative Officer, Development & Communications team members to provide updates on progress, issues, resources, and budget matters.   Event Marketing Work with the LifeSource Communications Team to develop and implement appropriate brand materials Support the timely execution of all creative associated with the event   Sponsorship Partner and collaborate with the Chief Administrative Officer in evaluating sponsorship strategy, levels and benefits Track the fulfillment of sponsors’ benefits – logo inclusion, etc. Silent Auction Evaluate Silent Auction processes and procedures, establishing the proper information to execute professional via Silent Auction mobile site. Coach and mentor LifeSource Event Intern, in the solicitation and securing of items/packages. Support and coordinate all signage, electronic auction site and set up displays for in-person attendees.   Event Management Partner and support LifeSource’s Event Coordinator with general event logistics, such as catering, venue coordination, contracts, staging, floor plans, seating plans, décor, and technical equipment. Engage the LifeSource Advocacy and Ambassador Coordinator in coordinating volunteers for appropriate responsibilities. Ensure all applicable licenses and appropriate insurance coverage is acquired. Submit a post-event evaluation report with recommendations to LifeSource’s Chief Administrative Officer who oversees the areas of Financial Operations and Fundraising and Development. Other duties as assigned.   Day of Event Supervise all aspects of the event and manage the logistics and onsite supervision day of the event   Shift   Various Shifts Exempt/Non-Exempt            Non-Exempt Location         Minneapolis, MN - LifeSource   EOE Statement         We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Senior Technical Producer - Live Event Production Stamford, Connecticut   Job Description: What makes Gartner Events a GREAT fit for you? When you join Gartner, you'll be a part of a team that serves more than 75,000 business and technology leaders at 75+ global events each year. You’ll work with curious, motivated people, have unlimited growth opportunities, and learn about the latest in technology and business. Our events team is growing in double digits and is positioned to exceed that growth in 2019 and beyond. If you enjoy challenging yourself, connecting with people and pushing the limits of your career, Gartner is the place for you.   Role Purpose: Gartner is searching for a Senior Producer to work on Gartner s Production Center of Excellence on corporate, internal and client facing events.This is a two part role, the successful candidate will be responsible for producing and supporting Gartner s corporate events and Gartner s client facing keynotes and lead sessions. External Events: https://www.gartner.com/events/ Corporate events: Quarterly All Company Meetings & Business Unit Town Halls, Sales Kickoff and Leadership meetings, Executive Development Program, Sales Recognition Events, Research & Advisory Leadership Offsite, etc Primary responsibilities: Support/own a portfolio of events and production projects that you are responsible to execute on (, Video assets for external keynotes, etc) Collaborate with key Gartner stakeholders to support internal/corporate events and client facing keynotes from inception through to delivery including global logistics, program management, agency partners, research and key stakeholders Leverage best practices to support live event production, planning processes and budget management Research and propose recommendations for all event elements to relevant Business Unit stakeholders Partner with Corporate Events team both pre-event and on-site with Global Meetings (out of hours at times) Guide stakeholders through the process; become their trusted partner through pre-production, pre-event and onsite rehearsals, keynote or session delivery. Communicate with stakeholders globally and confirm all requirements for all onsite delivery assets including staging, scenic, graphics, audio, animation and all creative media components.Ensure the content produced meets the needs of the key stakeholders Conduct site surveys to ensure venues can accommodate production within the scope of the event Produce and manage audio/visual specifications and on-site production logistics from load in to load out Support pre and onsite production for various high profile external keynotes ensuring all pre-production and content development creation and pre-event screening, working with the external events team to ensure all logistics are in place Oversee crew schedule and running order documents Participate in weekly meetings with Corporate Events team, Research team and other key stakeholders noting minutes from meetings and tracking action items while gaining an understanding of their mission critical priorities Recommendations for process improvements and full program debrief (program, content, messaging, operations, marketing, communication etc.) Collaborate with internal/external creative services partner and other event partners on the production of visual assets that will be leveraged throughout the event Assist in vendor selection and build excellent relationships with the appropriate partners Ensure effective financial management including budget creation, cost negotiation and accurate management and expense tracking as relates to the overall event budgets Key contacts: Internal: Gartner Executives, Corporate Events team, Key Stakeholders across all Gartner business units and other Event Production colleagues External: Production companies, Production and Creative service agencies, In-house production services, and event vendors #LI-WC2   Education: Bachelor s degree or equivalent Professional Experience: Minimum 5+ years of live event production management experience in related Events Industry roles such as Producer, Event Manager, Creative Director (as examples) C-Level experience required - communicate and project management etc Project management, team player and keynote production experience End to end understanding of live event production from keynote and large scale session production to overall event production (Keynote rooms, breakout rooms, show flow, etc) Agency management Global experience preferredUS & Canada, LATAM, EMEA, APAC, Japan & China Key Competencies: Demonstrated production and account management competencies:client focus, accountability for results, team effectiveness, and attention to detail, creativity, agility, professional confidence, influencing others (particularly others who don t report to you) and a sense of urgency are all requirements to be successful in this role Competent Project Manager, Producer and Show Director Live event technical understanding (ie what the technology can give you, not necessarily operating) and full event keynote production experience Strong Oral & Written Communication skills Time management - Ability to manage multiple tasks simultaneously and prioritize workload.Strong sense of urgency. Attention to detailstrong organizational skills Proactively work with cross-functional key business unit stakeholders to improve overall processes. Team Player - Reliable, Accountable, Collaborative, Flexible Fully competent in Microsoft office, especially Excel Travel is a requirement of this role: ability to travel domestically and internationally Onsite weekend work will be required. #LI-WC2   Job Requisition ID:G20163 By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.   Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy

Proudly recognized as one of Canada's Best Workplaces! Marketing Events Coordinator Application deadline: 01-FEB-2019 Country: Canada - ON - Mississauga Want to join a team that cultivates passion and drives innovation? At Axis, we believe in innovating for a smarter safer world. We just happen to provide cutting-edge security solutions across the globe. While each Axian has his or her own motivators, we all share the same core values. We're more than just a team here. We are a family. We care about each other, grow together and celebrate successes. Axis is a fun and innovative place to work where employees enjoy a great work/life balance. Axis Canada was awarded “Best Workplace in Canada” by the Great Place to Work® Institute in 2018. Axis’ Canadian Marketing team is searching for a fun and energetic marketing professional to join us as our Marketing Events Coordinator. Responsibilities focus on the planning, management and execution of all major conferences, tradeshows and related events for Axis within Canada. This individual collaborates closely with the Canadian marketing, sales and business development teams as well as corporate marketing and vendors to achieve organizational goals and objectives and ensure timely delivery within budget.   What You’ll Do Here… Coordinate and execute all aspects of Axis-hosted events including, but not limited to, conferences, webinars, open houses, fundraisers and exclusive events across Canada Coordinate and execute all aspects of Axis’ presence and/or sponsorships at industry and/or association conferences, tradeshows and other events across Canada Work collaboratively with key internal stakeholders and vendors to: identify objectives, key messaging and communication strategy manage expectations and set timeframes for delivery develop and execute marketing and communications plans providing ad-hoc support and regular updates Establish lead follow-up and nurturing processes and campaigns Establish event benchmarks, provide relevant reporting and provide recommendations for improvement Effectively manage and reconcile event budget Establish and manage vendor relationships, acting as a point of contact Develop marketing and communications plans, tactics and/or activities Monitor and respond to inquiries and requests from department’s Inbox Provide on-site support at events as required   What We Are Looking For… Ability to deliver well-organized, high quality events – on time, on budget and on brand. Highly organized, superior time management skills with an ability to juggle multiple deadlines Strong attention to details and able to deliver error-free work Strong problem-solving skills Strong interpersonal skills Effective communication skills – verbal and written Able to handle high pressure situations calmly Able to manage budget effectively and efficiently Able to negotiate and build productive business relationships Flexibility, a ‘can do’ attitude and a team player that can ‘think outside the box’   What You’ll Need… Bachelor’s Degree or Diploma in Marketing, Event Management or related field 3-5 years’ experience event coordination or event management experience Proficiency in CMS (such as Salesforce or similar and Microsoft Office Suite)   Valued but not required skills or experience: Certified Meeting Planner certification Proficiency in email marketing automation tools (such as Pardot) Fluent in French (written and verbal)   Physical Demands: The physical demands and work environment characteristics described here are representative of those that needs to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is occasionally required to lift 20-25 lbs. Employee may occasionally be expected to work outside of regular work hours and/or on weekend Expected travel time for this position is up to 15%   What we have to offer... Axis is more than a rock-star culture with cutting-edge innovation. Axis is a company that puts our employees first. Here’s just a glimpse of what we do for our Axians: Inspire you to grow and develop through employer-offered training as well as tuition reimbursement Take care of more than just the ‘work you’, but rather the ‘whole you’ through our health, dental, vision, and fitness health & wellness programs Support parents & their kids through paid parental leave and help to alleviate the cost through a dependent care reimbursement account Encourage work/life balance with a generous vacation policy – not to mention, our paid sabbatical program at your 5-year anniversary, allowing you to relax and unwind for an extended period of time Help prepare for your life after retirement through our RRSP program   Our leaders have a true mentorship approach that welcomes creativity and out-of-the-box thinking while fostering endless learning. Whether you want to further your education, change careers, travel to exotic places, or join a work-hard play-hard organization, at Axis, you get a life - one that offers personal and professional balance and encourages you to be the best version of yourself. It really is that kind of place! Why imagine what it’s like when you could be one of nearly 3000 Axians worldwide contributing to the culture and innovation. Taking the first step to be an Axian is easy - all you have to do is apply!