31 Event Planning jobs

Boardwalk Rental Communities: Over 30 years ago Boardwalk Rental Communities began with a clear Mission, to provide Resident Members with quality rental communities, a vision for the future and a commitment to five core values. These Mission, Vision and Values, coupled with Boardwalk’s Golden Foundation, have helped to create a team of Associates who are committed to building better communities. Whether it is a local Community or a global one, Boardwalk Associates approach it with the same foundation and aim to build and strengthen it. At Boardwalk Rental Communities, we strive to become your “Employer of Choice”. We are committed to engaging our Associates through mutual respect, trust and honesty as well as following our Golden Foundation which is to “Treat others as you would like to be treated", “Be Good”, “Love Community” and “Have Fun”. We believe that we are providing our Associates with a workplace that they can call home; a place where coming to work isn’t a chore. We continually look for new and innovative ways to engage our Associates not only in their day-to-day work, but also ways to get involved in the Community and provide opportunities to give back. Boardwalk is seeking individuals who have a positive attitude, are energetic and as passionate as we are in building communities and serving our Resident Members. You must be self-driven, productive and have the capacity to deliver high-quality results. Working within a team is essential to your success at Boardwalk.   Event Coordinator   Location: Marketing Classification: Full Time Report To: Director, Marketing & Customer Service Job Responsibilities: Plan events including design, production, execution and managing of all project deliverables Manage event logistics such as venue, promotional material, staffing, entertainment and all event details Liaise with stakeholders to optimize event presence and ensure success of all events Ensure compliance with insurance, legal, health and safety regulations Travel to events for on-site management, posting on social media sites and engaging with attendees Collaborate with external vendors and suppliers and build partnerships Research market, identify event opportunities and continually improve event management and engagement processes Maintain and report on event budget Conduct pre- and post-event evaluations and report on outcomes Additional tasks as assigned Experience and Educational Requirements: Diploma or degree in event management, business or marketing Minimum 2 years of experience in event marketing and/or corporate marketing Social media experience Technical Requirements: Intermediate proficiency with Windows-based environment and Microsoft Office Ability to learn and adapt to changing systems and new technology Must have a car and valid driver’s license Non-Technical Requirements: Strong planning and organizational skills with high attention to detail Ability to manage multiple projects and deadlines independently Ability to collaborate with cross-functional teams and external partners Exceptional problem-solving and decision-making capabilities demonstrating resourcefulness and confidence Dedicated to building better communities for all our Resident Members and communities Excellent verbal and written communication skills Ability to learn quickly and adapt to change with a strong desire to constantly develop and suggest improvements Display a high level of professionalism, confidence, creativity, initiative, and commitment to success Apply Here Please submit your resume to: Human Resources 200, 1501 – 1 Street SW, Calgary AB, T2R 0W1 Fax: 403-261-9264 We would like to thank you in advance for your inquiry. Only those candidates who are being considered will be contacted. Offers of employment will be contingent on satisfactory security background checks, reference checks, and pre-employment medical exams, where applicable. At Boardwalk Rental Communities, we believe in providing our Associates with a workplace they can call home; a place where coming to work isn’t a chore. We continually look for new and innovative ways to engage our Associates in their day-to-day work. We are proud to be an equal opportunity employer with a commitment to respecting the dignity and worth of every individual in our organization. We offer a comprehensive benefits package, profit-sharing and competitive wages to our Associates. We are passionate about community and will provide our Associates the opportunity to contribute and make a difference in their communities.

Position Information   Position Title Business and Event Manager Requisition # S00167P FLSA Non-Exempt Location IIT-Mies Campus (MC), 10 West 35th St., Chicago Department Marketing and Communications GENERAL DESCRIPTION Coordinate, manage, supervise, implement, and evaluate all aspects of specific university department events, academic unit events and university-wide events as assigned by the Director of Event Services. Manage the billing/invoicing and collection of all rentals and services related documents for coordinated events, to recover all event costs. Special Schedule Requirements   Qualifications Education & Experience Bachelor’s degree is required. A minimum of two years experience in event planning and a background in billing/invoicing is required. Knowledge & Skills Understanding event planning, and the process of how an event should be run is required. Must be able to take individual initiative as well as work collaboratively in a university environment; must be detail-oriented, highly organized, able to work in highly stressful and deadline situations; have a good sense of humor; and have exceptional planning skills. Posting Information   Work Hours 8:30-5:00 Position Category Full Time Posting Date 07/20/2017 Closing Date   Posted Until Filled Yes Quicklink for Posting http://iit7.peopleadmin.com/postings/3703 Documents Needed to Apply Required Documents Resume Cover Letter

Game Day & Events Coordinator (Half-Time Position) Category: Staff Closing Date: August 4, 2017 Reporting to the Director of Athletics & Recreation, the Game Day & Events Coordinator is responsible for the delivery of all aspects of approximately 50 department events, including fundraisers and home games (both on or off of campus), particularly during the academic year (September – April). This permanent half-time position is guided by values that are endorsed by all department members and that define the Athletics & Campus Recreation Department culture. These values include a commitment to the following: The pursuit of professional and personal excellence Fairness, honesty, and integrity Projection of a positive image in the community Academics-before-athletics approach for the student-athletes Safety of all program participants Planning in order to maximize direction, motivation, progress, production, positive experience, fair play and honorable competition, and overall student and student-athlete support Specific duties include: Responsible for the hiring, supervising, training, and evaluation of all home event employees. Ensure appropriate delivery of game day events, as required by the ACAC and CCAA. Guarantee the proper electronic compilation of statistics, facility setup and security for each event. Plan and deliver all special and regular promotional activities surrounding home events. Manage all aspects of home event employee’s assignments of activities and work with coaches, media, and game officials. Coordinate fundraising events to help with the athletics budget and scholarship fund. Assist with the promotion and publicity of all athletic department events and various activities within the department. Work schedule: This is a half-time position of 20 hours per week.  Flexibility is required to account for evening and weekend athletic events and media time lines. Qualifications: A bachelor’s degree, preferably in a related field (e.g. sport management, kinesiology, physical education, management). A minimum of two (2) years of related event management experience, preferably in a post-secondary environment. Some knowledge of Canadian collegiate sport at the ACAC, CCAA, and USports levels. Additional volunteer and/or coaching experience would be considered an asset. Must be able to successfully pass a security clearance. Closing Date: August 4, 2017, job posting may close before deadline date if suitable a candidate is found. To apply, please include a cover letter and resume and forward in confidence to: Human Resources Concordia University of Edmonton E-mail:  humanresources@concordia.ab.ca We thank all applicants for their interest. Only those selected for an interview will be contacted.

Coordinator, Events (Make-A-Wish® Toronto & Central Ontario) The mission of Make-A-Wish® Canada is to grant the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength and joy. Along with the national office, eight regional chapters grant magical wishes to children in need from coast-to-coast. Make-A-Wish Canada is an affiliate of Make-A-Wish® International, the largest wish-granting organization in the world, making dreams and wishes come true for more than 415,000 children since 1980.   The Position A proactive, energetic professional Coordinator, Events to identify, execute and administer third party/special event programs (including signature event, Rope for Hope ) while overseeing the day-to-day activities within the portfolio.    Job Summary The primary role of the Coordinator, Events will be to engage and work in collaboration with various individuals, businesses, community groups and schools (including post-secondary clubs) to increase Third Party/Special Events and Celebration program revenue. This includes managing the event database/files, coordinating various local and/or national event programs, executing event deliverables, coordinating stewardship and recognition activities, conducting and identifying new opportunities for support and providing superior service and delivery.    Specific Accountabilities 1. Revenue Development Implement and execute events in support of the Foundation (including signature event, Rope for Hope ) Identify, secure and implement new community-based events Develop and roll out fund raising tools (i.e., online giving pages, pledge forms, e-communications etc.) to improve event effectiveness and increase public involvement Liaise and support participants in the Celebration program (weddings, birthdays, etc.) Help to grow Kids for Wish Kids and Student for Wishes Programs within the community   2. Relationship Management Work with Volunteer/Event Committees to develop opportunities within key events and identify new event opportunities Act as a key liaison by supporting external events with suppliers, volunteers and speakers Work closely with internal stakeholders to continuously promote and advertise third-party events Coordinate the stewardship and recognition of event donors/hosts to increase their level of engagement and support of the Foundation Take a lead as an ambassador for the Foundation at local events, school assemblies, company functions, etc., to share the mission, accept donations on behalf of the Foundation and liaise with wish families in attendance as speakers.   3. Other Key Responsibilities Administer Third Party/Special Event activities including: setting event goals and budgets; securing signed event agreements, developing and following critical paths; executing event logistics; creating and maintaining event manuals; communications; reviewing and approving event materials and developing post-event reports Oversee the Foundation’s event management system (paper and database)  which includes organizing event files, data entry, reporting and structure development Coordinate the review and approval process for event program materials, such as press releases, e-communications etc. Assist in the development of sales packages and materials for sponsorship presentations Coordinate and implement mailing activities (when applicable) Coordinate special initiatives (i.e., Committee meetings, event volunteers, recognition events etc.) Other duties as assigned.   Key Qualifications Self-motivated through focused attention on achieving superior client service Ability to multi-task through strong organizational and time management skills Superior written, verbal and interpersonal communication skills Ability to work effectively with internal and external stakeholders Strong networking and relationship management skills Follows procedures, policies and protocols and strives to increase efficiency   Other Requirements Post -secondary education or equivalent and 2+ years successful event experience Working knowledge of fundraising; Proficient PC skills (Word, Excel, PowerPoint) Experience with Peer-to-Peer fundraising platforms (DonorDrive) Proven data management and analysis skills Exceptional relationship building management skills Flexible and dynamic A valid driving license is an asset   If you have what it takes to be successful in this role, please apply today! Kindly e-mail your resume to humanresources@makeawish.ca  by 5:00 p.m. ET August 8, 2017. We thank all candidates for your interest; however, only those candidates chosen for an interview will be contacted. No telephone calls please.

Director of Event Management Primary Location  USA-TX-Houston-Marriott Marquis Houston Posting Date Jul 24, 2017  Job Number 1700190R  Job Category Event Management  Brand Marriott Hotels Resorts /JW Marriott  Schedule Full-time  Relocation?  Yes    Position Type  Management     Description     Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel. JW Marriott is part of Marriott International's luxury portfolio and consists of more than 70 beautiful properties in gateway cities and distinctive resort locations around the world. Our associates deliver sophisticated and warmly authentic service in a comfortable and luxurious atmosphere that cultivates fulfilling experiences for both our associates and our guests.   Qualifications   JOB SUMMARY   Functions as the strategic business leader of Event Management, including the departments of Event Planning, Banquets/Catering, Event Service and Event Technology (Destination Management, if applicable). Position oversees the development and implementation of departmental strategies and ensures implementation of the brand service strategy and brand initiatives. The position has overall responsibility for executing all property events with a seamless turnover from sales to operations and back to sales. Ensures the team meets the brand’s target customer needs, ensures employee satisfaction, focuses on growing event revenues and maximizes the financial performance of the department. Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand’s target customer and property employees and provides a return on investment.   CANDIDATE PROFILE   Education and Experience • High school diploma or GED; 4 years experience in the event management, food and beverage, sales and marketing, or related professional area. OR • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the event management, food and beverage, sales and marketing, or related professional area.   CORE WORK ACTIVITIES   Managing Event Management Operations and Budgets • Researches and analyzes new products, pricing and services of competition. • Works with direct reports to review scheduled events and troubleshoot potential challenges/conflicts. • Ensures the property is apprised of all groups that will impact property operations. • Works with culinary team to ensure compliance with food handling and sanitation standards. • Oversees Event Operations including Banquets, Event Services and Event Technology. • Oversees event planning team. • Ensures meeting space and corresponding heart of the house areas are cleaned and maintained. • Ensures furniture and equipment is maintained and inventory levels are kept in accordance to corporate guidelines. • Leads the execution of brand service initiatives in event management areas. • Develops an Event Management strategy that is aligned with the brand’s business strategy and leads its execution.   Leading Event Management Teams • Sets expectations and holds event management leadership team accountable for desired service behaviors related to product and service delivery. • Communicates a clear and consistent message regarding departmental goals to produce desired results. • Identifies key drivers of business success and keeps team focused on the critical few to achieve results. • Ensures integration of departmental goals in game plans. • Ensures brand and regional business initiatives are implemented and communicates follow-up actions to team as necessary.   Managing Profitability • Introduces ideas to leadership team to enable property to remain competitive. • Encourages calculated risk-taking to generate incremental revenue and deliver excellent guest service. • Works directly with major groups when high profile and financial impact will be significant (limited instances). • Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property.   Ensuring Exceptional Customer Service • Creates an atmosphere in all event management operations areas that meets or exceeds guest expectations. • Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions.   Conducting Human Resources Activities • Works with Human Resources to ensure compliance with applicable laws and regulations. • Reviews property specific event operations annually and makes appropriate adjustments. • Reviews staffing levels to ensure that guest service and operational needs are met. • Communicates and ensures departmental and property emergency procedures are executed when necessary. • Ensures that regular, ongoing communication is happening in all areas of event operations.     Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Campaign & Events Specialist Req Id  123674 Posted  07/24/2017  -  United States  -  Ohio  -  OH-Columbus  -  Marketing Are you ready to take your Events experience to the next level? Do you have the desire to develop cutting edge campaigns and events that will deliver transformational experiences for our customers (external/internal)? Do you enjoy seeing the results of your hard work? Then, Gordon Food Service is looking for you!!!  Click here for more information on  Gordon Food Service At A Glance       We are excited to onboard a Campaign and Events Specialist for our Ohio Valley Division!  This role is an essential member of our Marketing Team that will bring a passion for building events for our sales team, marketing team and customers, while designing campaigns/promotions investments to build business!   In collaboration with Director of Marketing, the Campaign & Events Specialist will recommend, participate in the development of, execute and track Division marketing campaigns and events. In sum, we have the foundation for incredible events/campaigns and now we need trailblazer that will take vision to the next level!   Why join our Marketing Team? The opportunity to plan, coordinate resources, and execute industry, sales and marketing events, promotions, marketing campaigns, and food shows. The chance to collaborate with internal and external teams (sales, customers, brokers etc.) to ensure the success of marketing campaigns and events. The opportunity to maximize your creative and business acumen as this role will manage budget and expense of campaigns.  Along with utilizing business reporting to identify and track return on investment for campaigns and events.   What do we need from you? We need someone that is creative! This role will build world-class campaigns and events from the ground up… We need someone who knows how to collaborate, build strategy, produce and execute campaigns/events Excellent interpersonal, communication, collaboration, and organizational skills to assist with the strategic development and implementation of marketing campaigns. An understanding of lead-generation. Strong presentation skills.   Leading candidates will have..... Three to five years previous marketing experience with an emphasis on campaigns and event management. Food industry is preferred, but not required. Experience with managing budget and business reporting is ideal. Ability to travel up to 20% of the time (there will be travel for training).    Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce.  To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.     Benefits We take care of each other at Gordon Food Service.  Employees love our competitive benefit plans, which include all the things you would expect and a few that you might not! Click here for more details.

National Events & Communications Coordinator Creative City Network of Canada   Deadline : August 1, 2017     Job description : The Creative City Network of Canada (CCNC) has a strong history of offering high-quality professional development experiences for its members through the annual national Creative City Summits that attract over 200 people from across the country. The National Events & Communications Coordinator will build on this legacy using the established frameworks to provide overall coordination and communication for the event from start to finish. Reporting to the General Manager, the National Events & Communications Coordinator will be responsible for all content and communications for the organization. RESPONSIBILITIES: Your primary responsibilities as National Events & Communications Coordinator will be varied, but you will be expected to: Under the direction of the General Manager, the national Summit Committee Chair, and the Summit Committee, be the administrative lead for the overall design, programming, and delivery of the annual national Creative City Summit. Build CCNC event revenue through attracting audiences, generating registrations, and identifying sponsorship opportunities including in-kind or donated materials and services. You will also  effectively manage event expenses, and work with the General Manager to negotiate event contracts. Coordinate all relevant logistics related to events including registration, room rental, catering, audio visual, insurance, signage, delegate materials, speakers, programming, on-site transportation, on-site volunteer management, event communications and archival materials, thank you letters and gifts to sponsors, funders, presenters, host community, volunteers, planning committee, and others as appropriate. Provide on-site direction and event coordination at the Summit, and all concurrent activities or adjoining activities such as the pre-conference, network meetings, annual general meeting, study tours, and evening events that will take place in Halifax, NS, from October 18-20, 2017, to ensure that the event activities take place on-time, and on-budget. Work on other relevant in-person events as required, such as assisting with the planning of future Creative City Summits, CCNC Regional Meetings, as well as virtual events. Grow and maintain the CCNC website with drafting content, uploading relevant updates, career development and public art postings, and maintaining the members' portal. Develop engaging web and social media content (FB, Twitter, etc.). Contribute to the research, preparation and distribution of monthly e-newsletters. Grow virtual networks through the organization’s ListServ. Provide graphic design support for the website and digital presentation mediums, as well as event marketing materials, programs, membership materials, and development of sponsorship packages. KEY QUALIFICATIONS: Your application for the role of National Events and Communication Coordinator should describe your qualifications as they relate to: University Degree or College Diploma in one of the following areas: Not-for-Profit Arts or Cultural Administration, Event Management, Marketing, Communications or equivalent qualifications. 3+ years of experience in conference and/or special event planning, project management, program planning and financial management. Understanding of local, provincial, national and international cultural environment (agencies & government), funding programs and process. Strong desire to serve the professional development needs of the network by being aware of the major issues and topics of interest, and driving engaging adult learning opportunities. Proven ability to lead the development of high-profile, national events of significant scale. Excellent financial management practices and experience working with not-for-profit organizations, while also bringing entrepreneurial savvy and creative problem solving. A record of successful experience working in virtual teams and working through virtual networks including developing engaging content on Twitter, Facebook, Instagram, and LinkedIn. Strong customer service skills with an ability to professionally represent a high-profile organization in meetings, through presentations, and excellent public speaking and emcee skills. Ability to develop work plans, establish priorities, solve problems, and work within deadlines. Must be able to attend the National Creative City Summits. Language: Excellent verbal and written English.  French is desirable but not required. Job Type: Full-time Contract Duration: 1 Year (renewable) Hours: 35 hours a week Salary: $36,400 + 12% in lieu of benefits Closing Date: August 1, 2017 at 11:59 p.m. PDT Contact email: admin@creativecity.ca ABOUT THE CREATIVE CITY NETWORK OF CANADA: The Creative City Network of Canada is a national non-profit organization of municipalities, organizations, and individuals working to support cultural development in their communities. Through its work the Creative City Network of Canada helps build the capacity of local cultural planning professionals – and by extension local governments – to nurture and support cultural development in their communities.  By doing so, the Creative City Network of Canada aims to improve the operating climate and conditions for artists, arts, heritage and cultural organizations across the country, and the quality of life in Canadian communities of all sizes. www.creativecity.ca HOW TO APPLY FOR THIS OPPORTUNITY: Interested candidates must apply by Email to admin@creativecity.ca . Applications (resume and cover letter in one pdf document) must be submitted before midnight (Pacific Time) on the closing date stated above. We thank all applicants for their interest; however, only those applicants considered for this position will be contacted.

Special Events/ Catering Manager - Niagara Falls, ON   What will it be like to work for this Hilton Worldwide Brand? One of the most recognized names in the industry, Hilton Hotels & Resorts offers travelers a world of authentic experiences. Hilton remains an innovative forward-thinking hospitality leader by offering best-in-class products, services and amenities to ensure that every guest feels cared for, valued and respected. If you understand the importance of upholding a brand reputation and what it takes to provide a globally recognized hospitality experience, you may be just the person we are looking for to work as a Team Member with Hilton Hotels & Resorts.   What will I be doing? The Special Events/Catering Manager will be responsible for overseeing all aspects of event sales from the initial Guest contact, to ensuring a smooth and successful event execution. This Team Member will have a passion for planning and managing special events and will also be responsible for creating an exceptional Guest experience in line with the Hilton Values through the organization and planning stages. Soliciting new business, facilitating and maintaining customer relationships to ensure achievement of annual sales targets will also be a goal of the successful candidate. Special Events/Catering Manager will be responsible for all catering sales including social catering, corporate social and restaurant sales. This team member will also be responsible for preparing banquet event orders and meeting with potential clients. The successful candidate will work with the Banquet Managers, supervisors and staff to ensure room setups are accurate and to the standards of the hotel. The Special Events/Catering Manager will be reporting to the Director of Food & Beverage, however the Director of Corporate Sales will support this candidate on Sales and Budgets. The role will manage creative concepts, presentations, gift sourcing, menu tasting and developing and negotiating contracts. Overseeing and monitoring all event details while providing clear communication to all necessary supporting Team Members will be required.   What are we looking for? A Special Events/Catering Manager serving Hilton Worldwide Brand hotels and vacations are always working on behalf of our Guests and working with other Team Members. We look for demonstration of these values: H Hospitality - We're passionate about delivering exceptional guest experiences I Integrity - We do the right thing, all the time L Leadership - We're leaders in our industry and in our communities T Teamwork - We're team players in everything we do O Ownership - We're the owners of our actions and decisions N Now - We operate with a sense of urgency and discipline   Education Post Secondary Certification in Event Planning/Special Events preferred   Experience Minimum 3 years' progressive experience in the special events industry Experience with catering, procurement of merchandise/services, technical production, and pre/post production of an event   Skills Advanced skills in all Microsoft Office programs Knowledge of Delphi is an asset ONQ System knowledge preferred A proven track record managing and planning multi-faced, high profile, themed events Exceptional decision making and organizational skills Demonstrated ability to manage multiple projects and meet priority deadlines Superb communication and interpersonal skills   Requirements Must be available to work Tuesday- Saturday, in addition to any days and evenings that special events may be booked for Required to provide a certificate proving completion of the Health and Safety Awareness Training for Workers (e-course provided by the Ministry of Labour)   This job posting is not exclusive or exhaustive list of all job functions that a Special Events/Catering Manager will be asked to perform from time to time. This list is only a sample; a Special Events/Catering Manager may be required to perform other duties. Hospitality Fallsview Holdings Inc. is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Hospitality Fallsview Holdings Inc. will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require. Job Details Reference # 20926 Posted on Jul 22, 2017 Closes on Aug 21, 2017 Property name The Hilton Hotel and Suites Fallsview Location(s) Niagara Falls, ON City Name   Department Sales & Marketing  Hours/Status Full-time  

Event Manager ME&IT | Mississauga, Ontario, Canada At Bond we design creative and innovative solutions for our clients, all with the goal of helping them build ever-stronger loyalty to their brands. That can take us in some pretty amazing directions, and as an Event Manager you’ll have your hands on the wheel as we drive the future of loyalty.  So take a moment to ask yourself this: Do you love working in a fast paced environment with multiple top tier clients, delivering great event experiences? Yes? Good. This could be a great opportunity for you. And us!    A typical day in this role might include:  Work closely with client(s) and events team to develop event plans meeting all client objectives; including venue recommendations, sourcing and event budgeting Participate in client meetings as required and remain as the main client contact for all event details and financials Develop event critical path, manage and be responsible for overall event budget and reconciliation Manage all assigned events to ensure effective client and team communication, trouble shooting to ensure flawless delivery as measured by high client satisfaction. Follow established client /team procedures. Manage all scope changes including communication to client and event team Coordinate site inspections and travel as required Complete client post event briefing including communication of post event report to client and teams Provide training to new team members on client processes, tools and procedures Act as go to person for entire team on issues related to training, processes, tools and procedures Provide mentoring and counseling to team members on client processes, tools and procedures Do these statements describe you?   I have excellent planning and organizational skills I have strong project management and budget management skills I am an excellent communicator (bilingual a strong asset) I work hard to inspire the best in my team and myself I problem solve and get the job done under tight timelines I have a minimum 4 years in event management in a client focused environment I love travel  I am confident with technology and can instruct and teach technology and tools to team members Why Join Us? We’re 400(ish) people working tirelessly together to make the world a more loyal place. You’ll be joining a hyper-talented team with a galaxy of skillsets ranging from research to creative to digital and beyond. You’ll have an excellent opportunity to grow, learn and make an impact as we tackle some of our client’s biggest business challenges.   If you’re looking to build your career, build your skills and build bonds apply today!

Senior Manager, Special Events (STP #1617-38) City: St. Paul State: Minnesota   The American Lung Association of the Upper Midwest has a great opportunity for a Senior Manager, Special Events to join our incredible team in our St. Paul, MN Office. In this role, you will be responsible for raising $450,000 through two annual special events, the Fight for Air Climb and the Oxygen Ball. This position is responsible for all aspects related to revenue, campaign management and execution of these two annual fundraising events. This includes committee engagement, securing sponsorship, participant recruitment, volunteer management, team building, communications, budget, timeline, evaluation and logistics.  Responsibilities Work together with other members of the development staff, meets or exceeds annual revenue goals. Play a key role on the St. Paul staff and the ALAUM Development Team.  Together with the Executive Director staff the Fight for Air Climb and Oxygen Ball Executive Leadership Teams, with a focus on corporate partnerships.  Lead the Fight for Air Climb and Oxygen Ball Planning Committees, to enhance participant recruitment and execute logistics.  Develop and maintain a portfolio of corporate partnership prospects and relationships, with a focus on event sponsorships and corporate teams.  Develop and implement a plan for building event participation and fundraising, using fundraising strategies and best practices.  Oversee and manage all event communications including print, mail, e-communications.  Responsible for managing events through online systems including Convio, Greater Giving and an addition CRM platform. Oversee budget and logistics preparation.  Work closely with a variety of vendors and venues necessary for event execution.  Oversee and manage event project timelines.  Monitor and prepare ongoing event progress reports.  Evaluate event results and prepares recommendations for future events as needed.  Recruit, coordinate and coach community event team captains and fundraising volunteers. Cultivate relationships and effectively engages volunteers.  Work with the Development team to cultivate event attendees. Work closely with regional colleagues.  Work with the Marketing and Communications department in the creation of special events promotional materials. Complete special projects as assigned by the Executive Director.   QUALIFICATIONS: B.A./B.S. degree in marketing or related field preferred.  Four – five years of fundraising experience preferred.  Demonstrate success in external relationship management securing volunteer targets.  Demonstrate success in planning and managing fundraising events.  Able to communicate (verbal and written) and work effectively with volunteers and staff. Superb organizational skills and attention to detail.  Experience in relationship cultivation. Computer proficiency.  Must hold a valid driver's license and have the flexibility to work occasional irregular hours, including evenings and weekends. Ability to travel occasionally.  Ability to lift and carry 25 lbs. (event supplies).  Consistent with its mission, the American Lung Association of the Upper Midwest maintains a smoke-free work place, all employees must abstain from tobacco use in any form.   APPLICATION PROCEDURE: Please send or e-mail letter of application and resume with salary requirements to (include job title in subject of email): Email:  peggy@thebattengroup.com   The American Lung Association of the Upper Midwest is dedicated to a diverse workforce. Equal Opportunity Employer M/F/D/V

Operations Manager The Operations Manager is responsible for Solar Power International Show Floor Operations and event Operations at various Solar Power Events. Operations Manager will successfully manage complex projects, and work closely with internal staff and external partners, to execute superior events in an efficient and cost-effective manner. As an organizational leader, they contribute to the development of SETS strategic goals and objectives, and relies on extensive experience and judgment to plan and accomplish goals. As part of a dynamic team, this manager position is responsible for a significant number of independent projects and event production. The Operations Manager works with internal team members and external stakeholders, partners, and vendors.   Essential Functions/Major Responsibilities: To be successful in this position, the candidate must be able to perform each essential duty and responsibility satisfactorily, in addition to other duties as assigned to meet business needs and organizational objectives.   The Operations Manager will be responsible for:   Manage Solar Power International Show Floor Operations. Specific responsibilities include floor plan creation/development; developing and recommending show rules and regulations; working with third party vendors and facility/venue personnel to plan and execute operational logistics; onsite management of logistics related to show move-in/out, floor management and troubleshooting operational issues; attendee/exhibitor flow and signage; special event planning; supporting sales and the exhibitor program including operations forms and sponsorship fulfillment; supporting partner management; on-site management of floor and freight, and other duties as assigned; developing and managing budgets; preparing reports; and supporting and looking for ways to strategically and continuously improve event operation logistics and processes to improve the exhibitor experience. Serve as operational lead for multiple Solar Power Events. This includes working with site venue, managing housing (including staff housing list); ensure excellent and effective logistical implementation including room assignment and set-up, audio visual, transportation, signage, food and beverage, etc.; working with the sales exhibit space design and approval, operations forms, and sponsorship fulfillment; preparing reports; supporting and looking for ways to strategically and continuously improve event operation logistic process; and as necessary, develop RFPs, participate in site review and selection; manage budgets and billing. Create impeccable customer relationships, including identifying customer needs and respond creatively, listening to information, asking questions and applying knowledge to determine solutions. Oversee the operational development of a number of SPI special projects including: the SPI VIP program including area design, coordination, and implementation; SPI golf tournament, 5K, business development initiatives, etc. Work on a daily/weekly basis with sales and marketing departments, general service contractor, and other vendors to ensure holistic program development and execution. Assist with operations software, Goombal. Measure and record participation, consumption, and costs for all events to enable SETS to use data to make informed projections for future events. Manage and work with appropriate staff to evaluate all events, ensuring continual improvement and quality customer service. Provide accurate and timely reporting.    Experience & Competencies :   Bachelor’s degree and at least five years’ event experience or seven plus years combined equivalent of work experience and education required. Ideally the experience is in the tradeshow environment. Strong preference given to current CEM designation. Self-motivated and pro-active team leader with experience developing ways of accomplishing goals with little or no supervision. Experience handling high-volume, production-based projects, including prioritizing, organizing and tracking details, effectively managing deadlines and multiple priorities. Willingness to learn and look for ways to improve processes to achieve greater efficiency in pre-, during, and post-planning phases. This involves taking the initiative to try new approaches and trusting one’s own professional judgment. Committed to strong relationships and quality service to internal team members and external clients and partners. Ability to remain focused and be effective during program event setbacks. Must be able to juggle the demands of customers, vendors, and team members while remaining calm. This means knowing how to prioritize both in the office and on-site at event functions despite on-going interruptions. It is critical to be open to feedback in order to improve future performance. Accomplished problem solver with superior analytical skills. Demonstrate ability to communicate clearly, concisely, and effectively to express information in both written and oral context with internal customers, attendees, team members, and vendors. Intermediate level skill in Microsoft Excel, PowerPoint and Word.   Preferred Qualifications and Experience   Professional designation (i.e., CMP, CEM), or advanced degree. Knowledge of information systems, including association databases, web design and programming, data collection and analysis, and/or formal report development. Experience with event marketing and/or sales operational tasks including advertising, market development, attendee acquisition, research, outreach, content development, analysis, etc. Experience with strategic planning process for all meetings and events to ensure continual improvement and quality customer service.   Job Conditions   Work from the at SETS Office in Alexandria, VA. No telecommuting available.   Some travel, non-traditional work hours, and weekend work required   Must be able to lift and carry a minimum of 40 pounds and to physically participate in the movement, set-up, and storage of event related items/materials.   SETS is a fast-paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. Recognized by Trade Show Executive and Trade Show News Network, SPI has also been among the Gold 100 for seven years running and named "Stickiest Show Floor" by Trade Show Executive for the innovative ways in which attendees stay engaged.   This position may experience high work demands under a very tight timeline. The Manager must travel up to 25% of time, including weekends and holidays. This travel will also include outreach events, site research, and partnership development. At SETS, all hands are on deck to support and strategize together, both operational and strategic knowledge at all levels are utilized. The goal at SETS is to provide a conducive environment that promotes teamwork.   Solar Energy Trade Shows, LLC is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items. To be considered, send your resume to jobs@sets.solar  

Catering & Events Manager - Weddings Primary Location : Canada-Edmonton-The Fairmont Hotel Macdonald Employee Status : Regular          Catering & Events Manager - Weddings At Fairmont Hotels & Resorts, our engaging service and delicious cuisine make every special event a truly memorable affair, both within our distinctive surroundings and off-site. Be an ambassador for our exceptional offerings as Catering & Events Manager, where you will liaise between multiple departments to meet the needs – and exceed the expectations – of your clients.   Hotel Overview:   Edmonton's "Chateau on the River" This historic Chateau on the River features 198 spacious rooms and suites, combining traditional décor with a high level of personal service. Fairmont Gold was introduced in June 2016, an elevated experience of a hotel within a hotel; this product will further cement Fairmont Hotel Macdonald’s reputation as the best, most luxurious hotel in Edmonton.  Restaurants include the Confederation Lounge and award-winning Harvest Room, both with spectacular river valley views and seasonal outdoor terraces. Summary of Responsibilities: Reporting to the Director of Catering and Conference Services, responsibilities and essential job functions include but are not limited to the following:  Consistently offer professional, friendly and engaging service Solid compilation of all pertinent information leading to clear and concise agendas, group resumes, and event orders Responsible for the successful outcome and supervision of all assigned Wedding/Group programs from date of booking to departure, including meeting requirements, guestroom requirements, food & beverage requirements, audio-visual, accounting, etc. Review, coordinate, and manage all Wedding bookings as assigned by the Director of Catering by communicating between the client and the hotel throughout the preplanning and execution phases Communicate all details of assigned groups to all departments in a professional, thorough and timely manner by effectively using Group Resumes, Banquet Event Orders and internal correspondence Manage and execute the terms of the contract for the program as outlined by the Sales Manager and/or Fairmont Hotels & Resorts standards to ensure all contractual terms agreed upon are carried out and to maximize function space for highest profitability for the hotel Monitor and manage guest room pick up and wash according to history, actual and contractual agreements for assigned events/groups to ensure a more accurate forecast Develop and execute comprehensive market-related quarterly and annual Action Plans to drive revenues, with guidance of Director of Catering Facilitate comprehensive pre-event meetings with clients and key hotel staff Work closely with the client and hotel departments throughout the duration of the event by being available to assist the client and hotel departments at the appropriate times Establish good business and social relationships with the key industry suppliers and vendors, and participate in activities related to public relations to further increase sales leads for the hotel Maintain a high level of service standards as outlined by Fairmont Hotels & Resorts standards, and measured by JD Powers and Associates Attend weekly/monthly departmental communication meetings, also sales Follow departmental policies and procedures Follow all safety  policies Other duties as assigned   Qualifications: Previous leadership experience within a similar role required Computer literate in Microsoft Window applications required  University/College degree in a related discipline preferred Excellent communication skills, both written and verbal required Strong interpersonal and problem solving abilities Highly responsible & reliable Ability to focus attention on guest needs, remaining calm and courteous at all times Visa Requirements:  Must be legally eligible to work in Canada.   APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!                Job Level : Management / Supervisory Schedule : Full-time Shift : Day Job Travel : No Closing Date : 03.Aug.2017, 1:59:00 AM Job Number: MAC00779

Wedding & Social Events Manager All times are in Eastern Daylight Time. Requisition ID  2017-17377   # of Openings  1   Job Locations  US-VA-Hot Springs   Posted Date  7/18/2017   Category (Portal Searching)  Catering and Convention Services   More information about this job: Overview: The Homestead   Our employees are what make The Homestead what it is. Since 1766, they’ve helped us offer guests an opportunity to enjoy Southern hospitality at its best. Located in the Allegheny Mountains of Virginia, we are a four-season resort that boasts superb restaurant dining experiences, championship golf, spa, winter sports and numerous other activities ideal for families and corporate outings.   Omni Homestead’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Homestead may be your perfect match.   Job Description: The Wedding & Social Events / Catering Services Manager is responsible to serve as the primary contact for all catering, wedding, and social bookings during pre-planning, through to on-site events, and is expected to oversee all event aspects: tastings, ceremonies, rooming lists, activities, billing requirements, arrival and departure patterns, and transportation. This position specializes in the area of designing and finalizing event details and servicing those catering and wedding accounts that have been assigned to them once booking is finalized by Catering Sales Manager.   Qualifications: Bachelor's or Associate's Degree from an accredited College or University (or equivalent work experience) 3-5 years of previous hospitality experience, catering services experience preferred Excellent communication skills (both oral and written) with an inclination for problem solving Strong attention to detail and organizational skills Previous experience with Delphi, Meeting Matrix, and property management systems (preferred) All Full-Time, Year-Round Employees of The Homestead receive medical, dental, and vision insurance options, in addition to resort-specific discounts on dining, rooms, retail, and activities. Join our team today!

Events Manager The United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. The Special Events Branch, in the National Operations Division, in the Marketing Office is currently seeking an Events Manager. Located in Washington, DC, and reporting to the Director of Special Events, the Events Manager is responsible for planning, managing, and executing special events for the Museum. The incumbent will coordinate with appropriate USHMM program areas and senior management; plan and manage local and domestic events and programs, initiate and coordinate advance planning for special events and serve as protocol officer for such events. The Events Manager will consult and coordinate numerous event particulars with appropriate Museum staff and work with external groups such as Congress, State Department, Embassies, Federal agencies, and other organizations who co-sponsor events with the Museum.  This is a full-time donated position (non-Federal) paid with the Museum’s private funds. Salary is commensurate with experience. Duties and Responsibilities Plans, arranges and manages all logistics, negotiates contracts with venues and other vendors and oversees implementation and payment; recruits and trains staff and volunteers assisting at events; briefs staff hosts and other officials on program matters; and makes all necessary arrangements to ensure a successful event.  Organizes site visits and travel to potential venues to ascertain viability for an event. Monitors accomplishment of all work related to menus, décor, entertainment, seating arrangements, staging, transportation, and scenarios for events; and prepares task outlines and schedules for completion of work. Coordinates and advises sponsoring Museum department or external group, on the event creation, purpose, appearance, and execution. Recommends and directs groups on the use of collateral such as the invitation, printed program, signage, literature displays, stage backdrops, and pop-up banners.  Uses extensive knowledge and experience of protocol to determine seating arrangements and ceremonial specifics and advises on invitation lists Develops and maintains relationships with sources of information and assistance ranging from the State Department to foreign embassies.  Establishes and maintains close working relationships with business, public relations, promotional, and special events planning organizations for the purpose of providing continuing support for the USHMM Formulates and drafts written procedures and standards for special events activities; attends and troubleshoots at events to see that all requirements are carried out; continually evaluates special events programs to determine that event standards are met and make revisions or improvements; maintains records of all past and current events; stays in touch with event sponsors to encourage their reaction Oversees distribution of post-evaluation surveys (when appropriate); reviews surveys and compiles information for statistical, career and program evaluations Prepares reports and other data for event sponsors (when necessary) and the Museum Represents Special Events/National Operations in meetings, task forces or other forums for coordinating assigned programs Develops budgets, spending and staffing plans, event folios, reports, and contract submissions. Researches, gathers, consolidates, and summarizes information and materials for presentations, recommendations, reports, and briefing papers Prepares requests, forms, and correspondence necessary to obtain approval of program criteria or comply with administrative requirements. Minimum Qualifications Bachelors Degree Have at least 10 years of experience working in the event management field Must possess a CMP (Certified Meeting Professional) certification or equivalent field experience Knowledge of administrative and management concepts, principles, and techniques sufficient to manage, coordinate, oversee, facilitate, and execute programs and conferences, prepare reports, and resolve problems pertaining to events and project activities Analytical and evaluation skills to develop strategies for reaching and selecting a venue, plan and organize internal systems and logistics, design and produce event reports and promote and implement events and programs Ability to communicate effectively, both orally and in writing, to interact and coordinate various aspects of projects with Museum staff, contractors and spokesperson of other organizations and prepare briefing papers, correspondence and reports Be willing to travel throughout the United States to manage and execute events Must be able to lift/carry up to 25 pounds and stand for extended periods of time How to Apply Interested applicants should send their resume and cover letter to careers@ushmm.org . Please include both your resume and cover letter in a single PDF or Word document titled “First Name Last Name”. Salary history may be required during the interview process.  For more information about the US Holocaust Memorial Museum, please visit www.ushmm.org . The US Holocaust Memorial Museum is an Equal Employment Opportunity Employer. This position is open to all qualified individuals. If you are not a US citizen, you must possess sufficient legal documentation and permission to work in the United States (and provide if requested).    

Marketing Specialist - Events and Promotions   Job ID # : 3570 Location : Mississauga, ON Position Category : Marketing Department : Business Development – Other Position Type : Full-Time Permanent Education Required : University Degree Experience Required : 3-4 years Relocation Provided :       Position Description EMPOWERED PEOPLE, POWERING INDUSTRY Who We Are Since 1858, Wajax has been serving major Canadian industries as one of the nation’s leading mobile equipment, power systems, and industrial products and services providers. Wajax operates in the mining, oil sands, oil & gas, construction, forestry, industrial/commercial, transportation, and metal processing industries – to name a few. We deliver one of the broadest ranges of industrial products and services in Canada. At Wajax we want to find critical thinkers, high performers, and team players – and the opportunities we offer are as varied as the markets we serve. Role and Responsibilities : Key marketing support group for Wajax acting as the “marketing hub” of the organization, managing all marketing and communications activities, development and coordination across the organization – supporting all Wajax groups in both internal and external communications, ensuring consistency of brand and messaging in every application. • Working collaboratively with the Director, Marketing & Sales Excellence, Business Development and other departments to identify and understand current market conditions and requirements as they pertain to Wajax marketing efforts – including marketshare, overall revenue growth, and profitability • Building and executing strategic tactical event and promotional marketing plans to support growth objectives • Managing the development, content creation and translation of customer, vendor and internal communications including  tradeshows,  conferences, other events, and promotional items • Working with Business Development to develop event and promotional communications materials for the team • Coordinating tradeshows, open houses, national sales meetings and other events • Supporting other  marketing efforts as required on a regional basis • Continuously measuring ROI and general success both internally and externally for all events and promotional activities • Ensuring consistency, accuracy and integration in all marketing and brand communications • Using CRM system for internal communications, to manage campaigns, and to manage data as required • Producing standard and ad hoc reports and presentations • Coordinating the promotional webstore (functionality, item selection and ordering of promotional items) • Managing and updating the company profile in various directories and publications as required • Creating purchase orders and track expenses against the annual Marketing Budget • Assisting with selecting and managing relationships with third party marketing product and service suppliers • Helping to develop the Wajax Marketing Department as the single point of contact and repository for market knowledge, resource material and tools to support all internal Wajax and customer facing personnel. Position Requirements Skills and Qualifications: • University degree in Marketing or business-related field • Minimum of 3 years related work experience • Knowledge of Microsoft Office • Working knowledge of Salesforce CRM • Expert tradeshow and event planner More than just a Competitive Salary Going to work should be engaging, stimulating and rewarding, but it should also help you fulfill your needs, and propel your future! This is why Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, and some unique additional “perks.” Highlights of our programs include: • 100% employer paid medical and dental benefits with no waiting period for eligibility • Wajax led e-learning, and product training through industry leading manufacturers. • Discounts with the “Big 3” auto manufacturers equivalent to their internal employee pricing • As a national company, you have the opportunity to work where you live, or where you want to live! Wajax is committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview. As a condition of employment, final candidates will be subject to pre-screening  

Event Coordinator - (RCM81)           Job Title Event Coordinator   Education -   Location The Royal Conservatory - Toronto, ON M5S 1W2 CA (Primary)   Career Level Experienced (Non-Manager)   Category Customer Service   Date Needed By 8/7/2017   Job Type Full-time   Travel   Job Description The Royal Conservatory of Music is one of the largest and most respected music education institutions in the world, providing the definitive standard of excellence in curriculum design, assessment, performance training, teacher certification, and arts-based social programs. Since 1886, The Royal Conservatory has been committed to developing human potential through leadership in music and arts education.  It pursues its mission through a range of world-leading programs designed to meet the creative needs of Canadians at all stages of their lives and learning.  For more information about The Royal Conservatory, please visit www.rcmusic.ca .   POSITION SUMMARY: The Event Coordinator is part of the RCM Performing Arts Division and will have responsibility for coordinating meetings and events at the Royal Conservatory. Events will include performances, recitals, rehearsals, concerts, galas, receptions, dinners, social events such as weddings and parties, AGMs, launch events and meetings. Clients will include performing arts organizations; corporate, social, not-for-profit, and media organizations; individuals; and RCM internal groups.   Event spaces range in size from our showcase 1135 seat concert hall to our smaller concert halls and event spaces. All events produced at the RCM are managed by our professional, innovative and customer-oriented event team, with sensitivity to the RCM’s academic programs and organizational goals. All events must be planned within the framework of the RCM’s mandate to support education in the arts, and must also coordinate with RCM’s ongoing education programs and performances.     RESPONSIBILITIES: Responsibilities include, but are not limited to: Promote and sell RCM event spaces to event clients. Coordinate site visits for potential clients. Compile all event information in a timely fashion to complete an accurate and clear event proposal for each potential client. Manage all communication between event client and the RCM in a timely and professional manner. Ensure that client is aware of and adheres to all RCM event policies. Participate in and coordinate all aspects of event planning for each event to ensure compliance with supplier contracts and RCM policies. Act as the onsite contact for events, including coordinating deliveries, suppliers, event set up, facility preparedness, signage, client assistance and all planning and day of event requirements. Assist and work with the RCM Facilities staff, catering staff, all delivery and décor staff and all departments where applicable, to ensure that the guest's needs and requirements are fulfilled, while protecting the integrity of the RCM academic and performance activities. Ensure that all RCM suppliers and RCM departments are aware of their specific duties pertaining to the group while they are guests of the RCM. The coordinator acts as the on-site contact for their assigned groups, and will assist other coordinators with full on-site coverage of all groups on-site as necessary. Assisting with the event billing, event reports and issuing thank-you letters following each event. Provide timely event income reports, participate in annual facility use planning. Liaise with facilities department to coordinate external clients’ space requirements with RCM academic space requirements. Assist in the completion and maintenance of event marketing materials. Recording and maintaining accurate records for each event and for each potential sales contacts. Complete any other tasks as requested. Attend weekly Facility Rentals function/event meeting to discuss upcoming events. # of Hires Needed 1 Exemption Type   Hiring Manager   Job Requirements SKILLS AND EXPERIENCE: Experience as an Event Coordinator with social, corporate and performance events. Experience working at a performing arts venue would be an asset. Positive and professional attitude. Exemplary customer service skills, and demonstrated ability to work well with people of diverse backgrounds. Familiarity with local event suppliers and local annual events. Willingness and ability to work effectively under pressure and respond nimbly to deadlines, able to perform well in stressful situations. Careful, diplomatic and highly organized. Assiduous attention to detail. Excellent verbal and written skills. Good negotiating skills. Team oriented with an ability to work independently. Problem-solving skills, diplomacy. Ability to work long and unconventional hours, including evenings and weekends. Must be able to handle many details with care and be multi-tasked oriented.   RCM is committed to a policy of equity and inclusion.   In accordance with Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and RCM’s Access and Equity policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.   We thank all applicants and will contact the individuals selected for an interview. Interested candidates are asked to submit a  cover letter  with a  current résumé online  (please ensure to  upload a single document combining both)  by  August 7, 2017 ; however, please note that this position may be filled prior to the deadline if a suitable candidate has been identified.  

Events & Meetings Manager Salary Range: Commensurate with experience Location: Washington, D.C. Reports To: Director of Events Purpose and Description Under the supervision of the Director of Events, the Events & Meetings Manager will directly support the conceptualization, development, and execution of both internal and external events for Meridian International Center. Essential Functions Serves as Meridian’s meeting specialist, acting as the primary resource and contact for all inquiries related to daytime meeting space for external organizations, such as conferences, board meetings, staff retreats, or luncheons Maintains professional and accessible lines of communication with assigned private event clients, acting as a knowledgeable resource in the areas of venue policies and procedures, vendor referrals, and event management Helps manage the revenue events program of the organization, with a strong focus on weddings and social events, hospitality, and customer service Assist with event and RSVP management to include sending invitations and tracking RSVP’s utilizing the Salesforce database As part of the Events Team, works with internal staff to plan receptions, programs, dinners, and art events, developing and executing all major aspects of the event, including timeline, vendor selection, RSVP tracking, development of event sheet, and event close-out Conducts site tours with potential clients, highlighting Meridian’s history, unique features, and capabilities; finalizes event details on select events by performing final walkthroughs with clients and vendors, and overseeing the event through completion Consistently applies Meridian’s event policies and procedures to effectively communicate these regulations and performance details to vendors, clients, and internal staff planning events Actively represents Meridian at assigned events and programs, including a heavy schedule of weekend and evening work during peak seasons Assists the Director of Events in managing vendor responsibilities and logistics of Meridian’s major fundraising event, The Meridian Ball Manages the social media presence of Meridian as it pertains specifically to weddings and private events; works with the Director of Events, Director of Communications, and Creative Director to develop new content and update existing content for the event rentals component of the institutional web site. Works closely with the Maintenance & Operations Team in executing meetings and event setups; reviews room setups to ensure that meeting space is arranged as requested in event requisition documents Manages the master house calendar, communicating information effectively for accurate setup by building operations team; following meetings and programs, reconciles all internal billing and invoices to meet departmental and grant reporting deadlines Coordinates all administrative functions for the Events Office, including maintenance of vendor files, check requests, insurance certifications, rental revenue documents, and invoices Other duties and special projects as assigned Minimum Qualifications Experience/Education Undergraduate degree in an events related field is preferred, but not required Three years of progressively responsible experience in the area of special events, meetings coordination, or project management, with non-profit, association, or government agency experience a plus Experience with weddings and social occasions is a plus Experience working with Salesforce or other CRM database is strongly preferred Any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position Knowledge, Skills, and Abilities Exceptional acumen in interacting with all levels of staff, board members, major donors, clients, and vendors Demonstrated initiative and creativity, with success working on a small team in a busy office environment Strong attention to detail and procedure, with excellent oral and written communications skills Physical Effort and Dexterity Must be able to walk grounds and buildings of historic non-accessible property Visual Acuity, Hearing, and Speaking Excellent verbal and written command of the English language Environment and Scheduling Interest in working with an international not-for-profit professional exchange organization This position is classified FLSA non-exempt. Employer’s Statement and Rights This position posting does not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, and their education and experience. The employer has the right to revise this posting at any time. Neither this posting nor the job description is a contract for employment. Meridian is an Equal Opportunity Employer.   Qualified candidates should apply by e-mail only to HR@meridian.org . Subject line should read " Events Manager " only and a cover letter, with salary expectations, and resume should be attached. Only candidates being considered for this position will be contacted. Submissions which do not follow the above instructions will not be considered as applicants . NO PHONE CALLS in reference to this position will be accepted.

Special Events Officer - Permanent Full Time   SUMMARY : The Children’s Hospital Foundation of Manitoba Is looking for a dynamic individual with a keen sense for details and a passion for making a difference. The Special Events Officer, working with our volunteer event committees, will be responsible for all aspects of the execution of the Children’s Hospital Foundation of Manitoba’s Teddy Bears’ Picnic and Ice Crystal Gala events. Qualifications, Personal Characteristics and Competencies : A passion to work in a fast-paced, fully integrated fundraising environment and an appreciation for the mission and purpose of the Children’s Hospital Foundation of Manitoba A minimum of three years’ experience in a not for profit or charitable planning large events would be an asset A high attention to detail and proven organizational ability Excellent interpersonal skills and communication skills Ability to work independently and as part of a team Must be self-motivating, have adaptability and strong relationship skills Ability to problem-solve, innovate, be creative and a willingness to learn Ability to manage multiple projects at any given time, staying on schedule and meet deadlines with the flexibility to adjust to changing priorities Must be able to maintain confidentiality and be able to handle sensitive information appropriately and with discretion Strong technology skills including Excel and Word; experience with Raiser’s Edge would be an asset CFRE designation an asset Access to a vehicle and a valid driver’s license is required   PRIMARY DUTIES Working with the event chairs and volunteer committee members, develop project goals, budgets, and timelines/event itineraries Oversees the set-up, scheduling, agendas, record keeping, minutes and reports for event committee meetings Working with the President, foundation staff and volunteer committee, help identify, solicit, execute and steward all sponsors for the signature events. Oversees ticket sales, including invoicing Liaises with venue, vendors, suppliers and contractors and secures all agreement and arrangements To develop marketing and promotional materials for the events In conjunction with the Marketing & Communications team Ensures that all donor information (both attendee and auction prize donations), sponsor information, event attendees details are entered and updated in Raiser’s Edge Prepares financial and written reports for the Board, Committees, senior executives and staff meetings as appropriate Other duties that arise to ensure smooth, successful, and memorable events Represent the organization positively in public at all times by acting as a professional representative and ambassador Assists in other areas as needed   Excellent benefits package. Deadline for applications: July 31st, 2017.   Forward resume by mail or e-mail to: Sherry Cannon, Vice President, Finance/Operations Children’s Hospital Foundation of Manitoba CE 501, 840 Sherbrook Street Winnipeg, MB. R3A 1S1 E-mail:  scannon@hsc.mb.ca   We thank all candidates for applying. Only those selected for interview will receive notification.

Brand Events Manager San Francisco Help us grow Stripe by creating stellar event experiences We’re looking for an experienced, creative, powerhouse event producer to join the Stripe events team. You’ll work with us to create experiences that delight internal and external audiences, enhance our brand, and expand our events program around the globe. Working closely with teams across Stripe — including Marketing, Design, Leadership, Engineering, Communications, and many others — you’ll be a key part of building and growing our global events program. You’ll own the strategy and execution for some of Stripe’s most visible events, ensuring that we deliver unique and thoughtful experiences every time. If you’re someone that thrives while leading big cross-functional projects, obsesses over the attendee experience, and enjoys brainstorming creative event concepts as much as perfecting the tiniest details, we want to hear from you! You will: Drive the strategy and execution for Stripe’s annual employee conference, managing vendor and agency relationships, being a content thought partner and working with internal stakeholders from different teams to build excitement and deliver a fun and fulfilling event Own our diversity events, including refining the existing program, tracking metrics, researching new opportunities, and managing partnerships Expand the cadence and scope of our events program to connect with new audiences, nurture existing ones, and bring our reach to new markets Produce events from concept through completion: identify opportunities, define strategy and goals, assemble project teams, manage vendors, source diverse speakers and audiences, create runbooks, and navigate the murky waters of event metrics along the way Develop new event ideas, concepts, processes, and formats across the board, ensuring consistency and creativity throughout all event touchpoints and locations Refine and document the workings of our events program alongside the team, helping us scale our program across the globe Our ideal candidate will have: At least 4 years of full-time experience planning events for both technical and non-technical audiences in a fast-paced environment, preferably at a technology company Large-scale event production experience (1000+ people) A relentless commitment to focusing on the details and staying hyper-organized Demonstrable experience developing event strategy and tracking the right metrics A wealth of event planning knowledge and comfortability executing the soup-to-nuts details for a variety of event formats Established relationships with event vendors and agencies Strong working knowledge of the tech industry A passion for transforming brand principles into real-life experiences Superb communication and problem-solving skills The ability to thrive in a high-growth workplace and be flexible when priorities shift Nice to haves: International event planning experience Passion for and/or involvement with diversity & inclusivity initiatives Experience planning employee events and conferences An understanding of the developer community Proficiency for managing digital event assets (email, website, etc.) A knack for writing clear and concise documentation Extensive knowledge of San Francisco’s venues, restaurants, and spaces

Event Operations Supervisor - Seasonal   Role Summary Reporting directly to the Event Operations Manager, this position is responsible for supervising event operations associates and leaders in their daily responsibilities and ensuring smooth execution of resort events. Supervisors will assist with training, evaluating, coaching and motivating associates.   Accountabilities Oversee all on-site details for executing group events; develop and follow checklist or itinerary, and troubleshoot event problems Serve as liaison and contact person for coordinating details of events with clients, outside vendors, meeting planners, and other departments involved with events Design, confirm, and communicate room layouts and set-up requirements for special events Prepare weekly departmental payroll paperwork Supervise execution of events within the resort and off site Liaise with Event Managers to ensure all event details are communicated to team Prepare daily allocation of duties for Event Operations team Ensure audio-visual requirements from third party provider is being achieved to deliver optimum service for the guest Communicate with and instruct associates on how to set up event rooms to client specifications Respond to guest inquiries and concerns and offer solutions Manage end of function billing and cash bar reconciliations Assist with payroll and reconciling gratuity spreadsheets Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program Adhere to all environmental policies and programs as required Other duties as assigned   Requirements Minimum of 2 years supervisory experience in a full service restaurant operation, preferably in a resort setting Strong computer skills, including Microsoft applications Smart Serve certified Knowledge of basic sanitation controls and purpose and use of cleaning supplies Knowledge food handling safety and sanitation procedures   Working Conditions Must be able to work flexible hours including days, evenings, weekends and holidays Required to move, lift, carry, pull and place objects weighing less than or equal to 50 pounds without assistance Stand, sit or walk for an extended period of time or for an entire shift Reach overhead and below the knees, including bending, twisting and pulling Move over sloping, uneven or slippery surfaces   JW Marriott The Rosseau Muskoka Resort & Spa is an equal opportunity employer committed to hiring a diverse workforce. Upon request by the applicant, accommodation options will be available in the local area.   Here's what we require in order to consider your application : resume one professional reference letter on company letterhead your availability (seasonal or permanent) Please email your information to rosseaujobs@marriott.com . We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Catering Manager - Wedding and Social Market Primary Location : Canada-Calgary-The Fairmont Palliser Employee Status : Regular        Catering Manager - Wedding & Social Market At Fairmont Hotels & Resorts, our engaging service and delicious cuisine make every special event a truly memorable affair, both within our distinctive surroundings and off-site. Be an ambassador for our exceptional offerings as Catering & Events Manager, where you will liaise between multiple departments to meet the needs – and exceed the expectations – of your clients.   Hotel Overview:   Centrally located in downtown Calgary, The Fairmont Palliser is the city's premier, landmark hotel. With 407 elegantly appointed guest rooms, and the recent completion of an extensive renovation project, The Fairmont Palliser is truly the place to be.   Summary of Responsibilities: Reporting to the Director of Conference Services & Catering Manager, responsibilities and essential job functions include but are not limited to the following:    Responsible for the weddings and social market. During the off season, may also be responsible for local catering events Respond to inquiries that arrive via fax, telephone, e-mail or walk in clients in a professional and timely manner Assist clients in meeting their expectations both conceptual and monetary while keeping in mind food costs, labour costs and hotel operations Assist clients with the coordination of outside suppliers, including entertainment, audiovisual, décor and floral Responsible for organization and supervision of assigned functions from date of booking to departure To solicit from, and confirm all information pertaining to the event with the clients To organize and distribute all information to operation departments through banquet event orders, resumes and rooming lists Prepare banquet event orders for business booked and follow up with client on day of function and complete follow up after the event Active in developing new business and the promotion of existing wedding business To obtain guarantees of food and beverage for Banquets and the Kitchen. Must advise if any deviation of number, so labour and food can be controlled To communicate with clients to ensure they are aware of and comply with hotel accounting policies To daily yield bedroom and meeting space to their optimum potential through the use of Opera and Property Manager Systems Create floor plans for the best use of space for each event To establish good business and social relationships within the industry and participate in activities related to public relations to further increase sales leads for the department as well as the Hotel Be knowledgeable of and enforce liquor and fire safety laws and regulations Conduct and or attend daily meeting to review event contracts to ensure last minute changes are communicated with Banquets, Kitchen and Stewarding Work closely with Room Sales Team to ensure all contractual terms agreed upon are carried out and to maximize function space for the highest profitability for the Hotel Utilize Opera to track, solicit bookings, produce BEO's and follow up on accounts Help to achieve departmental yearly budgets and goals Visa Requirements:   Must be legally eligible to work in Canada. The Hotel is unable to assist candidates in obtaining Canadian work authorization.   APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!                Job Level : Management / Supervisory Schedule : Full-time Shift : Day Job Travel : No Closing Date : 27.Jul.2017, 11:59:00 PM Job Number: FAI05970

Event Coordinator HEART OF FLORIDA UNITED WAY Orlando, FL Relocation expenses: Not paid Full time   1 - 2 years of experience   Bachelor's Degree Published o n 12 Jul 2017 Expires on 12 Aug 2017   POSITION DESCRIPTION TITLE:                           Event Coordinator   REPORTS TO:             Chief Marketing Officer   DEPARTMENT:             Marketing and Communications FSLA :                           Non-Exempt          CORE VALUES: Integrity – Truth, fairness and openness are important hallmarks of our organization. Compassion – Helping those who are struggling is the primary reason we exist. Innovation – Smart ideas and creative thinking are always welcome. Responsiveness – The timing of the help we give is just as important as the help itself. Respect – We embrace the humanity and uniqueness of each other and those we serve.   POSITION OBJECTIVE: Works under the direct supervision of the Chief Marketing Officer and collaborates with other team members to plan, coordinate and execute all facets of Heart of Florida United Way events and meetings from concept to on-site coordination. Major events include but are not limited to the Women United Luncheon, Chef’s Gala, Corporate Leadership Breakfast, Live United Victory Celebration, etc. This position serves as the lead on event-related projects and will also incorporate best practices in communications through events including use of social media, event marketing, etc., upholding the brand and reputation of the organization.   PRIMARY JOB RESPONSIBILITIES/DUTIES: Manages coordination of events from concept to on-site implementation. Works with internal Heart of Florida United Way departments to coordinate their roles in the event planning process. Schedules and leads all event planning meetings with internal team. Assist with internal meetings and events that are higher profile, more complex or larger in size. Conducts research to explore venue and vendor options for events. Partners with vendors and venues to secure estimates and proposals. Builds relationships with external partners to solicit in-kind contributions and ensure best possible pricing has been negotiated. Provides input on copy and design specifications for evites and printed materials (ex. signage, collateral, etc.). Acts as the primary lead on-site during events to ensure proper flow and manage details. Manages staff and vendors at chosen event site in order to coordinate details. Works with IT to set-up registration process for events. Monitors, tracks and reports return on investment for events. Reviews event invoices for accuracy and acquires approval for payment. Conducts event evaluations in order to determine how future events could be improved. Maintains records of all event aspects including budget summary. Works with event sponsors to ensure all needs are met for both the sponsor and event. Provides stellar customer service to internal and external customers. Other duties as assigned.   PHYSICAL DEMANDS: Physical demands include sitting or standing for extended periods of time, bending, occasional lifting of items weighing up to approximately 25 pounds, regularly moving throughout the building between floors, traveling to outside meetings, regular use of standard office equipment such as the telephone, copier, fax and computer.Demands also involve protracted concentration.Reliable transportation is required.Job involves frequent interactions with internal and external customers, and routinely intense public contact.   EDUCATION AND EXPERIENCE: Detail-oriented, deadline-driven self-starter with strong customer service and organizational skills. Bachelor’s degree or equivalent combination of experience and education required. A minimum of one year related experience; or equivalent combination of education/training and experience. Event Planning Certification preferred Demonstrated ability to manage multiple projects at simultaneously, set priorities, identify and address challenges. Demonstrated proficiency with Windows and Microsoft Office Suite, ability to type a minimum 55 WPM, ability to use common office equipment such as copier and fax. Must be able to prioritize and manage heavy workload in fast-paced work environment. Must be personable with excellent verbal and written communications skills, and be able to interact with a variety of individuals/organizations while maintaining confidentiality. Ability to work in fast paced environment. Ability to coordinate, manage and execute several events at one time.

Special Events Coordinator July 10, 2017 Working in collaboration with the Fundraising Team, the Special Events Coordinator will provide leadership in the planning, coordination, and evaluation of ONDP’s large-scale fund raising events. Working with internal staff and volunteer committees, the Coordinator is the principal conduit in which all event planning communications are handled. RELATIONSHIPS: Reports to: Lead Fundraising Executive Day-to-Day Direction: Data Entry Personnel Other internal contacts: Fundraising Team, Provincial office staff External contacts: Volunteers, community members, external business contacts MAJOR RESPONSIBILITIES/DUTIES: 1. Event Coordination: a) Coordinates fundraising and special donor events which involves decision making input on external resources, managing event processes, coordinating meetings, preparing, monitoring and distributing event budgets. b) Liaises with volunteer leadership, event committees and the Media Relations department on the development of media, marketing materials, announcements, photo opportunities and speech writing. c) Assists in developing new events, and maintains, organizes and manages existing fundraisers and special events from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposure. d) Working alongside Committee Chairs, co-facilitates various event related committees as required. e) Provides input on stewardship strategies to ensure seamless transition between fundraising events and stewardship activities, working closely with the various members of the Fundraising Team. f) Responsible for all communications and networking in support of special events, and assists with development of new opportunities to build community awareness. g) Responds to enquiries from the public about events, including assisting with media requests.   2. Volunteer Coordination: a) Provides volunteer coordination and recognition for special events. b) Provides direction to volunteer for special event duties. c) Co-facilitates volunteer committees as required. 3. Administrative: a) Creates, prepares, and distributes meeting minutes and supporting documents. b) Enters donor information, event invitation and participant lists on appropriate technology in Raisers Edge database. c) Coordinates guest lists, food service arrangements, menu planning, decorative and table set up, nametags and staffing d) Responsible for communications and marketing in support of special events. e) Coordinates production and distribution of print materials for donor/sponsor/and participant’s solicitations.   4. Other: a) Provide day-to-day supervision for Data Entry Personnel. b) Other related duties as required. REQUIREMENTS/QUALIFICATIONS: Post-secondary degree in a related field (preferably Marketing, Public or Community Relations, Event Planning), and two years of experience in special events planning, preferably in the not-for-profit sector. The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills. Experience in planning and implementing events including expertise in attracting sponsorships; proven track record in developing and implementing promotion plans; print production expertise associated with fundraising events Software proficiency in Microsoft Word, Excel, Power Point, is required; knowledge and experience in the Raisers Edge database program is preferred Extensive experience working with executive, donors and volunteers and managing, supervising and orientating people for events. Excellent written and oral interpersonal communication with marketing and communications skills; media relations experience is an asset Strong initiative and customer service orientation; volunteer management skills an asset Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail is imperative Demonstrated high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet and able to maintain confidential information, knowledge of correct protocol for specific situations. Experience and comfort with facilitation of committee meetings. Office administration experience. PERFORMANCE CRITERIA: Ability to keep current with trends in event strategy in support of ONDP and personal professional development by participating in conferences, workshops and other training opportunities Ability to bring energy, creativity and community relations expertise that will make a substantial impact on ONDP events while enhancing the image and positive relationships of the ONDP Express a genuine interest in the welfare of Ontarians, congruent values with the ONDP’s vision, a strong commitment to the fundraising goals of the party. Entrepreneurial skills, the ability to multi-task, and a proven ability to meet goals are core requirements to ensure a professional execution of all related special events.  Must be a team player, and have the ability to work with a diverse group of individuals (ranging from ONDP executive, high-end donors, community members, staff and volunteers), work in a team environment and be self motivated. The Ontario NDP supports employment equity. Racialized workers, women, Aboriginal workers, LGBTQTS workers, young workers, Francophone workers, and workers with disabilities are encouraged to apply. Salary: $49-52k/annum, subject to article 5.01-1, level 3 of the Collective Agreement. Closing Date: 5pm, July 31, 2017  Send resume, cover letter and to: Applications (including resume, cover letter and relevant references) should be sent by e-mail to the attention of Paulanne Jushkevich, Lead Fundraising Executive, paulannej@ontariondp.ca. Please include the job title in the subject line. Note: Only those individuals selected for an interview will be contacted

Development Coordinator (0.5 FTE) Location: Grande Prairie Closing Date: Jul 31, 2017 When STARS took to the air for the first time over 30 years ago, our founder, Dr. Powell, checked the mail every morning to see if enough donations had been received to keep our doors open one more day. Motivated to dramatically change emergency care for communities across a vast landscape, he threw his passion into creating a helicopter air ambulance service – built and supported by the community. Today, STARS provides world-class services across Western Canada and continues to be fueled by grassroots community support. For many, STARS is their lifeline. We want you to be part of the crew that makes this all possible. Development Coordinator – Grande Prairie (0.5 FTE) The Development Coordinator is responsible for coordinating and implementing STARS fundraising events in Grande Prairie and surrounding region. Key accountabilities include establishing and maintaining professional and productive relationships with event partners, volunteers and other organizational supporters. Primary duties will be the coordination and execution of external fundraising events with corporate, community and individual supporters, as well as assisting with STARS fundraising events and activities. The Development Coordinator is a key role in the success of STARS fundraising activity and will bring excellent communication skills, sound decision making abilities, and the ability to develop and maintain strong relationships in the community. Flexibility, dependability and the ability to work in a fast-paced, ever changing team environment is essential. Some weekend and evening work is required, with the ability to travel to urban and rural communities. A minimum of one year experience in a related field as well as proficiency with Microsoft Office is required. Raiser’s Edge experience and post-secondary education are considered an asset. We offer a competitive wage based on experience, as well as an RRSP matching program. More importantly, you will be a key member of the STARS organization and a link in our ability to execute our mission of saving lives safely within the chain of survival. To explore this opportunity further, please submit your resume to resumesab@stars.ca . Close date July 31, 2017.

Events and Outreach Manager For more than five decades, Save The Bay has been the leading regional organization working to protect, restore and celebrate San Francisco Bay. The Events & Outreach Manager is a pivotal member of our team whose responsibilities span departments and projects. In addition to planning and executing Save The Bay’s many events – such as our two anchor events Blue and Bay Day – the Events & Outreach Manager builds strong relationships with donors, vendors, partners, and the broader community. This position requires strong events management experience, superior project management skills, attention to detail and timelines, good communication and database skills, and a strong track record of building donor and partner relationships. The successful Events & Outreach Manager has an outgoing and affable personality suitable for externally facing work with the organization’s top stakeholders and partners. S/he enjoys being part of an energetic and dynamic team, and has a passion for Save The Bay’s programs and mission to protect and restore San Francisco Bay. This position reports to the Associate Director of Institutional Philanthropy and works with many senior members of the organization, including the Chief Development Officer, Director of Strategic Marketing & Communications, and Associate Director of Individual Philanthropy. Primary Responsibilities: Fundraising and Donor Events Lead implementation of events that strengthen relationships with individual donors, corporate partners, and Bay Area communities. Events include annual Blue gala, a 150+ person Bay cruise, and other types of gatherings of all sizes. Develop themes, objectives, and requirements for the annual schedule of events, in collaboration with other staff. Coordinate event plan execution, including: timelines, logistics and event production, design/collateral, outreach, vendor relations, guest management, and programs. Corporate Events & Sponsorships Manage corporate volunteer event requests and serve as front-line solicitor of corporate sponsorships Work closely with Habitat Restoration Team to plan and execute corporate volunteer events. Create solicitation and stewardship materials for corporate partners, including sponsorship benefits, pitch packets, and impact stories. Bay Day Outreach and Coordination: Develop and implement community partnerships and collaborations with allied nonprofits, local businesses, cultural institutions and food venues in support of signature annual event, Bay Day. Collaborate closely with Marketing & Communications team on development of email outreach, public-facing collateral and Bay Day promotional materials for print and web. Coordinate programming with community partners for regional Bay Day hub events and lead on-site implementation at Bay Day hubs. Support Bay Day sponsorship outreach, stewardship and benefits fulfillment. Coordinate volunteer engagement for street team, pre-event opportunities, and day-of volunteer needs. Implement merchandise opportunities for corporate partners and the general public. Work with municipal contacts (cities/counties supporting Bay Day) to promote Bay Day. Other duties and projects as assigned. Qualifications: At least four years of successful event planning experience including vendor management, venue selection, and invitation systems, preferably with nonprofit organizations Four - six years professional experience Exceptional attention to budget and data detail; able to evaluate and analyze performance to improve programs and processes for optimal efficiency Strong project management skills coordinating multiple stakeholders and tasks and meeting deadlines; volunteer management experience preferred Demonstrated ability to organize and prioritize work, take initiative, resolve problems, follow through, and ensure objectives are met in a timely manner Experience with information systems and databases (Salesforce preferred), online tools (CRMs, CMSs, social media), and able to rapidly learn new systems Proficient in Excel, Word, and Outlook Demonstrated ability to work with a wide variety of individuals and in team settings Entrepreneurial spirit and a sense of humor Excellent written and verbal communication skills Strong donor-centric orientation and good customer service skills Ability to work some evenings and weekends as required Must present evidence of clean driving record, proof of auto insurance, valid California’s driver’s license and submit to a criminal background check; car owner preferred Able to lift up to 40 pounds Physically able to lift at least 40 lbs To apply for this position, email jobs@savesfbay.org with Events & Outreach Manager in the subject line.

Senior Events Coordinator - Toronto, Ontario The Nature Conservancy of Canada (NCC) is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 2.8 million acres (more than 1.1 million hectares) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on. Purpose and General Description Taking care of our environment has never been more important than it is today.  The Nature Conservancy of Canada (NCC) is looking for a bilingual, organized, enthusiastic and goal-driven Marketing and Events Coordinator to join a team committed to connecting people to the conservation of our most important natural areas and the plants and animals they sustain. The Senior Events Coordinator works within the National Marketing and Events department; a fast-paced and expanding area of the Nature Conservancy of Canada. The incumbent will play an important role in ensuring the success of event programing that engages more Canadians with nature. Duties and Responsibilities This role is responsible for the planning and implementation of effective project management to deliver on key event programming for the Nature Conservancy of Canada, its stakeholders, sponsors, partners, donors and the general public. Oversight of project management includes, ensuring that plans are targeting toward KPI and events goals; well-organized communication; effectively organizing colleagues and external relations and successful management of event budgets, marketing and promotion plans, timelines, volunteers and training needs. The Senior Events Coordinator prepares briefs and reports for stakeholders; manages content and design for event marketing collateral; develops automated marketing plans to steward and cultivate participants, working with and leveraging the organizational database and industry tools and techniques. The role works closely with the Manager of Marketing and Events to deliver departmental projects and business plans; to grow organizational event management systems, tools and resources and to build strategies to acquire, increase and track event engagement. The role builds and fosters positive relations with various departments, colleagues, donors, and the public to achieve success. The successful candidate is bilingual, passionate about connecting Canadians to nature through marketing and events. The coordinator is creative and enthusiastic, customer service oriented, a self-starter and well-organized. The individual is eager to add value and will work as part of a team to help identify goals, objectives, efficiencies and best practices to guarantee successful event programming and partnerships. This position requires some travel, occasional weeknights and weekends. Required Skills and Attributes Bilingual (English and French) University degree or equivalent 2+ years of event or marketing experience Not-for-profit/ outreach experience  Experience with Raiser’s Edge database Proficient use of Microsoft, Photoshop and In-Design Experience with Convio, Engaging Networks and HTML is an asset Project and budget management experience Proven ability to be adaptable, effective negotiator, level-headed and customer service oriented Strong attention to detail and developed organizational skills The successful candidate is a highly motivated, goal and deadline-oriented To Apply NCC is an equal opportunity employer.  If you are interested in joining our team, please forward your resume, cover letter and salary expectations indicating “National Senior Events Coordinator” in the subject line no later than July 31, 2017 to the Nature Conservancy of Canada via e-mail:  careers@natureconservancy.ca We thank everyone who applies for their interest in the Nature Conservancy of Canada; however only candidates selected for an interview will be contacted. For positions situated in Ontario: At the Nature Conservancy of Canada (NCC) we strive to promote diversity in the workplace and encourage applications from all qualified individuals. NCC is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

Position:       Event Coordinator – Logistics, Exhibit and Speaker Administration Reports to:   President Location:      Ottawa, ON    Main Responsibility: To provide event support to Event Manager(s) and client projects assigned to as well as general support and administrative assistance to company operations.   Scope of Work and Responsibilities: For Event Coordination Related Work: Assist an account event manager by: preparing preliminary event critical path / work plans; coordinating logistical arrangements, including implementing request for proposal processes and coordinating services provided by event suppliers such as audio-visual, show services, interpretation and translation, transportation, photography, customs brokerage, catering, florists, printing, etc.; preparing drafts of promotional materials (including final programs and show guides) and coordinating printing. As required, set-up on-line accommodation booking sites with applicable hotel properties Develop signage specifications and requirements and coordinate production of signage; coordinating abstract submission process; preparing first draft of the Timed Order of Proceedings (event run script); Assisting with sponsorship and exhibit solicitation programs including sponsorship fulfilment and exhibit support; Preparation of speaker information packages and coordinating collection of speaker materials, including biographies, session descriptions, authorizations and final presentations; Maintain updated databases of speakers, sponsors, exhibitors, suppliers; Prepare detailed function sheets to include information on meeting room set-ups, audio-visual specifications, and all food & beverage selections and specifications;   For Event Registration Related Work : Develop online registration form (English, French) using Event Wizard. Monitor on-line registration processes Track registration payments received and balance on a regular basis with Manager, Office and Finance. Follow-up on outstanding registration fee payments. Respond to enquiries from potential participants. Prepare badges, event tickets and Participants’ List Prepare detailed statistics report after the event. Prepare and send email blasts, as may be required (text to be prepared by Event Manager).   General duties and responsibilities : Develop production timeline schedules for those periods of back to back conferences and events to ensure that appropriate scheduling and equipment availability is properly coordinated with the event teams As may be required, answer telephone and take messages.   The basic qualification/skills required are as follows: Bilingual (English and French) - oral and written fluency in both languages is a must! Proficient in Microsoft Office Suite (Access is a plus). Experience using on-line registration systems / database management tools would be an asset Minimum 2 years’ experience in event management Organized and attentive to details, especially as it relates to the consistency and accuracy of data input. Ability to handle payment processing (credit card processing, balancing payment transactions). Friendly, tactful and considerate in dealing with conference delegates, clients and suppliers. Good business written communications skills including business correspondence. Reliable and flexible. Creative problem solving capabilities. Ability to handle multiple responsibilities concurrently.   Compensation : Salary commensurate with experience. Participation in company benefit plan. Professional development opportunities.   Qualified candidates, email resume by clicking "Apply Now" below by July 28th : Sheila Wong, BBW Outsourcing (BBW International Inc) swong@bbwinternational.com No phone calls please.

Conference Concierge Supervisor Primary Location :   United States-Austin-Fairmont Austin Employee Status :   Regular           Conference Concierge Supervisor   Hotel Overview: Opening in the early Fall of 2017, the Fairmont Austin will offer 1,048 guestrooms and suites, along with 140,000 square feet of meeting and event space. This is your opportunity to be part of the most anticipated hotel opening in one of the fastest growing markets in the US.     Summary of Responsibilities: Reporting to the Director, Conference Services & Catering, responsibilities and essential job functions include but are not limited to the following:   Act as a personal service ambassador /liaison, on behalf of Conference Services, between the Meeting Planner and the various hotel operating departments. Consistently offer professional, friendly and engaging service. Build rapport with the Meeting Planner in order to identify their needs and expectations, maintain a constant presence on the meeting floor, and anticipate/respond to any requests. Ensure a smooth and seamless meeting planner/guest experience, by communicating with all departments within the hotel. Review all appropriate documents (Group Resume, BEOs, etc) to familiarize with the event/conference details, in advance of meeting with customer on the floor. Check in with Meeting Planner prior to start of function to ensure everything is initially set up to customer’s satisfaction.   Check in multiple times throughout the day to assist with changes/updates.  Assist with any updates/changes quickly and follow up to ensure customer satisfaction with action taken. Be actively visible on the floor, and always accessible to the customer via phone/Nextel/radio. Use daily checklist to ensure accuracy of all events, and adherence to Fairmont standards and BEO details.  Every function room in use should be checked in advance of client arrival. Partner with Banquet operations at beginning of shift, throughout shift, and at end of shift; to ensure consistent information sharing. Update Conference Services Managers throughout day on group status, any actions taken, and any necessary follow up needed. Attend pre-conference/event meetings with clients and summarize job responsibilities, contact information, and course of action in absence of Conference Concierge. Ensure guest/group experience while onsite, through personal interaction and attendance at functions throughout the stay.  Must be flexible to accommodate irregular and/or extended hours. Conduct any/all site inspections as required.  Able to handle ‘walk-in’ inquiries. Attend necessary meetings within hotel that effect/are effected by the Catering, Conference Services &/or Events department. Manage function room keys for Meeting Planner.  Ensure function rooms are properly keyed and manage inventory of keys with Meeting Planner. Inspect VIP rooms, guest rooms, and/or hospitality suites. Additional responsibilities, as outlined by Director or Assistant Director.   Qualifications: Previous leadership experience within luxury market, in similar role, required. Computer literate in Microsoft Window applications and relevant computer applications required (Micros Opera S&C, and Meeting Matrix preferred). University/College degree in a related discipline preferred. Excellent communication skills, both written and verbal required. Strong leadership, excellent interpersonal skills, and superior problem solving abilities. Highly responsible, reliable and ethical.  A reputation for honesty and integrity. Highly motivated self-starter, able to work in fast moving environment. Ability to focus attention on guest needs, remaining calm and courteous at all times. Ability to work days, nights and weekend; when necessary. Visa Requirements: Candidates must be legally eligible to work in the United States.   APPLY TODAY: Whether you're launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com  to learn more about Fairmont Hotels & Resorts and the extraordinary opportunities that exist!   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resort we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That's why you'll find exceptional work opportunities - throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific - as well as industry - leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London's The Savoy, New York's The Plaza, and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award - winning Green Partnership program. An exciting future awaits!     Job Level :   Colleague Schedule :   Full-time Shift :   Rotating / Shift Work Closing Date :   02.Sep.2017, 12:59:00 AM Job Number:  AUS00148

Conference Services & Catering Manager Primary Location :   Canada-Toronto-The Fairmont Royal York Employee Status :   Regular          Conference Services & Catering Manager At Fairmont Hotels & Resorts, our engaging service and delicious cuisine make every special event a truly memorable affair, both within our distinctive surroundings and off-site. Be an ambassador for our exceptional offerings as Catering & Events Manager, where you will liaise between multiple departments to meet the needs – and exceed the expectations – of your clients.   Hotel Overview:   Located in the heart of downtown Toronto, Fairmont Royal York is within walking distance to the business and theatre districts and the city's best shopping and dining. Having hosted more than 40 million guests since it opened its doors in 1929, Fairmont Royal York continues to represent the epitome of hospitality. With 1365 guest rooms, 70,000 square feet in 34 conference and banquet rooms, and over 1200 colleagues, Fairmont Royal York depicts the elegance of its past while providing the finest conveniences for today's travellers.   Summary of Responsibilities: Reporting to the Assistant Director of Conference Services, responsibilities and essential job functions include but are not limited to the following:  Solicit / confirm event related information with clients. Organize / disseminate information to all departments through e-mails, memos, event orders, directives, resumes and rooming list in a professional and timely manner. Build creative menus, mindful of food costs, labour cost and kitchen capabilities. Obtain approval from the Director, CS&C when any special menus are sold. Confirm electrical, internet, telecommunications, audio-visual and exhibit requirements based on discussions with the client Create floor plans for the best use of space for each event and to ensure banquet and client are in agreement prior to set up. Obtain guarantees of food and beverage events for Banquets and Kitchen. Must advise if any great deviation in number occurs, so labour and food cost can be controlled. Responsible for sufficiently "washing" room block and food and beverage covers in order to ensure a more accurate forecast Initiate billing procedures, ensuring client credibility and that deposits and/or credit applications are received with adequate information and within an acceptable time frame. Yield bedroom and meeting space daily to ensure optimum potential through the use of Opera Sales & Catering and PMS systems. Conduct pre-conference meetings to ensure key departments fully aware of relevant details pertaining to group upon their near arrival. Conduct and/or attend daily meeting to review event contracts to ensure last minute changes are communicated with Banquets, Kitchen and Stewarding. Fully knowledgeable of (and in adherence to) liquor and fire safety laws and regulations. Up to date with industry trends Attend weekly / monthly departmental communication meetings, also sales and operations meetings as required. Attend the post conference follow up, conducted by the Sales Manager, to address strengths and weakness of an event while soliciting return business. Establish good business and social relationships with the industry and participate in activities related to public relations to further increase sales leads for the department as well as the hotel.   Qualifications: Hospitality Management Degree or equivalent Minimum of four years experience in hotel catering and conference planning. Additional experience in the hospitality industry i.e. sales an asset. Good understanding of the luxury hotel market. Possess or attain CMP designation within three years of hire / taking position. Excellent customer skills, superior interpersonal skills, results-oriented and highly motivated. Proven ability to plan and execute events effectively with a strong attention to detail. Working knowledge of Opera Sales & Catering, Word, Excel, Meeting Matrix and PMS programs Knowledge of forecasting and budgeting process Good understanding of all hotel departments particularly housekeeping, front office, banquets, and the kitchen Strong written and verbal communication skills   Visa Requirements:  Must be legally permitted to work in Canada.   APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!   Accessibility: Fairmont Hotels and Resorts believes in outstanding hospitality. We are committed to respecting the independence and dignity of all persons by providing a barrier-free environment for all guests, colleagues, and job applicants. Reasonable accommodations to the point of undue hardship are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources at 416-860-4512 or ryh.careers@fairmont.com if you require accommodation.   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!                 Job Level :   Management / Supervisory Schedule :   Full-time Shift :   Day Job Travel :   No Closing Date :   06.Jul.2017, 11:59:00 PM Job Number: RYH01745

Events Coordinator Part-time, non-exempt position Summary of Responsibilities Events further the Ecology Center’s mission, and center on our primary areas of interest and expertise: climate, food & farming, zero waste, and citizen empowerment. The Events Coordinator is responsible for the planning, coordination, and execution of Ecology Center events, which cover a wide variety of topics, utilize a variety formats, and take place at the Ecology Center, our farmers’ markets, and other local venues. Essential Duties Work collaboratively with Communications Program Manager and other staff to develop, coordinate, plan, schedule, and staff a roster of public classes, workshops, tours, films, and events that fulfill Ecology Center’s strategic directives. Support Communications Program Manager in timely event promotions, including social media, email, and online event postings. Recruit co-sponsors, manage the co-sponsor relationship and arrangements, and provide co-sponsors with directives for co-promotion. Develop event strategies that incorporate strategic partnerships and expand the organization’s demographic reach. Set up ticketing or other RSVP mechanisms, track attendance, and facilitate post-event communications and data entry. Manage venue logistics, including rental contracts, set-up, AV support, and obtaining permits if necessary; prepare EcoHouse site in advance of on-site tours, classes, workshops. Cultivate a diverse group of educators and speakers to present at Ecology Center events. Manage event programs, communicating with presenters as necessary on logistics. Staff Ecology Center events. Recruit additional staffing support from volunteers, Ecology Center youth scholars and interns, and fellow staff from relevant programs. Perform emcee duties when necessary, typically to introduce guest speakers, welcome attendees to the venue, and encourage Ecology Center membership or donations. Handle inquiries from the general public about upcoming or past events. Solicit event sponsorship or in-kind donations. Maintain event-related data in a database, including attendance, educators, presenters, vendors, venue contacts, etc. Ensure that event staff observe safe operating practices and comply with organizational safety policies. Maintain familiarity with, follow, and ensure staff compliance with all Ecology Center policies and procedures in the performance of daily duties. Perform other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to plan, execute, and promote events. Warm, thoughtful, articulate communication style that can be adapted to many different situations and audiences. Excellent verbal and written communication skills. Proficient in Google Docs, Word, Excel, Powerpoint, experience with Adobe Suite and/or graphic design is a plus. Willingness to acquire more technology knowledge and skills. Experience with database(s) and social media. Ability to set up and operate AV systems, including projection and sound. Creativity, flexibility, and ability to be simultaneously involved in numerous projects or events at different stages of planning. Demonstrated commitment to the Ecology Center mission and vision, and knowledge of environmental topics. Agile problem-solver, able to think on one’s feet. Ability to communicate effectively and courteously with a diverse audience even when in conflict. Ability to effectively supervise youth interns and volunteers. Ability to work independently as well as cooperatively with other staff. Must be detail-oriented, accurate, efficient, and well organized. Ability to contribute to a fruitful, harmonious, diverse, and supportive organizational culture. Special Requirements Must possess a valid CA driver’s license. First Aid and CPR Certification (or willingness to become certified). Ability to work outdoors in any weather and to lift at least 30 pounds. Education and Experience High School Diploma/GED One year of event planning experience Salary and Benefits Compensation is $20/hr.. This position is eligible for benefits which include fully vested 401K plan, vacation/sick/holiday pay, Employee Assistance Program and paid employee medical, dental, and optional vision plan. Benefits pro-rated at 75 percent FTE. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is required to: Regularly talk or hear up to 8 hours a day; Regularly sit, type, and use the mouse up to 7 hours a day; Regularly sit and stand from chair up to 20 times a day; Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Regularly stand, kneel, climb, walk, use hands to finger, handle or feel, and reach with hands and arms; Regularly lift, carry, and/or move up to twenty five (25) pounds and occasionally lift, and/or move up to 50 pounds; Occasionally drive a vehicle of approximately 20ft, usually during day light hours in dry conditions, but occasionally in the evening hours or in wet conditions; Regularly stand and walk for up to 5 hours at a time; Occasionally climb stairs and/or take elevator; Occasionally get in and out of car up to 6 times a day. How to Apply Complete application found at www.ecologycenter.org/jobs/ Send completed application, resume, and cover letter in PDF format to Leah Fessenden at leah@ecologycenter.org . Application Deadline Open until filled. Please apply early as this position posting may close at any time. NO PHONE CALLS PLEASE We value diversity. People of color, people LGBTQIA-identified, women, veterans, and formerly incarcerated individuals are strongly encouraged to apply. EOE/AA