39 Event Planning jobs

Event Coordinator Work in two of the most amazing event venues Vancouver has to offer – Stanley Pavilion and Prospect Point Bar and Grill!  As Capilano Group team members, we pride ourselves on delivering a truly unique guest experience unlike any other, inspired by our beautiful venues and natural setting. Do you enjoy creating amazing experiences for guests? Do you have excellent communication skills? Are you good at multitasking and remaining calm when things get busy? Is this the experience you’re looking for? If so, read on to find out more about the role… Property/Category  Stanley Park Pavilion Position Title  Event Coordinator Application Deadline  2018-05-04   Duties/Responsibilities Our Event Coordinator position is instrumental in helping create events that exceeds our guests expectations. This role is multi faceted from showing potential guests around our venues to ensuring the details of the event come to life on the day of the event to supporting with event admiration. The successful candidate will work closely with both the Event Manager, the Responsibilities: • Coordinate and deliver internal and external event communications, • Provide administrative support to the Events Sales Manager and the Assistant General Manager, • Oversee the day of event coordination for all events including; corporate events, weddings, conferences etc., by acting as the primary onsite contact. • Maintain positive relationships with all vendors and suppliers, • Co-ordinate the delivery and set-up of materials to events, • Demonstrate and continually learn product knowledge to present event packages to all interested parties, • Produces event reports which include challenges encountered and potential opportunities, • Display a “guest comes first” attitude by inspiring team members ‘to create experiences that people are amazed by’, • Host site visits, FAMs with local DMC’s and tourism groups to put Capilano Group top of mind, promoting all products and services, • Attend trade shows and be knowledgeable about all Capilano Group Properties. • Train team members involved with events, in partnership with Capilano Group HR department, including orientations and service priorities, • Actively supervise the support team and provide ongoing feedback during all events, Qualifications Qualifications: Post-Secondary School Diploma in Business, Marketing, Public Relations, Event Planning or related field required 2- 3 years of event coordinator experience preferred Strong communication skills, both verbal and written Proven ability to manage budgets and relationships Marketing and promotional skills Excellent time management skills and attention to detail Ability to take on responsibility and use initiative to prioritize and work effectively under pressure and meet tight deadlines. Considerations: Able to work a variety of shifts including evenings, weekends and holidays, to meet the needs of the business, Able to be on their feet for extended periods of time, Able to work in a variety of weather conditions including heat, rain and winter conditions, Able to perform physical tasks including climbing a step ladder or step stool, and moving furniture for event set up and take down, Able to travel and go on some overnight trips. The Capilano Group comprises retail, hospitality and tourism-based businesses anchored by Capilano Suspension Bridge Park in North Vancouver. The Capilano Group’s portfolio includes Moraine Lake Lodge, Moraine Lake Trading and Cathedral Mountain Lodge in the Canadian Rockies, Stanley Park Pavilion, Stanley’s Park Bar & Grill and Prospect Point Cafe and Gift Shop in Stanley Park, Vancouver and Capilano Suspension Bridge Park, Capilano Trading Post in North Vancouver. *We thank all applicants; however only those under consideration will be contacted.

Development Officer, Events & Engagement The Canadian Opera Company (COC) aims to bring the transformative experience of opera to our local, national, and global audience every day of the year. In accordance with our COC365 Strategic Plan, the COC is reimagining and expanding its organizational structure—from digital to physical—by creating a new and highly collaborative Philanthropy & Audiences department. This is a paradigm-shifting moment for the organization, offering an opportunity for increased impact and greater integration of the diverse efforts and programs by which audiences learn about, engage with, and support the COC.  To help achieve this goal, the COC is seeking a positive, self-motivated and detail-oriented Development Officer, Events & Engagement to join our fast-paced team.  Working under the direction of the Manager, Stewardship, you will be responsible for the planning and execution of all events and programming associated with individual giving, including all levels of donors and specialized events for donors at the major gift level. KEY RESPONSIBILITIES Maintain positive relations between the COC and its donors by responding promptly and appropriately to donor inquiries, general information and problem solving Execute all events for the annual and major gift donor programs including, but not limited to: working rehearsals, opening/closing parties, behind-the-scenes events, spotlight series events, backstage toasts, opening nights, holiday parties/performances and sponsorship hosting Support the Manager, Stewardship in organizing private events hosted by donors for cast and creative teams Facilitate the creation and distribution of invitations, save-the-date notices and follow ups while ensuring production approvals and timelines are adhered to Liaise with caterers, rental companies, facilities staff and photographers to co-ordinate event logistics Co-ordinate furniture rentals/floorplans, plan decor and overall look for events Liaise with General Director’s office to confirm attendance at donor events, scheduling, distributing event information and remarks (as appropriate) Prepare detailed event overview documents for events and ensure staff volunteers are aware of assigned roles Prepare speaking points for remarks and ensure correct donor recognition Manage volunteers and staff in execution of events Liaise with production department to co-ordinate all technical needs Arrange artists’ involvement and logistics in events Book and prepare tickets for pick-up at events Reconcile expenses and tax receipts for events Using the database program Tessitura, prepare mailing lists, track RSVPs and donor information Update shared events calendar to ensure smooth communication across all departments   FOUR SEASONS CENTRE FOR THE PERFORMING ARTS Staff the Welcome Desk, President’s Council Lounge and/or Engagement Space to meet and greet donors, respond to questions, provide assistance and resolve problems OTHER Track reservations for concerts in the Richard Bradshaw Amphitheatre and work with Program Manager, Free Concert Series to secure reserved seats Attend weekly meetings with design agency to review status of various event materials Co-ordinate printing and display of recognition sign for the Henry N.R. Jackman Lounge antechamber Extract monthly list of Major Gift patrons in Tessitura to ensure accurate records In addition to the regular hours, occasional weekend and evening work will be required. KEY REQUIREMENTS Proven experience with two to three years in an event co-ordinator role or equivalent experience Demonstrated track record of multi-tasking with a high attention to detail Ability to work under pressure in a fast-paced environment Strong listening skills and excellent communication skills, both oral and written Strong customer service skills and the ability to work effectively with donors, community members, businesses, volunteers and staff Strong analytical skills, creative thinking and propensity for problem-solving Displays strong work ethic with a goal to achieve Proficient in Microsoft Office and donor database software, preferably Tessitura Arts background would be considered an asset but is not mandatory This is a full-time position with benefits.   ABOUT THE CANADIAN OPERA COMPANY Based in Toronto, the Canadian Opera Company is the largest producer of opera in Canada and one of the largest in North America. The COC enjoys a loyal audience support-base and one of the highest attendance and subscription rates in North America. Under its leadership team of General Director Alexander Neef and Music Director Johannes Debus, the COC is increasingly capturing the opera world’s attention. The COC maintains its international reputation for artistic excellence and creative innovation by creating new productions within its diverse repertoire, collaborating with leading opera companies and festivals, and attracting the world’s foremost Canadian and international artists. The COC performs in its own opera house, the Four Seasons Centre for the Performing Arts, hailed internationally as one of the finest in the world. Designed by Diamond Schmitt Architects, the Four Seasons Centre opened in 2006. For more information on the COC, visit coc.ca . APPLICATION PROCESS Interested persons are invited to submit their resume and cover letter via e-mail or mail no later than May 3, 2018 , stating salary expectations: Lorraine O’Connor Manager, Human Resources Canadian Opera Company 227 Front St. E. Toronto, ON M5A 1E8 lorraineo@coc.ca Only applications received by May 3, 2018 will be considered. The Canadian Opera Company thanks, in advance, all applicants; however, only those considered for an interview will be contacted.  No phone calls or agencies please. The COC is committed to providing accommodations for people with disabilities in all parts of the hiring process.  If you require any accommodation, please let us know and we will work with you to meet your needs.

Coordinator, Olympic Experience Be a part of building and servicing a national brand. The Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including participation in the Olympic and Pan American Games. The Coordinator, Olympic Experience is responsible for welcoming visitors, the logistics of activities and the day-to-day operations of the Canadian Olympic Experience in Montreal. LOCATION: This position will be located in the COC office in Montreal, QC, at 500 René-Lévesque Boulevard West CORE RESPONSIBILITIES AND PRIORITIES : Supervise all daily operations of the exhibition Welcome and provide information to visitors Participate in developing operational objectives and expectations Provide input to develop and update policies, procedures and strategies related to the operation of the exhibition Create and analyze statistical reports that will help with the planning and site operations Communicate with partners, as required Coordinate the update of content at the museum after each Olympic Games Ensure coordination with the ticketing system provider and support, train and maintain work schedules for them Coordinate corporate/private events, when needed Maintain and develop good relationships with the tourism industry All other administrative tasks as necessary (ex. support to other Olympic Experience staff) KNOWLEDGE AND SKILLS REQUIRED: University degree or a combination of relevant education and experience  3 years’ experience in a similar role, including experience in the tourism /museum sector Experience with box office sales and ticket systems Experience with event management Creative, dynamic and good interpersonal skills Sense of initiative Excellent organizational and planning skills Ability to work under pressure, multitask, and meet deadlines Bilingual, excellent communication skills in French and English (verbal and written) Ability to work flexible and extended hours when needed (evening end weekends) Excellent computer skills Valid first aid training an asset Demonstrates and embodies the COC Values of Accountability, Excellence, Fun, Respect and Bravery COMPENSATION: Competitive salary based on experience, excellent benefits package CONTACT: Please send all cover letters and resumes by May 3, 2018 to applications@olympic.ca citing the position title in the subject line. No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.

  Event Coordinator Job Location CA-ON-Mississauga   Job ID 2018-3793 # Positions 1 Job Type Full Time Job Industry Business and Professional Services, Government and Public Sector Career Level Experienced Years of Experience 5 Job Description   PRIMARY RESPONSIBILITIES: Under the supervision of the Manager of Small Business & Entrepreneurship, the successful candidate will provide support to clients and staff members, in the delivery of business and young entrepreneurship programs and events offered by Mississauga Business Enterprise Centre (MBEC).  Responsibilities include: Provide small business information and resources to clients, support client business registrations in person, email and telephone. Coordinate logistics and provide administrative support related to delivery of small business seminars, events and programs, including room booking, speakers, registrations and reports through CLASS system, materials preparation and maintenance, client file maintenance, tracking, event surveys, follow up and reporting. Responsible for data entry and maintenance of client contact database.  Responsible for researching websites and business resources, assess key resources and services in the industry, and assembling only relevant information for consideration of our webpage redesign project. Responsible for coordination, tracking inventory and maintenance of client resources and office supplies and general office administration.  Support marketing initiatives including marketing collateral distribution and inventory. Support team, programs, new initiatives, and perform other duties as assigned.   Note:  Some evening and weekend hours is required for MBEC seminars and events, and outreach event coverage.   JOB SPECIFICATIONS: Graduation from post-secondary education in Business Administration, Event Planning or similar program and 5 years progressively more responsible administrative experience or equivalent combination of education and experience Excellent planning and organizational skills Strong attention to details, adheres to deadlines, ability to multitask, excellent customer service, communication and interpersonal skills essential to work with all levels of government, clients, staff, and external agencies Strong written communication and word processing skills Strong aptitude using Microsoft Office Word and Excel and other PC software required Familiar with CLASS and R/3 SAP an asset Strong proficiency in English grammar and spelling is essential French bilingual is an asset Ability to work independently and co-operatively in a team environment. Knowledge or experience in small business is a definite asset.   Note :  This is a contract up to 1 year   Hours of Work : 35 hour per week Hourly Rate : $29.04 - $38.72 Closing Date : Monday, April 30, 2018 Number of Openings : 1 Temporary Full-time Department/Division/Unit : City Manager's Office/ Economic Development Office Work Location : 300 City Centre Drive   #LI-CPS   A Criminal Record Search will be required of the successful candidate, at his or her own expense, to verify the absence of a criminal record for which a pardon has not been granted. We thank all who apply, however, only those candidates selected for an interview will be contacted. All personal information is collected under the authority of the Municipal Act.  ****************************************************************************************************************************   We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code , the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform City Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act .    

Manager, Corporate Events   B. Riley Financial, Inc. (NASDAQ:RILY), through its subsidiaries, provides collaborative financial services and solutions to the capital raising and financial advisory needs of public and private companies and high net worth individuals. The company operates through several wholly-owned subsidiaries, including B. Riley FBR, Inc., Wunderlich Securities, Inc., Great American Group, LLC, B. Riley Capital Management, LLC (which includes B. Riley Asset Management, B. Riley Wealth Management, and Great American Capital Partners, LLC) and B. Riley Principal Investments, a group that makes proprietary investments in other businesses, such as the acquisition of United Online, Inc. B. Riley Financial, Inc. maintains a packed event calendar, hosting multiple large client conferences and employee events each year. The purpose of our conferences is to bring together executives, investors and other industry leaders to network and share ideas. Our employee events are typically social in nature but may have different goals, such as training, philanthropy or simply to celebrate a job well done.  Regardless of size or purpose, each of our events requires extensive, careful planning.  B. Riley Financial, Inc. seeks an energetic, self-motivated, detail-oriented professional to plan and execute all events, end to end. Primary Responsibilities : Gather information from management and/or key stakeholders on event purpose, timing, budget and scope. Thoroughly research venue options and present recommendations, along with detailed comparisons. Coordinate all event logistics and negotiate pricing with venues and vendors; includes F&B, A/V, meeting room set-up, furniture, entertainment, overnight accommodations, transportation, etc. Initiate and manage the creation of all event marketing and PR elements, including save the dates and invitations, press releases, online ads and print materials (signage, conference books, badges, sponsorship kits, etc.). Maintain event promotional assets calendar in order to set deadlines and track progress. Continuously monitor internal and external web properties, including social media platforms, to insure that event information is up to date. Prepare and present reports before and after event of total expenses, revenues and key takeaways. Create and maintain corporate events calendar, noting other industry events and holidays that should be considered or avoided in order to maximize attendance. Perform various other marketing and support functions, as assigned by VP Marketing. Minimum Job Requirements : BA/BS degree in Hospitality Management, Marketing, Public Relations or related field of study with 5+ years professional, hands-on experience. Exceptional project management and organization skills. Strong general business and financial acumen. Experience demonstrating strategic thinking and presenting informed recommendations, clearly and succinctly. Excellent interpersonal communication skills. Ability to effectively interact and communicate with management, client and vendor audiences. Proficient copywriting, grammar and proofreading skills. Ability to write clear, compelling, informative, marketing-oriented and/or explanatory copy for a variety of mediums. Experience with event management software, such as MeetMax. Mastery of MS Office, particularly Excel. To apply, please click here .  

Events Coordinator 15 May 2018 Club de golf Le Fontainebleau, Blainville, QC, Canada English Seasonal Golf clu-07232     Scope of the Position This individual will be required to work a varied schedule that may include evenings and weekends. Candidates must have strong customer service skills with emphasize on creating and maintaining member relations. This position reports to the DOO. Hours: Core Business Hours Event days – open through event completion    JOB PURPOSE To ensure that all details of the Corporate Event are executed smoothly and professionally. Duties & Responsibilities: Receive and Review Event contracts once booked by the Corporate Events Department. Budget proposal may accompany contract if new event to Clublink. If the Corporate Event has moved internally within ClubLink, reach out to appropriate contact at the club. Ensure that contact is made with the client upon receipt of the contract. Request a meeting at the club with the client to discuss event details along with F&B Manager.(where applicable) Document all items during meeting on the event order to be used to organize event day. Solicit corporate event sales in advance of the event (see optional services above) Provide the client with any sample products as requested. Qualifications Minimum 2 years of experience as Event Coordinator Excellent time management and organizational skills Self motivated, innovative problem solver Excellent customer relations Strong budgetary, projections, and cost control skills Solid scheduling experience Strong commitment to creativity and customer services Ability to quickly evaluate alternatives and decide on a plan of action Strong ability on Excel and Word program The successful candidate will start work in May 2018

Booking & Events Assistant Job Location Ambrose University 150 Ambrose Circle SW Calgary, AB T3H0L5 Canada   Job Summary Please note, this position is 24 hours per week Tuesday –Friday The Bookings & Events Assistant assists with coordination to provide customer service  to internal (Ambrose) and external clients for the facilitation of accommodations, foodservices, meeting and other guest service functions. Full Job Description PRIMARY DUTIES AND RESPONSIBILITIES: Works within the team of Bookings and Events to coordinate administrative support of room reservations, residence accommodations, foodservices, security, parking and technical support for events. Handle client inquiries over the telephone or via email Enters and edits booking & event details in specialized event management software. Updates and assists with managing event and residence calendars Administers the efficient and timely processing of invoices and payments including account reconciliation with contracted food services. Diligent follow-up with clients regarding outstanding accounts and aged receivables. On day support for special events as required Other ad-hoc event duties as assigned Weekend & evening shifts maybe required for occasional special events QUALIFICATIONS & EXPERIENCE Minimum of a high school diploma Mature and dependable with a positive, energetic and enthusiastic attitude Experience in assisting with the planning and organization of events preferred Willing to work flexible hours Must be a resourceful team player Confident communication skills: written, verbal and interpersonal Proven work history in office or similar environment To apply, please forward a curriculum vitae and cover letter to Human Resources at hr@ambrose.edu indicating Booking & Events Assistant  in the subject line. A salary commensurate with education and experience is available. Applications should be received no later than May 7th, 2018 and interviewing will continue until a candidate has been selected. Ambrose University is committed to employment diversity and encourages applications from all qualified men and women, members of visible minorities, aboriginal peoples, and persons with disabilities. Ambrose University is a private, accredited Christian post-secondary institute located in South West Calgary. Our Faculty of Arts and Science offers provincially accredited Bachelor of Arts degree programs majoring in Behavioural Science, Christian Studies, English Literature, General Studies, and History as well as Bachelor of Business Administration, Bachelor of Education (After Degree), Bachelor of Music, and a Bachelor of Science majoring in Biology. The School of Ministry offers Bachelor of Theology degrees with tracks in Children and Family Ministry; Church Ministry; Intercultural Ministry; and Youth Ministry. Seminary degrees include the Master of Divinity, and a number of Master of Arts options. Ambrose is committed to the integration of Christian faith with academic discipline, with a vision for academic excellence in the service of the church and the world. For more information visit us online at www.ambrose.edu .   Qualifications Minimum of high school diploma Compensation Commensurate with qualifications and experience within the Ambrose compensation structure Contact Information Send a CV and cover letter to hr@ambrose.edu by May 7, 2018

Campaigns and Events Coordinator (Contract) Job Locations CA-ON-Toronto   Requisition ID 2018-13942 Job Category Marketing Travel Requirements None Company Overview If you have to spend, on average, 54% of your waking hours at work, why not do something meaningful – that you can be proud of? SAS is making a difference in people’s lives all around the world. Our analytics software helps organizations make the kinds of important decisions that drive change each and every day – like how to capture the bad guys, keep kids safe, feed the hungry, and even ensure that people who struggle to learn are not lost.    SAS Canada’s Field Marketing Department is responsible for aligning the strategic marketing plans around a key initiative, product line, business unit and/or beacon account to SAS’s overall sales and marketing strategy. Develops and executes integrated campaigns associated with generating leads and building awareness, and may be involved in increasing renewal revenue at each stage of the customer journey. Works with the sales teams to develop a comprehensive go-to-market (GTM) plan that includes a variety of content, events, email, social media and innovative campaign approaches.   Purpose of role The campaign and events role is to provide support to  field marketing, in the execution of industry campaigns and events as part of the company's overall go-to-market strategy.   Primary Responsibilities: Responsible for operations and logistics of marketing activities, events and/or campaigns in accordance with SAS's sales and marketing initiatives for both internal and external clients/customers/prospects. Creates and executes plans in the areas of facility/onsite support and set-up, equipment, catering, speaker care, production and distribution of materials/signage for SAS and third-party live and virtual events. Analyzes data to make informed decisions for current and future events/activities/projects to validate success and make recommendations for improvement. Initiates and nurtures relationships with internal partners, stakeholders and third-party vendors to ensure successful event/activity/project completion. Monitors individual project expenses to keep within budget guidelines; works to minimize costs and maximize efficiency and effectiveness. Utilizes and masters systems that enable marketing processes and campaign development.   Additional Responsibilities: Researches and evaluates potential locations for events. Analyzes objectives for assigned events and develops strategies for ensuring optimal effectiveness. Plans for and communicates event/activity/project details both internally and externally. Analyzes and reports on the results of projects and makes decisions and recommendations for future projects. Serves as primary event manager with third-party vendors and internal and external staff. Knowledge, Skills and Abilities Considerable understanding of business-to-business sales/marketing processes, operations, and initiatives. Excellent customer service, organizational, and communication skills; ability to work in a fast- paced, customer-driven environment; ability to multitask, prioritize, and manage time effectively; strong decision-making, problem-solving, and project management skills Ability to work under pressure with specific deadlines and attention to detail Sound proficiency in key internal and external software applications Bachelor’s degree, preferably in marketing or related field. This is an entry-level position which anticipates significant mentorship for the first 2 months. Experience can be as little as 1-3 years.   Additional Information: To qualify, applicants must be legally authorized to work in Canada. SAS is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Equivalent combination of education, training, and relevant experience may be considered in place of the education requirement stated above.  The level of this position will be determined based on the applicant's education, skills and experience. Resumes may be considered in the order they are received. SAS employees performing certain job functions may require access to technology or software subject to export or import regulations. To comply with these regulations, SAS may obtain nationality or citizenship information from applicants for employment. SAS collects this information solely for trade law compliance purposes and does not use it to discriminate unfairly in the hiring process.

Requisition Title : Corporate Communication Officer - Events  Posting Number : 201800092   Campus Location : London, ON   Department : Corporate Communications (MRE)   Employment Group : Support   Internal Closing Date : 04-17-2018 External Closing Date : 04-30-2018 Pay Details : $33.67 per hour   Hours of Work per Week : 35     Summary Note: This is a full-time temporary position until November 16, 2018 (35 hours per week). Duties : Reporting to the Senior Manager, Corporate Communications, the Corporate Communication Officer - Events, develops, coordinates, executes and evaluates as well as assists other departments in planning a variety of corporate and College-wide events to ensure that Fanshawe College is presented in a professional, welcoming and positive light with both internal and external stakeholders.     Qualifications : - Post-secondary 3 year diploma/degree in Corporate Communications, Event Planning or similar field - Minimum 5 years substantial experience in corporate events planning - An equivalent combination of education and/or experience may be considered; preference will be given to applicants meeting the education requirements - Must have experience working with a variety of vendors to be able to negotiate services and fees as well as experience working with senior staff to plan high level corporate events - Ability to work under pressure with tight and competing deadlines required - Strong project management skills - Demonstrated ability in working independently and working as a team member, along with solid decision-making abilities - Excellent verbal and written communication skills     While transcripts are not required for the interview, they are mandatory prior to any offer of employment. We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged. Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds. Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the Recruitment Coordinator leading the recruitment will work with the applicant to meet the job applicant's accommodation needs.  

Position Title Sport Facilities & Event Services Coordinator Job Description The Sport Facilities & Event Services Coordinator oversees the day to day operations of the Gary W. Harris Canada Games Centre (GWHCGC) Sports Facilities (arena and performance gymnasium), event spaces, and outdoor RDC sports fields. The Coordinator supervises and provides leadership to the Sport Facilities Lead Attendant and the Sport Facilities Attendants. Under the leadership of the Director, the Sport Facilities & Event Services Coordinator will provide overall guest service leadership and comprehensive operational leadership in the GWHCGC. The Coordinator is responsible for the day to day management and oversight of department budgets, scheduling, operations, ordering of supplies & equipment, building relationships with stakeholders and user groups, repair and maintenance. The Coordinator is also responsible for achieving revenue targets related to arena, performance gymnasium and sports field rentals. The Coordinator contributes to the financial viability of the operation by supporting the development of quotes and preparing comprehensive and competitive proposals. The Coordinator liaises with RDC Athletics and Conference and Event Services in the planning and delivery of major sporting events and competitions and non-sport events in the GWHCGC, main campus athletic facilities and outdoor sports fields. Job Duties Responsibilities of the Sport Facilities & Event Services Coordinator: Event Services Coordination Negotiate and coordinate bids, quotes and contracts for sport and non-sport events held in the GWHCGC and other RDC sport facilities Ensures appropriate staffing levels to support daily operations and all events and sport competitions Operation, Budget & System Management Prepares annual operating and capital budgets, including service delivery operations and revenue targets Maintains operating and department budgets Ensures revenue targets are being met Sport Facilities Coordination and Maintenance Works with team to offer programs and services that optimize the utilization of the supervised facility space Creates daily and weekly schedules to ensure optimum staffing efficiency Coordinates and communicates daily and weekly user schedules with all third-party service providers Networking & Customer Service Leadership Works closely with other stakeholders at the GWHCGC and the community to build partnerships for programming and revenue Identifies, builds and maintains relationships with internal and external user groups Staff Leadership & Human Resources Responsible for the recruitment, selection and evaluation of direct reports Plans, organizes, and coordinates formal and informal orientation and training of direct reports Required Qualifications Education Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of University in a related program representing four years of study or equivalent. Preferably in Recreation Management or Physical Education. Other degrees may be considered if the candidate demonstrates significant related experience. First Aid and CPR Experience Minimum three (3) to five (5) years of recent event management experience Minimum three (3) to five (5) years of recent service coordination in a sport and recreation environment Consistently manages multiple deadlines and priorities Proven ability to work independently and in a team environment Supervisory experience Competence with procurement and budget management process Mechanical aptitude Proven customer service excellence Variety of sports, ideally with post-secondary athletics and/or high performance sports and a variety of sports organizations Strong computer proficiency, specifically Microsoft Word, Excel and outlook Inventory management Ability to lift a minimum of 50 lbs Creation, implementation, and ongoing evaluation of procedures Experience with revenue generation Ability to develop and maintain positive relationships with stakeholders Initiative and creativity in problem solving Strong organizational and planning skills Works as an effective team member within all levels of a large, public / government organization Excellent oral, written and analytical skills Effective change management attitudes and skills Preferred Qualifications OH&S experience an asset Salary or Hourly? Salary Salary $70,881 annually Benefits and Compensation Information Red Deer College offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to College closures between Christmas and New Year statutory holidays. *Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDC policies. Posting Detail Information Competition Number 2018-A-024 Employment Type Permanent Full-Time Number of Vacancies 1 Desired Start Date 05/28/2018 Position End Date (if term-certain)   FTE 1.0 Hours of Work   Open Date 04/18/2018 Close Date 04/29/2018 Open Until Filled  

RICHMOND, BC (PGA of British Columbia) --  The PGA of British Columbia has an opening for a full-time Membership & Events Manager to join the Association’s Administration team. The PGA of British Columbia is a not-for-profit Association consisting of 680 Golf Professionals who operate approximately 200 golf facilities throughout the province of British Columbia. The Association’s Administration office is located in Richmond, BC, where this position will be based during regular business office hours. The ideal candidate will have pertinent experience in event and data management. He or she must be organized, detail-oriented with excellent communication skills. Problem-solving, effective self-management and self-motivation capabilities are all required for this position. Candidates must be comfortable dispensing friendly and accurate customer service. Experience within the golf industry is a strong asset for this position. Candidates should be well-versed in Microsoft Office programs, with familiarity with Golf-Event management software, Constant Contact, and website content managements are also considerable assets. Core responsibilities of the position are as follows: TOURNAMENTS & EVENTS: Executes the Association’s Tournament Program consisting of up to ten (10) events per year. This includes but not limited to: - Working closely with the Captain’s Committee to ensure Tournaments are consistently executed with the Committee’s vision and objectives - Liaising with host facilities regarding all of an event’s needs, including Tee Sheet Management, Golf Cart Rentals, Volunteer Coordination, and Food/Beverage - Rental of event vehicle and transportation of tournament supplies to host destination - Coordinating entry and registration of all participants - Recruiting and training volunteers as required - Proper event scoring and post-event reporting/publishing results - Ordering tournament signage and trophies - Working closely with event sponsors to ensure their needs are met - Issuing pre- and post-event communication to participants - Working with Regional Tour Commissioners on administrating eligibility, code of conduct, and updating Order of Merit standings - Maintaining and updating event records and history - Arranging tournament purse payouts to be sent to recipients in a timely manner - Working closely with Business Development Manager in promoting partners and sponsors with regards to events Executes the Association’s Education Program consisting of up to seven (7) Seminars per year. This includes but not limited to: - Working closely with the Education Committee to ensure education platforms are consistently executed with the Committee’s vision and objectives - Liaising with host facilities regarding all of an event’s needs, including room setup, registration requirements, and food & beverage. - Rental of event vehicle and transportation of event supplies to host destination - Coordinating entry and registration of all participants - Working closely with seminar speakers and personnel to ensure their requirements for the event(s) is met - Working closely with event sponsors to ensure their needs are met - Issuing pre- and post-event communication to attendees MEMBERSHIP SERVICES: Primary point of contact for all members, applicants, and newly transferred members with regards to membership matters Dealing with inquiries regarding membership, bylaws, policies, rules and regulations Maintaining and updating member files and records, both electronically and hard file Carrying out the PGA of Canada Procedures Manual Managing applications and records for New Applicants and Candidates Processing and updates all category changes, reinstatements, facility changes, and Zone transfers Developing and processes new member applications and inquiries Preparing reinstatement and category change applications for consideration by Board of Directors Overseeing administration of PGA of BC Professional Development Program (PDP) and conducting regular updates of PDP Order of Merit Managing communication with National and other zone offices on membership issues Maintaining current membership records on Zone and National databases Assisting National office with dues collection process and other collections where required Attending to all member requests/concerns as needed Assisting in investigation of member complaints Regularly updating career posting opportunities to both provincial and national posting locations              Working closely with Membership & Employment Committee in administering Career Advisory Program WORK CHARACTERISTICS & OTHER RESPONSIBILITIES: Must be an excellent self-manager, self-motivator and forward thinker to complete assigned tasks Opportunity to travel and visit a variety of world-class facilities throughout the province. Working closely with the PGA of BC Communications & Marketing Manager for matters related to communication of events and membership-related matters Good working relationship with Association sponsors Must be able to retain reasonable event-specific expenses on personal credit cards (reimbursed within 14 days if required) Must possess a BC Class 5 or equivalent driver’s license and have access to reliable transportation Assisting in execution of the PGA of BC Buying Show and the Vancouver Golf Expo will also be a responsibility for this position Answering general telephone inquiries and daily administrative duties is an essential part of the position Both outside and inside work required Some heavy lifting will be required Required to work weekends, evenings and holidays when necessary Office hours:  8:00am–4:00pm, Monday-Friday at the Association’s office located in Richmond, BC The Membership & Events Manager will be responsible for any additional duties as assigned by the Executive Director COMPENSATION: Starting remuneration of $40,000 per year Single Extended Heath and Dental Benefits as determined by the Association’s Group Policy (following probationary period) Two weeks paid vacation Basic Cellular phone expense Continued Education allowance Opportunity for Clothing allowance Opportunity for Year-end performance incentives Annual PGA of Canada Membership dues upon completion of first year (if applicable) Candidates may apply by mail, email or fax to: Donald Miyazaki Executive Director PGA of British Columbia #243-7080 River Road Richmond, BC V6X 1X5 Email:  donald@pgabc.org Fax: 604-303-6765 Application Deadline: Monday April 30, 2018 We thank all interested parties but only those short-listed will be contacted. The PGA of British Columbia administration kindly requests no telephone calls regarding this posting.

  Evening Events Coordinator Posted Date (4/16/2018 5:16 PM) ID 2018-1525 Position Summary Reporting to the Director of Dance and Adult Programming, the Evening Event Coordinator will provide support for a variety of adult education events including talks and panels in the Food, Health and Wellness, Theater, Art & Ideas and “B-School” series, among others. Essential Functions Liaise with the Building Services and AV/IT departments to ensure that the event space is properly set up, in a timely manner, with all the required furniture, equipment, materials and supplies. Greet speakers and publicists upon arrival, answering any questions they have, reviewing the run of show, and providing hospitality before the event. Welcome patrons, managing the guest list with the box office as necessary. Introduce the speaker(s); provide support during the event, troubleshooting any issues that arise; manage Q&A sessions; and manage any book sales and signing, as appropriate.  Serve as a liaison between the daytime Adult Education program staff and the evening speaker, publicists and patrons, updating the daytime staff regularly on any pertinent information or feedback.  Assist with other administrative duties relating to the Adult Education programs upon request.  Education, Skills and Experience Excellent oral and written communication skills Ability to multitask, prioritize and demonstrate excellent problem solving skills Experience and interest in cultural and education programming Experience working in administrative capacity with keen attention to detail Prior experience in planning, coordinating and executing events, programs or classes highly desirable Hours : Typical work schedule will be: Monday through Thursday, 6-9:30pm. Some flexibility in this regard will be required.

Events Specialist - Appendix D/Temporary Assignment (June 2018 - July 2019) Status: Appendix D/Temporary Assignment (June 2018 - July 2019) Hours of Work: 37.5 hours/week Campus: Fennell Pay Band:  J Pay Range: $36.42 Posting Date: April 17, 2018 Closing Date: April 24, 2018 at 7:00 PM EST   JOB SUMMARY: Reporting to the Manager of Special Events, the Events Specialist provides expertise and consultation for the Foundation to ensure a high quality and professional brand image for approximately 5 major corporate fundraisers and approximately 15 donor announcements/events a year at all 3 campuses of Mohawk College.  The incumbent is responsible for effectively planning, developing, implementing, managing and reporting overall execution and evaluation of a wide range of on and off campus donor relation activities, such as business partnership signings, VIP receptions, opening ceremonies, gala dinner events and elite fundraisers for the President and Board of Governors working within the high expectations of the College corporate outlook.  The incumbent is often the front line ambassador for Mohawk College at events involving external partners for logistics, planning and implementation. The incumbent also occasionally assists the Special Events team with events for the Office of the President.   RESPONSIBILITIES: The duties of this position will include, but are not limited to the following: Events Planning Leads, plans, develops, implements, monitors and evaluates detailed strategies, policies and critical path action plans for events at all 3 campuses, hosted by Mohawk College Foundation and those hosted by donors in partnership with Mohawk, the President and the Board of Governors with a range of attendance from 5 to 1500 people Develops new initiatives to promote, celebrate and foster positive long term relationships with College supporters and donors. Provides leadership and acts as the Event Specialist to the Foundation on events pertaining to College supporters, corporate sponsors and donors Researches, recommends and creates targeted sponsorship programs that would be of interest to the Foundation and College’s donors and corporate sponsors in collaboration with the Foundation and the Sponsorship Liaison The incumbent always ensures that the integrity and reputation of the College is positively maintained. Establishes detailed procedures, scripting, budgets (revenue and expenses planning) and protocols for events in conjunction with other internal College departments, donors and corporate sponsors   Events Implementation The incumbent prepares professional events-related correspondence, events planning and critical paths, documentation, reports, budgets, invitations, promotional announcements and post-event analysis and evaluation. Provides on-site supervision at all Foundation events. Directs volunteers and staff assisting with the events. Ensures events are at the highest appropriate standard of quality, including those involving donors, sponsors, elected officials, the President and the Board of Governors and Foundation Board of Directors.   Events Evaluation and Financial Reconciliation Generates event budgets, authorizes all purchase orders and prepares detailed information for invoices and charges back for events held at Mohawk, Arranges for paid services and materials needed for successful execution of events, including payroll for contract employees and students, rental companies, food services and entertainment. Conducts post-event evaluations to ensure appropriate record keeping for event statistics to assist with future event planning and provides feedback to the Senior Leadership Team on the success of the event. Other duties as assigned Assists the Special Events Team with event planning for events related to the Office of the President.   QUALIFICATIONS: The successful applicants will have: A three (3) year diploma / degree in a related discipline (events, hospitality), preferably with a public relations or special events management emphasis, including project management and conference organization A minimum of (7) seven years coordinating quality corporate or major events. Knowledge in computer software, including Word, Banner, Excel. FAST, ePly, Raisers Edge and Internet programs are an asset. Understanding of the Occupational Health & Safety Act, event liability insurance and the Ontario Lottery Gaming Corporation policies and procedures.

Assistant Manager, Event Services 195091BR Enterprise Real Estate Toronto , ON   Company Overview Tell us your story. Don’t go unnoticed. Explain why you’re a winning candidate. Think “TD” if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward. Stay current and competitive. Carve out a career for yourself. Grow with us. Here’s our story: jobs.td.com   Department Overview TD Bank Group’s Enterprise Real (ERE) Department provides a variety of services to support all business units across Canada, the US and internationally and is responsible for the company’s retail and corporate global real estate portfolio. ERE provides real estate strategies and solutions that align with the business units objectives and ensures that service delivery is timely, cost effective and meets business needs. The Corporate Real Estate Team is part of Enterprise Real Estate and is responsible for managing the Canadian Corporate Real Estate Portfolio (including some international locations) for ERE. Service lines managed include Program & Project Management (Design and Construction), Facilities Management and Transactions Management. The Executive Dining & Events Centre is a multi-purpose space at 66 Wellington St. West. We host events for senior executives, the Board of Directors and other internal TD groups. Events range from business meetings to breakfasts, lunches, dinners and cocktail receptions. Guest counts range from 2 to 225. Meals are served to one of three dining salons, the larger spaces of the Thomson or Lambert and the historic boardroom. We conduct tours for employees, clients, private groups and schools groups. Highlights include the architecture and various art collections of the bank. Town Hall style meetings are served in either auditorium style or rounds. We provide basic AV services and can arrange for additional technology to be brought to the floor depending on the event needs. Additional services include basic production, presentation and teleconference assistance.   Job Description Reporting primarily to the Manager of Executive Dining and Event Service, and, on occasion to the Senior Manager of North American Conference & Concierge Services, the Assistant Manager acts as the main point of contact for TD guests on the 54th floor. You are responsible to assist with client-facing activities such as processing event requests, answering of the phone, event follow-up, etc. You will also assist the Manager with the creation and placement of catering orders from our approved vendor list. If the Manager is not on premises for any reason, you will assume the role of key-contact or lead for the facility until they return. Working with our on-site servers and porters from a third-party company, you will keep open lines of communication to ensure service and food quality are delivered in a timely and efficient manner. You work collaboratively with the servers and porters to oversee and assist with tasks for events both on the 54th and 4th floor (when applicable) to ensure all expectations are exceeded. Flexible hours may be required to support events. Working in concert with the Manager of Dining, you assist with internal reconciliation and cost-recovery for events, while also managing and monitoring inventory and supplies. You maintain and rotate any perishable items, request additional wines and liquors through the Manager of Dining. You are able to assist clients in connecting AV equipment, opening teleconference lines and setting the room according to their needs. Some are known in advance, but your ability to “Think on the Fly” helps all events flow seamlessly. You assist the Manager and Sr. Manager with tasks related to the overall portfolio of conference space, and – on occasion – may be required to assist with events at other facilities within our portfolio. You assist the Manager with vetting of third-party venues for VIP events. This may include occasional travel requirements.   Requirements Strong written and oral communication skills Basic understanding of AV technology an asset Minimum of Intermediate level skill using MS Outlook applications (Outlook, Word, PowerPoint, Excel) Hospitality experience (10 years) in a high pressure/ high expectation environment at a Captain or Lead level is a must. Strong leadership skills would assist in leading the team of seasoned professionals. Key Accountabilities: Ability to quickly assess the needs of our clients and provide a superior experience Menu decisions/development in conjunction with the Manager of Dining and other stakeholders Travel and vetting of third-party venues as required. Supporting SET/or Board meetings to provide assistance as required (on-site and off-site) Maintenance of supply inventories. Both perishable and non-perishable Maintenance of room cleanliness and communication of shortfalls to Manager. Maintenance of Chattels and communication of short falls / addition equipment requests   Additional Information At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.   Hours 9AM-5PM. Flexible hours required.   Inclusiveness At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Posting Number : 18B125   Position Title : Event Specialist   Department : Marketing & Communications: Conference & Events   Campus/Location : Burnaby campus   Employee Group : BCGEU Support Staff   J ob Status : Regular   Anticipated Start Date : 05-07-2018   Anticipated End Date :   Job Summary/Basic Function : BCIT's Marketing and Communications department is looking for a regular, full-time Events Specialist to join their team! Reporting to the Manager, Events & Experiential, the Event Specialist is a key member of the Events & Experiential Office and is responsible for the management and coordination of BCIT internal, external, government and recruitment events at all campuses. Coordination encompasses all event-related functions from implementation through to execution, such as identifying audiences, internal communications, catering, set-up audio visual, signage, special technology, facilities management services, special custodial services, budget, security, and other services. The Event Specialist consults internal stakeholders to establish event objectives, and manages stakeholder relations and development. In conjunction with the Manager, Events & Experiential, the incumbent also implements business improvements through developing and establishing critical paths, executive briefs and procedures for event planning and execution. DUTIES AND RESPONSIBILITIES INCLUDE: Assists in the leadership and execution of major Institute events including but not limited to convocation, staff recognition events, retirement functions, government events, recruitment events, and ensures they are of a high caliber, serving to positively position the Institute and elevate the BCIT brand. Creates detailed proposals, action lists, staffing, and budgets and updates/maintains critical paths for all events. Drafts and prepares correspondence, event agendas and assists in the coordination for the production of formal invitations, programs and certificates for special events. Collects information relating to upcoming functions and coordinates departmental activities to ensure that all services are available in order to fulfill stakeholder requirements. Coordinates with internal room scheduling, timetabling, the Student Association, and the executive floor under the supervision of the Manager, Events & Experiential to secure space for internal events. Arranges and executes set-up for audio visual, security, signage, photography, catering, bar services and liquor licenses, and décor for various BCIT schools and departments and related media events working with BCIT Media Relations. Performs host duties at various special events such as assisting guests to their tables, providing directions to parking or handing out awards. Participates in professional organizations and keeps current in the field. This may include attending meetings, conferences and functions that may be outside of the normal working hours. Ensures all financial information for events are processed in a timely and accurate manner and invoicing information is forwarded to the Finance department. Develops and improves upon procedures, processes, guidelines and reference documents as they relate to events in conjunction with the Manager, Events & Experiential.   Minimum Qualifications: BENEFITS OF WORKING AT BCIT: Being a part of BC's Top 100 Employers, and a member of the CCDI . A generous Total Compensation package which includes extended health and dental benefits and a superb pension plan. Access to Professional Development Funds and opportunities for career development. Increase your knowledge with Tuition waivers for BCIT courses. Enjoy subsidized parking and discounted access to our fitness facilities (including classes like Yoga and Zumba). Additional Wellness and Employee Assistance programs. QUALIFICATIONS: Undergraduate degree or equivalent diploma in event management or marketing. 2-3 years relevant work experience in a related field. A combination of education and experience may be considered. Demonstrated proficiency in computing and internet applications including all modules of MS Office. Excellent communications skills (both written and oral) and demonstrated ability to communicate effectively at all levels both internally and externally Strategic and tactical planning and excellent organization skills demonstrated through ability to prioritize multiple and changing demands A demonstrated track record for strategic execution, problem solving and creativity with an ability to think outside the box A team player promoting a positive and professional work environment with a significant record of accomplishment in coordinating large and small-scale events with a multitude of stakeholders Proven ability to work within a fast-paced environment with changing priorities and still meet deadlines Must be extremely resourceful, detail oriented and have the ability to problem solve and multi-task OTHER SKILL/ABILITIES: Access to a vehicle and ability to work flexible hours including evenings and weekends when required. *Please note: These are the minimum required qualifications. This position is a day shift position as defined in Article 14.1 of the Collective Agreement.   Preferred Qualifications:   Posting Date : 04-15-2018   Closing Date : 04-24-2018 Special Instructions to Applicants :   Posting Category : Administrative and Professional Opportunities   Salary Range : Grade 7: $46,992 with yearly increments to $51,217 per annum.   Salary/Pay Information :    

Partnership and Events Manager Job Number : 23-18 Department : Foundation Location : Winnipeg, MB Job Type : Full Time Permanent Close Date : 05/01/2018 Professional Areas : Career Opportunities Salary Range : $62,002   Description: THE POSITION As the Foundations’ professional event planner, the Partnership & Events Manager will work in collaboration with the Chief Operating Officer and will be responsible for planning, executing, analyzing, and evaluating all events.  Will assist with the development, growth and implementation of fund raising strategies and materials.  He/she will also oversee the development and implementation of the National (Easter Seals Canada) events/campaigns.  He/she will be responsible for obtaining substantial sponsorships and in-kind support for all events.  As part of the SMD Foundation team and working with the organization’s mission, goals and objectives, policies, and procedures, the Partnership & Events Manager will contribute to the Foundation’s overall successes to raise funds through event participation, and the development/implementation of new initiatives.  The Partnerships & Events Manager will work with Board Members and other volunteers to initiate the most appropriate solicitation based on the need of both the SMD Foundation and the donor.   Will also work closely with other staff members to plan for and carry out strategic directions for the office. PRIMARY ACCOUNTABILITIES In collaboration with the Chief Operating Officer, develops an annual plan establishing new events, and maintains, organizes and manages existing fundraisers and special events from concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposure. Sponsorships: Develops a detailed sponsorship plan including timelines, revenue targets and potential sponsors Creates tailored sponsorship proposals Obtains substantial sponsorships annually for all Foundation events Drafts sponsorship agreements including schedules of benefits; identify issues with contract language; address issues with and make recommendations for resolution; negotiate sponsorship parameters as required Ensures sponsors are invoiced in appropriate and timely fashion and sponsor obligations regarding payments are adhered to Develops and maintains relationships with secured sponsors in a way that will maximize the potential for retaining these sponsors for future events Ensures agreed sponsor benefits are delivered and that contractual obligations are fulfilled Provides sponsorship reports as well as written and verbal reports Achieves sponsorship revenue goals and budget Events Develops detailed event plans outlining the event objectives, theme, program, timelines, budget and event follow-up Identifies and develops events aimed at maximizing and building upon relationships with sponsors, donors, volunteers and the broader community Conducts events with the goal of ensuring a meaningful event experience for the guests and maintains and exceeds the profitability of the Foundation’s event portfolio Coordinates events with volunteer committees and manages all aspects of event operations, including, but not limited to: Developing and executing critical paths Building invitation lists, creating invitations and managing registration processes Venue or vendor/supplier negotiation and contracts Catering, AV and/or sound requirements, creating print materials/signage, permits, and coordinating volunteer and staff attendance and the general smooth running of events Event statistics and reports Plans and manages registration desk and event staffing, including volunteers Coordinates and trouble-shoots events on-site Manages raffles and/or silent and live auctions logistics for events including creating bid sheets/tickets, displays, set up and program lists Communicates with key event stakeholders and varied internal and external audiences as well as provide a high level of support and service to volunteers, committees, donors, sponsors, vendors and key stakeholders Represents the Foundation at third party events and assists where possible Tracks revenue and expenses of events and provides regular reports of financial status Coordinates and manages volunteers providing leadership and guidance for various events and programs Identifies and seeks sponsorship, gifts-in-kind and other donations for events GENERAL ACCOUNTABILITIES Contribute to the development of the overall strategic plan and assist with the planning, development and management of the SMDF goals, objectives, plans, policies and procedures. Liaise with Easter Seals National office and communicate National development activities and information to the Foundation COO and other staff. Consistently track your relationship interactions through Raisers Edge to facilitate moves management and remain up-to-date on business and personal activities of these donors. Recommends new initiatives, programs, policies and plans for discussion and approval. Participates in meetings with the SMD Foundation senior management team to review operations; communicate expectations; advise on policy or procedure changes; and to share information of general interest to the team.  Prepares and presents a regular report to the Foundation COO regarding operations.  Recommends appropriate action or requests ratification for action taken to deal with matters requiring approval. Facilitate open communication and team based fundraising environment. Create strong working relationships with volunteers assigned to the event planning process and as well during the delivery of events. Actively participate as a member of the Foundation’s management team. Contributes to the development of long-term planning and annual budget processes for SMD Foundation Inc. Work closely with the COO, SMDF reporting on progress of fundraising activities and sponsorship development. Any other related duties as may reasonably be required. QUALIFICATIONS 3-5 years’ experience in successfully executing high profile events, securing sponsorships and volunteer management. A thorough knowledge of fundraising / development practices and principles. Proven record of accomplishment in achieving agreed targets for corporate support. Sustained success in securing corporate support for a variety of fundraising initiatives. Experience in event planning and management. Proven ability to think strategically to identify potential sponsorship partners. Ability to work with external stakeholders and capacity to deal effectively with a wide range of relationships and situations. Excellent written and verbal communication skills, superior interpersonal skills, and leadership strengths. A proven ability to handle pressure while balancing priorities within time and resource constraints. Unparalleled personal integrity and a strong work ethic. Extraordinary energy, drive and initiative. Member of AFP or CFRE designation is an asset. Drivers license and own vehicle. Basic computer literacy and familiarity with common business software applications, such as MS Word, Excel, PowerPoint, InDesign and Outlook. Knowledge of the Raisers Edge software, an asset.

Region Corporate Office Location VC200 - Sinclair Office Province British Columbia [BC] Country Canada [CA] Organization Summary The First Nations Health Authority (FNHA) and its employees are committed to a proactive holistic approach to health and wellness, and to the delivery of services which are sustainable and honour the customs and traditions of First Nations communities. The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with First Nations, Inuit, Metis or Aboriginal ancestry. Title 1060 Coordinator, Event Planning (Term) Job ID 1933 Employee Class Temporary Job Duration approximately 2 years (until March 2020) Reporting To Director, Wellness Program Support Position Summary You are a team player that is detail oriented and thrives on building relationships and bringing clarity and solutions to challenging problems! You have impeccable organizational skills and most importantly you are passionate and dedicated to making a difference in the lives of First Nations communities! The Event Planning Coordinator provides comprehensive, senior level administrative and technical support for the delivery of program training; by ensuring planning and efficient coordination of all logistics related to training events. This position is involved in the development and implementation of plans, systems, processes and procedures essential for effective and efficient coordination of events. Primary Responsibilities 1. Coordinates and oversees day-to-day delivery of event planning services for the FNHA, including travel, meeting and training support needs 2. Provides facilitation, logistical, and technical support to the organization through online systems, including PeopleSoft and Registration Online tool 3. Coordinates and oversees the organization of meetings, functions and events across BC leading up to and onsite, including all components of the events and associated logistics for the organization, in collaboration with colleagues and other FNHA departments as appropriate 4. Supports the development and implementation of systems and procedures as they relate to travel policies and guidelines, training modules, travel booking, meeting and event coordination, and vendor and agency interactions 5. Coordinates, develops, and distributes a wide variety of material using a variety of Microsoft Office products, including memos, presentations, event budget projections, checklists, forms, process documentation, and meeting package material 6. Provides financial management support to the Manager, consistent with FNHA policies and procedures, including contracting, invoicing, event budget development, monitoring and tracking tools, and reporting processes 7. Coordinates, prepares, and reviews purchase requisitions, expense reports, and other financial claims 8. Coordinates ongoing information-sharing internally and externally, including sharing appropriate information with various audiences through the FNHA’s internal news 9. Performs other related duties as assigned Qualifications Education • A diploma in travel/business/office administration is required and 2 years’ of related experience, or an equivalent combination of education and experience. Experience • A minimum of 2 years of experience in the areas of travel, event and conference management is required. • Relevant, recent and significant experience in a senior administrative capacity, with a focus on travel and event support and coordination (normally acquired over a period 1-2 years) • Experience working with BC First Nations communities and/or organizations • Intermediate experience utilizing a variety of office tools, including MS Office (Word, Outlook, PowerPoint, Excel), SharePoint, and online registration systems • Experience handling sensitive and confidential information and matters in a trusted and responsible manner • Experience in a customer service environment • Experience developing and maintain administrative systems, processes and procedures Knowledge, Skills, and Abilities • Knowledge of the FNHA, and its structure and inter-dependencies • Knowledge of the work of the Corporate Services department • Knowledge of information, records and data management approaches and options Deadline April 29, 2018 at 4:00pm Date Added 4/13/2018 End Date 3/27/2020 Organization First Nations Health Authority Website FNHA Careers Page Department 8000-Community Health &Wellnss Svcs Hours per week 37.5 Union Code NonUnion PN Number 1060 Reg/Temp Temp (Temporary) Post To Both   Please ensure your Cover Letter and Resume are combined into one document Please be informed that due to quantity of applicants, we are not in a position to provide application updates. Only applicants shortlisted will be contacted and all applicants must be eligible to work in Canada.

  Director of Event Planning and Operations Job Description Posting Date Apr 13, 2018 Job Number 1800122C Job Category Event Management Location Courtyard Toronto Downtown, Toronto, Ontario VIEW ON MAP Brand Courtyard by Marriott Schedule Full-time Relocation? No Position Type Management Start Your Journey With Us With more than 330 managed locations in more than 20 countries Courtyard by Marriott offers a refreshing environment that helps guests stay connected and balanced. Working at Courtyard, you'll ensure guests have a smooth, productive stay that meets their personal and business needs. Find Your World™ at Courtyard by Marriott.   JOB SUMMARY Manages event management functions and staff on a daily basis, including the departments of Event Planning, Banquets/Catering, Event Service and Event Technology (Destination Management, if applicable). Position has overall responsibility for executing all property events with a seamless turnover from sales to operations and back to sales while consistently delivering a high level of service. Ensures team maximizes revenue opportunities by up-selling and accurately forecasting (catering and group rooms) all events. The position is responsible for achieving guest and employee satisfaction and for managing the financial performance of the department. CANDIDATE PROFILE Education and Experience High school diploma or GED; 4 years experience in the event management, food and beverage, sales and marketing, or related professional area. OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the event management, food and beverage, sales and marketing, or related professional area. CORE WORK ACTIVITIES Managing Event Planning Operations Leads execution of activities to support the Event Management strategy. Works with direct reports to review scheduled events and event complexity in order to avoid potential service challenges and failures. Ensures the property is apprised of all groups that will impact property operations. Ensures meeting space and corresponding heart of the house areas are cleaned and maintained. Ensures furniture and equipment is maintained and inventory levels are kept in accordance to corporate guidelines. Leads the catering menu development process. Works with culinary team to ensure compliance to food handling and sanitation standards. Oversees turned opportunities’ function space and group room blocks. Maintains inventories to maximize customer satisfaction and revenue opportunities. Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures. Reviews property specific event operations annually and makes appropriate adjustments. Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions. Works directly with high profile and high revenue groups to ensure an excellent customer experience for all customers. Leading Discipline and Department Teams Displays leadership in guest hospitality, exemplifies excellent customer service and creates a positive atmosphere for guest relations. Communicates vision for service delivery in Event Management to ensure guest is serviced from arrival to departure (e.g., greeting from maitre’d or event services team, food and beverage delivery, fulfillment of special requests, invitation to return). Assigns all events turned over to Event Planning team (if no DEP). Manages customer budgets to maximize revenue and meet customer needs. Champions all standards, policies and procedures (PPM, Core Deliverables, SOPs, LSOPs, etc.). Ensuring and Providing Exceptional Customer Service Interacts with guests to obtain feedback on product quality and service levels. Responds to and handles guest problems and complaints. Empowers employees to provide excellent customer service. Establishes guidelines so employees understand expectations and parameters. Managing the Sales and Marketing Strategy Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property. Conducting Human Resources Activities Works with Human Resources to ensure compliance with all applicable laws and regulations. Ensures that regular, ongoing communication is happening in all areas of event operations (e.g., Banquet Event Order meetings, pre-event briefings and staff meetings). Reviews staffing levels to ensure that guest service and operational needs are met.   Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.   Notification to Applicants:  Courtyard Toronto Downtown  takes seriously its obligations under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 and will provide accommodations to job applicants needing assistance. If you require an accommodation in relation to this job posting, our online application or an interview, please call 905-366-5227 or email CanadaApplication.Accommodation@marriott.com and a member of our Human Resources team will respond to your request. Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process.