86 Event Planning jobs

Events Producer Position The Producer supervises and coordinates all aspects of Indian Summer Festival and ISF+ year-round events, efficiently leading and managing a production team to ensure top notch event presentations, from concept to evaluation, ensuring exceptional experiences for artists, volunteers and audiences. The Producer will report to the Managing Director, work closely with the Artistic Director, and serve as an integral part of the core management team. Reporting to the Producer: Production Manager, Audience Services & Office Administrator, plus a support team of interns, volunteers, contractors and vendors. Overall event production and logistics, including front of house, box office and volunteer management, are the Producer’s responsibilities. The ideal candidate is both action and detail oriented; able to see the big picture and create a schedule of necessary steps to get there. Cheery but firm and cool under pressure, they enjoy steering and motivating a diverse team and group of vendors. The candidate is a master trouble-shooter, who builds solid plans and is able to roll with sudden changes. This is a permanent part-time position (3 days or 22.5 hours a week) with increased hours (inclusive of evenings & weekends) during the July festival (July 9-19, 2020) and for special events throughout the year. Skills & Qualifications Event planning/production/hospitality experience a must, ideally in the arts Strong leadership skills including the ability to train and manage a team Strong organizational and multi-tasking skills Clear communication skills and enjoy working with the people Know your way around a budget Proficiency with Microsoft Office, with intermediate skills in Excel Ability to work flexible hours and capacity to work under pressure Embody our vision and ensure that all team members, vendors, volunteers, audience members and artists are respected, cared for and made to feel welcome Knowledge of South Asian arts and artists and their staging/performance is a plus License to drive in British Columbia is a plus Sense of humour, a cool head and problem solving skills a must Working Conditions The ISAS office is one big open concept room, with natural light (including skylights). It is filled with colourful art, and easily heats/cools to a comfortable temperature. The office is up a two-part flight of stairs, with no elevator. There is a private single bathroom for our team, which is not wheelchair accessible. There is a small, clean, working kitchen, and the office is located near major bus routes. We have a scent-free office policy in place, which is navigated by the team as needed. Work days for this position are: Tuesday, Wednesday, Thursday. All staff will be in-office from 10am-4pm on scheduled work days; start and end times outside of these hours are flexible. This position is not physical-labor intensive, but occasional lifting of materials (30 pounds) can be expected when working events. If you have any access needs not addressed we encourage you to speak with us about it. Hours/Compensation $25/hr + health benefits + vacation time 3 days (22.5 hours a week) with increased hours (inclusive of evenings & weekends) during the July festival (July 9-19, 2020) and for special events throughout the year. To Apply We are alert and sensitive to the issue of fair and equitable treatment for all, and ISAS has a special concern with the participation and advancement of members of four designated groups that have traditionally been disadvantaged in employment: women, visible minorities, Indigenous peoples and persons with disabilities. As a result, the Society reserves the right to give preferential treatment during the hiring process to such aforementioned groups in efforts to eliminate under representation of those designated groups in the workplace. Application Deadline: January 17, 2020 Start Date: Feb 4, 2020 Please send your cover letter and resume by email with ‘Producer’ in subject to: laura(at)indiansummerfest(dot)ca We thank all applicants, however, only those being considered for an interview will be contacted directly.

Event Coordinator Job ID  302682 Location  Calgary, Alberta, Canada Full/Part Time  Full-Time Regular/Temporary  Temporary   If you are committed to public service, enjoy collaborating with others, share our  values  and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance and offer competitive wages, pensions, and  benefits . Together we make Calgary a great place to make a living, a great place to make a life.   As an Event Coordinator, you will be a primary contact for event organizations representing the interests of The City, communities, and citizens. As a steward for The City’s Festival and Event Policy, you will proactively identify and coordinate event requirements to ensure public safety standards are met and events are delivered responsibly. Primary duties include: Develop and plan events on behalf of the Arts and Culture Division by assessing needs, conducting research, identifying stakeholders, and building networks; deliver meaningful public experiences within identified budget. Provide project management support for event clients to develop, plan and implement safe and responsible events. Consolidate information from relevant City stakeholders into identified legal agreements. Conduct post-event evaluations including participation from identified stakeholders. Assess subsidy applications and submit recommendations for the Event Advisory Committee. Help in the hiring and development of part-time and seasonal staff and volunteers. Qualifications A degree in Arts, Communications, Business, or a related field and a minimum 5 years of related experience. A valid Class 5 Driver’s Licence (or provincial equivalent) and the use of a personal vehicle for work is required. Large scale event planning, previous experience obtaining multiple permits and approvals, and successful completion of event planning courses will be considered assets. Previous experience in major event planning and implementation, arts and culture sector development, project management and partner development, consulting, and advocating will also be assets. Excellent communication skills with strong advocacy, research, development and analysis skills. Demonstrated conflict management skills, along with well developed planning and facilitation skills. Pre-employment Requirements Successful applicants must provide proof of qualifications. Union: CUPE Local 38 Business Unit : Calgary Recreation Position Type : Temporary (up to 12 months) Location : 2105 Cliff Street S.W. Compensation : Pay Grade 11 $40.05 - 53.55 per hour (2020 Rates) Days of Work : This position works a 5 day work week with one day off in a 3 week cycle. Hours of work: Standard 35 hour work week Audience : Internal and External Apply By : January 3, 2020   Job ID # : 302682 We value diversity of expertise, talent and opinion which creates an innovative and collaborative environment. We are committed to a respectful and  inclusive workplace  and welcome applications from all qualified individuals.  

Event and Trade Show Manager   -   ( 190004Z4 )     About TI Texas Instruments Incorporated (TI) is a global semiconductor design and manufacturing company that develops analog ICs and embedded processors. By employing the world’s brightest minds, TI creates innovations that shape the future of technology. TI is helping about 100,000 customers transform the future, today. We’re committed to building a better future – from the responsible manufacturing of our semiconductors, to caring for our employees, to giving back inside our communities and developing great minds. Put your talent to work with us – change the world, love your job!   About the job This position will manage a small event and tradeshow team and will also serve as the lead for major internal and customer facing corporate meetings, events, conferences, and large tradeshows, domestic and international.  The position requires cross-business collaboration with an eye for details and process management.  Responsibilities include: Support the Director of Events with executive meetings and events as needed (such as senior leadership meetings, leadership conferences etc.) which requires poise, confidence and comfort in working with executives and senior leaders Serve as the lead for major internal and external events as assigned from start to finish Negotiate hotel and tradeshow contracts, arrange food and beverage, audio visual, equipment and signage, order tradeshow services Conduct research on event sites, potential tradeshows, giveaways, etc. Create and revise room layouts or tradeshow floor plans Work with vendors, secure estimates, and finalize billing at close of show or event Propose new ideas to improve the event planning and implementation process Prepare event packages, gift bags, registration lists, seating cards, etc.  Prepare event and tradeshow estimates, track expenses and prepare actuals at completion Schedule events on the appropriate calendars and internal systems Create registration sites using Cvent  Manage internal systems to communicate meeting, event, trade show details Analyze event results and report findings Manage a small event and tradeshow team and assign work as appropriate to team members Ensure that sufficient resources and infrastructure is available to execute events and shows and assigns tasks to guarantee success   Minimum requirements: Bachelor’s degree in Marketing, Communications or Business Administration  7-10 years event and tradeshow experience preferably with a larger organization Excellent communication skills, including writing, proofreading skills and presenting Highly skilled in project management and problem solving Preferred qualifications: CMP or CTSM strongly preferred  Ability to manage multiple projects at once with excellent organization skills and little supervision Excellent interpersonal and customer service skills while demonstrating professionalism Experience managing executive-level meetings and familiarity with retreat venues suitable for senior leadership events Calm demeanor and ability to manage stressful situations with ease Ability to travel (some international) 30-40% Ability to think on your feet and quickly adapt to any issues that arise during events or tradeshows Ability to lead a team, constructively coach and develop talent; innate desire for operational excellence Ability to handle a variety of events and shows simultaneously Strong collaboration skills and ability to effectively influence across org boundaries Desired software/system skills: Microsoft Office/Outlook; Excel; Cvent, Asana     If you are interested in this position, please apply to this requisition. Texas Instruments is an equal opportunity employer and supports a diverse, inclusive work environment. All qualified applicants will receive consideration for employment without regard to protected characteristics, including race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or age. Primary Location    US-TX-Dallas Work Locations Dallas > South Campus    12500 TI Boulevard    Dallas   75243 Job   Communications :   Regular     Job Posting   Dec 11, 2019, 10:31:56 PM

CANADA, MISSISSAUGA, BEAUTY CARE Event & Business Operations Coordinator HENKEL IS FOR THOSE WHO STEP UP. DO YOU? At Henkel, you can make a difference and craft your career. That’s why you own your projects and take full responsibility from an early stage. Our unique brands in markets around the world open up countless opportunities to follow your convictions and explore new paths. If you have an entrepreneurial mindset that allows you to always think out of the box - take the chance and shape the digital future together with us.   YOUR ROLE Event Logistics ( 60%) CREATE AND MANAGE A MASTER EVENT CALENDAR FOR ALL BRAND ACTIVITIES (INCLUDING EVENTS AT #ACADEMY OF HAIR) TRACK EVENT REQUEST FORMS CREATION OF HUB SHEETS PER EVENT LIAISE WITH BRAND AND/OR HOTEL/VENUE FOR ROOMING LIST TEMPLATE ENSURE ROOMING LISTS ARE SENT BACK BY CONTRACT DEADLINE MEETING ROOM REQUIREMENTS CATERING AV LOGISTICS OF BRAND SHIPPING TO EVENT LOCATION CREATE PER EVENT “DAY BY DAY SUMMARY” OR “RUN OF SHOWS”. ONGOING UPDATE ACTIONABLE ITEMS AND DUE DATES FOR HUB SHEETS ON SHAREPOINT. PREPARE PPT PRESENTATIONS FOR INTERNAL REVIEW: PROPOSALS & CONFIRMED ACTIVITY   LEGAL ACTIVITIES ( 30%) LIAISE WITH LEGAL DEPARTMENT TO ENSURE ALL AGREEMENTS ARE CURRENT, NON-DISCLOSURE AGREEMENTS ARE SIGNED AND UPLOADED TO LCM. PREPARES, TRACKS AND LAISSE’S WITH HENKEL LEGAL REGARDING BP CONTRACTS: BRAND IS RESPONSIBLE FOR INITIATING THE REQUEST, SIGNING, PO’S , VENDOR SETUP NDAS DISTRIBUTOR AGREEMENTS DIRECT CUSTOMER AGREEMENTS ALL TRAVEL AGREEMENTS EX: HOTELS, AMEX, CWT …. VENDOR AGREEMENTS PREPARES AND MAINTAINS ONGOING FLOW CHART AND COMMUNICATION WITH BRAND REGARDING CONTRACT STATUS & REQUEST PROCESS   ADMIN SUPPORT ( 10%) PREPARES CONTRACTOR WAGE TRACKER FOR/TO HENKEL HR, BI-WEEKLY - PIIDEA PREPARES AND SUBMITS EDUCATION- CONTRACTOR & FTE EXPENSE SUMMARY TO ZOTOS FINANCE - PIIDEA PREPARES MINUTES – FOR ALL EXCOM & STRATEGY MEETINGS SUPPORTS BUSINESS LEADS WITH PREPARING PRESENTATIONS, CHARTS, MEMOS   YOUR SKILLS Bachelor's degree in business 2 to 3 years experience in related field Strong project management skills.  Effective communicator Detail oriented, and strong team collaborator. Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.   Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral. At Henkel’s request only, preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully-executed agreement with Henkel must be in place and current. JOB ID:  190008VA Contract & Job type:  Full Time , Regular Contact information for application-related questions:  talent.acqusition@henkel.com   Apply Now

EVENT & MEETING PLANNER Location : Nashville, TN, United States Date Posted : Dec 12, 2019 JOB DESCRIPTION Description JOB SUMMARY:   Under minimal supervision,   plan, develop, coordinate, contract and manage logistical, content, budget and end-result services for company-sponsored events and meetings, as well as employee and charity events.  These processes will include meeting/event program design, negotiations, implementation, invoice authorization, project management and budget reconciliation.   PRINCIPAL DUTIES AND RESPONSIBILITIES: Coordinates the planning and execution of numerous events for customers, dealers, Caterpillar executives, business unit partners and employees. Designs events through establishing event objectives and plans, monitors and controls the event budget.  Identifies the theme, location, conducts contract negotiations, tracks all indirect purchases and produces return on investment analysis following the event. Selects third party vendors to support the events’ success.  Directs food and beverage providers, hotels and conference center staff, audiovisual support and entertainment. Manages outside relationships with vendors and travel services groups. Develops and maintains a master database of outside vendors for event planning needs including hotels, restaurants, music venues, entertainment groups, etc. Represents and interfaces with the Business Excellence Council and management group of Financial Products Division (FPD). Organizes and participates in various community activities on behalf of FPD. Monitors and tracks attendance and participation in events, as well as employee dollars raised for charitable events. Ensures technology capabilities for event planning are compatible between Cat Inc & FPD. Works with manager, the Business Excellence Manager, Business Excellence Council and managers from other areas to plan and coordinate corporate meetings that reflect and reinforce business strategy, including full project management and budget support.  These meetings include sales conferences; the Annual Leadership Conference; customer/dealer, Caterpillar executive and business unit partner visits and the Annual Employee Meeting. Performs project management duties by managing multiple, diverse, ongoing projects within predetermined timelines and budget guidelines and provides on-site implementation support and direct interaction with senior leaders.  Ensures the event/meeting is on time, on budget and meets defined quality specifications. Assists in the planning of major tradeshows (i.e. ConExpo, MINExpo) regarding hospitality events including food and beverage, executive and management schedules, transportation, etc. Assists in the preparation of corporate presentations and themes for company meetings. Assists with special employee promotions for various company functions. Leads in the administration of various programs for the assigned area.  This may include, but is not limited to, answering employee inquiries, placing vendor orders or working on novelty orders. Solves problems independently by determining the best course of action, within departmental guidelines.  Makes on the spot, last minute decisions regarding events to ensure successful execution. Analyzes current event and meeting planning processes.  Defines and implements changes that drive continuous improvement. Understands the security and safety policies and procedures of the company and is responsible for its application in all aspects of employment. Participates in accomplishment of continuous improvement objectives for the department.  Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data.  Participates in the identification of problem areas and development of resolutions to address them. Understands the Harassment policy of the company and is responsible for its application in all aspects of employment.   Qualifications   JOB REQUIREMENTS:   SKILLS, ABILITES, AND KNOWLEDGE: Demonstrated knowledge of and ability to develop and maintain spreadsheets containing formulas for planning and budget tracking, presentations and word processing documents utilizing appropriate systems software. Demonstrated ability to manage multiple, complex projects. Demonstrated ability to perform general office tasks. Demonstrated ability to work independently. Demonstrated knowledge of and the ability to apply negotiation techniques. Working knowledge of and the demonstrated ability to apply basic mathematical calculations, such as addition, subtraction, multiplication and division and basic statistical analysis including associated reporting. Ability to analyze situations and make recommendations using available data. Ability to show initiative in pursuing goals while concentrating on results and remaining flexible. Demonstrated ability to develop and maintain good interpersonal relationships, working effectively with others within and outside the company. Ability to take proactive steps to increase knowledge. Demonstrated successful problem solving and job-planning abilities. Must be a self-starter. Ability to use a computer and/or keyboard for 75% of the workday. Ability to use technology commonly used in planning meetings and events, e.g. registration software, meeting apps, Cvent, etc. Ability to use project management and task management software for tracking of invoices, work load and collaboration amongst teams. Ability to drive a car or arrange for adequate transportation to and from CFSC business units, vendors’ offices, events and meetings, etc. Demonstrated ability to manage event and meeting vendors. Understanding of the Cat Brand guidelines.   EDUCATION/EXPERIENCE:   A 4-year college or university degree and a minimum of 2 years exempt experience in planning company-sponsored events or meetings is recommended.  Certification in event planning or as a meeting professional is desired.  Equivalent experience may be substituted for education. Additional Information: A 4-year college or university degree and a minimum of 5 years exempt experience in planning company-sponsored events or meetings is recommended.  Certification in event planning or as a meeting professional is desired. Experience working with senior leaders and executive management. Demonstrated knowledge of and ability to develop and maintain spreadsheets containing formulas for planning and budget tracking, presentations and word processing documents utilizing appropriate systems software. Demonstrated ability to manage multiple, complex projects. Demonstrated ability to work in a fast paced environment. Flexibility required. Demonstrated ability to manage event and meeting vendors, ability to negotiate with vendors. Must be a self starter and willing to work independently..   Certified Meeting Planner (CMP) or Certificate in Meeting Management (CMM), experience and relationships with meeting vendors, including hotels, restaurants, caterers, entertainment companies and venues.    EEO/AA Employer. All qualified individuals – including minorities, females, veterans and individuals with disabilities – are encouraged to apply.   Apply Now

Coordinator, Fund Development Full-time (Full-time, 35 hours a week) Location:  Toronto, Ontario, M5T2Z5 Contact:   Human Resources Description: Canada has one of the highest rates of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease. Reporting to the Specialist, Fund Development, the Coordinator, Fund Development is responsible for the organization & execution of fund development programs held in Ontario & Nunavut Division. There are 2 positions available. This position is a position of trust. The incumbent will be required to complete the screening process including completion of appropriate background checks in compliance with the National Screening Measures Policy. Responsibilities: Operations – 30% Responsible for planning, logistics and execution of fund development programs Follows workback timelines to ensure all event day needs are secured Determines needs and secures sponsored items for events (food, photographer, massage therapists, etc.) Leads the planning, training and execution of the mass distribution component (as needed) Work closely with Chapter & Event volunteers in the execution of fund development programs Engagement and Stewardship – 20% Builds relationships and engagement with top fundraisers, volunteers, council leads and Team Captains including goal setting, customer service, reporting and future planning Implement and execute retention strategies with VIPs, Team Captains, committees and council leads Cultivates new and existing sponsorships and partnerships Meets and builds relationships with existing volunteer planning committees and council leads, including local MS Society chapters/regions as appropriate Recruits and trains committee members to build strong committees, including succession plans for future committee development Achieves future financial targets through development, implementation and execution of fundraising plans with targeted participant groups Works with staff and council leads to achieve strategic direction of MS Society Recruitment – 20% Meets or exceeds event participant targets in assigned programs Create and implement recruitment strategies and support provincial and national initiatives Accountable for specific key performance indicators and communicates the importance to committees & chapters Creates and executes program specific recruitment schedules and media plans Initiates & encourages committee involvement in recruitment and TeamMS initiatives as per guidance from management Administration – 20% Administration of the provincial MS Walk, Bike, I Challenge & MS Read-A-Thon programs including but not limited to: Bookings Permitting Insurance Event Needs Salesforce Management Interaction Recording Performs other duties as assigned from time to time by the Director, Development, Managers, Fund Development and Supervisors, Development Customer Service – 10% Manages hotlines and inboxes on the Ontario Fund Development Team Provides customer service to participants, chapters and volunteers. Qualifications: University Degree or Community College Diploma with at least 2-3 years of experience in fundraising, special event planning and project management or the equivalent education and experience. A valid G2 driver's license is required and the person must be over 21 years of age to rent a car. Event management and expertise in logistics planning is an asset. 2-3 years of experience working in a sales environment is an asset. Experience working with event volunteer committees, within a fundraising environment is an asset. Experience working with volunteers an asset. Experience working in a non-profit setting is an asset. Outstanding verbal and written communication skills and excellent interpersonal skills to communicate in a professional manner and work collaboratively. Ability to handle calls from upset or irate event participants and volunteers. Superior computer skills, with experience in Microsoft Office and Excel spreadsheets, and an aptitude for database systems Ability to work in a fast paced, high pressure, professional environment Capability to work regularly and inclusively with team members in another geographical location Special Considerations: Required to work evenings and weekends as necessary, particularly January through September Physical demands of special events including packing, lifting carrying and loading. Constraints of weather elements at sites during special events. Travel throughout Ontario on varied basis. Additional Notes: Location:  Toronto, ON We are working on a world free of MS, where improving people’s quality of life is a part of our everyday life. If you too are passionate about our mission, we invite your expression of interest and resume submission to: Human Resources Multiple Sclerosis Society of Canada Email : hr@mssociety.ca Application Deadline:  January 3, 2020 Please note: Applicants must include a cover letter and state salary expectations within their application in order to be considered Applicants must be legally entitled to work in Canada to be considered for this position The MS Society has a bold vision for the future. We have a team of dedicated professionals who share a common goal to end MS and to improve the lives of those affected by MS. We strive to be an employer of choice and provide a working environment that values diversity, team work, and professional development. The MS Society of Canada embraces diversity and encourages all qualified applicants to apply. We are committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process. Please contact recruitment@mssociety.ca should you need accommodation. More information about the MS Society is available at www.mssociety.ca.

EVENT COORDINATOR (MATERNITY LEAVE COVERAGE-TEMPORARY) Hyatt Regency Hyatt Regency Vancouver BC - Vancouver CATERING/EVENT PLANNING Hourly/Entry Level Employee Full-time Hourly Canadian Dollar (CAD) pay basis Req ID: VAN001196 Summary At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.  Hyatt Regency Vancouver hotel is seeking a dynamic, organized, customer service professional to join the Events Team as temporary, maternity coverage, Event Coordinator to start January 2020. The Event Coordinator is responsible for servicing events.  This position works closely with Event Managers in contract negotiations and servicing accounts. Primary service efforts are in Event Service, Food, Beverage and Setup that include menu planning, agenda setting, and hotel meeting services, hospitality amenities and special VIP requests.  Duties also include but are not limited to contract review and facilitating communication before, during and post event with pertinent hotel staff to ensure a high level of service.  Also, assist in hosting site inspections as needed, participate and/or lead event meetings and other staff meetings. Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards.  Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.           You're more than welcome.     Visa Requirements:   Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.    Please apply online at careers.hyatt.com   Qualifications A true desire to satisfy the needs of others in a fast-paced environment Must have the flexibility to work some weekends Must maintain a professional attitude at all times especially when dealing with sensitive and confidential issues and topics Must be highly organized and have excellent customer service skills Must be friendly, passionate, professional and excellent team player Must be creative, a self-starter and enjoy organizing and executing events. Must have keen desire to assist others Must have the ability to prioritize with proven ability to multi-task. Must have the ability to solve problems and make sound decisions and solid judgement. Must have refined and excellent verbal and written communication skills. Must be fluent in the English language. Knowledge of a second language is an asset Must be proficient in computer systems and general computer knowledge Previous hotel experience is preferred Event planning experience is considered an asset Must have at least 2 years of office administration experience Constant sitting and data entry Constant computer typing Occasional kneeling, pushing, pulling Occasional ascending or descending stairs Frequent standing and walking during events   Physical Aspects of Position (include but are not limited to):  Constant sitting and data entry Constant computer typing Occasional kneeling, pushing, pulling Occasional ascending or descending stairs Frequent standing and walking during events  

SPECIALIST, CULTIVATION & DONOR EVENTS     Job Location  CA-ON-Vaughan   Competition Number  2019-2645 Job Status  Permanent Full Time Department  FOUNDATION Shift  Days, Flexibility may be required Hours  7.5 Hour Shifts Reports To  VICE PRESIDENT, PHILANTHROPY   Job Description POSITION SUMMARY With the mission ‘We inspire inspirational gifts’, Mackenzie Health Foundation has raised more than $182 million for capital projects, medical equipment, technology and educational opportunities for Mackenzie Health. The Foundation has embarked on a $250-million fundraising campaign – the largest to date for a community hospital in Canada – to advance patient care at Mackenzie Richmond Hill Hospital and raise the community portion of funding to build and equip the future state-of-the-art Mackenzie Vaughan Hospital. The Foundation supports Mackenzie Health’s vision and mission to create a world-class health experience and to relentlessly improve care to create healthier communities. As we work toward achieving our exciting mandate, we are seeking to grow our inspired team with a full-time Cultivation and Donor Events Specialist. Reporting to the Director of Advancement, the Cultivation and Donor Events Specialist is responsible for the planning and execution of all donor cultivation and stewardship events, including donor recognition events, for Mackenzie Health Foundation. The scope of this position does not include leading the planning and execution of signature and community events, but it may include support for these events as required. A key component of this position is building and maintaining key relationships with various levels of stakeholders, including Board and committee members, corporate and individual donors, sponsors, vendors, guests, volunteers and fellow Foundation staff. This position requires strong time and project management skills and someone with a keen attention to detail, a passion for event planning and a willingness to work as a team player.   PRIMARY RESPONSIBILITIES • Work closely with the Foundation’s Donor Relations team to develop a proactive approach to cultivation and stewardship events both internal and external and ensure a streamlined stewardship experience for our donors • Plan and deliver impactful events related to major giving and campaign initiatives, including donor appreciation events, gift announcements, tours and milestone celebrations • Act as central point of correspondence for all donor cultivation and stewardship events • Prepare, track and update critical paths for all cultivation and stewardship events • Produce and/or coordinate the production of event-related materials including invitations, event programs, group mailings, meeting materials, solicitation letters, meeting notes, speaking notes, pre-event briefings, thank you letters and other correspondence • Develop, produce and track sponsor solicitation packages, as needed • Monitor and document event financials to ensure events are executed within agreed-upon timelines and budge   QUALIFICATIONS   • University/college degree or equivalent combination of education and experience. • Post-secondary education in a related field • Minimum of 3 years of experience in event planning • Access to a vehicle and valid driver’s license • Excellent interpersonal skills with a strong sense of diplomacy and demonstrated ability to build strong, collaborative relationships within and across departments • Excellent communication skills both written and verbal • Previous experience working with databases (particularly Raiser’s Edge) and desktop publishing is an asset • Excellent organizational and problem-solving skills and demonstrated ability to prioritize multiple and changing demands • Proven ability to exercise good judgment • Exemplary attention to detail with excellent planning, organizational and time management skills • Ability to work both independently and in a team environment • Willingness to work flexible hours, including some evenings and weekends • Proven attendance record. • Strong skills in financial management including budgeting, reporting and monitoring • Access to a vehicle and valid driver’s license • Willingness and ability to work outside of regular business hours is required • Demonstrates understanding and complies with safety policies and procedures that foster a safe and inclusive environment for all. • Ability to perform the essential duties of the job, while meeting deadlines and budgets. • Effectively uses empathy in interactions with others. • Demonstrates behaviours consistent with Mackenzie Health Foundation’s Code of Conduct. • Models behaviour that is aligned with the values of Mackenzie Health Foundation – Excellence, Leadership and Integrity. • Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.   Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Senior Manager, Women Deliver 2022 Conference Location:  New York City Posted:  December 2019 Position Start Date:  March/April 2020 Priority Deadline:  January 31, 2020 (rolling application review thereafter) Women Deliver is a leading global advocacy organization. We build capacity, forge partnerships, create networks, develop messages, and catalyze actions that spark political commitment and investment in the health, rights, and wellbeing of girls and women throughout the world. We bring together diverse voices and interests to share solutions and drive progress, particularly in gender equality and maternal, sexual and reproductive health and rights. Summary of the Position: The Senior Manager will play a leading project manager role in planning the event logistics for the Women Deliver 2022 Conference. The conference is a convening space for diverse communities and advocates to ignite collaboration and a bolder movement toward gender equality and improved health and wellbeing of girls and women. The Senior Manager will oversee the logistical activities related to production leading up to, during, and after the conference in 2022. The Senior Manager will demonstrate both exceptional event management skills and ability to work with contractors and vendors in different locations and across time zones. They will demonstrate superb organizational skills, multi-tasking skills, and time-management. The Senior Manager will coordinate several consultants, part-time staff and full-time staff including the professional conference organizer, production team, security team, and protocol team. They will be responsible for coordinating with the conference center to ensure the success of the conference related to scheduling, IT/AV, catering, accessibility, and safety. This is an opportunity to guide and inspire a dynamic group of consultants and staff to integrate the latest technologies and processes with world class content to make the world’s largest conference on gender equality a global game changer. This new position will report to the Director, Women Deliver 2022 Conference. Accountabilities: Serve as project manager and point person for the Women Deliver 2022 Conference related to logistics of the venue and vendor contracts related to the conference center, hotels, registration, and travel, security, and protocol. Manage up and across functional teams to achieve conference goals and objectives. Manage consultant relationships for logistics, production, protocol, security, and accessibility. Create RFPs and hire vendors. Establish and manage process and milestone timelines. Regularly communicate deadlines and interdependency. Work closely with: Professional Conference Organizer to manage registration, travel, hotel, transportation, and exhibition hall and side event sales and logistics. Conference Center to manage schedule, logistics, IT/AV, catering, accessibility, etc. PCO and assigned Visa Liaison to ensure a seamless visa application process for delegates, including sponsored delegates. Production team overseeing elements including but not limited to: security, credentialing, crowd control, technical production, staging and design. Security team to manage the safety and security of delegates on site. Protocol consultant to develop and approve plan for handling conference VIPs. Finance Team and Conference Director to track and manage conference budget. Communications Team to develop integrated branding, collateral, templates, and plan for participant experience across program elements- including conference app and the innovative Virtual Conference. Propose new ideas to improve services and processes. Ensure compliance with legal, health, and safety regulations. Troubleshoot and resolve any problems in a timely manner. Contribute to Women Deliver’s organization-wide strategic planning efforts. Carries out other duties as assigned. Qualifications, Skills, Education, and Knowledge: BA/BS required; Master’s highly preferred. 8-10 years of work experience, ideally with emphasis in project management, event management, and global development. Experience managing event productions or working with production vendors. Strong organization and project management skills with the ability to manage and prioritize multiple tasks and work independently while meeting tight deadlines. Demonstrated budget management and financial skills. Ability to apply strategic and creative thinking, while being persistent, motivated, proactive, energetic, and detail-oriented. Superb English language writing and editing skills; professional communication and presentation skills required. Strong interpersonal skills and ability to diplomatically handle sensitive situations with diverse audiences, consultants, and organizations to ensure productive partnerships. Ability to design and implement creative, analytical approaches to improve programs and processes, and to be flexible to change should these approaches need course correcting. Proficiency with Microsoft Office, including Word and Excel, and adept in creating professional PowerPoint presentation. Experience using project management online tools. Spanish, French or other language skills preferred. Ability to travel as needed to/from conference host location. Must be able eligible to work in the United States, without sponsorship. How to Apply Please send a cover letter, CV, and salary requirements to:  careers@womendeliver.org  

Specialist, Event Production   Potential Work Locations  Independence, Ohio Position Summary The National Multiple Sclerosis Society is a national non-profit that exists because there are people with MS. Our vision is a world free of MS. Everything we do is focused so that people affected by MS can live their best lives as we stop MS in its tracks, restore what has been lost and end MS forever. We are more than an organization. We are a movement. United in our collective power to do something about MS now and end this disease forever. At the National MS Society you have the opportunity to make a real difference in the lives of those living with MS and their families. As a member of the Society team, you'll work in an environment that values collaboration, innovation, diverse perspectives, and most of all a relentless resolve so people with MS can live their best lives. The Specialist, Event Production is responsible for overall management and coordination of all logistical aspects of fundraising activities for assigned events including Bike MS and Walk MS. Responsibilities include logistics implementation and budget and vendor contract management, risk management, permitting, insurance, movement and delivery of event supplies, management and inventory of multiple storage units and event vehicles both prior and during the event. The position will secure in-kind donations for events as well as support volunteer recruitment and engagement for all market events. In addition, this position will work closely with the fundraising  team in assigned territory. Essential Function/Responsibility 1. Logistics Project Leader In collaboration with logistics team works as a project leader for logistics aspects of all mass market events ensuring that all logistical elements are complete to ensure exceptional event experience for participants and sponsors Analyze needs and secure and manage all vendors and permitting for assigned events. Maintain a focus on cost saving measures by bidding out multi-site vendors (including tents, tables and chairs, heavy equipment, toilets, waste disposal, vehicle rentals, communication equipment, entertainment equipment, water and ice, peripheral equipment such as cones, stanchions, barricades, fencing, food vendors -- paid and in-kind, etc.) Manage relationship with third-party logistics company handling overall execution of Bike MS and when applicable Securing permits and insurance for events, establishing and maintaining good working relationships with communities hosting our events Management of storage units to ensure that space is fully utilized and orderly; maintains a current inventory of event materials and supplies Oversee the purchasing, packing and distribution of specified event supplies before, during and after each campaign Responsible for the ordering of all event prizes, incentives (including t-shirts, medals, etc. Create and manage yearly logistics/production timeline for special events and staff in conjunction with Development team Work with the Director of Logistics to assign and manage on-event staff assignments in conjunction with Development team leads Plan and execute pre, post and on-event logistics meetings with staff 2. In Kind Donation Management Solicit small businesses, corporations, and local food vendors for in-kind donations for all Chapter events 3. Budget and Project Management Negotiation and management of specified event supply contracts including but not limited to tents, porta-potties, dumpsters, facilities, trucks and supply vehicles Manage event procurement process including purchase orders and contracts, processing of payments , ensuring accurate record keeping and ongoing expense analysis throughout the course of event planning. Complete all post-event financials (final invoice payments, etc), thank you communications to vendors/partners, tracking supply/product usage and noting opportunities for improvement 4. Facilitates Volunteer Engagement for fundraising and event experience in the assigned event revenue portfolio Responsible for the placement of volunteers and day of cultivation of to ensure a positive volunteer experience and ensure the safety and experience of participants Cultivates volunteers, seeks and provides feedback and shares opportunities for reciprocal growth and learning. Other duties as assigned Requisition Number NAT3623   Qualifications Minimum Education: Bachelor of Arts or Science  Four years of related expreince will be considered in lieu of a degree Minimum Experience: Two years of event management or similar experience Exceptional organizational and time-management skills Strong leadership, interpersonal and problem solving skills. Ability to manage diverse groups and multiple projects Outstanding oral and written communication skills. Able to manage difficult or complex situations and/or people with tact, confidence and composure.  Technical/Other: Computer knowledge and experience in MS Office Commitment to the mission, vision, cultural values, and expectations of the National MS Society This position will be required to drive/travel on Society business. Candidate must possess a valid driver's license, proof of insurance and reliable transportation. The Society does run motor vehicle checks for all positions which require driving and the applicant must meet the Society guidelines. Availability to work occasional nights and weekends to support events, committee meetings, etc The National Multiple Sclerosis Society provides a highly competitive, comprehensive benefit package to employees. These benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Educational Reimbursement Plan; Professional Development Assistance; Commuter Benefit Plan; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Life Assistance Plan as well as additional voluntary benefit offerings.

Associate Manager, Recognition Programs and Events California - San Francisco Full time JR54685   Job Category Products and Technology Job Details The Culture & Innovation team is looking for an excellent project leader to lead a variety of programs in the Tech & Products organization. The ideal candidate is extremely positive, detail oriented, able to manage many projects of varying complexity, juggler of tasks to help us continue to do all of the things that are important to the T&P organization, globally. This role will work across various groups in the Innovation & Learning team and utilize skills across the org. KEY RESPONSIBILITIES INCLUDE Plan and execute large onsite meetings and events (25-1000 people) with the team, including: Design strategy and create detailed project plan Aligning stakeholders Determining location, vendors, event themes, logistics Flawless execution 'day of' Project closeout and results/feedback management Lead 2-3 key programs, likely to include: Tech Talk Strategy - what topics Cloud Deep Dives TMP Events - large scaled events across our entire organization Must be an exceptional communicator (verbal and written), detail-obsessed, resourceful on a daily basis and a rock star at managing through constantly changing priorities. Create, lead, deliver programs. Pre, onsite and post event logistical management Support the vision, values, methods, and metrics for the Culture & Innovation team Motivate and direct the broader team towards the event objectives as well as logistical excellence Where applicable, identify new tools to automate or streamline processes. Key problem solver for the Culture & Innovation Team Zest for Analytics - we need to understand our customers. Requirements Dedication to task - the ability to understand what is required to successfully complete a project Communication - the ability to communicate clearly and effectively both in oral and written form Personal interaction - the ability to listen to associates and project stakeholders to define and communicate objectives and programs effectively, and ability to persuade suppliers, vendors, and contractors to perform effectively for the company in order to meet schedules and budgets. Strong relationship management skills, build a personal network throughout the company Ability to be flexible in response to changing priorities and needs Ability to communicate effectively with executive level management Knowledge and understanding of organization’s needs Ability to work effectively under pressure Strong Excel, Powerpoint, Quip, mail, and calendaring skills (Gmail and Gcal experience a plus) Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges High degree of initiative, ability to learn, understand and identify solutions Ability to effectively manage multiple tasks Ideal candidate will have previous event planning experience Nice To Haves Experience with Google Apps/Quip Experience with Salesforce Chatter B.A. / B.S. with strong academic record   Accessibility - If you require accessibility assistance applying for open positions please contact the Salesforce.com Recruiting Department .   Posting Statement  Salesforce.com and Salesforce.org are Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this Web site or directly to managers. Salesforce.com and Salesforce.org do not accept unsolicited headhunter and agency resumes. Salesforce.com and Salesforce.org will not pay fees to any third-party agency or company that does not have a signed agreement with Salesforce.com or Salesforce.org. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.

Development Coordinator Ballet BC is seeking a creative and enthusiastic individual to assist with the administration and event coordination of the development department. Reporting to the Development Manager, the Development Coordinator will be responsible for providing support of individual, special events, and legacy giving programs. DUTIES AND RESPONSIBILITIES ● Oversee and manage donor records and database, focusing on thorough and accurate entry, timely recognition and acknowledgement and engaging communication ● Planning and execution of all special events with a focus on event logistics ● Coordination of annual silent auction including prize solicitation, production of promotional materials, and communication ● Solicitation of in-kind donations ● Prospect research for sponsors and donors QUALIFICATIONS ● College/University degree/diploma or a combination of education and experience ● Minimum of two years of prior related experience including fundraising and event coordination experience is preferred ● Intermediate knowledge and experience with eTapestry/Blackbaud fundraising software, including generating lists with a strong knowledge of Microsoft Office programs ● Strong project management skills with the ability to balance multiple projects, competing demands and changing priorities   Read More   Please send your CV and Letter of Intent as one PDF by 5pm on December 20, 2019 via email to: developmentmanager@balletbc.com , Attention: Development Coordinator We would like to thank everyone for their interest in Ballet BC. Please note that only those candidates selected for an interview will be contacted. No phone calls, please. At Ballet BC, we live, create, and work on the unceded traditional territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations.

Marketing and Events Specialist   Head Office     INTER01844   Apply now   Posted :  December 10, 2019 Full-Time North Vancouver   Marketing and Events Specialist - 12 to 18 Month Maternity Leave Term The Marketing and Events Specialist manages and executes marketing events and selected programs.  This role leverages sponsorships for maximum value through on-site presence and activities at events . Acts as primary marketing liaison for BlueShore Financial branches on day-to-day and operational initiatives; supports marketing campaigns and promotional activities; manages the selection and inventory of BlueShore’s promotional items and aspects of branch merchandising. Title:                             Marketing and Events Specialist               Closing Date:               December 16, 2019 Employee Type:           Full Time - (Requires frequent evening and weekend work to support events) 12 to 18 Month Term Location:                      1250 Lonsdale   Key responsibilities of this role are: Manages and coordinates events and materials associated with BlueShore Financial sponsorships, community partnerships, marketing campaigns, business development events, and client reward and recognition programs Researches and recommends options for updating and enhancing BlueShore Financial’s event presence, sponsorship activation and engagement strategies; includes identifying and managing multiple vendor and supplier relationships. Identifies opportunities to leverage sponsorships and maximize activation and visibility Coordinates and directs staff volunteers at BlueShore hosted and sponsored marketing events; develops incentives for volunteers; supervises and directs seasonal Events Assistant. Establishes event evaluation processes; collaborates with other marketing team members to track and measure event success against defined objectives As a key member of the sponsorship team, supports the identification of opportunities for sponsorships and partnerships, evaluates sponsorship requests and makes recommendations; assists in sponsorship annual review, evaluation and planning Develops the promotions/premiums annual plan and makes recommendations; includes research, acquisition, distribution, inventory management, vendor relationship management. Manages budgets related to promotional items andtaff volunteer incentive programs. Acts as resource for other departments on sourcing, use, and branding of promotional items and materials. Supports campaigns and other marketing program/activities and ensures brand alignment by building and maintaining relationships with branch Marketing Champions and branch managers Manages the Wishbank Program and collateral, including relationship management and inventory fulfillment with partner elementary schools. Participates in the development of merchandising plans for new and renovated branches, ensuring alignment with brand standards; and in strategy development for branch (re)opening Manages ‘Arts in View’ program of in-branch display of local artists’ work; includes sourcing and relationship management with artists and rotational scheduling, for all branches.   Qualifications and Experience Degree or Diploma in Events Management or related field of study 2 years’ experience managing events, including coordinating and leading a group of volunteers and managing a budget Solid MS Office skills – Excel, Word and Outlook Position requires stamina with some heavy lifting Evening and weekend work Access to a vehicle Previous experience working in a financial institution or customer service environment would be an asset What can BlueShore Financial can do for you?  A Performance Rewards Program which pays a variable cash reward recognizing the achievement of corporate, team and individual goals. Limitless career development opportunities. Comprehensive Total Rewards Program including bonuses, pension, flexible benefits and competitive compensation. Opportunity to work in a world class, award winning organization. What BlueShore Financial needs from you: Accountability, in all directions. “Can do” attitude. The drive to provide a premium level of service regardless of location or position. Professional appearance and manner. Be Richly Valued. At BlueShore Financial, our employees are as important as our clients. We strive to create a workplace culture of openness, empowerment, trust and passion.  Our values unite our organization and are our guiding compass.  But it is our exceptional staff that bring our corporate values to life. They are passionate about delivering exceptional client service and a banking experience that promises to impress.  And this level of engagement shows. We've been formally recognized making Aon's "Best Employer in Canada" list nine years in a row and as one of "Canada's Most Admired Corporate Cultures" in Canada by Waterstone Human Capital.  From the moment you walk into one of our Financial Spas™, you’ll know you’ve arrived at a special place, where all the elements work together to stimulate the senses and create a distinctive atmosphere unlike any financial institution you’ve experienced. We embrace the west coast lifestyle, while providing a premium and sophisticated experience for our clients and employees. You may not recognize us, but we've been serving the lower mainland for almost 75 years!  But this isn’t the Credit Union of your childhood.  We’re different and better.  Got awards? At BlueShore Financial we are constantly innovating, connecting and improving to deliver exceptional client and employee experiences. As a result, we have grown to become an award winning organization, garnering both local and national attention for our progressive practices.

Manager, Corporate Events New York The Corporate Events Manager will assist in the creation of Integral Ad Science’s global event strategy and will be responsible for executing the strategy with support from an Events Specialist. The ideal candidate will have experience planning, producing and executing proprietary events as well as major conference activations such as dmexco, Cannes, CES, SXSW, etc.  We’re looking for a confident, seasoned event professional to join our growing global marketing team and work alongside passionate, awesome people. This person will be responsible for end-to-end event management, from ideation through to execution. It’s a fast-paced environment at IAS, and this role requires clear communication and strong collaboration across internal teams as well as external vendors. As part of this role, you will be tasked with researching and securing venues, planning and managing a global event calendar, negotiating contract agreements with vendors, monitoring timeframes and budgets for multiple projects, and delivering on event brief objectives. The ideal candidate is creative, organized and has a vision for IAS’s event strategy that supports the amplification of our brand, enhances our customer relationships, and accelerates our revenue growth. What you’ll do: Develop global events strategy as well as an Americas event strategy to maximize revenue and brand awareness Provide input and creative ideas for aligning events strategy with our product and research strategy  Work with international counterparts to templatize proprietary event executions and ensure consistent brand experiences across every market Partner closely with sales and marketing leaders to secure the right mix of events based on business goals, priorities and expected impact that provides programs suitable to target attendees and sponsors Maintain continuous communication with key internal stakeholders for cross-functional alignment Manage event experience design and execution by partnering with internal marketing team members, key cross-functional stakeholders, and third party vendors Build and manage all aspects of event production inclusive of planning, research, contract negotiation, create run of shows, project management, budgeting, execution and post-event reconciliation Source, analyze and manage relationships with vendors, suppliers and venues; Responsible for evaluating bids, negotiating and executing contracts Work with the in-house creative team to create a cohesive look and feel across the event, while incorporating fresh ideas and signage design plans, making sure events remain current with the industry. Develop gift and/or giveaway ideas for events, and coordinate ordering and shipping arrangements  Oversee workload of Event Specialist and ensure career development for direct report Update event budgets, track spending, and process payments on an ongoing basis Submit invoices, expenses and bills for payment in a timely fashion Monitor and measure the success of all event programs and evaluate results against KPIs What you’ll need: 5 + years’ experience in event planning and trade show production experience – logistics, contract negotiations, project management and relationship management 1+ year management experience with ability to coach, inspire and develop others Proven success in executing large scale events and budgets with a focus on measurement of ROI Experience managing and executing events with and without agency support Strong program management, organizational and communication skills In-depth knowledge of technical and logistical aspects of live production Ability to multitask, and work efficiently in a high-paced environment Excellent flexibility and collaborative work style Strong understanding of industry best practice in indoor/outdoor event design and physical branding Highly organized, detail oriented, timeline focused attitude Ability to effectively manage multiple projects and work under tight deadlines Calm, cool, collected team player able to work positively in high-stress, on-site environments Solid communication and interpersonal skills Strong experience Excel, PowerPoint, and Word, and Access Database, and any other event management programs About Integral Ad Science Integral Ad Science (IAS) is the global market leader in digital ad verification, offering technologies that drive high-quality advertising media. IAS equips advertisers and publishers with both the insight and technology to protect their advertising investments from fraud and unsafe environments as well as to capture consumer attention, and drive business outcomes. Founded in 2009, IAS is headquartered in New York with global operations in 17 offices across 13 countries. IAS is part of the Vista Equity Partners portfolio of software companies. For more on how IAS is powering great impressions for top publishers and advertisers around the world, visit  integralads.com . Equal Opportunity Employer: IAS is an equal opportunity employer, committed to our diversity and inclusiveness. We will consider all qualified applicants without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply. To learn more about us, please visit  http://integralads.com/  and  https://muse.cm/2t8eGlN Attention agency/3rd party recruiters: IAS does not accept any unsolicited resumes or candidate profiles. If you are interested in becoming an IAS recruiting partner, please send an email introducing your company to recruitingagencies@integralads.com. We will get back to you if there's interest in a partnership.

Event Coordinator, Private Events, Full-time   Summary   Title: Event Coordinator, Private Events, Full-time ID: 1031 Location: Seattle, WA Department: Sales   Description   ABOUT THE MUSEUM OF FLIGHT The Museum of Flight is the largest independent, non-profit air and space museum in the world! With over 175 aircraft and spacecraft, tens of thousands of artifacts, millions of rare photographs, dozens of exhibits and experiences and a world-class library, the Museum and its people bring mankind's incredible history of flight to life. The Museum of Flight provides some of the most unique and awe inspiring event spaces in the area for every occasion, large or small. Join the team who inspires, plans and pulls it all together for 3 to 300 happy people.  SUMMARY   The Private Events Coordinator is responsible for selling, scheduling and coordinating private events at The Museum of Flight. This role functions as a service-focused liaison both prior to and during client experiences and is responsible for clear and ongoing communication with Museum departments, and other affected stakeholders. This position works to ensure client and vendor compliance with Museum policies and regulations while upholding high standards of customer service. Other duties include representing the Museum at trade shows and other professional/industry events and assisting with marketing the Museum’s private event spaces and capabilities. Qualifications Education:  An Associate’s degree in a relevant field preferred Experience:  A minimum of 3 years of experience in planning, supporting and executing social and corporate events. Experience in a public attraction venue or hospitality a plus License & Certification:  None Knowledge & Skills : Displays excellent interpersonal and customer service skills; ability to interact effectively, productively and positively with a diverse customer base Strong organizational skills and a high level of attention to detail Displays excellent verbal and written communication skills Demonstrated ability to successfully manage a continuous workflow in a high-volume, multi-tasking environment with competing priorities Proficiency in Microsoft Office Suite software and accurate data entry Demonstrated ability to identify and develop new markets and to meet established sales targets Ability to work independently and be self-directed in support of broader departmental and institutional objectives Museum Specific Qualifications : At time of job offer candidate must be able to pass a criminal background check Customer service/client driven focus with a positive, collaborative, solution-based attitude that stays within and upholds Museum’s policies and procedures Must be willing and able to work a flexible schedule which may include early morning, evening and/or weekend work due to private events sales Onsite attendance is essential to perform the duties of this position Essential Job Functions Generate private event sales in fulfillment of departmental goals Coordinate specified events from scheduling through completion, including walk-through with clients and vendors and communication regarding all details with Museum departments and exclusive caterer Enter event data into Museum database Act as liaison among Private Event’s clients, vendors and Museum staff Coordinate administrative duties with the Private Events Assistant Act as the Private Events Department’s focal point for specified Museum in-house programs and events; coordinate all details with Museum staff responsible for event or program. Assist with developing marketing communications pieces for the department and assist in the creation of collateral in coordination with Private Events Manager & VP of Marketing Monitor weekday and weekend events as assigned Assist Private Events Team in planning annual Museum of Flight revenue generating events such as Hops & Props, Yuri’s Night, and HangarFest, etc. Assist the Private Events Administrative Assistant with specified Museum in-house programs and events; assist in coordinating details with Museum staff person(s) responsible for event or program, as needed Represent the Museum at trade-shows, familiarization tours and with professional/trade groups Assist the Private Events Manager with training and leading department staff Perform other duties as assigned Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Working Conditions This position works primarily Monday through Friday between the hours of 6 am to 6 pm with flexibility for some early morning, evening and weekend hours. Any hours worked over 40 per week must be pre-authorized by your supervisor. Professional attire is required.  Physical Requirements : Must be able to lift up to 25 pounds This position may have extended periods of repetitive wrist and arm motion and long periods of sitting or standing The ability to bend, carry, reach to the side, front and overhead, push, pull, focus, walk, stand, twist and squat are all occasional requirements in a normal office and event setting The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression. This organization participates in E-Verify.

Corporate Events Manager Marketing     CORPO02727   Posted :  December 10, 2019 Full-Time Legends Corporate (East Region) New York, NY, USA   Apply now   Job Details Description   LEGENDS Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.  Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.    THE ROLE     Legends is seeking a highly motivated, organized and dynamic Corporate Events Manager who will be responsible for developing compelling programs and building long-term relationships within the sports & entertainment industries.  This individual will work in partnership with leadership across all lines of Legends’ business to ensure overall success of the events which will include conferences, symposiums, client events, corporate retreats, internal summits, media events, breakfast briefings, round-tables, and networking events.  This is a rapidly growing pillar in Legends’ portfolio and we’re looking for someone who has the confidence to work on launching new events from scratch.    The role is part of the Events Marketing team and will report directly to the Vice President of Communications and Events.  The Events Manager will serve as the day-to-day contact for all administrative needs in all areas of business development, client service and strategic vision execution.  This role is based in our New York office. ESSENTIAL FUNCTIONS Collaborate and plan corporate events of all sizes across the country – will include delivering a world-class experience for partners and industry executives, in additional to internal Legends’ events Understand the program goals and develop impactful events and conference activities that showcase Legends’ business acumen Lead planning, ideation and vendor negotiation/selection for events Manage details such as venue, catering, entertainment, music, photography, transportation, equipment, invitations, promotional materials, gifting, etc. Produce compelling marketing copy that speaks to our audiences and pushes delegate attendance Develop and manage a contact management system Send personal invitations to key contributors to drive attendance Match sponsor-speakers with topics on the agenda that best suits their area of expertise Meticulously manage the details of multiple agendas, speakers, etc. Work with internal and external stakeholders to develop creative materials and event assets Ensure smooth implementation of projects and reporting Maintain a database of preferred vendors and relationships Develop content for Legends social, website, intranet, internal and external communications Communicate progress regularly with VP, Communications & Events and Director of Marketing on agenda and speakers Support both corporate and client initiatives for developing marketing campaigns Collect quantitative and qualitative data from marketing campaigns Perform market analysis and research on related business areas Prepare and edit presentations for clients Prepare slides for the event, host panel prep calls and speaker briefings Run debrief calls post-event to lead improvements for next time, thank speakers, etc. Generate new topics and event ideas based on thorough research to launch new conferences QUALIFICATIONS To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. Bachelor's Degree required Minimum of 4+ years of experience in marketing or live events, preferably at an agency or in sports, entertainment, hospitality or experiential industries 1-2 years of experience producing content for conferences and content-led events Eager, self-starter who has a strong ability to take lead on a project Intellectually curious: ability to research a new topic and uncover the stakeholders and their needs quickly Ability to spot potential pitfalls and create a preemptive solutions strategy Driven to meet and exceed goals Calm and flexible approach to handling pressure Collaborative team player Must be able to manage multiple projects at the same time Exceptional time management and multi-tasking skills are required Comfortable working with senior executives Someone with a creative mindset and an obsession for details and flawless execution Proven experience in the administrative oversight of brand marketing initiatives, campaigns, and initiatives to reinforce brand objectives  Willing and able to travel domestically and internationally if necessary COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.  

Tradeshow Marketing Event Coordinator REMOTE EVENTS FULL-TIME   Position Description:   We are looking for a Tradeshow Event Marketing Coordinator to support the Linux Foundation’s Event Services team to continue to deliver high quality, successful event presences for our clients. The Event Services team manages 20+ global events annually, ranging in size from 50 – 1,000+. This position will support clients third party events as sponsors/representatives at trade shows, industry conferences and various events. Projects do anywhere from 20-50 third party events. This position requires overnight and weekend travel to events both domestically and internationally (30%). In this position, you would be responsible for: * Working with vendors and exhibit companies to create a presence for clients at events including management of: booth design, marketing material, promotional items, drayage and shipping, staff travel details, etc * Assisting with negotiations and coordination for booth contracts and ordersCommunicating on a regular basis with clients to manage their participation in industry conferences and trade shows via exhibiting/sponsorships * Coordinate exhibition/sponsorship logistics including AV, electrical, F&B, exhibit design, timelines, etc * Update and maintain event websites with clients upcoming presence at events * Build and manage booth staffing schedules * Communicate with members and internal staff to recruit booth staff for individual eventsManage and track event budgets for each individual event ensuring they are staying within budget * Communicate on a regular basis with creative services team and client to ensure graphics and marketing materials are approved and on schedule   * Manage Client’s tradeshow promotional inventory.  This would include recommending new ideas, replenishing inventory and shipping promotional items to tradeshows * Review exhibitor service manuals to ensure we are following all rules and regulations and meeting all appropriate deadlines  * Manage sponsorship deliverables by working with individual event organizers * Ordering, packing and shipping event supplies * Assist with proofing and editing collateral materials and website & email copy *Manage pre and post-event invoices and billing * Onsite support to set-up, tear-down, work the booth as needed and manage ancillary event presence Propose new ideas to improve the event planning and implementation process     Required Skills & Experience: * BS/BA degree and 3-5 years of recent corporate or agency/3rd party planning experience required in an event planning role * Excellent interpersonal, organizational, and communication (both written & verbal) skills * Must demonstrate strong computer knowledge (office applications, internet, registration software, database applications, and project management software) - proven ability to pick up new programs and software quickly * Attention to detail – extremely organized and efficient Excellent research skills - know the places to look and manage time spent efficiently * Ability to effectively deliver in a fast –paced environmentAbility to manage tasks, time and schedule with limited supervision * Adept at working on multiple projects and with multiple stakeholders at once, and able to prioritize and make the best use of time * Ability to interact with a wide range of clients - from C-level executives to technical programmers * Candidate must be able to work independently, with clients, vendors and with a teamExcellent strategic thinking and critical reasoning skills * Creative – Ability to think of new ways to impact our events Copy writing, editing and/or proofreading background is a plus * Prior experience with Word Press websites, conference scheduling software, Adobe products, Salesforce and/or Cvent a plus * Willing to travel often and independently    Company Description Since its inception in 1991, Linux has grown to become a force in computing, powering everything from the New York Stock Exchange to mobile phones to supercomputers to consumer devices. The Linux Foundation is the nonprofit consortium dedicated to fostering the growth of Linux. Founded in 2007, the Linux Foundation sponsors the work of Linux creator Linus Torvalds and is supported by leading technology companies and developers from around the  world . The Linux Foundation promotes, protects and advances Linux by marshaling the resources of its members and the open source development community to ensure Linux remains free and technically  advanced.The  Linux Foundation now offers event production and management services for organizations and companies in the open source & cloud  communities.  The Linux Foundation's events serve two important purposes: providing a neutral collaborative environment that advances the state of the art of the Linux platform and providing network and education opportunities in the technical, business and legal arenas so companies and individuals can get the most of their investment in  Linux.  As an organization we have one simple goal: to fuel the growth of the Linux platform.  Our events are designed to serve our members and the greater needs of the Linux community by providing the best technical and business content and forums.    APPLY FOR THIS JOB  

Convocation and Events Assistant   Job Title : Convocation and Events Assistant   Date Posted : December 4, 2019   Closing Date : January 3, 2020 - 4:00PM   Job Number : A-385   NOC : 1221   Band : 5   Department : External Relations & Advancement   Supervisor Title : Manager, Community Relations and University Events & Manager, Convocation & Alumni Relations   Salary : $1,748.68 - $2,064.56 bi-weekly   Status  Full-time (35 hours per week), 12 month contract   Location : Peterborough   Start Date : As soon as possible For more information, please view the full  Position Description  or visit  trentu.ca/employment . To Apply:  Those interested in applying are asked to submit a cover letter, resume and application form (if applicable), by email to  jobs@trentu.ca  (Microsoft Word or Adobe PDF) no later than the above closing date at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name – Job Title). Applications from external candidates will be considered only when accompanied by  a completed Employment Application Form. Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact  humanresources@trentu.ca . While the University appreciates all applications, please note that only candidates selected for an interview will be contacted. In the case of regular/recurring OPSEU positions, the University will consider internal OPSEU applicants first, in accordance with the OPSEU Collective Agreement.

National Tradeshow and Events Manager  Job Description Zendesk is looking for a National Tradeshow & Events Manager reporting to the AMER Director of National Programs. This is a highly collaborative role in which you will work with our Marketing, Sales and Executive teams to manage and support highly visible programs and direct revenue impact in the region.  You’re organized & attentive with a passion for getting things done in a fast-paced, fun, cross-functional environment. Our ideal candidate is proactive, adaptable, and works well under pressure.   The day-to-day: Oversee production and execution of tradeshows and Zendesk hosted roadshows hosted in the US and Canada, from large conferences to smaller sponsorships and events. Work with the Director of National Programs in the definition and creation of show goals to ensure success. Responsibilities include, but are not limited to: Pre-show consultation and planning, venue selection, source and negotiate with vendors and suppliers, event flow, activations, promotion and communication, printing and shipping, budget management, related travel arrangements, oversight of staff, show follow-up and reporting, etc. On-site duties include ensuring proper set-up, venue arrangements, and vendor coordination. Manage tradeshow calendar, project timelines, and budget. Expertly drive pre-show planning meetings, including ownership of planning documentation. Build and distribute regular pre-show status reports and post-show summary report. Work closely with marketing, sales, and solution teams to achieve business goals.   Requirements: 4+ years of relevant work experience in tradeshow and event management. Experience in marketing B2B technology products or services preferred. Bachelor’s degree in business, marketing, communications, or relevant field of study. Demonstrated success in tradeshow and event management, as well as project management. A willingness to travel (up to 40%) and ability to work independently and autonomously. Superior oral and written communication skills with an innate attention to detail. Passion and excitement for tradeshows and events.     Preferred Qualifications: Experience using Certain to build registration sites preferred. A career path that demonstrates increasing levels of responsibility and proven success delivering measurable marketing results. Ability to manage time and juggle multiple priorities to execute high quality deliverables. Skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budget. Experience working in a fast-paced and highly cross-functional organization.     Zendesk  builds software for better customer relationships. It empowers organizations to improve customer engagement and better understand their customers.  Zendesk  products are easy to use and implement. They give organizations the flexibility to move quickly, focus on innovation, and scale with their growth.    More than 100,000 paid customer accounts in over 150 countries and territories use  Zendesk  products.  Based  in  San  Francisco,   Zendesk   has  operations  in  the  United  States,  Europe,  Asia,  Australia,  and  South  America. Interested in knowing what we do in the community? Check out the  Zendesk Neighbor Foundation  to learn more about how we engage with, and provide support to, our local communities.   Zendesk is an equal opportunity employer, and we’re proud of our ongoing efforts to foster  diversity & inclusion  in the workplace. Individuals seeking employment at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.   By submitting your application, you agree that Zendesk may collect your personal data for recruiting, global organization planning, and related purposes.  Zendesk's  Candidate Privacy Notice  explains what personal information Zendesk may process, where Zendesk may process your personal information, its purposes for processing your personal information, and the rights you can exercise over Zendesk’s use of your personal information.  

EVENT OPERATIONS COORDINATOR Location  NEW YORK , New York , United States Category  Communications & PR Job Opened  December 6th, 2019 Education  Bachelor's Degree Job Number  190008ST Job Type  Full Time JOB DESCRIPTION What This Position Is All About: Under direction of the Director of Events & Experiences, the Event Operations Coordinator is responsible for supporting the operation of and processes behind Saks Fifth Avenue's event strategy.   Who You Are: Strong business acumen with the ability to quickly assess a new environment and develop solutions that support the business strategy, critical objectives, and cultural norms Creative with a strategic mindset along with the ability to turn concepts into action   Strong relationship building and influence skills A change agent who is flexible, resilient, and able to thrive in a dynamic, rapid paced environment Willingness to take smart risks and innovate to win You Also Have: Bachelor's Degree from a highly regarded college or university Ideally 1 year of professional, corporate office experience - would consider recent college grad with relevant internship Ability to manage several projects at one time in an organized and highly effective manner.  Strong sense of urgency and an ability to problem solve are also critical Key attributes: Resourceful, strong communication, strategic and analytical Budget management skills Strong skills in Excel, PowerPoint, Word and Google Docs As The Event Operations Coordinator, You Will: Own the processes fundamental to the event teams functionality as it relates to the interaction between corporate and stores. Support the Divisional Vice President, Events & Experiences with the multiple budgets and the various forecasting, planning, analysis functions associated with budgets. Manage the percent back, charity approval process for all stores inclusive of tracking requests / budgets, gathering proper documentation for payment processing. Lead daily, weekly, monthly operational needs of the team - distribution of executive meeting planners, gathering call cross functional call agendas, managing corporate event calendars  How Often You May Travel: NA Your Life and Career at HBC: Be part of a world-class team; work with an adventurous spirit; think and act like an owner- operator! Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate. A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time employees (including medical, vision and dental). An amazing employee discount Thank you for your interest with HBC. We look forward to reviewing your application.   HBC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.   HBC welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.