City of Toronto Toronto, ON, Canada
Jun 11, 2019Full time
Supervisor, Special Events (Event Support) Job Classification Title SUPERVISOR SPECIAL EVENTS Job ID # 2326890 X Division & Section Economic Development & Culture , Event Support Work Location CITY HALL, 100 QUEEN ST W Job Type & Duration Permanent, Full-Time , Salary/Rate $82,409.60 - $96,805.80 / Year Shift Information N/A Affiliation Non-Union Number of Positions Open 1 Posting Period 10-Jun-2019 to 24-Jun-2019 Job Description Reporting to the Event Support Manager, the incumbent will be responsible for implementing the vision and strategies for both the Event Support unit and Economic Development & Culture Division, supporting, assisting, consulting and facilitating the City of Toronto Special Events and Festivals community and event organizers. The primary functions associated with this position include, but are not limited to: Implements detailed plans and recommends policies/procedures regarding program specific requirements to support the mission of Film and Entertainment Industry that address and impact specific organizational objectives – Equity & Inclusion, talent & innovation, Space and Access, Operational Excellence and Strong Economy Event Facilitation, Governance, permitting of Nathan Phillips Square, consultation and project management of external organizers presenting signature events Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Monitors and evaluates staff performance, hears grievances and recommends disciplinary action when necessary Manages the development, administration & monitoring of the assigned event budget including processing, tracking and submission of purchases, contracts, grants allocations, revenues and expenditures and ensures expenditures are controlled and maintained within approved budget limitations Co-ordination of City services which will facilitate special events and festival production with Toronto and enhance the City as a whole Provide consultation on all aspects of festival and event production according to industry standards Development and implementation of events and conference bid strategies and marketing initiatives to entice new festival and events to our City Maintain an effective office structure providing a high level of customer service and one-stop shopping for essential City services to external event presenters including provision of applicable permits, licences, by-laws, road closure procedures, re-routing requirements and grant applications Co-ordinate festival and event resource materials, workshops, seminars work in co-operation with Special Events Management and Event Support Teams Key Qualifications: Post-secondary education in a discipline pertinent to the job function or an approved combination of education and experience in event planning and co-ordinating special events. Considerable experience in supervising high profile events. Experience with technical entertainment production, logistics, and outdoor event facilitation and production. Ability to lead, motivate and supervise internal and external working groups/teams and effectively manage and coordinate meetings. Excellent oral and written communication and presentation skills. Good interpersonal skills with the ability to interact, communicate effectively and courteously and establish and maintain effective partnerships with other staff, community groups, elected officials, agencies, businesses in relation to the event support portfolio. Proficient in the use of various computer applications including Microsoft Office programs (Word, Excel, Access, PowerPoint), Adobe Acrobat is required Ability to work in a high-stress creative environment with frequent and competing deadlines, multiple tasks and high performance expectations due to the public profile of special events and their relationships with the political wing. Ability to take initiative and work independently Ability to lead a project as well as be a strong team player in fulfilling the goals of Event Support – Film and Entertainment Industries Ability to work flexible hours as you may be required to work evenings and weekends. Knowledge of relevant legislations, regulations, codes, collective agreements, protocols and policies such as; Employment Standards Act, Human Rights Act, Occupational Health and Safety AODA, City By-Laws, etc. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces. AutoCad 2018LT and Sketchup 2018 experience is considered an asset. Equity, Diversity and Inclusion: The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve. Accommodation: If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us at email@example.com, quoting job ID # and the job title. The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.