59 Event Management jobs

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Event Planner, Bilingual
Intuitive Conferences + Events Greater Toronto Area, ON, Canada
May 16, 2019
Full time
Intuitive Conferences + Events is a boutique full-service meeting, conference and incentive travel planning company whose focus is bringing innovation and creativity to our client’s event management needs all while exceeding their expectations.  We are a growing company and we are looking for the perfect candidate to enhance our team.  The Planner, Event Services (Bilingual) provides logistical support for client programs. The scope includes, but is not limited to program planning, coordinating and executing activities related to incentives, conferences, trade shows and special events.  The position is home based.
Event Operations Manager
DECOR AND MORE Calgary, AB, Canada
May 13, 2019
Full time
Decor & More is an award winning Event Design & Decor Company with offices in Calgary & Oakville   AND WE NEED YOU !!!!...We currently have an opening in our Calgary office for an                                                                    Event Operations Manager What will you be doing?? This position requires a resourceful, self-directed individual who can assume the leadership of our Event Production Crew & Warehouse Lead. The main focus for this position will be the hiring, scheduling, training, supervision & evaluation of Production crew & temporary staff. You will be organizing detailed, multi-level event logistics, managing shipping & receiving both in town & out of town, transportation of goods to events in a variety of venues, company vehicle maintenance, warehouse/inventory supervision & on-site event responsibilities. You will be responsible to ensure all Health & safety practices & training programs will be strictly adhered to both in the warehouse & on-site. In addition, in your on-site role, you will be responsible for coordinating the pull, pack, delivery, set-up and strikes of assigned events. You will communicate with Sales Executives, EC’s & Team Lead to discuss logistics, timing, labour requirements, transportation requirements, new builds & prop assembly. You will execute safe & efficient packaging/wrapping of goods, loading, offloading, assembly, installation & dismantling of props, signage, stage, backdrops, drape, florals, furniture & decor accessories etc. When will you be doing it?? As soon as possible. You will be working a variety of days, evenings & weekends…with the opportunity for overtime & travel. Knowledge & Experience Requirements Experience in management, transportation & prior event experience is an absolute asset. Demonstrated ability to work independently & as part of a team. The ability to communicate effectively & professionally. Ability to plan, prioritize & organize tasks. A clean driving record & experience driving a Cube truck preferred. Salary & Benefits We offer full medical & dental coverage, as well as participation in a retirement savings plan & company incentive program. Rate of pay is based on experience. If you’re driven by organizing, supervising & executing great events, and, want to work with the best team in the Industry, get in touch with us. Send us your resume & we’ll talk details. Looking forward to hearing from you!
Conference Producer
The Canadian Payroll Association Toronto, ON, Canada
May 06, 2019
Full time
The CPA has an exciting opportunity for a new position in the Events and Regional Programs Department. The position available is a Conference Producer. This position is responsible for supporting the Manager of Events and Regional Programs with the planning, implementation and management of the CPA’s flagship annual National Conference and Trade Show, and to be primarily responsible for the planning, implementation and management of the Regional Symposiums and the Coordinator/Instructor (CI) Symposium. Key Responsibilities:    National Conference & Trade Show: Work within the annual conference Operational Plan to provide relevant and accurate input and management of all costs Develop and manage the critical path, to ensure all activities are completed on time and within budget Conduct site inspections alongside Manager, Events & Regional Programs to ensure appropriate staffing, and overall venue service delivery prior to the conference Setup meeting and conventions group airline / train blocks to support booking of delegate travel to conference destination at a discounted rate Work with local Convention Visitors Bureau and Destination Management Organizations to leverage local expertise for ancillary services Negotiate fees and process contracts for keynote speakers once approved. Source and contract entertainment acts, audio visual support, conference décor, photography support, drayage, show decorators, trade show electrical requirements, power drop, rigging, etc. Provide input and consultation to the Marketing & Communications Department on the content and design of the conference brochure and final program for website content Ensure conference app content is properly uploaded Work with Conference Committee and the applicable Regional Programs Specialist to hold planning committee meetings (most by conference call, 2-3 in host city) to facilitate the conference and local volunteer committee involvement Consult with Manager, Membership Administration and IT to coordinate registration process and to ensure all aspects of delegate registration run as smoothly as possible Consult with Manager, Stakeholder Relationship, to ensure all exhibitor and sponsor registrations are accurate Respond to delegate registration enquiries and assist with delegate registration challenges, as required Manage schedules for on-site conference team to ensure shifts are covered for registration desk, breakout room setup, AV rehearsals, load in, load out, etc. Manage conference special events and activities (e.g. awards and volunteer recognition) as well as all on-site activities, including on-site staff, volunteers and suppliers Curation of conference giveaways (conference bag, delegate gifts, sponsorship gift offerings (in tandem with Stakeholder relations department). Responsible for food and beverage selection, management of dietary requirements, review of BEOs and reconciliation of all venue invoicing Act as Trade Show Manager, responsible for managing the trade show’s logistics and coordination of conference shipments Responsible for the creation and distribution of conference protocols Provide monthly updates to the Manager, Events & Regional Programs on developments Ensure conference evaluations are completed and submit CPA’s Conference wrap-up report with assessment of results and recommendations Develop new and creative strategies and conference initiatives that support the CPA’s ability to attract and retain members, sponsors and exhibitors attending the event Regional Symposiums/ Coordinator/Instructor (CI) Symposium: Plan and manage Regional Symposiums when requested Create project plan and initiate monthly planning meetings with internal stakeholders. Once the program is determined, plan the program layout Initiate a Request for proposal (RFP) to venue and negotiate contract. Conduct site inspection(s) at appropriate venues to host event. Negotiate and contract all associated costs (i.e., room rental, audio visual, food/beverage, accommodations, staffing) Create a project plan featuring key planning milestone dates Organize internal planning meetings with key stakeholders to plan the programs, and volunteers at the event Aid in obtaining speakers for the sessions Initiate RFP to on-site contractors (i.e., drayage, show decorators, electrical, audio visual, décor, etc.) and negotiate final contract Work with Member Services Department and IT to ensure registration is setup and monitor registration Creation of symposium theme, graphics, email communication (ie. save the date, registration confirmation, internal stakeholder communication) Respond to delegate registration enquiries Ensure all invoices are received in a timely fashion and paid on time. Coordinate delegate handouts (i.e., speakers’ notes), create signage, and design templates for delegate name badges On site event execution Submit Symposium wrap-up report with assessment of results and recommendations Qualifications: Six plus years of event management experience Certified Meeting Planner or equivalent designation is required University degree in business, marketing, public relations/communications is an asset Professional level English communication skills (French would be an asset) Professional level writing, editing and speaking skills Excellent presentation skills to effectively present ideas to various audiences Ability to achieve results and respond professionally in a fluid fast-paced environment Consistent attention to detail, including planning programs, reporting, analysis, and events management plans Low to mid-level physical effort (moving boxes of printed materials) is required in event planning High-level sensory attention (reading, writing, listening, communicating, general communications skills) Adjusts quickly and effectively to changing conditions and demands Resolves conflicts in a manner that is best for both the organization and the individuals involved Builds rapport and develops alliances with a broad range of people. Adjusts communication style to meet the needs of individuals at various organizational levels and to meet the needs of members and stakeholders Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization Looks out for new and innovative approaches that will improve efficiency Embraces and champions new ideas and encourages others to do the same Recognizes opportunities and initiates actions to capitalize on them Highly organized, and able to manage multiple priorities yet still fulfills all commitments Able to work effectively and maintain composure during stressful situations Be willing and able to travel as required Ability to work independently Team player with excellent organizational and time management skills Takes a proactive approach to anticipating and preventing problems and when problems occur Demonstrates a strong sense of urgency, and achieves results within established timelines Builds rapport and develops alliances with a broad range of people Diplomacy Presents a professional, polished image in representing the CPA. Self-starter and flexible Significant event management, on site vendor and volunteer supervision and communication skills; focused on achieving, member service and revenue results Intermediate computer skills in Microsoft Office and various Internet and research tools as well as the ability to learn new applications as required Intermediate understanding of online technologies Company Information: The Canadian Payroll Association (CPA) is the national association that has represented employers’ payroll interests since 1978. The CPA is an influential organization, affecting payroll practices in hundreds of thousands of small, medium and large employers across the country. With more than 20,000 members in Canada and abroad, the CPA is recognized as the pre-eminent source of knowledge and information for anyone who administers a Canadian payroll; delivering certification, professional development programs, and products and services that enable payroll practitioners to enhance operations, meet new legislative requirements and utilize emerging technologies.   Interested candidates should forward their resume and cover letter to: Jelena Misur HR Coordinator The Canadian Payroll Association hr@payroll.ca   The Canadian Payroll Association is committed to diversity and employment equity and welcomes all applications from qualified individuals. The Canadian Payroll Association is an equal opportunity employer; as such, accommodation is available to applicants that may require it. Applicants requiring accommodation are encouraged to contact Jelena Misur, HR Coordinator at hr@payroll.ca to discuss requirements. We would like to thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.     
Corporate Events Manager
DataRobot Boston, MA, USA
May 22, 2019
Full time
Corporate Events Manager Boston, United States DataRobot is seeking an energetic and positive person with a passion for corporate events to join our team. This opportunity requires someone with excellent organization and planning skills who can work autonomously with minimal supervision, but can also work effectively with others collaborating within a team environment. The ideal candidate brings a proven track record of flawless event planning and execution, effective communication, and project management. Responsibilities include: Manage and execute internal events for employees including leadership events, culture events, recruiting events, recognition events, employee engagement events, and offsites Project manage, plan and oversee all elements of the execution of execute level for (C-level) meetings and events to include quarterly board meetings. Manage the VIP fly in program Communicate with vendors in preparation for events. Ensure meetings/events are aligned with the company’s strategic initiatives by weaving the vision into the meeting framework Liaise and consult with senior leaders to define the scope and objectives of the meeting/event Define meeting strategy and build project plan for successful execution Drive cost savings and efficiencies throughout the process Report directly to the Director of Events and work closely with the VP of HR, executive assistant to CEO and office manager   Requirements : 5+ years’ event management experience Advanced experience and know-how; related to the meetings, events, and/or hospitality industry Strong budget, forecasting, and analytical skills Demonstrated excellence in customer service A quick-thinking problem solver A team player, enthusiastic and proactive Demonstrated ability to manage multiple projects and clearly identify priorities Proven communication skills, detailed oriented and meticulous Ability to shift priorities quickly, while maintaining organization and control Willingness to work outside of normal business hours to execute early morning and evening events as needed Ability to execute physical tasks such as moving tables and chairs and to stand for prolonged periods during event execution Ability to show initiative and desire to grow within the role   Individuals seeking employment at DataRobot are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation
Event Experience Manager (Conference Services Manager)
Benchmark San Antonio, TX, USA
May 22, 2019
Full time
Event Experience Manager (Conference Services Manager) La Cantera Resort & Spa, San Antonio, TX 78256 Full time R0018588 Benchmark’s company culture is central to our management philosophy. The company’s stated purpose is “to provide an entrepreneurial environment where determined people dare to create, share, and build futures.   To be the “benchmark” by which all others are judged takes passion, courage, and dedication. We invite you to explore our extraordinary offering of unique opportunities, all with a common goal of providing an unforgettable journey.   Job Description Summary : The Event Experience Manager will be responsible for exemplifying the La Cantera Resort & Spa culture, as well as promoting the resort as both the Destination and Employer of choice. He / She is dedicated to the planning, coordination, and exceptional execution of all conferences and unique events, contracted by the Group Sales Department. This opportunity requires a detailed, organized, and flexible individual who is resolution oriented, and is able to multi-task. Excellent inter-personal skills and effective written communication are a must for this position.   Job Description: Essential Job Functions: Effectively communicate to all departments, the information necessary for successful execution of each event Maintain a strong relationship with clients, as well as with the hotel’s Operating departments. Monitor and manage guest room blocks in accordance with the contract, as well as monitor key deadlines as outlined. Prepare and distribute accurate Banquet Event Orders, and Event Resumes.  Effectively communicate any changes and updates Accurately forecast and understand group rooms and group food and beverage revenues Participate in site visits and planning meetings for upcoming events Suggestively sell menus and experiences that meet the guests needs, and maximize revenues Maintain a professional appearance, in accordance with the Image Guidelines set forth in the Associate Handbook Attend appropriate resort and department meetings Maintain a strong knowledge of hospitality trends, especially those related to food and beverage Have a passion for creating an exceptional experience for all guests   Job Responsibilities: Adaptability; maintain performance levels under pressure Communication; effectively convey information and ideas to others in a persuasive and confident manner, through a variety of methods Resolution Oriented; identify and understand challenges and opportunities, and draw educated conclusions to evaluate every possible solution Professional Demeanor; exhibit behavioral styles that convey confidence and represent The Resort’s values and culture Relationship Building; develop and sustain relationships with both internal and external guests, built on mutual respect and trust   Experience and Education: High school diploma required. College degree preferred.  Minimum 3 years’ experience as an Conference Services Manager for an upscale hotel / resort   Job Requirements: Must be a United States citizen or possess a valid work permit  Must be at least 18 years of age   Must be able to read, write and speak English   Must be able to work well under pressure   Must be able to accurately follow instructions, both verbally and written   Must be highly detailed orientated   Must be able to work in a fast paced environment   Must have excellent listening skills   Must possesses excellent communication skills   Must be professional in appearance and demeanor   Must always ensure a teamwork environment   Ability to work a flexible schedule that may include evenings, weekends and holidays   Must have the ability to deal effectively and interact well with the guests and associates   Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner   Must have a passion for creating an exceptional experience for all guests    Working Conditions: Must be able to stand on feet throughout the shift, with intermittent periods of walking and stair climbing.  Must be able to frequently lift and carry up to 25 lbs at shoulder height   Must be able to frequently lift and carry up to 50 lbs;   Must be able to bend, squat, push and pull frequently;   Must be able to perform simple grasping, fine manipulation, squeezing, overhead reaching and repetitive hand & arm movements frequently. 
Marketing and Conference Sales Coordinator
Algonquin College Ottawa, ON, Canada
May 22, 2019
Full time
Marketing and Conference Sales Coordinator Ottawa Campus Full time R114486 Reports to: General Manager, Food Service Operations   Department: Food & Conference Services (Mary Baxter)   Position Type: Full-Time Support   Salary Range: $26.57-$30.81-Hourly   Sc heduled Weekly Hours: 40   Anticipated Start Date: June 03, 2019   Length of Contract: Not applicable   Posting Information Employees who are full-time internal candidates, as defined by the Support Staff Collective Agreement, will be given first consideration.   Posting Closing Date: May 30, 2019   Please note: jobs are posted until 12:01 am on the job closing date.   Job Description: Reporting to the General Manager Food and Conference Services, the incumbent responds to a wide variety of needs on behalf of external clients looking to book conference space at Algonquin College. The incumbent will act as a sales and resource person during the planning and execution of external events. The incumbent will perform some financial support services and will maintain contact with College stakeholders to ensure clear communication of conference/external event activity. In conjunction with Food Services management and Campus Services Marketing department, the incumbent will assist in the planning, and be directly responsible for the implementation of an annual promotions calendar for Food Services. The incumbent will be expected to record metrics on the success of promotional initiatives. In conjunction with Campus Services Marketing programming, the incumbent will be responsible to coordinate development and updating required (both digital and static) menu boards and digital messaging utilizing current technology solutions, such as AppSpace and Inutiface software. They will also be responsible to ensure relevance of Food Services social media messaging. The incumbent will be required to ensure there is a professional and engaging delivery of promotional events so as to generate increased student engagement, identification of trends and product mix preferences, and improve sales performance.                                                                                                                 Minimum three (3) year diploma/degree in Business Administration, Marketing, Hospitality or Meetings and Convention Management/Events Management or equivalent. Minimum three (3) years marketing experience is required. Experience in a post-secondary setting or similar demographic environment is an asset. Minimum one (1) year event management experience is required. Experience in a post-secondary setting or catering sales experience is an asset. Experience working in team environments with a demonstrated ability to build strong relationships/partnerships. Excellent interpersonal and communication skills both written and verbal. Highly motivated with strong planning and organizational skills; time management expertise. The ability to multi-task while maintaining a high quality of work is necessary. Project management experience. Exceptional attention to detail with a strong creative flair. Thorough knowledge of communication techniques. Proficiency in Microsoft Office suite. Proficiency in Social Media as well as SM metrics. Ability to work flexible hours when required. Based on client requirements, this position may be required to work early mornings, evenings, and weekends.   * This position is paid at Payband F * Vacancy is for P01915   Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. However internal candidates will receive first consideration based on qualifications. If you are invited for an interview, please notify us of any particular adaptive measures you may require. Workplace accommodations are available. While we thank all those who apply, only those to be interviewed will be contacted.   For a copy of the complete job description please contact Human Resources at 7660@algonquincollege.com.
Special Events Coordinator
Lyric Opera of Chicago Chicago, IL, USA
May 21, 2019
Full time
Position : Special Events Coordinator Reports to : Director of Special Events Status : Full-time, non-exempt Lyric Opera of Chicago exists to provide a broad, deep, and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera. Lyric Opera of Chicago’s Special Events Coordinator will act as a resource interdepartmentally, cross-departmentally and to our donors on various topics connecting to special events, galas, development meetings, and The William B. and Catherine Graham Room.   Duties and Responsibilities : Demonstrate leadership in accordance with Lyric’s mission and vision.   The William B. and Catherine Graham Room Taking of reservations and cancellations. Response to inquiries via the Graham Room email account. Assistance preparing, updating, and distributing attendance lists to internal contacts. Maintain membership records, organizes billing preparation, create menus and wine lists. Update and maintain PoS system, Revel, as needed. Create surveys for member feedback. Enter all billing into Navision software to create monthly member invoices.   Donor Cultivation and Stewardship Events Assist in the planning and execution of the development special events: Signature Events, Benefactor Dinners and Receptions, Aria Society Dinner, master classes, Planned Giving Events, Overture Society Luncheons, Estate Planning/Planned Giving Seminars and Advisory Council Meetings, and other outreach events, Production Sponsorship Opening Night Dinners and cast parties, Stars of Lyric Opera at Millennium Park; fundraising galas, board meetings, etc. Prepare invitation lists, printing and mailing of invitations, collecting RSVPs and confirmation of hosts/hostesses; oversee room preparation, and provide on-site primary support at events to check-in guests and troubleshoot problems that may arise. Answer phones, monitor the Graham Room and Special Events email accounts. Maintain RSVP lists in Tessitura database. Print place cards, escort cards, menu cards, and other materials.   Other Maintain schedule of Graham Room and company-wide event calendar via ArtsVision. Maintain office filing system and related Development department central filing. Assist with special projects and provide other clerical assistance to supervisor, as requested.   As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time.   Knowledge and Skills : Bachelor's Degree from an accredited college or university. Previous experience in an administrative/office support role preferred. Must be over the age of 21. Strong organizational, interpersonal, and written/oral communication skills required. Proficiency with MS-Office products (Word and Excel) is required; proficiency with Google (Gmail, Google calendar is necessary; knowledge of Tessitura and ArtsVision is a plus.) Ability to work and think independently, a motivated self-starter who also works well in a larger team.   Work Conditions : Ability to regularly work evenings or weekend events. Ability to operate a computer keyboard, mouse, and to handle other office equipment. Ability to lift 25+ lbs. Ability to sit for an extended period of time. How to Apply Please forward a resume and cover letter denoting the position of interest to jobs@lyricopera.org or mail to Lyric Opera of Chicago, Attention: Human Resources, 20 N. Wacker Drive, Suite 860, Chicago, IL 60606. The Lyric Opera of Chicago is committed to creating a diverse work environment and is proud to be an equal opportunity employer. Lyric does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.
Presentation and Events Coordinator
Lyric Opera of Chicago Chicago, IL, USA
May 21, 2019
Full time
Position : Presentation and Events Coordinator Reports to : Director of Presentation and Events Status : Full-time, non-exempt Lyric Opera of Chicago exists to provide a broad, deep and relevant cultural service to the Chicago region and the nation, and to advance the development of the art form of opera. The Presentation and Events Coordinator provides support to the Director of Presentation and Events in all aspects of internal and private events including, but not limited to, soliciting, securing, producing, coordinating, executing and finalizing all external rentals, as well as internal events as needed.   Duties and Responsibilities : Respond to initial space inquiries and conduct outbound phone calls to former and prospective clients; complete database of each contact; conduct client tours and walkthroughs as needed. Prepare event information sheets to circulate to staff and interface with staff to make certain of accurate dissemination; attend load-in and events as needed. Prepare and circulate event calendar to various internal and external parties. Prepare budget proposals for private events. Work with marketing on quarterly emails and calendar updates on website. Serve as primary events contact for all Lyric Opera departments, coordinating space use and services needed to accommodate event specific needs. Other duties as assigned in support of Presentations and Events. Knowledge and Skills : Experience in hospitality, event planning, and/or catering preferred. Computer proficiency with Word, PowerPoint, and Excel required. Excellent organizational and proofreading skills required. Eye for detail and accuracy are critical. Effective problem-solving abilities; sound, logical decision-making skills required. Strong interpersonal skills and business savvy required. Strong communication skills, including effective listening skills required. Must have a strong customer service orientation. Must be able to meet critical deadlines and work effectively under pressure. Strong follow-up and follow through abilities required. Ability to effectively prioritize and manage a consistently heavy workload. Demonstrated experience in bookkeeping and budget preparation required. Work Conditions : Ability to operate a computer keyboard, mouse, and to handle other office equipment. Sitting and standing for extended periods of time Some nights and weekends are required. How to Apply Please forward a resume and cover letter denoting the position of interest to jobs@lyricopera.org or mail to Lyric Opera of Chicago, Attention: Human Resources, 20 N. Wacker Drive, Suite 860, Chicago, IL 60606. Lyric Opera of Chicago is committed to creating a diverse work environment and is proud to be an equal opportunity employer. Lyric does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.
Assistant Director of Events
Hilton Minneapolis, MN, USA
May 21, 2019
Full time
Assistant Director of Events - Hilton Minneapolis Hilton Hotels & Resorts Employment Type : Full-time   Location : Hilton Minneapolis 1001 South Marquette Avenue Minneapolis, MN   Job ID : HOT069XM   Date Posted : 05-13-2019   Apply Now Job Summary The beautiful Hilton Minneapolis is looking for a dynamic Assistant Director of Events to join their team.    The Hilton Minneapolis is 821 Rooms with 77,000 square feet of meeting space located in Downtown.    Qualifications :  3+ Years Senior Events Experience  Leadership Skills  Delphi Knowledge preferred Forecasting Experience preferred  What will I be doing? As an Assistant Director of Events, you would be responsible for executing written sales agreements for large-scale and complex full-service meetings, conventions and events and the successful execution of such events in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards: Execute written sales agreements for large-scale and complex full-service meetings, conventions and events with more than 1000 cumulative room nights and/or an elevated level of complexity Negotiate group sales agreements including, but not limited to, pricing, terms and conditions of products, labor and services, vendor partner agreements and service agreements with companies and organizations affiliated with group business Initiate verbal and written communication with customers and hotel departments outlining details and specifics of the event including, but not limited to, payment structure, room block management, food and beverage, public room rental, exhibit hall fees, incremental and affiliate revenue streams, performance damages and master billing process Partner with operations departments to prepare for and execute all events Assist the Director in managing daily operations of the department, customer conflict resolution, interaction with National Sales, business and marketing plan development and implementation and forecasting and budgeting Monitor and develop team member performance to include, but not limited to, providing supervision and professional development, assisting the Director with annual performance evaluations, on-going coaching and counseling, and delivering recognition and reward to the team Monitor and assess service and satisfaction trends, evaluate and address issues and make improvements accordingly Assist with recruiting, interviewing, training and developing team members Prepare reports, correspondence and analysis for group activity Act in the absence of the Director What are we looking for? Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values: Hospitality - We're passionate about delivering exceptional guest experiences. Integrity - We do the right thing, all the time. Leadership - We're leaders in our industry and in our communities. Teamwork - We're team players in everything we do. Ownership - We're the owners of our actions and decisions. Now - We operate with a sense of urgency and discipline In addition, we look for the demonstration of the following key attributes: Quality Productivity Dependability Customer Focus Adaptability What will it be like to work for Hilton? Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands .  Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all! EOE/AA/Disabled/Veterans
Events Coordinator
Memorial University of Newfoundland St. John's, NL, Canada
May 21, 2019
Contract
EVENTS COORDINATOR  Office of Strategic Operations (Signal Hill Campus) and Conference Services (1 year Contractual Position) The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval The Events Coordinator, Signal Hill Campus, manages the execution of University and client events, conferences, learning sessions, and private client events. Based out the Strategic Operations (Signal Hill Campus) and Conference Services office, the position will support both the Emera Innovation Exchange conference centre, the Johnson GEO Centre venues as well as select event spaces on St. John’s Campus. The successful applicant will oversee and organize events that result in high client satisfaction and the successful enjoyment of event attendees. Budget preparation, negotiation, and adherence is a critical element to this function. DUTIES Reporting to the Director, Strategic Operations (Signal Hill Campus) and Conference Services, the successful candidate will be responsible for supporting clients in the planning and execution of their events. Additionally, this position may be required to plan and execute events from start to finish according to requirements, target audiences, and event objectives. Duties include supporting venue clients to enhance their vision of the event in keeping with event objectives and the mandate of the venue; planning and executing events, on behalf of clients, from start to finish according to client requirements, target audience and objectives; providing expert advice in enhancing events’ success; preparing and adhering to budgets and estimates; negotiating contracts with clients; sourcing and negotiating with vendors and suppliers in accordance with the public tender act; managing part-time staff recruitment and day-to-day supervision and scheduling; coordinating operations related to events in the venues; partnering with communications staff on promotional activities; overseeing and approving, on behalf of the venue or client, all aspects of the event prior to the event; ensuring smooth execution and resolving issues as they arise; contributing to the invoicing processes; analyzing and reporting on events for the client and for internal continuous improvement; and performing other related duties as required. Flexibility with regard to work hours, including evenings and weekend work, is required.  QUALIFICATIONS Experience (3-5 years) in managing special events; undergraduate degree in marketing, public relations or event management; or any equivalent combination of experience and training. Exceptional leadership, project management, organizational, negotiation, problem solving and supervisory skills, proven event management abilities, strong interpersonal skills, customer service orientation and excellent verbal and written communication skills are required. Knowledge of personal computers and software including Word, Excel and PowerPoint is essential. Proficiency in CRM and venue/event management software is preferred. Knowledge of the mission and mandate of Memorial University and the mandate of the various venues as well as knowledge of KPI’s and marketing techniques for event management are assets. Must possess a valid driver’s license. SALARY                                                          $49,602 - $74,399 per annum (Management and Professional) CLOSING DATE                                              May 31, 2019 All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Memorial University is strongly committed to employment equity and especially welcomes applications from all qualified candidates, including women, members of visible minorities, Aboriginal persons, members of sexual minorities and persons with disabilities. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Coordinator, Special Events
Sotheby’s New York, NY, USA
May 20, 2019
Full time
  Coordinator, Special Events Job Locations US-NY-New York Posted Date (5/15/2019 17:22) Position Type Full Time (A) Overview This positions works closely with the Art & Objects Event lead on all aspects of the event planning and execution process. Responsibilities Fully support Art & Objects Events with preparing and coordinating all aspects of on- and off-site events taking place related to the Art and Objects vertical including Old Master Paintings, Decorative Arts, Photographs, Prints, 20 th Century Design, Books & Manuscripts, Americana and African & Oceanic Depts. Work closely with the marketing team to coordinate and manage all aspects of event plans including goal setting, targeting, budgets, production schedules for invitations, direct mail, emails & webpage production, etc. Brainstorm new initiatives & experiences to promote the vertical to new and existing clients Arrange and coordinate operational and logistic resources for events, such as security, operations and facilities departments to ensure that all facets of events are organized and in place Create event briefs centralizing all information regarding event needs of support depts. Create and update all JIRAs for job requests Effectively liaise with internal departments and executives, external vendors, and clients with respect to event management, maintaining strong relationships throughout Manage Client System event sub campaigns including mailing lists, guest attendance and media uploads Qualifications Strong administrative and organizational skills, attention to details, and thorough follow-up Ability to work independently, effectively handle and prioritize multiple tasks simultaneously, while maintaining a professional manner and be able to stay calm under pressure Must be able to think creatively, be resourceful and possess effective problem solving skills Excellent oral and written communications skills, interpersonal skills and sense of style Proven ability to manage relationships with internal and external resources One to two years’ experience working in events, preferably for art/cultural organizations Flexibility to work weekends and evenings as required Highest standard of confidentiality and discretion Must be proficient in Excel Client System knowledge is a plus
Manager, Special Events
Wildlife Conservation Society Bronx, NY, USA
May 20, 2019
Full time
17-May-2019 Manager, Special Events United States Full-Time DEVELOPMENT Job Description Position Title : Manager, Special Events Location : Bronx Zoo Department : Global Resources   Reports To : Assistant Director Of Special Events ABOUT WILDLIFE CONSERVATION SOCIETY (WCS) : WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run programs spanning the entire ocean and more than 3 million biologically critical square miles in nearly 60 countries.  We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence.  Our 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission. THE OPPORTUNITY : You are an experienced events professional who is eager to plan and execute events that showcase WCS’s important mission for donors and prospective donors, and help bring in revenue to advance that mission. You’re a reliable team player who has the ability to interface with all levels of the organization in a collaborative manner. You have great organizational skills, and can successfully manage a continuous workflow and shifting priorities in a multi-tasking environment with meticulous attention to detail. Reporting to the Assistant Director of Special Events, you will independently direct and manage the planning and execution of strategic, high-end donor-focused events including salon evenings, cultivation and stewardship events; and provide critical support to the production and execution of our fundraising benefits. PRINCIPAL RESPONSIBILITIES :   1. You will lead the planning and execution of high-level cultivation and stewardship events, with responsibilities including but not limited to:   • Managing the development and review of all mailing lists  • Collaborating with the Global Resources team to develop event themes • Building and managing event budgets, timelines, and run-of-show • Managing the design and production of all print/electronic collateral including invitations, programs, signage, etc.   • Overseeing the creation and deployment of event email communications in Salesforce Marketing Cloud • Managing expense reporting and budget reconciliation  • Tracking responses and analytics  • Coordinating with the Research Team to develop guest bios  • Managing all vendor relationships and coordination • Liaising across the organization to plan and execute events • Coordinating staff volunteers and assignment of event duties • Overseeing speaker coordination, event program content and development • Providing on-site leadership and coordination for the day of the event   2. You will also work with the Senior Director and Assistant Director of Special Events on planning and implementation of fundraising benefits, with responsibilities including:   • Managing the intake and processing of gifts, and ensuring accurate and timely production of acknowledgments and other follow-up materials as necessary • Overseeing data entry (Salesforce), analytics, and revenue/expense reporting • Coordinating the development and review of all mailing lists  • Assisting with the management and production of all print/electronic materials including invitations, programs, signage, event webpage, slideshow, etc.     3. Additional Responsibilities:   • Maintain the implementation and management of the Global Resources event calendar • Serve as liaison with other departments on training and follow up on the WCS master events calendar • Track event revenue and expenses and oversee budget reconciliation of cultivation events budget.  • Oversee the creation of Event Metrics reports and analysis • Staff department events and assist with managing on-site production as needed.  May require some evenings, weekends and travel. • Assume supportive duties related to 3 annual benefits, and special projects as needed. • Perform all other duties as requested.   Qualification Requirements QUALIFICATIONS : • B.A./B.S. degree  • 4+ years of progressively responsible events fundraising experience • Proven track record of developing and executing successful events • Superb organizational, multi-tasking, and follow-through skills • Experience sourcing and managing vendors to meet goals on time and within costs • Skilled at proactively troubleshooting with a calm positive approach • Strong budget management skills • Solid written and oral communication skills • Judgment and tact needed to interact successfully with high-level donors and senior WCS administrative and program staff • Creative self-starter, with the ability to work independently within a large institution, in addition to functioning as an integral member of a professional team • Proficiency in donor database software (preferably Salesforce) and in Microsoft Office applications including Word, Excel, and PowerPoint, as well as Google applications • Willingness to work evenings and weekends as needed • Interest in WCS mission a plus  EOE/AA/M/F/Vets/Disabled
Events Senior Manager
The MBA Tour, Inc. Concord, MA, USA
May 20, 2019
Full time
The MBA Tour is looking for an Events Senior Manager: Reports To: Managing Director Job Level: Senior Manager Department: Student Recruitment Services FLSA Status: Exempt Location: Concord, MA Position Type: Full-Time The Events Senior Manager is responsible for developing, coordinating and implementing The MBA Tour’s (“Tour”) short-term and long-term events strategy and delivering fast and sustainable results in four (4) primary areas: Strategic growth of the Tour’s events portfolio; Continued successful coordination and management of the Tour’s events; Manage tour and events budget; and Management of Events department staff member(s). Key Responsibilities Develop overall strategic plan for the Tour’s events portfolio. Work with Managing Director and Finance to determine market size and potential market growth, determine financial cost to offer each event to be fiscally responsible. Oversee the event format/structure, manage speaker selection and coordinate the panel sessions for desired outcomes. Work closely with key partners and stakeholder groups to ensure their needs are met, as dictated by the parameters of their agreements with the Tour. Coordinate and manage successful production of the Tour’s events worldwide, to include venue research, negotiation, and selection, event coordination and logistics, confirming client travel arrangements, and communicating with travel agency, hotels, and clients. Price and create travel packages for clients and tour leaders including flights and hotels. Develop and manage travel itineraries, pricing, and bookings. Be the main contact for tour leader questions and provide assistance, if needed. Assist clients/representatives with tour registration, signing up for options, login assistance etc. Create/upload options into our database, approve options and assist in managing panel participation. Conduct research, including surveying customers and clients regularly to assess educational needs and preferences. Translate constituent needs into viable events concepts including speakers, concurrent panel sessions, discussion groups, workshops, etc. Assist as liaison between web programmers and the company, working to implement changes, testing and updates to the online experience related to event activity. Manage databases, to include the Tour member website, to ensure data is accurate (e.g., client information, event dates and scheduled meetings). Budget ownership and management of the Tour’s events portfolio to ensure fiscal independence/ profitability. Provide financial guidance and input into the events annual pricing Process all tour invoices, to include pricing, discounts and promotions; monitor and send late fees to universities; answer client questions regarding invoicing; monitor invoices on PayPal account. Act as liaison between the Tour and our IT vendor, Accordare, to ensure Tour technology, including projectors, scanners and laptops, are configured properly and/or loaded with the appropriate software; update and track Accordare invoices and spend versus budget. Oversee day-to-day management and training and development of events staff, including positioning for future professional success. Other responsibilities and duties, as assigned. Minimum Requirements Minimum of 5 years’ experience planning, managing, and executing events at a comparable organization or experience in the graduate management education industry. Bachelor’s degree from accredited university in related field; Or equivalent combination of education, skills, and experience. Minimum of 3 years of progressive managerial experience. Ability to make strategic decisions that have a direct impact on daily operations of the department. Strong project management skills with demonstrated ability to deliver results. Experience running an event budget and registration system. Ability to guide others in resolving complex issues of significance to the organization. Superior analytical skills and ability to prioritize objectives. Exceptional verbal and written communication and collaborative skills; Strong attention to detail, with a keen focus on quality. Ability to travel at least 2 weeks per year internationally and 1 week per year domestically for onsite event management. The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Desired Skills & Experience Advanced degree from accredited university in field related to specialty area. Strong customer relationship management skills. Educational design skills. Ability to work as part of a management team and to work across functions in a highly matrix organization.
Membership Manager and Special Events Coordinator
Ringling College of Art and Design Sarasota, FL, USA
May 20, 2019
Full time
Membership Manager and Special Events Coordinator for the Sarasota Art Museum Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link.  If you would like to print a copy of this position for your records, click on the Print Preview link.  Apply for this Job Posting Details   Position Information   Posting Number 20190041 Job Title Membership Manager and Special Events Coordinator for the Sarasota Art Museum FLSA Exempt Job Type Full Time Job Status Regular Job Summary/Basic Function The Sarasota Art Museum of Ringling College of Art and Design is transforming the historic Sarasota High School into a state-of-the-art destination, with the art museum as its anchor project. The Museum, a contemporary kunsthalle, will be a dynamic center for exhibiting innovative and compelling visual art of the twentieth and twenty-first centuries. A vital part of Sarasota’s rich cultural landscape, the Museum will interweave exhibitions, educational programs, and community outreach initiatives to engage a diverse audience and to serve as a destination for creative discovery and discourse. The Museum is seeking a Membership Manager and Special Events Coordinator who will be responsible for implementing the newly developed membership programs and managing related special events at The Sarasota Art Museum of Ringling College. This position will be responsible for strategy and management of membership recruitment and renewal efforts, bringing new members and visitors to the museum, diversifying the membership base, reporting, analysis, and overall data management—all aimed at increasing membership and revenue and delivering a world-class experience for the Museum’s members. Reporting to the Director of Visitor Experience and working closely with the Executive Director and the Deputy Director, Operations, the Membership Manager and Special Events Coordinator will have a comprehensive understanding of the principles and practices of art museum membership, direct marketing, customer service and membership cultivation and a comprehensive understanding of how the membership program is developed in partnership with public engagement/education and curatorial teams. The Manager will work closely with Curatorial, Education, Retail and catering contractor staff, in partnership with the Director of Visitor Experience and the Deputy Director, Operations, to ensure seamless integration of various membership programs and related events with other Museum activities. The successful incumbent will have exceptional interpersonal, oral and written communication skills, with the ability to communicate with tact and diplomacy; proven track record of organizational skills and proficiency with Microsoft Office products, including Excel and Word. Occasional evenings and weekend work required. Minimum Qualifications • B.A. or equivalent experience. • Experience with art museum membership programs or similar museum or cultural institution nonprofit experience required. • Knowledge of best practices and professional standards in museums as outlined by the AAM. • Knowledge of or familiarity with PatronManager or related museum ticketing and membership systems. Preferred Qualifications • Budget management experience Work Hours   Posting Date 05/17/2019 Closing Date   Open Until Filled Yes Special Instructions to Applicants   Position Type Staff
Event Coordinator
Vancouver Film School Vancouver, BC, Canada
May 17, 2019
Full time
Event Coordinator - Position Information Department : Marketing Location : Vancouver, Canada Status : Full Time # of Positions : 1 Work at VFS There is no such thing as an ordinary day when you work at Vancouver Film School. It’s a creative and fast-paced environment where you’re part of recruiting and educating the next generation of actors, filmmakers, video game developers and creative thinkers. Our unique culture is all about celebrating the pure passion and unwavering perseverance of our students as they go through their own amazing personal journeys towards a career in the entertainment arts. Constantly evolving and updating to meet industry demands, VFS believes results matter, and that extends from our classrooms and experienced faculty to our hard-working marketing, admissions, and support departments — and well beyond. If you’d like to join our team, simply browse the open positions below. If none of them seem to fit your particular skillsets, but you think you belong at VFS, apply here. We can’t wait to hear from you. Job Scope You are an enthusiastic, high-energy individual ready to create and manage events that are both remarkable and memorable, but above all deliver real marketing results. Reporting to the Events & Experience Manager, the Event Coordinator will manage and support world-class events offered at VFS. The successful candidate will have extensive experience in planning and executing successful events for diverse audiences, with a desire to learn more and grow in the field. This demanding role relies on your attention to every detail and your ability to work in a high-pressure environment while collaborating closely with numerous stakeholders. You are responsible for managing events and promotions within the Marketing Events team, and attending events as needed. You will be accountable for all event-related matters and must be willing to work evenings and weekends. Solid communication with the Events & Experience Manager and Director of Marketing is the key to success in this role. VFS runs multiple events at any given time, including open houses, conferences and expos, guest speaker presentations, summer and spring educational programs, tradeshows, workshops and more. Core Responsibilities To manage successful planning and delivery of projects, campaigns, marketing materials, and events (across all levels) as decided by the Events & Experience Manager. This includes sourcing venues, managing contracts and developing partnerships in order to leverage best value. Venue and supplier management, negotiating lowest cost and highest quality of service. Building positive working relationships to ensure continued service excellence. Create and manage event registration platforms, working with the Web Developer to update VFS.edu where necessary. Design creative briefs and liaise with Creative team to produce a range of marketing materials specific to events. Ensure assets are delivered within required timelines. Identify, engage and maintain communications with event speakers. Ensure they are briefed and prepared to provide effective presentations and materials. Respond to attendee queries per event. Manage specific event budgets, invoice and receipt management, and post-event budget reconciliation. Post-event analysis, KPI and reporting. Deliver and share results with Events & Experience Manager. Liaise and build relationships with Directors, Heads of Departments, and Admissions staff to coordinate events. To champion VFS as a world-class educational facility, ensuring events and activities across all departments are supported and in-line with VFS' strategy. Identify third-party stakeholders and educational partners in order to promote events. Assist Events & Experience Manager with overall event calendar and budget forecasting. Research to identify new event opportunities. Development of event team processes and guidelines. Offer strategic support to Events & Experience Manager. Other duties as required by Events & Experience Manager and Director of Marketing. Job Qualifications Post-secondary education and certification in Event Management or related field is highly desired and will be looked upon favorably. 1-2 years of direct experience leading event design, planning and management of conferences, expos, tradeshows, exhibition, open houses, workshops and short educational programs and similar events is required. Experience in delivering events for a post-secondary educational institution is an advantage. Proven relationship management skills - including the ability to bring together multiple stakeholders in pursuit of common goals to deliver successful events and activities. Ability to work in a cross-functional, collaborative environment. Experience in managing on-the-day event teams, some line management experience preferred. Ability to speak in public and on stage to an audience. Ability to solve problems independently and under pressure. Ability to coordinate the efforts of team members in support of an event. Superior organizational and time management skills. Demonstrated capacity for accuracy, attention to detail, and thoroughness. Excellent written and verbal communication and interpersonal skills. Demonstrated good judgment and initiative. Fluent in Microsoft Office, experience and knowledge of CRM, event planning platforms, and website development. Flexibility to travel to events and work evenings.
Conference and Event Sales Professional
City of New Westminster New Westminster, BC, Canada
May 17, 2019
Contract
Conference and Event Sales Professional DEPARTMENT : Anvil Centre STATUS : Temporary Full-Time NO. OF POSITIONS : One UNION : Exempt HOURS OF WORK : 37.5 hours per week (non-standard work hours) SALARY : $65,118 to $71,849 annually This is your opportunity to be part of the City of New Westminster’s showpiece civic facility. With 84,000 square feet of interior space, Anvil Centre offers 10,000-square feet of dedicated conference and event facilities, a flexible 361-seat non-proscenium theatre, multi-purpose rooms and art studios, the New Media Gallery, the City’s Museum & Archives, the Canadian Lacrosse Hall of Fame, Community Art Space and Tourism New Westminster’s visitor information. Selling a memorable experience is the essence of a Conference and Event Sales role at the Anvil Centre. Your professionalism and knowledge of the venue will reflect positively in how you present the property. Building strong relationships will create loyalty, ensuring your clients will always come back to the Anvil Centre. We are looking for an experienced hospitality and event conference sales professional for a temporary one-year role. Reporting to the Manager, Conference Sales and Marketing, you will provide, professional, friendly, and engaging service to both internal and external customers, achieve sales objectives, solicit group business through action plan preparation and execution, establish parameters, quotes, and prices and confirming by written contracts, execution, and follow-up, participate in trade shows, conventions, and other promotional events within related organizations, maintain accounts, contact, activity, and business details within the appropriate software applications. You will also work closely with catering and conference services to ensure all details of the contract are delivered and clients are satisfied, prepare reports as required, as well as balance operational, administrative, and colleague needs. If this opportunity resonates with you, we want to hear from you! You have completed Grade 12 supplemented by post-secondary education, preferably a degree/diploma in a related discipline, plus a considerable experience in a conference facility or the hospitality industry, specifically in the event management process You are well versed in the completion of the sales cycle: lead, inquiry, proposal, contract, execution, and follow-up You have a solid understanding of event logistics, including but not limited to A/V requirements; building conversions and the timing considerations related to these activities; catering requirements, in order to provide accurate pricing quotes to clients for all of these related event charges Your outstanding communication and organizational skills allows you to liaise seamlessly with colleagues to ensure accurate forecasting of bookings and contractual terms as well as ensure completion and accuracy in all key documents, correspondence, and business records You are highly self-motivated with the ability to work independently and within a team setting You have the ability to focus attention on client needs, remaining professional, calm, and courteous at all times You have working knowledge of MS Office, Windows, and proficiency in an event booking system such as Ungerboeck You have the ability to work non-standard hours as operationally required You have the ability to pass and maintain a satisfactory Police Information Check Apply by sending your resume quoting competition #19-65, by May 24, 2019 , to the Human Resources Department, City of New Westminster, 511 Royal Avenue, New Westminster, BC, V3L 1H9, Fax: 604-527-4619 or e-mail to hr@newwestcity.ca . The City of New Westminster welcomes diversity and encourages applications from all qualified individuals. We thank all applicants for their interest and advise that only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada.
Special Events Manager
Big Brothers Big Sisters of New York City New York, NY, USA
May 17, 2019
Full time
Special Events Manager   Regular Full-Time New york, NY, US Requisition ID : 1001   POSITION OVERVIEW: Big Brothers Big Sisters of NYC is seeking an experienced fundraising professional to serve as a Manager of Special Events overseeing a portfolio of revenue generating events. This position is part of a team that manages 8 fundraising events at Big Brothers Big Sisters of New York City, which generate more than $5MM in annual revenue. Reporting to the Special Events Director, the Manager of Special Events will serve as the lead for event planning, revenue generation, management, production and sponsorship opportunities. The ideal candidate will be creative and entrepreneurial, with the ability to execute high quality special events that meet or exceed annual goals. S/he will have exemplary relationship building skills and be excited by the responsibility of playing a critical role in securing funding for Big Brothers Big Sisters of NYC’s revenue goals.   QUALIFICATIONS: Bachelor’s Degree required Minimum 4 years of event management experience with a proven track record of executing high profile fundraising events Excellent written and verbal communication skills and superior attention to detail Proven track record of ability to multi-task, stay organized when facing multiple priorities with competing time and resources needs Excellent computer skills including Microsoft Office, Word, Excel and PowerPoint Raiser’s Edge, Convio/Luminate, Illustrator, Photoshop & graphic design experience a plus Ability to work with key stakeholders including Trustees, Event Committee members and staff to meet budget goals with a strong focus on ROI. Extended hours and weekend work required as necessary KEY RESPONSIBILITIES: Develop the overall planning and management of major fundraising events to include: budget management, acquisition, cultivation and retention of event participants, solicit corporate sponsorships, logistics, pre-and post-event follow up, committee recruitment and management of event committee/s, maintain timeline on all design/creative for event materials, etc. Develop relationships and work closely with trustees, event chairs, committees, and honorees Vendor management: oversee coordination of vendor production schedules (includes: venue contracts, collateral, save-the-dates, invitation design, media loops, printing and mailing, caterers, entertainment, photographers, videographers and consultants) Track and manage ticket sales / sponsorship, draft correspondence and solicitation mailings, capture new donor information and execute sponsorship benefit elements Develop and coordinate post-event analytics/evaluation to include return on investment analysis, to ensure continued success of events and sustainability Provide proactive problem-solving while managing event logistics including auctions, signage, food/beverage, registration, volunteers, staffing, and talent. Also manage speaker’s remarks, transportation and hotel needs as necessary Work with CMO to identify and implement ideas on effective marketing strategies and campaigns that appeal to the business community and beyond for events Track event expenses and manage budget, produce event timelines and contact sheets Responsible for researching and presenting potential new donor prospects and/or key industry stakeholders Responsible for executing various administrative duties including preparations for meetings and events Other development projects/events as assigned   Compensation and Benefits: • Salary commensurate with experience • Comprehensive medical, dental, vision and life insurance coverage • 15 paid vacation days year 1, 20 paid vacation days year 2 and after, 12 sick days, 3 personal days and 11 paid holidays • 403b Retirement employer contribution • Training and Professional Development opportunities    Big Brothers Big Sisters of NYC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability with respect to employment opportunities.EO/AA Employer. No phone calls please.
Conference Specialist
BMO Toronto, ON, Canada
May 17, 2019
Full time
Conference Specialist - 1900010509   Description   Under the direction of the Head of Client Conferences, BMO Capital Markets Marketing, this role is accountable for planning and delivering consistently great client experiences through the planning and execution of client conferences for BMO Capital Markets. As the primary marketing tool for BMO Capital Markets, these events are highly visible and critical to business performance. They involve close interaction with extremely senior issuer (CEO and Board level) and investing clients as well as senior BMO Capital Markets and BMO Financial Group executives and Board members. The role is highly specialised and requires a unique skill set specific to BMO Capital Markets lines of business, which is key to driving profitability through these conferences. Conference specialists will be required to collectively stage 15 client conferences and related events a year in Canada, the U.S. and internationally, for nearly 4000 corporate issuers and institutional and private equity investors, with a combined budget of $6 million. The role has responsibility for managing budgets, logistics, engaging various lines of business, managing internal and external communications, executing, and measuring, tracking and reporting results. Key Accountabilities   Business Delivery and Operational Effectiveness Lead comprehensive project management process that includes but is not limited to setting strategic goals and objectives, developing event plans, managing budgets, timelines and logistics, execution of conferences and tracking and measuring results Design and delivery of consistently great client experiences Execution of external conferences in Canada the United States and overseas offices Facilitate working group meetings, assign accountabilities and manage deliverables Prepare briefing materials and coordinate event schedules for senior BMO CM executives Negotiate contracts with external suppliers and vendors, developing proposals and making recommendations Provide advice and support to senior BMO CM executives during conferences Identify and assess competitor Conferences in both Canada and the U.S. Client and Relationship Management Actively engage and interact with, senior clients many at the CEO and Board level as they participate in BMO CM conferences Interact with senior BMO CM and BMO FG executives through briefings and meetings as they participate in BMO CM conferences Build and enhance relationships with external suppliers to provide best-in-class experience Represent BMO Capital Markets with professionalism, courtesy and integrity Manage relationships with outside suppliers and achieve operating efficiencies through the use of common suppliers Change and Innovation Research trends, innovations and changes that may affect the execution of conferences Identify and implement best-practices and ensure they are shared with others Ensure conference team is kept up-to-date with latest technology and industry developments and practices Risk Management and Control Responsibility for ensuring standards are applied to all conferences Responsibility for ensuring all lines of business are actively engaged and all activities are transparent Responsibility for ensuring budgets are in line with Business Plan   Qualifications   Knowledge and Skills University degree in Business, Communications or related field Certificate in event management and/or College diploma in public relations and/or CMP designation considered an asset(s) Fundamental understanding of investment banking as well as knowledge of products and services Strong understanding of strategies and objectives of BMO CM and individual LOBs Awareness of financial services competitive marketplace and trends Skills: Team player, motivated and committed, self-starter and quick learner, confident, assertive, strong interpersonal skills, attention to detail, flexibility and ability to work in ambiguity and under pressure, as well as handle multiple projects simultaneously Ability to manage multiple projects and timelines Strong project management skills Excellent interpersonal skills Knowledge of issues concerning BMO Capital Markets lines of business Understanding of strategies and objectives of individual LOBs Must be proactive and tenacious and maintain a professional disposition at all times Strong proficiency in Excel, Powerpoint, Word, Adobe Acrobat and Dealogic Ability to work across the organization  We’re here to help At BMO we have a shared purpose; we put the customer at the centre of everything we do – helping people is in our DNA. For 200 years we have thought about the future—the future of our customers, our communities and our people. We help our customers and our communities by working together, innovating and pushing boundaries to bring them our very best every day. Together we’re changing the way people think about a bank.   As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.   To find out more visit us at https://bmocareers.com .   BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.   Job   Marketing Operations Primary Location   Canada-Ontario-Toronto Organisation   Marketing & Strategy-X000072 Schedule   full-time Job Posting   05/16/19 Unposting Date   06/30/19
Special Events Manager, Corporate Events
Mendix Boston, MA, USA
May 17, 2019
Full time
Special Events Manager, Corporate Events Boston, MA Marketing Full-time   Mendix is on a mission to fundamentally reinvent the way applications are created, by abstracting the process and enabling everyone who has a stake in an enterprise’s digital future — business people and analysts, web developers, software engineers, even CEOs — to meaningfully participate, thereby creating better applications faster. Our goal is simply to create the future of software development.   The Position : Special Events Manager, Corporate Events    We’re seeking someone who is passionate about creating incredible event experiences that generate moments of engagement, learning and interactions that have attendees feeling excited and proud to be a part of the Mendix Maker Community. You will be responsible for the strategy, planning and execution of all ancillary events happening at Mendix corporate events including our flagship event, Mendix World, which hosted 4,000 attendees in 2019, along with other industry events throughout the year.    The Special Events Manager will collaborate with multiple teams to create ‘must-attend’ industry events through high-quality content and unmatched experiences for a breadth of audiences including customers, partners, technology ecosystem partners, analysts, press and others. The Special Events Manager reports to the Sr. Manager, Corporate Events.    Responsibilities :  • Work closely with the Sr. Manager, Corporate Events to develop strategies aimed at generating incremental revenue and participation in events.  • Act as the Liaison and primary contact for event participants handling all requests and inquires.  • Work with vendors organizing the logistics for event day.  • Manage all special event related messaging in working with the digital and communications teams, including collateral materials, social media, website creation and e-mail campaigns.  • Consistently bring new ideas to the team to drive attendee engagement and brand awareness.    Qualifications :  • BA/BS degree  • Excellent verbal and written communication skills  • Ability to work collaboratively in a fast paced and changing environment  • 3-5 years of event/contract planning  • 2-4 years of using events to drive Brand Awareness, Demand Generation and Sales Enablement is a plus  • Exceptional project management skills with attention to detail  • Ability to multitask to meet deadlines and work across teams to deliver on deadlines  • Ability to work independently—and with a sense of urgency  • Positive attitude and willingness to learn  • Ability to travel 25% or more during peak periods  • Proficiency with MS Office, Office 365 and Excel   Our Values While we live on different continents and work on different things, we are one team with a shared mission and set of values. We are passionate and strive for new heights, professionally and personally. We value collaboration, initiative and hands-on creativity. Above all else, we believe in a culture of growth, respect, and fun.   Make your career at Mendix. There are precious few jobs that let you create the future. But you’ll find one at Mendix. We pioneered low-code software development technology, which is arguably one of the most transformative technologies of the 21st century for building applications. Already, Mendix is the engine powering digital innovation for thousands of enterprises. The world of software will never be the same, thanks to Mendix. Neither will you, once you start making the future as part of the Mendix team.   Important to know : Mendix is a Siemens business, which means we’re backed by the resources and stability of one of the world’s largest and most forward-looking enterprises. Think: job security.   Since our company was founded in 2005, our aim is to create a great work environment for people at all stages in their careers. That’s why we are so pleased and honored that we were rated a top Cloud Computing Company to work for in 2019, based on feedback from our employees on Glassdoor. Our organization is growing, in 2018 we added 200 new employees and opened new offices in the U.S., Germany and the Netherlands and we have plans to open a new office in the U.K. in 2019.
Meetings and Events - Brand Marketing
Royal Bank of Canada Toronto, ON, Canada
May 17, 2019
Contract
Manager, Meetings and Events - Brand Marketing Job Location Toronto, Ontario, Canada   Posted on 05/16/2019     What is the opportunity? The Manager, Meetings & Events – Brand Marketing is a 12 Month Contract where you will support the Meetings & Events team, specifically the Senior Manager and Director with the co-ordination of internal and external RBC events, conferences and meetings on behalf of internal partners.   As the on-site support for selected events you will play an integral role by coordinating event schedules, operate Webcasts or WebEx components, help set-up various aspects of the meeting or event in order to achieve the team’s goal to design and deliver best in class events that enhance the RBC Brand.   What will you do? Provide Support to the Senior Manager and/or the Director while implementing logistic support for various events the team is engaged with, such as quarterly town halls, forums and meetings on behalf of internal partners.   This includes, but is not limited to: negotiating supplier/vendor contracts; collaborating on the event theme design, coordinate event production schedules and logistical details as appropriate for each event.   Work in collaboration with other Event Managers and internal clients to help with the design and management of selected RBC events. Build positive relationships with client groups by demonstrating competence and creativity in supporting their event requirements. Communicate with internal partners and internal & external suppliers in a skilled and professional manner. Support with the management of all supplier activity during events, including, but not limited to, facility staff, florists, décor vendors and entertainment. Analyze and produce event related communications including reports, critical paths, pre-event plans, registration and proposals and budgets and post-event summaries. Manage the collection of content for the meeting/event including; PPT, video, external speaker presentations, banners, logos, Mobile app Contribute to the maintenance of the Meetings & Events Team RBCnet website and RBC Connect websites and research, write and grow the content, including templates and tutorials.   What do you need to succeed? Must-have Degree/diploma or equivalent in event management or hospitality industry 4+ years’ experience in meeting/event planning Communication and verbal and written communications skills; strong customer service orientation; ability to interact effectively with senior level management. Ability and willingness to travel within the GTA area for various event locations/sites. Proven expertise with Event Management/Registration tools experience: Cvent, Survey Monkey, Limelight, QuickMobile App   Nice-to-have     CMP Preferred or working towards CMP designation Strong planning, organization and problem solving skills in order to manage multiple projects, with the ability to identify challenges and propose solutions   What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. Leaders who support your development through coaching and managing opportunities Ability to make a difference and lasting impact Work in an agile, collaborative, progressive, and high-performing team The opportunity to interface with senior level executives from many different parts of the organization   About RBC Royal Bank of Canada is Canada’s largest bank, and one of the largest banks in the world, based on market capitalization. We are one of North America’s leading diversified financial services companies, and provide personal and commercial banking, wealth management, insurance, investor services and capital markets products and services on a global basis. We have over 80,000 full- and part-time employees who serve more than 16 million personal, business, public sector and institutional clients through offices in Canada, the U.S. and 37 other countries. For more information, please visit rbc.com .   Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers .   Inclusion and Equal Opportunity Employment RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.     JOB SUMMARY City:   Toronto  Address:   181 Bay Street  Work Hours/Week:   37.5  Work Environment:   Office  Employment Type:   Contract  Career Level:   Experienced Hire/Professional  Pay Type:   Salaried  Required Travel (%):   0-25  Exempt/Non-Exempt:   N/A  People Manager:   No  Application Deadline:   05/31/2019  Req ID:   188473