50 Event Management jobs

Job Title : Event Manager Job Status : Full-time Reports to : Chief Operating Officer Location : Chicago, IL COMPANY PROFILE The Computer Science Teachers Association (CSTA) is a membership organization that supports and promotes the teaching of computer science, providing opportunities for K–12 teachers and their students to better understand computer science and to more successfully prepare themselves to teach and learn. JOB SUMMARY CSTA’s membership consists of over 30,000 members from more than 145 countries and 75 CSTA member chapters across North America. The CSTA Annual Conference is our signature annual event that brings together over 1,000 attendees each year in different cities across the U.S. for professional development and networking opportunities. Additionally, smaller events throughout the year bring together attendees for regional summits, professional convenings, celebratory and networking events, and smaller committee and board meetings. CSTA is looking for an enthusiastic and highly organized Event Manager to make these events successful with end-to-end logistics management and execution of programmatic details. ESSENTIAL DUTIES AND RESPONSIBILITIES : ● Manage RFPs, perform site visits, and assist Executive Director and Chief Operating Officer with site selection of major event venues ● Manage all vendor negotiations, contracts, and relationships throughout each event life cycle (production, venue, audio visual, catering, decor, entertainment, transportation, swag/supplies, etc.) ● Draft and manage all site plans, menus, hotel room blocks and rooming lists, production schedules, volunteer schedules, and runs of show ● Act as primary logistics point-of-contact for all events, including day-of-event management and load in and load out ● Manage event registration process ● Collaborate with Finance and leadership on the development of event budgets and payment of event deposits ● Manage each event budget and reconcile event invoices to verify accuracy ● Collaborate with program managers to ensure alignment with promotion, fundraising, program development, and registration goals and workflows ● Ensure insurance, legal, health, and safety obligations are adhered to ● Prepare post-event stakeholder reports EXPERIENCE & QUALIFICATION S You will be successful in this role if you have: ● 2+ years experience managing a variety of corporate events as an events planner, manager, or organizer. Must provide references and a portfolio of previously managed events (meetings, corporate events, parties, weddings, etc.). ● Exceptional project management, time management, and communication skills, both verbal and written ● Strong negotiation skills and an aptitude for building productive business relationships ● A knack for creative problem-solving using a positive approach ● A customer-service orientation ● Experience in researching event opportunities and experiences to establish and enhance the experience for attendees ● Ability to manage multiple projects independently and simultaneously ● Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage ● Proficiency in working with technology, including but not limited to Microsoft Office and Google Docs, project management tools, and electronic communications ● A bachelor’s degree in PR, marketing, hospitality management or related field is preferred ● Ability and willingness to travel up to 30% time and occasionally work outside normal business hours The person we hire for this role will be calm and cheerful under pressure, creative but practical, and is obsessively attentive to the smallest details that make the difference between a good event and a great one. We are a small organization with a fast-paced work environment, a fun and flexible team, and casual workplace. In addition, you: ● Must be a U.S. Citizen or Permanent Resident ● Must pass a pre-employment background check Excellent benefits package including great employer-paid health benefits, paid vacation and sicktime, retirement plan matching contributions, and paid transit benefits! To apply, submit a cover letter that describes your previously managed event portfolio and a resume to jobs@csteachers.org  

Summer Programs Coordinator   Full time salary New York, NY, US Requisition ID : 1609   The Summer Programs Coordinator reports to and assists the Senior Director of Programs in the year-round and day-to-day planning, management and oversight of the NYE Summer Camp Season. The Summer Programs Coordinator is instrumental in ensuring consistent and effective internal Champions Club processes and communications to strengthen all summer programs, positioning Champions Clubs for continued success.   Essential Job Functions • Create and maintain Master Site Log • In conjunction with Marketing / Communications Department, collaborate to maintain summer information up to date on website and follow up on the development of flyers • Create and work with Deputy Directors and Program Managers to maintain participant recruitment/enrollment tracker • Work with Deputy Directors and Program Managers to secure SACC licenses and Permit Registrations • Coordinate School Foods & Food Handling Training • Supervise summer office staff • Supervise the management of the Summer Hotline • Assist Sr. Director in the management of DYCD school site relocations • Assist in the development of DYCD summer work scopes with Data Department Manager and Middle School Deputy Directors • Work with Sr. Director and HR in the summer reassignment of line staff and school-year employment transitions • Coordinate T-shirt distribution • Assist Program Department Directors with supply distribution • Coordinate van scheduling for the distribution of supplies, equipment and summer relocations • Coordinate trip audits for major agency events, i.e. Mets Day and Sports Day • Work with PD Coordinator to coordinate staffing and logistics as it relates to summer camp orientation and training • Other duties assigned at the discretion of the Sr. Director   Required Skills • Demonstrate ability to take initiative and work well under pressure • Effective communication and interpersonal skills • High attention to detail • Polished, flexible and responsible demeanor • Computer proficiency • Ability to multi-task in a high demand and fast paced environment • Ability to handle confidential and sensitive information with discretion • Occasional late evening and Saturday work schedule • Ability to work with external funding and regulatory agencies   Qualifications The successful candidate must have: • A belief in the mission, values and goals of New York Edge • Bachelor’s Degree preferred • At least five years of relevant administrative experience • Excellent written and personal communication skills, including strong grammar and editing skills • Must know Excel, Word, PowerPoint, Google Docs, creating graphs and other presentation documents • A high degree of organization • The ability to work independently • A goal-oriented focus and a strong commitment to meeting deadlines • A positive, enthusiastic and creative approach to problem solving • The ability to organize special events (summer orientation/training, large-scale agency events etc.)    At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health. New York Edge is an Equal Opportunity/Affirmative Action Employer. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Specialist Meetings and Events Date: Jan 18, 2019 Location: Ft Worth, TX, US Req ID: 26368 Location : AA Headquarters 1 (DFW-HDQ1)  Additional Locations : None Requisition ID : 26368    Overview Join us for a career with endless possibilities. Looking for a job where a passion for innovation, a culture of teamwork, and opportunities for growth are valued and rewarded? You’ve come to the right place. You don’t have to be an airline aficionado to join American Airlines. It takes more than cool planes to keep us ahead of the curve, and thanks to our team of behind the scenes professionals, we do just that. As the largest airline in the world, American Airlines is in the business of serving the global travel needs of our customers.  At the core of the Company is our commitment to each customer and each employee. We are dedicated to developing and delivering what our customers value and are willing to pay for. Customer-centric planning, innovative marketing, and an exceptional customer experience are supported by a cadre of talented people. What does it take to join us? We’re glad you asked! We expect exceptional skills in your discipline and a dedication to being the best as we relentlessly pursue our goal of being not just the largest airline in the world, but also the best airline in the world. Fortunately, we’re building on almost a century of innovation and firsts in our industry – and we plan to continue that tradition of excellence.   About The Job This role is responsible for the development and full execution of strategic meetings and events.    Specifically, you’ll do the following: Manage multiple projects at the same time and meet deadlines effectively, efficiently and independently Take ownership of tasks or projects, offer creative solutions to potential issues, and proactively communicate next steps and timelines Develop event strategies for efforts supporting varied departments, markets and events throughout the year Provide strategic guidance during planning and juggle unexpected issues and circumstances with calm professionalism Liaise with colleagues at all levels and across the company to understand engagement opportunities or business needs, and ensure customer satisfaction Perform as a collaborative, inclusive and respectful team player who listens to input and feedback from everyone on the team Develop and track meeting RFPs Balance site selection, contract review, concessions and fee negotiations Provide event overview documents to hotels/venues including program agenda, rooming lists, banquet event orders, etc. Maintain team member database per event including but not limited to; registration website, invitation lists, RSVP responses, credential & confirmation mailings, table seating, etc. Work with content services for the creation of invitations, corporate correspondence and other materials Create show flow or production cue sheet Deliver onsite management of events Ensure onsite staff and volunteers are adequately prepared to support event Adhere to event budget while working closely with finance; track all event line items, process payments and check requests Responsible for ordering supplies as needed - including name badges, tent cards, lanyards, notebooks, folders, etc.   Qualifications   Required Qualifications 3-5 years of experience as a professional meeting planner or in an equivalent role Undergraduate degree in relevant field or experience / training Must be able to travel and work extended hours as necessary including weekends Well-knowledge in technical, social and strategic event procedures and best practices Excellent written and verbal communication, project management and presentation skills Capable to manage multiple projects simultaneously Self-starter who can process information and manage programs quickly and accurately Willingness to work under pressure and meet critical deadlines Polished professional presence, and discretion in handling confidential information Ability to interface with all departments within the airline, including senior leadership Makes positive impact on the team members, maintains positive, can-do attitude and adapts quickly to changes Demonstrated proficiency in Microsoft office software (Excel, Word, Outlook and PowerPoint) and event registration software   Additional Locations: None Requisition ID: 26368  Nearest Major Market: Fort Worth Nearest Secondary Market: Dallas Job Segment: Database, Project Manager, RFP, Pre-Sales, Technology, Sales

TITLE Events Coordinator, National Championships REPORTS TO Senior Manager, Events LOCATION 237 Metcalfe Street, Ottawa, ON OVERVIEW Canada Soccer is seeking a dynamic individual with a passion for event management to join the Events Department to assist with planning and execution of a variety of national events. The focus of this position will be to coordinate the Association’s premier amateur events ranging from National Championships to Masters. Primary responsibilities will include coordinating travel for participating teams, working with Local Organizing Committees to deliver events, preparing briefings on new concepts, and providing general administration support to the organization. DUTIES & RESPONSIBILITIES As part of the Event Management Unit, the Events Coordinator will perform the following related tasks but are not restricted to: • Organizes the National Championships and works closely with Local Organizing Committees (LOC) to ensure delivery standards are met • Coordinates the Futsal National Championships and event delivery onsite • Works with LOCs to deliver the Masters Championships • Supports the competition requirements for maintaining the competition regulations; coordinate all internal functional areas as it relates to staging of championships, liaise with participating clubs • Develops and finalizes schedules for all National Championships in accordance with the regulations • Produces concepts of operations for LOC and reviews in detail the submission received in the lead up to a championship • Books all air travel for teams participating at the National Championships • Coordinates the bidding procedures for all National Championships • Develops content and leads workshops on National Championship education and readiness • Provides logistic services and support to all Canada Soccer programmes including accreditation, transportation arrangements, and event equipment inventory • Update event management handbook and documents for all National Championships on an ongoing basis • Provides advice on Canada Soccer Sanctioning requirements for amateur club matches held in Canada and coordinates and approves team travel application forms • Provide support as required to visiting teams, match officials and others for International matches • Staff liaison for the Competitions Committee • Works with other community stakeholders to confirm technical packages for various events • Supports other event department related activity on an ongoing basis • May be required to work weekends and extended hours during busy periods travel will be required • Respond to general public enquiries regarding upcoming events REQUIRED SKILLS, EXPERIENCE & ABILITIES Essential : • University degree or college diploma in management and administration, recreation or a related discipline • A minimum of 2-3 yrs experience in sports administration • Strong verbal and written communication skills • Demonstrated organizational skills and attention to detail • Excellent working knowledge of Word, Excel, and PowerPoint • Demonstrated experience of working with and supporting volunteers • Ability to work with minimal supervision • A valid driver’s license is required Preferred : • Knowledge of the Canadian Soccer Structure Nationally and Provincially • Experience in developing and delivering content • Bilingualism would be considered an asset for this position GUIDELINES FOR APPLICANTS Please submit your cover letter and résumé along with salary expectations to jdaly@canadasoccer.com before noon ET 30 January, 2019. We thank all applicants for their interest however only those selected for an interview will be contacted.

Location : New York Position : Part Time Event Coordinator Code 1907 PURPOSE : The Event Coordinator will work collaboratively as part of a highly motivated energetic team in a fast paced entrepreneurial environment to plan, coordinate and execute various types of events from start to finish. The Event Coordinator is responsible for interacting with the Event Administrator, colleagues, clients and vendors to successfully manage event logistics along with key administrative and marketing functions. A customer service focused attitude along with a proactive, process improvement nature and the ability to multi task and think creatively are key. Availability to work nights and weekends is essential. RESPONSIBILITIES : • Managing and monitoring the department’s interdepartmental and rental event calendar • Interacting with colleagues to reserve space and complete event forms • Working with event administrator, colleagues, clients, support staff and vendors to plan, coordinate and execute various types of events • Drafting emails to colleagues, clients, support staff and vendors in an effort to communicate event details, floor plans, logistics and staffing requirements • Managing logistics for internal and rental events • Working closely with caterer and support staff to ensure that needs/deadlines are met and schedules are accommodated • Venue preparation • Working events, overseeing set up and tear down • Preparation of invoices • Other duties as assigned QUALIFICATIONS : • Bachelor’s degree in hospitality management or related field • Minimum of 2 years’ experience in relevant event coordination/operations • Flexible schedule and an ability to work nights and weekends to accommodate business demands • Event coordination and administration • Ability to work independently and as part of a dedicated team • Capable of working with internal and external teams and partners • Ability to work under strict deadlines • Understanding of exceptional customer service • Proficient computer skills including Microsoft Office, Google Platforms, Event software, Social Tables • Effective communications and writing skills • Strong organizational skills • Ability to multi task and work well under pressure • Detail oriented • Ability to troubleshoot and problem solve • Process improvement oriented HOW TO APPLY : Please email your cover letter, resume, and salary requirements to asiastorejobs@asiasociety.org Indicate job title and reference code 1907 in the subject line. Resumes without cover letters will not be accepted. No phone calls, please. Only those candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back. Asia Society is an equal opportunity employer.

Fund Raising & Event Project Manager Location: Toronto, ON # of openings: 1     Description Grow your career while making an impact at Diabetes Canada!   Today, 11 million Canadians live with diabetes or pre-diabetes.  Current growth rates mean that young people at age 20 face a 1 in 2 lifetime risk of developing the condition. To stem the tide of this epidemic, Diabetes Canada is raising its sights to deliver impact at a population level by advocating for healthy public policy, supporting healthcare providers to deliver exceptional diabetes care, funding research towards a cure, and enhancing our digital delivery channels to support the needs of those we serve.  Combined with this is our complete support of developing tools and fund-raising programs which support the raising of funds for our mission.   About the Fund Raising & Event Project Manager Role  Reporting to the Executive Director, National Fund Development, the Fund Raising & Event Project Manager is responsible for the effective support of Diabetes Canada’s community based, Peer to Peer, Third Party, Special Events and core fund development initiatives. The Project Manager will support the identification, planning and execution of new and existing fundraising opportunities in all areas of Fund Development which ultimately supports our regional Operations across Canada.   Highlights of the role include: Achieve Fund Development goals, objectives and benchmarks for each key community-based program that falls within scope. (Third Party, Point of Sale, Special Events and Projects). Through the creation and development of support resources (online, training guides, web page development, Peer to Peer), the incumbent will support donors and internal customers (regional staff) in an open and collaborative environment. ·      Lead in the recruitment, training, support and stewardship of a strong volunteer teams within the Regions to assist in the effective execution of community-based activities. Support and implement fund development programs consistent with the National priorities  Fully understand all Fund Development strategies and follow the established roles, responsibilities and processes of National Office, regional staff, local committees and partner organizations. Work with the National and Regional Fund Development teams to develop and execute the National business plan to achieve revenue and targets for signature programs and events. Manage and develop analytical tools which help create insights and recommendations which may lead to improve growth, impact and KPIs for core programs. Provide ongoing verbal and written activity reports as well as any other report or evaluation template required to be completed. Collaborate with internal teams such as Marketing, Communications, Digital, Corporate Development and others to ensure that marketing materials and collateral are fully displayed at all events (Golf, gala, Special events) and marketing opportunities staffed by the incumbent or volunteers.  All other duties as assigned.     About You The ideal candidate will have the following skills and experience:    ·      Post-secondary degree or certificate  ·      3-4 years fundraising experience in not-for-profit sector experience Computer proficiency, including Peer to Peer fundraising platforms with high level of proficiency and hands on experience working with Luminate Online ·      Ability to plan events, providing superior service to participants, volunteers, sponsors and other key stakeholders ·      Exceptional attention to detail with a high level of accuracy ·       Strong promotional, marketing, planning and execution skills Ability to achieves results while maintaining and building effective relationships Ability to resolve problems in a positive manner Ability to identify, develop and motivate volunteers to achieve common goals  ·       Ability to focus on delivery of targets and goals ·       Desire to always improve and support Ability to develop web pages in partnership with teams Ability to handle multiple projects at once with ability to prioritize and multi-task to achieve deadlines Exception communications skills     What Diabetes Canada Can Offer You The chance to interact and collaborate with others in a meaningful role within an organization that is making a direct impact on the fight to #EndDiabetes  The opportunity to work with teams of individuals making a difference every day to improve the lives of millions of people A rewarding career for you – see our  Employee Value Proposition     About the Application Process Apply online:  www.diabetes.ca/careers Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role. We encourage applications from all qualified individuals, and value a diverse workforce that reflects the communities we serve. We are committed to accommodating people with disabilities as part of our hiring process.  If you have special requirements, please advise us during the recruitment process. We thank all interested applicants; however, only those selected for an interview will be contacted.  

Corporate Conferences and Events Manager   Location: San Francisco, CA  Term: Full-time     Intertrust provides trusted computing products and services to leading global corporations – from consumer electronics companies and service providers to enterprise software companies. These products include the world’s leading media content protection platform, mobile app security solutions, and data privacy platforms.    Founded in 1990, Intertrust is based in Silicon Valley, with locations in San Francisco, London, Tokyo, Beijing, and Mumbai. The company has a legacy of invention, and its fundamental contributions in the areas of computer security and digital trust are globally recognized. Intertrust holds hundreds of patents that are key to Internet security, privacy, web services, and cloud computing.    To learn more, visit us at  www.intertrust.com .     Job Description:   As Intertrust expands its marketing team in the San Francisco Bay Area, we are seeking an energetic and detail-oriented  Corporate Conferences and Events Manager  who will be responsible for designing, developing, and managing Intertrust’s own conferences, hosted events, roadshows, and other high-impact events from top to bottom.    In this role, you will report to the  Sr. Manager, Events and Strategic Initiatives and be responsible for the conceptualization and of conference planning, including identifying sponsorship opportunities, partner participation, and speaker bookings. You will work closely with Sales, Communications, Creative, and other cross-functional teams to create thoughtful and inspiring experiences for conference attendees. The ideal candidate will have experience with organizing events, project management, and working in fast paced and agile environments. A strong ability to be adaptable and work collaboratively is a plus.     What you will do:    Oversee all aspects of Intertrust's hosted events, including our roadshows, thought leadership conferences, lecture series, product launches, internal conferences, and our annual conference in May Work closely with both internal teams, third-party vendors, and external agencies to create sponsorship prospectuses, identify sponsorships, and build partner opportunities Coordinate with Creative, Product Marketing, and Sales to ensure messaging collateral is current and on-brand Collaborate with the Communications and internal marketing teams to promote each show, and to set up press and promotional opportunities Team up with Sales, Demand Generation, and Digital Marketing to pre-book meetings with important clients and potential customers, as well as establish a system for lead capture and organizing attendee data Manage conference logistics including arranging shipments, printing collateral, and free swag development Create conference briefing presentations and hold pre-conference meetings to prep staff Plan and track expenses for conference budgets, and negotiate pricing   What we are looking for: 4+ years of experience in organizing conferences and/or corporate events Ability to create thoughtful and well-rounded event experiences  Personable attitude with ability to build and maintain partnerships Experience building event planning timelines and managing large budgets Highly detail-oriented with ability to recognize potential problems and develop solutions Familiarity with data and project management software, such as Airtable and Asana (not required) Ability and willingness to travel, both domestically and internationally     Perks and compensation: Competitive, full-time package Very comprehensive medical insurance and 401k plans Matrixed organization with access to leadership Opportunity to work with passionate people in a mission-driven team  Regular lunches, company activities, and team events

Conference & Travel Assistant   Organization:  National Hemophilia Foundation   NHF is looking for a Conferences & Travel Assistant to join our team. We are seeking a bright, energetic self-starter professional to provide both administrative and planning support for the development and execution of its Annual Conference and other conferences and events. NHF organizes about 18 events/meeting per year with attendance of 50 to 3,000. Additional responsibilities include, but are not limited to, Provide onsite support at NHF’s Annual Conference and other meetings and events. Assist the Conference & Travel Services Team with planning support for: Venue and vendor research, RFPs, BEO, signage, hospitality. Maintain billing and reconciliation of conference, event and meeting expenses. Assist the Conference & Travel Services Team in all administrative aspects of conferences including registrations, confirmations, badges, evaluations, preparation and shipping of materials to/from conference sight Perform general clerical duties to include but not limited to photocopying, scanning, faxing, mailing, and filing. Maintain the electronic filing system. Communicate with attendees on a regular basis prior/post to the event Coordinating NHF’s conference database for assigned meetings - Aventri Prepare and modify documents including correspondence, reports, drafts, memos and emails Coordinate different NHF small scale events and assume responsibility for the development, administration, planning, correspondence and promotion of the event, as required. Arrange event transportation logistics and travel (Egencia) as required Run errands to post office and office supply store May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.     Qualifications:  Bachelor’s degree in relevant field required. (Events Management, Hospitality Management, and / or Marketing) 2-3 years of client/customer service experience in an office environment required; meeting planning, or entry level project coordination background highly preferred. Advanced MS Office proficiency in MS Outlook, Word, Excel and PowerPoint required; strong data-entry skills; and the ability to utilize other applications, as necessary. Experience with database management software. Aventri preferred Bilingual, Spanish Preferred Excellent written and verbal communication skills.   Good judgment and ability to work with minimal supervision Proven ability to prioritize, work independently, meet multiple tight deadlines A calm and flexible approach to handling pressure and stress Results-orientated: ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered. Exceptional attention to detail and proofreading capabilities. Excellent organizational, time-management, and task-tracking skills. Talent for developing strong working relationships with both internal and external constituencies. The ability to be proactive when practices, procedures, and systems must change by learning, adapting, and becoming a training resource. Mathematical Skills - Ability to apply concepts of basic algebra and geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to create, monitor and understand budgets, debits, credits, and reconciliation. Reasoning Skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. What We Offer: The programs and initiatives of the National Hemophilia Foundation are staffed by talented individuals who have the passion, drive and skills necessary to fulfill our mission. NHF is an Equal Opportunity Employer, appreciates and values individual differences and welcomes diversity in its broadest definition. We are committed to promoting an inclusive organizational environment of dignity and respect. In order to attract and retain a high performance workforce, we offer a dynamic and rewarding work environment. In addition to a competitive salary, NHF provides a comprehensive health and wellness program to eligible employees, family members and domestic partners. Our health and wellness programs include medical, dental, vision, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. We also offer generous time-off policies and a 403(b) retirement plan.

Event Manager Marketing New York, New York Apply Description   Event Manager CGS is a global tech. company located in the premier downtown NYC location – Brookfield Place. We are looking for an Event Manager to join our global marketing team and take responsibility for end-to-end organization and management of major client and internal events, both live and virtual. The events range from client and prospect forums, webinars, cocktail receptions, industry shows and training sessions to internal events, sales conferences and seminars. The Event Manager will work cross-departmentally and with vendors & industry partners to ensure quality event execution. The successful candidate will thrive in a fast-paced environment, work well independently and as part of a team and have excellent project management and multi-tasking skills. She or he will be both metrics driven and creative with strong ownership & focus and exceptional communications capabilities. Key responsibilities will include: Planning, logistics, execution, measurement and budget management of live and digital customer and prospect events, including webinars, roadshows, conferences, tradeshows, and fireside chats Create and deliver on project plans that identify the sequence of tasks, target timelines and the resource requirements Research, recommend and negotiate with contract vendors (e.g., virtual events’ platforms, venues, hotels, restaurants, ground transportation, entertainment, décor, printers, promotional vendors, etc.) Handle the submission of contracts and legal review – ensure that we are following proper signatory procedures Ensure effective verbal and written communications to effectively manage the planning process Prepare program specifications (room/booth/virtual event setup, AV, catering, name tags, etc.) Manage the development of invites, event signage, decor and corporate branding Develop/align creative concepts themes, ideas and programs Ensuring websites/Landing Pages are hubs of information that entice visitors Work onsite at various events Coordinate event coverage with our Social Media and Communications team Solicit new and existing sponsors for external program and implement new sponsor level Solicit and book keynote speaker(s) with proper review and approval Display a professional and polished demeanor with stakeholders, especially in potentially stressful situations. Requirements: At least 2-3 years of corporate event-planning experience Ability to manage multiple high-level, time-sensitive projects simultaneously with superb attention to detail Excellent communications skills The ability to work as part of a team A proactive approach, continuous improvement mindset, and creative problem solving are required Good working knowledge of Office tools (PPT and Excel) and virtual conference platforms (e.g. Webex, GoToMeeting) Prior work with marketing and sales automation tools (e.g. Marketo and Salesforce) is a plus Agency background is a plus Bachelor’s degree preferred   What we’re offering: Competitive salary Health, dental, disability, 401K + employer match, vacation benefits Entrepreneurial work environment with flat hierarchies and growth opportunities – CGS is consistently expanding Great views of the Hudson River from our HQ at Brookfield Place. All CGS employees receive an exclusive discount in the AMEX Gym (conveniently located a few floors away from the office). Plenty of lunch options: Le District, Hudson Eats, and Shake Shack are around the corner. About CGS For over 30 years, CGS has enabled global enterprises, regional companies and government agencies to drive breakthrough performance through business applications, enterprise learning and outsourcing services. CGS is wholly focused on creating comprehensive solutions that meet clients’ complex, multi-dimensional needs and support clients’ most fundamental business activities. Headquartered in New York City, CGS employs more than 7,500 professionals across North America, Latin America, Europe and Asia. For more information, please visit www.cgsinc.com and follow us on Twitter at @cgsinc and Facebook at http://www.facebook.com/ComputerGeneratedSolutionsInc. EEO/AA Employer/Male/Female/Vet/Disabled

Catering & Events Manager Primary Location : United States-Washington-The Fairmont Washington, D.C. Employee Status : Regular        P osition Title:             Catering Event Manager Reports to:                   Director of Catering Supervises:                  Catering Coordinator   Overview: As a member of the award winning Catering Department of The Fairmont Washington, DC, the candidate must have a minimum of years catering manager or similar experience and a strong background in Catering and Event Management in both corporate and social markets. Experience in Menu and Décor Planning, Presentation Skills and the ability to work within an energetic, creative and innovative team is a requirement. The candidate is expected to exceed his or her yearly catering booking goal while also contributing to the overall successful achievement of the Catering Department Budget. As this is the “hospitality industry”, the manager must demonstrate an outgoing, friendly, collaborative and persuasive personality both to our clients and to fellow hotel colleagues at all times. Familiarity with the Washington diplomatic, social and corporate market is an asset as well as the social media channels that support these markets. Strong writing and verbal communication skills are a key asset to the position and allows the candidate to present his or herself and our hotel to a luxury clientele that requires exceptional service, creativity and follow through.   Responsibilities include: Contracting, planning and coordination of meeting and banquet arrangements in the corporate and social (wedding, gala, bar mitzvah) catering market to ensure that obligations are exceeded by the hotel and exceed the client’s expectations. This is also applicable to corporate catering groups that hold guest room blocks of 10 rooms or less and larger wedding, gala and bar mitzvah related room blocks. Manager will achieve booking servicing goals and PACE goals through soliciting assigned market segments, handling and booking leads on assigned Inquiry Days and through creative networking, outside solicitation calls and activities and ongoing intelligence gathering from assigned market segments Responsibilities include but are not limited to: Banquet menu selections Meeting and Event design and set-up specifications Electrical requests Arrival/departure patterns Outside vendor requirements and building relationships Design and coordination of Props and decorations for functions Additional equipment and/or services, if requested Outlet expectations Coordination and timely updating of all booking details in S&C sales management system Ensures satisfactory liaison between clients/guests and hotel department as well as high profile event and party planners and vendors. Supervises service and overall coordination of all arrangements on Beo’s and resumes in a timely manner. Responsible for timely distribution of precise catering requirements to all departments. BEO’s and resumes are due for the following week by 2:00pm on Tuesdays. Conducts internal meetings of all catering events at the daily BEO Review Meeting and individually when details require more in depth review. Provides immediate follow up after events and relates client compliments and concerns to all related departments, with follow up and resolution completed when needed “Up sells” all department services to include food and beverage, amenities and décor to increase food, beverage and miscellaneous revenue Charges meeting room rental for corporate bookings based on department guidelines. Works closely with other catering managers to increase overall product knowledge. Ongoing development of menu and décor trends through magazine, websites, and individual study. Coordinates guest room blocks and special guest room requirements for all catering groups and communicates all information to related departments in an efficient and results oriented manner. Use the Hotel’s S&C software program for all bookings and relation information based on established guidelines and procedures. Works closely with audiovisual company to ensure client’s AV needs are met both for equipment and lighting. Follows all deposit policies and coordinates payment of all event bills based on department procedures and works closely with Credit Manager to ensure proper billing. Posts attrition and meeting room rental charges within 48 hours when applicable and follows up on client opportunities and challenges within 24 hours. Establishes and maintains an excellent working relationship with all hotel departments in particular Culinary, Banquet, Audio Visual and Conference Services. Networks with Sales and Business Travel to maximize catering business development, function space, revenue and increase exposure to key accounts. Networks within the social and corporate community to establish relationships with clients, event planners, comp set catering managers and industry colleagues. These relationships are design to groom repeat bookings, comp set intelligence and networking. Presents his or herself as an individual that possesses strong social and etiquette skills, grooming and presentations skills that are representative of a luxury hotel in this competitive marketplace. Works closely with Catering Team, and provides creativity and support for the team and colleagues when needed. Always working toward improving the reputation of the Catering Team Attends Daily Revenue Max Meeting (8:30am), Monthly Marketing Meeting and Weekly Catering meeting and training given by Director of Catering and team members Assists Director of Catering in preparing own individual monthly forecasts by reviewing food, beverage and meeting room rental revenues for their groups. Assists Director of Catering in generating action plans, ideas and revenue for peak and need periods and completing weekly activity report which is reviewed in weekly One on One Attends continuing education training classes when given and continues to grow in knowledge of the industry through periodicals and related resources Participates in Lobby Duty program. Other projects and duties as assigned to develop business opportunities     Qualifications Minimum 3 years catering and event manager experience in a hotel or off premise catering/event company Strong culinary and beverage knowledge, event design and interest. “What are the trademarks of your events and what sets you apart from other people in this industry” Familiarity with social media channels that support social and corporate markets Familiarity with event design, creation and execution Excellent verbal and written skills for client presentations, proposals and communication Operational Food & Beverage experience in a Hotel environment mandatory Proven ability to plan and organize events effectively, with an acute sense of detail & creativity and repeat potential Assertive, professional and positive with a proven ability to develop and lead in a team environment Understanding of computers and applications with a strong working knowledge of Windows Delphi, MS Word, Outlook, Excel and Lanmark Must be able to work multi-task, work independently and maintain a positive attitude within a very busy environment ~ hours will fluctuate and evening and weekend work will be required. Basic Schedule is Monday – Friday from 8:30am – 5:30pm Excellent interpersonal and communication skills, both written and verbal High School Diploma, College Diploma preferred Visa Requirements:    Must be able to provide or obtain work authorization in the United States    APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!   ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!    Job Level : Management / Supervisory Schedule : Full-time Shift : Day Job Travel : Yes, 10 % of the Time Closing Date : 31.Jan.2019, 11:59:00 PM Job Number: WDC00812

Meeting Event Manager (II) - Maritz Travel Chicago, IL - S Riverside Plz Milwaukee, WI Full time R9614   EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!​ Top meeting planners, sales operations and procurement teams at Fortune 100 companies trust Maritz Travel as their event management services partner. We’re here to help deliver business meetings and incentive travel programs that make an impact with customers, employees and stakeholders. Unlike other event management companies, we take a science-based approach to corporate event management. We use the latest findings from neuroscience researchers to design and execute events that transform businesses and people. We focus on individual business objectives that drive business results and improve engagement with customers, employees and channel partners. But it's our team that really sets us apart. The drive behind our power is our team's passion. We aren't just passionate about corporate event management. We're also passionate about our team and our culture. A great work culture doesn't happen by accident. Guided by our Signature Core Value - First, Take Good Care of Each Other - the Maritz Travel culture has been consciously designed to connect every single one of our people to the purpose and beliefs that we are working toward every day. Summary To function as primary client liaison and team leader for assigned programs and events. Manages the overall coordination and execution of an entire program/event from an operational perspective. Responsible for coordination of all program planning while providing unparalleled levels of customer service. Primary responsibility for client budget management in addition to forecasting all budget variations. This position is open to candidates in the Chicago or Milwaukee area.  The individual hired may work from home but will need to go into the Chicago office as needed. Scope   The scope of this position is dependent upon assigned account/program. Will vary from client to client and program to program.  Manages program/event budgets.    Reporting and Working Relationships   Reports to Director or Manager/Senior Manager level.   Manages external relationships with clients, DMCs (Destination Management Companies) and third-party companies/suppliers.  Regular interaction with internal departments which could include but is not limited to: Sales/Account Management, Creative, Registration, Supplier Relations, Sourcing, Accounting, and Operations.    Primary Responsibilities   40%  Outlines deliverables for assigned program/event.  Completes overall project timeline and budget; and facilitates prompt and accurate handling of all details.  Manages and negotiates items such as supplier relationships, audio-visual, general service contracting, hotel, destination management company (DMC), air and all third-party contracts. Monitors attrition dates, cancellation policies and ensures contracted services are executed. Coordinates and attends site inspections.  Communicates registration and air needs as necessary.  Facilitates working session with client and Division stakeholders.  Gives clear direction to project team about the clients' needs, expectations, business rules and objectives.    20%  Manages overall project financials. Monitors project expenses and budget, and participates in financial reviews.  Responsible for program and/or internal supplier revenue forecasting and updating business management systems with financial information. Manages overall program/event budget, communicates changes to Sales/Account Management contact and client. Manages supplier products and services by negotiating pricing, contract terms and service offerings through RFP, bid analysis and recommendations to client. Responsible for tracking and reporting changes.  Initiates supplier payments, client invoices and project change orders.  Manages positive net funding on assigned programs. Works with accounting to complete final bill.  Communicates clients’ needs and monitors supplier service delivery. Reviews final billing prior to final client invoicing.  Manages assigned programs/events to meet or exceed specified account profitability target margins.      20%  Independently interfaces with day to day client contact.  Works closely with client to ensure program objectives are executed.  Maintains proactive, positive, open line of communication between client and Sales/Account Management.  Oversees project teams during the development, production, and quality assurance of deliverables in event management area.  Authors and maintains standard process and event specifications documentation for the project team and client.  Updates and manages the timeline of deliverables for the project or change for the client, and monitors the project status.  Conducts regularly scheduled status meetings from pre-planning through program operation, and ongoing programs, with client and Division stakeholders.  Acts as team leader, communicates program requirements to team.    20%  Provides onsite leadership and support to clients, suppliers and facilities to ensure all functions or programs occur as planned while monitoring service levels. Anticipates and resolves challenges onsite. Manages and directs other team members when serving as the lead. Helps manage or limit client liabilities. Acts as the main client contact point regarding operational issues, escalations, concerns and responses.  Works with third party suppliers to arrange services provided by them.  Manage VIP special projects and oversee VIP logistics.  Participates in the development and creation of proposals and deliverables on renewal business as required.  Provides expertise with regards to destination, hotel and Division services.  Executes sold program letter of agreement on renewal business.  Develops initial budgets for assigned programs.    Qualifications  Bachelor degree or equivalent experience required.  Minimum 3+ years of experience in meeting/event planning (including incentives, association, corporation) or hotel catering, convention, sales experience required.  International hotel destination knowledge a plus.  Strong knowledge of program/event management and budget maintenance. Exposure to project planning/forecasting financial implications.  Prior successful experience in developing and maintaining key client relationships.  Professional oral presentation and writing skills required.  Prior experience in effectively handling multiple projects/demands.  Excellent computer skills, knowledge of Microsoft Office tools & ability to learn new technology quickly.  Ability to travel 30% of time required.    DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job    Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-1650 or by sending an email to idisability.administrator@maritz.com .

Job Title : Special Events Manager Department : Development Reports To : Director of Special Events FLSA Status : Exempt Organization : The Apollo Theater Foundation, Inc. (“the Apollo”) was established in 1991 as a not-for-profit 501(c)(3)corporation and is dedicated to the preservation and development of the Apollo Theater. The Apollo Theater is a commissioner and presenter; a catalyst for new artists, audiences, and creative workforce; and a partner in the projection of the African-American narrative and its role in the development of American and global culture. Position Summary : The Manager of Special Events will report to and work closely with the Director of Special Events to plan and execute 3-4 fundraising events raising over $5 million annually, and will be responsible for managing a variety of donor cultivation events. Essential Duties and Responsibilities : Plan and execute annual Dining with the Divas Luncheon and donor cultivation dinners and events Assist with the planning of the annual Spring Gala; Apollo in the Hamptons; and other special events Collaborate with development team to build volunteer committees Manage the design, copy and production deadlines for all event collateral including invitations, programs, signage, etc. Serve as liaison with vendors on event-related matters Manage budgets, prepare check requests, invoices, etc. Coordinate list management and seating arrangements Secure in-kind donations Utilize Archtics database to maintain and track donor data Recruit and manage event volunteers as needed Perform other functions as assigned Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor’s Degree Minimum of 4 years of event management and fundraising experience, preferably in a large cultural or arts organization Excellent written and verbal communication skills Superior organizational skills, accuracy and precision in handling details Ability to prioritize and work in a fast-paced environment and to juggle multiple projects Computer proficiency with Microsoft Office programs and database management systems Flexibility to participate in evening/weekend events and to travel, as needed To apply, please send cover letter, resume and references to human.resources@apollotheater.org , with “Special Events Manager” in the subject line.

Title    Golf Fundraising Event Coordinator or Independent Contractor/Consultant   About the Organization     LifeSource is a nonprofit organization dedicated to saving lives through organ, eye and tissue donation in the Upper Midwest. It's our privilege to serve the 7 million people who live in communities across Minnesota, North Dakota, South Dakota and portions of western Wisconsin. We're dedicated to working with our hospital and community partners to support donor families, manage the donation process and educate our communities to create a culture of donation. We're a passionate and committed cross-functional team who believe in our vision that everyone shares the gift of life. Each of our team members plays an integral role in our life-saving work, using their unique talents and contributions to further our mission.   Description    The Upper Midwest Organ Procurement Organization, dba LifeSource is seeking to establish a contract or employment relationship with an established fundraising event planner to manage and execute our annual fundraising golf tournament, silent auction and dinner, now in its 24th year, to be held on held on September 16, 2019 at Majestic Oaks Golf Club in Ham Lake, MN. We are seeking an innovative, detail-oriented, driven, individual to engage and commit to the successful execution of this key fundraiser, recognizing the value of the history of the event and bringing new innovative ideas to grow the impact.   EVENT DESCRIPTION: The LifeSource Golf Classic is our annual fundraising event held in September. The event was started by the friends and family of Terri Opp and has raised $1.88 million since 1995 in support of education about donation and transplantation and services to donor families in her memory. Terri was a young woman who died while waiting for a heart transplant, and though she needed the gift of life, she also gave it – Terri was a tissue and cornea donor upon her death. Terri worked for 3M, and it was her co-workers, family, and friends who began this wonderful event in 1996. The contributions allow us to develop materials such as brochures, posters, workbooks, and giveaways. This includes driver’s education materials which are distributed to approximately 60,000 students throughout Minnesota. The 23rd annual LifeSource Golf Classic was a resounding success that even a rainstorm couldn’t put a damper on. Joining us at Majestic Oaks in Ham Lake, MN were 230 golfers and 50 volunteers. Proceeds from the LifeSource Golf Classic totaled over $150,000 and will go towards educating and building public support for organ, eye and tissue donation in our community.   #LI-LS_RECRUIT Position Requirements        To realize the above, LifeSource seeks a proven fundraising event planner to provide the following services in partnership with LifeSource team members and volunteers. This information represents the opportunity to be involved in the execution and delivery of the long-standing, primary fundraising event for LifeSource. The contractor or employee is not full-time; however, it will last over a period of 9-10 months (January - October) with hours to increase as event date nears (for example 10 hours per week January - April; 10-20 hours April - June; 20-30 hours July - August; 40 hours per week September - October). LifeSource will negotiate or discuss expectations or agreement with the identified consultant or employee. All applicants must understand that they will be fully responsible for meeting the requirements of the Scope of Work and will ask and execute the necessary tasks to make sure that the event is successfully completed. LifeSource leadership reserves the right to accept or reject, in whole or in part, any and all applications/responses to this opportunity.   SCOPE OF WORK:   General Management and Financial Operations Evaluate, edit, support and execute the timeline and work plan (a commitment of hours expected from January/February – September/October) Establish agreed upon goals and budget, including aspects of important continuance and opportunities for changes or improvements Meet regularly with Golf Classic Volunteer Committee and LifeSource’s Chief Administrative Officer, Development & Communications team members to provide updates on progress, issues, resources, and budget matters.   Event Marketing Work with the LifeSource Communications Team to develop and implement appropriate brand materials Support the timely execution of all creative associated with the event   Sponsorship Partner and collaborate with the Chief Administrative Officer in evaluating sponsorship strategy, levels and benefits Track the fulfillment of sponsors’ benefits – logo inclusion, etc. Silent Auction Evaluate Silent Auction processes and procedures, establishing the proper information to execute professional via Silent Auction mobile site. Coach and mentor LifeSource Event Intern, in the solicitation and securing of items/packages. Support and coordinate all signage, electronic auction site and set up displays for in-person attendees.   Event Management Partner and support LifeSource’s Event Coordinator with general event logistics, such as catering, venue coordination, contracts, staging, floor plans, seating plans, décor, and technical equipment. Engage the LifeSource Advocacy and Ambassador Coordinator in coordinating volunteers for appropriate responsibilities. Ensure all applicable licenses and appropriate insurance coverage is acquired. Submit a post-event evaluation report with recommendations to LifeSource’s Chief Administrative Officer who oversees the areas of Financial Operations and Fundraising and Development. Other duties as assigned.   Day of Event Supervise all aspects of the event and manage the logistics and onsite supervision day of the event   Shift   Various Shifts Exempt/Non-Exempt            Non-Exempt Location         Minneapolis, MN - LifeSource   EOE Statement         We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Senior Technical Producer - Live Event Production Stamford, Connecticut   Job Description: What makes Gartner Events a GREAT fit for you? When you join Gartner, you'll be a part of a team that serves more than 75,000 business and technology leaders at 75+ global events each year. You’ll work with curious, motivated people, have unlimited growth opportunities, and learn about the latest in technology and business. Our events team is growing in double digits and is positioned to exceed that growth in 2019 and beyond. If you enjoy challenging yourself, connecting with people and pushing the limits of your career, Gartner is the place for you.   Role Purpose: Gartner is searching for a Senior Producer to work on Gartner s Production Center of Excellence on corporate, internal and client facing events.This is a two part role, the successful candidate will be responsible for producing and supporting Gartner s corporate events and Gartner s client facing keynotes and lead sessions. External Events: https://www.gartner.com/events/ Corporate events: Quarterly All Company Meetings & Business Unit Town Halls, Sales Kickoff and Leadership meetings, Executive Development Program, Sales Recognition Events, Research & Advisory Leadership Offsite, etc Primary responsibilities: Support/own a portfolio of events and production projects that you are responsible to execute on (, Video assets for external keynotes, etc) Collaborate with key Gartner stakeholders to support internal/corporate events and client facing keynotes from inception through to delivery including global logistics, program management, agency partners, research and key stakeholders Leverage best practices to support live event production, planning processes and budget management Research and propose recommendations for all event elements to relevant Business Unit stakeholders Partner with Corporate Events team both pre-event and on-site with Global Meetings (out of hours at times) Guide stakeholders through the process; become their trusted partner through pre-production, pre-event and onsite rehearsals, keynote or session delivery. Communicate with stakeholders globally and confirm all requirements for all onsite delivery assets including staging, scenic, graphics, audio, animation and all creative media components.Ensure the content produced meets the needs of the key stakeholders Conduct site surveys to ensure venues can accommodate production within the scope of the event Produce and manage audio/visual specifications and on-site production logistics from load in to load out Support pre and onsite production for various high profile external keynotes ensuring all pre-production and content development creation and pre-event screening, working with the external events team to ensure all logistics are in place Oversee crew schedule and running order documents Participate in weekly meetings with Corporate Events team, Research team and other key stakeholders noting minutes from meetings and tracking action items while gaining an understanding of their mission critical priorities Recommendations for process improvements and full program debrief (program, content, messaging, operations, marketing, communication etc.) Collaborate with internal/external creative services partner and other event partners on the production of visual assets that will be leveraged throughout the event Assist in vendor selection and build excellent relationships with the appropriate partners Ensure effective financial management including budget creation, cost negotiation and accurate management and expense tracking as relates to the overall event budgets Key contacts: Internal: Gartner Executives, Corporate Events team, Key Stakeholders across all Gartner business units and other Event Production colleagues External: Production companies, Production and Creative service agencies, In-house production services, and event vendors #LI-WC2   Education: Bachelor s degree or equivalent Professional Experience: Minimum 5+ years of live event production management experience in related Events Industry roles such as Producer, Event Manager, Creative Director (as examples) C-Level experience required - communicate and project management etc Project management, team player and keynote production experience End to end understanding of live event production from keynote and large scale session production to overall event production (Keynote rooms, breakout rooms, show flow, etc) Agency management Global experience preferredUS & Canada, LATAM, EMEA, APAC, Japan & China Key Competencies: Demonstrated production and account management competencies:client focus, accountability for results, team effectiveness, and attention to detail, creativity, agility, professional confidence, influencing others (particularly others who don t report to you) and a sense of urgency are all requirements to be successful in this role Competent Project Manager, Producer and Show Director Live event technical understanding (ie what the technology can give you, not necessarily operating) and full event keynote production experience Strong Oral & Written Communication skills Time management - Ability to manage multiple tasks simultaneously and prioritize workload.Strong sense of urgency. Attention to detailstrong organizational skills Proactively work with cross-functional key business unit stakeholders to improve overall processes. Team Player - Reliable, Accountable, Collaborative, Flexible Fully competent in Microsoft office, especially Excel Travel is a requirement of this role: ability to travel domestically and internationally Onsite weekend work will be required. #LI-WC2   Job Requisition ID:G20163 By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.   Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy

Proudly recognized as one of Canada's Best Workplaces! Marketing Events Coordinator Application deadline: 01-FEB-2019 Country: Canada - ON - Mississauga Want to join a team that cultivates passion and drives innovation? At Axis, we believe in innovating for a smarter safer world. We just happen to provide cutting-edge security solutions across the globe. While each Axian has his or her own motivators, we all share the same core values. We're more than just a team here. We are a family. We care about each other, grow together and celebrate successes. Axis is a fun and innovative place to work where employees enjoy a great work/life balance. Axis Canada was awarded “Best Workplace in Canada” by the Great Place to Work® Institute in 2018. Axis’ Canadian Marketing team is searching for a fun and energetic marketing professional to join us as our Marketing Events Coordinator. Responsibilities focus on the planning, management and execution of all major conferences, tradeshows and related events for Axis within Canada. This individual collaborates closely with the Canadian marketing, sales and business development teams as well as corporate marketing and vendors to achieve organizational goals and objectives and ensure timely delivery within budget.   What You’ll Do Here… Coordinate and execute all aspects of Axis-hosted events including, but not limited to, conferences, webinars, open houses, fundraisers and exclusive events across Canada Coordinate and execute all aspects of Axis’ presence and/or sponsorships at industry and/or association conferences, tradeshows and other events across Canada Work collaboratively with key internal stakeholders and vendors to: identify objectives, key messaging and communication strategy manage expectations and set timeframes for delivery develop and execute marketing and communications plans providing ad-hoc support and regular updates Establish lead follow-up and nurturing processes and campaigns Establish event benchmarks, provide relevant reporting and provide recommendations for improvement Effectively manage and reconcile event budget Establish and manage vendor relationships, acting as a point of contact Develop marketing and communications plans, tactics and/or activities Monitor and respond to inquiries and requests from department’s Inbox Provide on-site support at events as required   What We Are Looking For… Ability to deliver well-organized, high quality events – on time, on budget and on brand. Highly organized, superior time management skills with an ability to juggle multiple deadlines Strong attention to details and able to deliver error-free work Strong problem-solving skills Strong interpersonal skills Effective communication skills – verbal and written Able to handle high pressure situations calmly Able to manage budget effectively and efficiently Able to negotiate and build productive business relationships Flexibility, a ‘can do’ attitude and a team player that can ‘think outside the box’   What You’ll Need… Bachelor’s Degree or Diploma in Marketing, Event Management or related field 3-5 years’ experience event coordination or event management experience Proficiency in CMS (such as Salesforce or similar and Microsoft Office Suite)   Valued but not required skills or experience: Certified Meeting Planner certification Proficiency in email marketing automation tools (such as Pardot) Fluent in French (written and verbal)   Physical Demands: The physical demands and work environment characteristics described here are representative of those that needs to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is occasionally required to lift 20-25 lbs. Employee may occasionally be expected to work outside of regular work hours and/or on weekend Expected travel time for this position is up to 15%   What we have to offer... Axis is more than a rock-star culture with cutting-edge innovation. Axis is a company that puts our employees first. Here’s just a glimpse of what we do for our Axians: Inspire you to grow and develop through employer-offered training as well as tuition reimbursement Take care of more than just the ‘work you’, but rather the ‘whole you’ through our health, dental, vision, and fitness health & wellness programs Support parents & their kids through paid parental leave and help to alleviate the cost through a dependent care reimbursement account Encourage work/life balance with a generous vacation policy – not to mention, our paid sabbatical program at your 5-year anniversary, allowing you to relax and unwind for an extended period of time Help prepare for your life after retirement through our RRSP program   Our leaders have a true mentorship approach that welcomes creativity and out-of-the-box thinking while fostering endless learning. Whether you want to further your education, change careers, travel to exotic places, or join a work-hard play-hard organization, at Axis, you get a life - one that offers personal and professional balance and encourages you to be the best version of yourself. It really is that kind of place! Why imagine what it’s like when you could be one of nearly 3000 Axians worldwide contributing to the culture and innovation. Taking the first step to be an Axian is easy - all you have to do is apply!

Meetings & Events Planner   -   ( 1900009M )   Own the delivery and execution of assigned Meeting and Events programs. Provide end-to-end meeting management in all program delivery elements utilizing standard processes and procedures to achieve client satisfaction.    Meeting/Event Planning process:  Determines purpose of the meeting, prepares a project plan with specifications, and obtains historical information related to program. Identifies stakeholder needs, prepares program outlined (topics, content, speakers), designs program details to meet needs of participants, identifies successful criteria for evaluation of meeting and determines technology requirements. Proactively escalates potential client, program, or delivery issues for timely resolution. Performs time tracks as requested by management. Facilities & Services:  Determines appropriate geographical location and venue. Identifies services required, and coordinates security procedures. Plans, orders, and oversees technology requirements. Conducts a pre-meeting briefing and post-con with suppliers and facility providers. Plans/creates agendas for site inspections. Financial & Contract Management:  Identifies ancillary revenue sources and/or cost savings opportunities. Develops budget for meeting which may include vendor contract negotiations. Ensures completion of payment and/or billing process. Manages according to the budget. Conducts RFP process and determines fees for participation. Responsible for group reporting requirements. Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines. Logistics: Establishes invitation/registration procedures, assesses risk management to determine insurance and operations needs, and determines exhibitor booth assignments/setup process. Secures and communicates transportation/travel arrangements. Determines setup for function rooms including seating and AV. Manages all food and beverage needs. Prepares and reviews housing reports in a timely manner. Coordinates shipping of materials. Complies with M&E technology usage as required. Program:  Secures speakers/entertainment and manages contractual relationship. Determines food and beverage requirements that support program objectives. Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities. Arranges media and PR activities for program. Provides program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review. Travels onsite for assigned programs acting as the business lead meeting owner. Collaborates with onsite Lead Travel Director. Increases Meeting and Events industry knowledge by attending internal training, external events supplier presentations, and team meetings. Identifies upselling opportunities and action or informs manager. Performs other duties as assigned.   Qualifications College diploma or degree in related field.  Three years of meeting/event management experience or customer service experience in the hospitality industry. CMP or formal Project Management designation preferred.  Good knowledge of Microsoft Office products (Excel, PowerPoint, Word).  Knowledge of Project Management procedures.  Travel industry knowledge preferred.  Knowledge of electronic meeting management tool preferred.  Excellent oral/written communication skills to communicate internally and externally. Excellent critical thinking skills. Strong attention to detail. Strong customer service skills. Strong negotiating skills. Strong organizational skills that can coordinate multiple resources. Strong planning skills.  Ability to remain calm in stressful situations.  Set priorities and multitask in a fast-paced, multi-project environment.  Ability to work well as a team player. Ability to be self-motivated. Ability to process financial information. Ability to problem solve independently and in team situations. Ability to learn new information quickly. Travel to events as needed. Primary Location :   CA-CA-Toronto Work from home :   No Employment type :   Temporary work/ Civil contract Job Family :   Meetings & Events Scope :   Regional Travel :   Yes, 5 % of the Time Shift :   Day Job Organization :   Customer_Meetings & Events Job Posting :   Jan 15, 2019

Event Coordinator TERM Assignment: Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Career Development Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates. Job Number:   J0119-0451 Job Title:   Event Coordinator Job Type:   Term Full Time Department:   Office of the Dean of Science Job Category:   Administrative Number of Positions:   1 Date Posted (dd/mm/yyyy):   15/01/2019 Closing Date (dd/mm/yyyy):   22/01/2019 Salary (with Salary Rate):   61,090.00 - 66,778.00/Year Assignment Duration From:   01/02/2019 Assignment Duration To:   03/06/2019 Employee Group:   Administrative Staff - CUPE 2424 Salary Level:   8PE Date Position Available:   01/02/2019 Duties and Responsibilities: Reporting directly to the Executive Assistant to the Dean, the Events Coordinator is responsible for the planning, coordination and delivery of special events in accordance with the Faculty's student recruitment, communications and advancement strategic plans. Special events include but are not limited to: recruitment events, academic public lectures, student success events, and events promoting engagement with alumni, donors, and industry and government partners. The incumbent liaises closely with staff and faculty within the Faculty and works closely with the alumni and development offices, and the Science Student Success Centre. The incumbent maintains an annual calendar of events for the Faculty and acts as an internal resource for faculty and staff on issues related to event planning. The incumbent is also responsible for maintaining display materials as well as an inventory of promotional and gift items. Qualifications: The incumbent must possess the following qualifications: • Excellent organizational and communication skills with proficiency in English spelling and grammar. • Proven ability to exercise judgment, tact, and diplomacy when dealing with stakeholders. • Excellent interpersonal skills and the ability to work well under pressure including prioritizing and working within event deadlines and budget. • Creativity and resourcefulness in problem solving and the ability to adapt to changing circumstances are necessary in this position. • Ability to work independently with minimal supervision and also be able to work as a team member. • Experienced and knowledgeable about event coordination and have a general knowledge of industry standards and practices in event planning. • General knowledge of the university structure and its services is required as well as advanced computer skills and flexibility with regard to work time. Education and Experience: The above is normally acquired through the completion of: • Completion of a three year University degree. • Minimum of five (5) years of progressively more responsible experience involving the planning and implementation of special events. • Graduation from a one (1) year college program in Events Management would be an asset. • One (1) year or more of experience working in an academic unit in a post-secondary environment would be an asset. HR Note: Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.   By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process. Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

EVENTS MANAGER National Skills Coalition (NSC) seeks an Events Manager to manage all aspects of our growing national bi-partisan policy organization’s events and meetings. The National Skills Coalition is a broad-based network of leaders (business, labor, educators, advocates, et.al.) who want America to grow its economy by investing in its people, so that every worker and every industry has the skills to compete and prosper. A greater diversity of Americans will have access to a better life, and a greater diversity of U.S. businesses will see growth, if job-driven, skills-based training is a more central part of our nation’s workforce, education, economic and anti-poverty policies. With an annual budget of $7.6M and a staff of 25, we engage in coalition-building, analysis, technical assistance, communications and advocacy to advance state and federal policies informed by the partnerships and expertise of our members. NSC’s national advocacy network draws from over 35 states, including several national initiatives as well as more than 20 active state coalitions. The Events Manager will be a self-starter who will plan and run 20-30 meetings and events per year around the US. The Events Manager will work with all departments across the organization. This is a new position and will report to the Chief Finance and Administration Officer. This position is based in Washington, DC. We are looking for someone with: • Demonstrated track record of successful meeting and event management; • Relentless attention to detail, exceptional organization and time-management practices; • A high level of comfort learning and adopting new technology solutions; • A passion for NSC’s mission to promote greater economic opportunity for a range of students and workers in this country. Responsibilities include: • Plan, schedule, implement, and manage all operational & logistics aspects of each event, including but not limited to fiscal matters, schedule & timelines, scripts, speakers, and website listings, audio/visual systems, contractors, hotel facilities, catering, guest rooms, administration, branding, and staffing. • Negotiate contracts and ensure terms are fair, balanced, and ultimately fulfilled. • Develop and manage conference budget, including revenue and expense projections; supervise and monitor expenditures. • Demonstrated experience working with caterers, production and A/V vendors. • Managing event registration, room blocks and rooming lists. • Manage vendors and contractors related to meeting management. Qualifications include : • 5-10 years’ experience in meeting and/or event planning. • Creative problem solver with independent development of solutions; excellent organizational, communication and project management skills. • Ability to multi-task, balance several projects, organize and set own work priorities with proven ability to follow through on details and work in progress. • Flexibility with work schedule; this position requires evening and weekend work. • Must be willing to travel at least 30% of work time. • Ability to communicate with partners, funders, and other professionals in a business environment. • Ability to perform well in time-pressured environment with many interruptions. • Strong willingness to be a team player – to roll up your sleeves and get the job done. Compensation : Competitive salary. Excellent benefits package, including employer-paid health and dental, retirement plan, life and disability insurance and generous vacation policy. To Apply : Please send cover letter, resume, and salary requirements to: jobs@nationalskillscoalition.org , subject line: NSC – Event Manager. No phone calls please. National Skills Coalition is an Equal Opportunity Employer. Women and people of color are strongly encouraged to apply.

Special Events Marketing Coordinator Job ID 2712 Location City of Surrey Regular/Temporary Regular   Overview As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.  City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey. Employment Status Union - CUPE Local 402 -  Term (18 Months). Scope The City of Surrey is seeking an experienced Special Events Marketing Coordinator (SEMC) for approximately 18 months. In this role you will be responsible for the development and execution of marketing plans, communications strategies and logistics for key signature events—including Surrey Canada Day, Surrey Fusion Festival, Tree Lighting Festival, Party for the Planet and other community events.  Responsibilities Representing the City of Surrey to the public, professional colleagues and outside agencies, the SEMC will sit on various committees both internally and externally and may be required to work a flexible, self-directed schedule. Other responsibilities include: Oversee the creative and strategic development of advertising and marketing campaigns (digital media, television, radio and print); social media; brand and digital marketing strategies; public relations and development of communication strategies; key messaging; newsletter, website, and marketing content; surveys (including competitive analyses) and market research. Understand the importance of adhering to brand guidelines for all marketing materials (digital, print and on-site signage). Advise staff of effective marketing, media and promotional techniques. Use of considerable independence of judgment and use of initiative. Use strong strategic planning skills. Work closely with graphic designers, videographers, photographers and corporate event sponsors. Qualifications Graduation from a recognized university or college level program and 3 years of progressively responsible experience including supervision or an equivalent combination of education and experience may be considered. Have highly developed communications and business writing skills. Have strong oral communication and customer service skills. Have knowledge of media sponsorship approaches and best practices in event marketing and digital communications, data analysis and strategy development experience. Demonstrate the ability to be creative and innovative.   Conditions of Employment This position requires completion of a Police Information Check/Vulnerable Sector Check. Successful applicants must provide proof of qualifications. Closing Date This job will be posted until January 25, 2019. Our Values Integrity - Service - Teamwork - Innovation - Community