68 Event Management jobs

Event Coordinator   Requisition # 1819-22-2311545 Job Location Canada-British Columbia-Vancouver Job Stream Event Planning Job Type Permanent, Full-Time Number of Positions Open 1 Start Date of Employment ASAP Posting Date 20-Sep-2018 Travel Required Not Required Educational Requirements College Diploma Languages Required English Job Description What we do At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation centre.   Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our mission forward.   What you’ll do BC Children’s Hospital Foundation (BCCHF) is seeking an energetic Event Coordinator to join our Events teams.  Reporting to and working jointly with the Event Manager, the Event Coordinator is responsible for developing fundraising strategies and executing the logistics specific to one of BCCHF’s signature events, Jeans Day (JD) and other Donor Relations events. Building and maintaining ongoing relationships, the Events Coordinator will engage and collaborate with a volunteer committee, while also playing a central role working collaboratively with key internal stakeholders including Marketing & Communications and Corporate Partnerships teams to achieve revenue targets and build provincial engagement.  More specifically, you will be responsible for: Leading event logistics execution and planning: Coordinating with vendors on orders, delivery times and pricing/sponsorship. Creating internal documents, schedules and breakdowns for better tracking, organization and on-event execution. Locating and securing new vendors in areas deemed as potential in-kind sponsorships. Working with city officials on event permitting and traffic regulations for road/parking closures. Working out annual event budgets, taking into account potential changes with new event sites/needs. Organizing collateral ordering, creating systems to better manage these levels and ensure smooth dispersal to accounts. Developing and creating strategies for event communications. Developing marketing strategies working in collaboration with the Marketing & Communications team. Maintaining event websites and generate content for social media channels.  Supporting the Corporate and Community philanthropy teams on engaging new and existing participants. Working collaboratively to develop fundraising strategies, communication plans and identify areas of potential growth. Committee engagement and management: working with the chair and vice chair, create agendas and provide minutes, ensuring committee members are supported. Overseeing the recruitment and training of volunteers for pre-event and on-event activities. Ensuring all tax receipts go out, records are cleaned up and accurate, confirm donor contact information is up to date, enter actions, and ensure donor accounts are properly assigned. Reviewing and evaluating accounts and programs to see where there is strategic growth potential, work with other Foundation teams to determine potential new donors, creating business plans and yearly goals for the events within our portfolios.   What you bring We are looking for a professional, flexible, and dynamic individual who demonstrates a high level of motivation and has the ability to balance diverse workloads. You ideally possess an understanding of event logistics, fundraising principles, marketing and communications and/or have experience working with a wide variety of stakeholders such as volunteers, donors, and corporate sponsors. This knowledge is complemented by your proven ability to build strong internal and external relationships, and work collaboratively at all levels. You have solid organizational and communication skills and attention to detail. You are analytical, methodical, results-oriented, and innovative.  In addition, you have: A university degree or diploma in marketing, sales, events, or business administration. Minimum three years related experience in special events planning; ideally working with a volunteer event organizing committee. Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint). Experience using databases; Raiser’s Edge 7 is an asset. Experience in a not-for-profit environment is an asset. Sponsorship experience (acquisition and fulfillment) is an asset. Experience working with collecting, assessing and acting on large amounts of data. Strong and effective project management and budgeting skills. A fundraising and/or an event planning designation are considered an asset. Ability to work flexible hours as needed, including evenings and weekends.     Join us We believe that anything is possible. And that permeates every action we take. As a team, we push ourselves to constantly aim higher in our work. We try new things and challenge the status quo. We respect each other and act from a place of compassion in everything we do.   While we take our work seriously, we’re also big on taking care of our team. We offer perks like a nine-day fortnight schedule and flexible hours, topnotch health and dental benefits, and a commitment to professional development.   We think it’s a pretty amazing place. Others agree—we’re proud to say that we’ve been recognized as one of BC’s Top Employers for nine years in a row.   Seem like the right place for you? Join us and help kids shine. Apply online at www.bcchf.ca/careers by October 7 , 2018 .  

Special Events Coordinator The Special Events Coordinator report to the Vice President of Philanthropy and works in conjunction with RI’s Development team. The Special Events Coordinator works as part of a team responsible for the successful planning, logistical management, and execution of annual fundraising events. These include but are not limited to the following: cultivation and stewardship events, community fundraising events, corporate events, and any other events as assigned. The Special Events Coordinator will be responsible for managing the budget and revenue goals for all annual fundraising and community events. She/he is responsible for using the special events module in the Raiser’s Edge database for managing and tracking annual events. Principal Duties and Responsibilities Strategizes, plans and manages all annual events including fundraising events, cultivation and stewardship events, community fundraising events, corporate giving events, and any other events as assigned; Manages all vendor relationships including procuring bids in accordance with RI procurement policies, reviews vendor contracts, secures appropriate venues, and identifies necessary services for events; Responsible for the timely design and production of all event materials to include save-the-dates, invitations, programs, collateral materials for on-site distribution, sponsorship signage and recognition, and any other event materials as needed; Manages the budget for all events, making accurate revenue projections and effectively overseeing expenses; Prepares, maintains, and completes all financial reports for fundraising events; Conducts debrief meetings with internal staff, board members, and members of the management team as needed; Drafts and manages correspondence related to events such as sponsorship solicitation letters, pledge confirmation forms, event acknowledgements, and any other event guest/donor correspondence needed; Ensures recognition and benefits for sponsors are properly implemented and executed in all event marketing materials, including the invitation, event program, on site sponsor signage, website promotion, and social media toolkits; Responsible for tracking all donor moves (all communication, visits, pledges, and proposals) in the Raiser’s Edge database and holds her/himself accountable for individual and team metrics; Responsible for maintaining the data in the special events module in Raiser’s Edge and using the module as directed by the Vice President of Philanthropy; Works in conjunction with the Development team to manage all event fundraising volunteers including all committee members and board members as needed; Oversees the process of training and managing event volunteers on site; Works respectfully and collaboratively with all board members, committee members, council members, agency leadership, and fellow staff members; Collaborates with the Communications team and Development team colleagues on all event related marketing materials and collateral; Ensures RI’s donor stewardship standards are being upheld through all event communication (written and verbal) and general donor interactions before, during and after events; Participates in the donor identification, cultivation, solicitation and stewardship process for special event donors; Seeks out training and skill development, actively pursuing growth and learning opportunities; Devises an ongoing workplan to complete annual goals; Participates in an (optional) annual mission, in coordination with and approval from, the President of RI and the Vice President for Programs and Policy; Fulfills other responsibilities as needed. Special Education/Experience Requirements Bachelor’s degree required, preferably in non-profit management, event planning, public relations, or hospitality. Minimum of three years of nonprofit event planning, fundraising, and volunteer management experience. Special Knowledge/Skills Requirements Excellent donor relationship management and development skills; Outstanding organizational, time management, interpersonal, writing, and communication skills; Unique ability to apply experience to think innovatively and creatively about annual events; In-depth knowledge of fundraising principles and practices; Ability to think strategically and implement effective plans to achieve revenue goals; Strong leadership skills with an ability to work both independently and collaboratively; Ability to train, inspire and motivate fundraising and event volunteers effectively; Keen understanding of the event budget process, expense management, and revenue projection; Strong initiative to work in a fast-paced culture of transformative change; Excellent customer service skills and tremendous attention to detail; Optimistic attitude and flexibility in a dynamic work environment; Ability to play a proactive role in helping shape and implement new initiatives, policies, and procedures impacting the Development team; Local and national evening and weekend travel to events and meetings; Proficiency with Microsoft Office suite; Knowledge of fundraising databases, especially Raiser’s Edge, preferred. To Apply Applications should include a cover letter, resume and writing sample. Send the application to jobs@refugeesinternational.org . In the subject line type Events – Coordinator and your family name.

Foundation Event Marketing Manager Essence of the Role In this cross functional seat, you will be the main driver of Catchafire’s Enterprise Marketing. In particular, you will work in lock step with Catchafire’s Strategic Partnerships team to build critical relationships with our clients and new partners, many of whom are thought leaders and senior influencers at grantmaking foundations and philanthropic institutions. You will build and execute our field marketing campaigns and events calendar from start to finish while owning brand messaging and lead generation. As a key collaborator in many of Catchafire’s most mission critical activities, you will be in a role that requires excellent project management across teams, active listening to your many stakeholders, and the ability to implement systems based on data-driven insights to make our Enterprise business more effective and efficient as a whole. Key Attributes Strong collaborator: You are empathetic and supportive, winning the buy-in of your team by demonstrating servant leadership qualities. You ensure that your teammates understand their role on the team and that they work well together to achieve the right end result for the client. Structured delegator: You give clear, well-defined assignments, and you rely on people to own significant responsibilities, and you hold them accountable. Your scope is less of a manager and more of a “player-coach” and deeply engaged cross-collaborator who is probing issues and execution rigorously and ensuring that systems and processes are in place to service clients. Systematic: You work methodically and like to create appropriate and effective structures to help you and your team accomplish goals. You excel at implementing, optimizing, and, when necessary, overhauling processes to make the team more effective. Unwavering attention to detail: You understand the professional standards that our clients expect, and you hold yourself and your teammates to a high bar of delivery. You ensure that every piece of work that is produced under your watch is excellent. Entrepreneurial: You maximize the resources around you to chart a path to the goal. Do what it takes attitude: No task is too small or arduous if it is in service of larger goals. You are hungry for responsibility and can see how tiny pieces of work elevate an overall experience. Responsibilities Own and execute all field marketing events involving Catchafire’s Enterprise clients including: Content development for influencer and industry events Development and circulation of messaging and materials Event logistics and execution Relationship management with vendors, speakers, and partnership organizations Creating ways to effectively test and measure event and campaign success Own and execute on lead generation strategy and outreach specifically to Catchafire’s Enterprise clientele Build a thorough understanding of the philanthropy space and our target audience Develop highly targeted email outreach to senior leadership at prominent philanthropic and grantmaking foundations Create tailored brand messaging for industry thought leaders Implement scalable and efficient lead generation systems for the Strategic Partnerships team Develop, execute, and manage B2B marketing campaigns across email and other channels targeting Catchafire’s enterprise clients & leads Curate brand messaging and communication tools for our enterprise business Experience / Background You must have: 5+ years in field B2B marketing, field marketing, account based marketing, or related role Experience in demand generation including lead generation systems, and campaign development, execution, and measurement Understanding and experience with sales processes Experience with event planning and execution Adept at Salesforce and email marketing automation platforms Demonstrated exceptional project management skills, including communication, collaboration, and negotiation across teams and with external vendors and partners Deep desire to work in a mission - driven organization and learn in this space Compensation / Benefits: Competitive salary commensurate with experience Comprehensive benefits If our values resonate with you, email your resume to careers@catchafire.org . Please specify "Foundation Event Marketing Manager" in the subject, and please include short answers to the following questions: (1) Why do you want to work at Catchafire? (2) What special power would you bring to this role? This position is based in New York City.

Events Manager Apply Job Description   Posting Date Sep 19, 2018 Job Number 18002MM5 Job Category Event Management Location Calgary Marriott Downtown Hotel, Calgary, Alberta VIEW ON MAP Brand Marriott Hotels Resorts /JW Marriott Schedule Full-time Relocation? No Position Type Management Start Your Journey With Us Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels. Marriott Hotels , Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel. JW Marriott is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. JOB SUMMARY Responsible for preparing all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of property events. This position primarily handles events of average complexity. Ensures their property events have a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue opportunities by up-selling and offering enhancements to create outstanding events.   CANDIDATE PROFILE   Education and Experience • High school diploma or GED; experienced (1 – 2 years of experience) in the event management or related professional area. OR • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required.   CORE WORK ACTIVITIES   Managing Event Logistics and Operations • Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy. • Greets customer during the event phase and hands-off to the Event Operations team for the execution of details. • Adheres to all standards, policies, and procedures. • Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill. • Manages group room blocks and meeting space for average to large-sized assigned groups. • Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges\ and/or develop alternative solutions. • Uses his/her judgment to integrate current trends in event management and event design. • Acts as liaison between field sales person and customer throughout the event process (pre-event, event, post-event). • Participates in customer site inspections and assists with the sales process as necessary. • Performs other duties as assigned to meet business needs. • Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience.   Ensuring and Providing Exceptional Customer Service • Delivers excellent customer service throughout the customer experience and encourages the same from other employees. • Empowers employees to provide excellent customer service. • Sets a positive example for guest relations. • Coordinates and communicates event details both verbally and in writing to the customer and property operations. • Makes presence known to customer at all times during this process. • Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales. • Follows up with customer post-event. • Responds to and handles guest problems and complaints. • Uses personal judgment and expertise to enhance the customer experience. • Stays available to solve problems and/or suggest alternatives to previous arrangements. • Works to continually improve customer service by integrating obtained feedback and personal judgment into action plans. • Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement. • Interacts with guests to obtain feedback on product quality and service levels. • Ensures hourly employees understand expectations and parameters for event activities.   Leading Event Management Teams • Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback. • Leads formal pre-event and post-event meetings for average to large-sized assigned groups. • Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting, block review, etc).   Supporting and Coordinating with the Sales and Marketing Function • Assists in the sales process and revenue forecasting for customer groups. • Up-sells products and services throughout the event process. • Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups.   Conducting Human Resources Activities • Reviews comment cards and guest satisfaction results with employees. • Observes service behaviors of employees and provides feedback to individuals and/or managers. • Assists in the development and implementation of corrective action plans. • Take initiative to use his/her experience to improve service performance according to his/her evaluation of the issue and resolution. • Works with the property staff and customers to address operational challenges associated with his/her group. • Performs other duties as assigned to meet business needs.   MANAGEMENT COMPTENCIES Leadership • Adaptability - Maintains performance level under pressure or when experiencing changes or challenges in the workplace. • Communication  - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods. • Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develop and evaluate alternatives and solutions, solve problems, and choose a course of action. • Professional Demeanor  - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values. Managing Execution • Building and Contributing to Teams - Actively participates as a member of a team to move the team toward the completion of goals. • Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required. • Planning and Organizing  - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed. Building Relationships • Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships. • Customer Relationships  - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards. • Global Mindset  - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential. Generating Talent and Organizational Capability • Organizational Capability  - Evaluates and adapts the structure of own assignments and suggests improvements to work processes to best fit the needs and/or support the goals of an organizational unit. • Talent Management  - Provides support and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives. Learning and Applying Professional Expertise • Applied Learning  - Seeks and makes the most of learning opportunities to improve performance of self and/or others. • Business Acumen - Understands and utilizes business information to manage everyday operations. • Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct. o Event Planning - The ability to connect with customers, detail events, upsell products and services, manage multiple customers at a given time, be detailed orientated, understand and have a working knowledge of catering and event management systems. o Event Services - Have a working knowledge of standards and procedures for proper meeting room and table set-ups, various meeting room and table configurations and the set-up of staging and dance flooring. • Basic Competencies - Fundamental competencies required for accomplishing basic work activities. o Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.). o Mathematical Reasoning - Demonstrates ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues. o Oral Comprehension - Demonstrates ability to listen to and understand information and ideas presented through spoken words and sentences. o Reading Comprehension  - Demonstrates understanding of written sentences and paragraphs in work-related documents. o Writing  - Communicates effectively in writing as appropriate for the needs of the audience.     Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.       Notification to Applicants:  Calgary Marriott Downtown Hotel takes seriously its obligations under the applicable provincial legislation and will provide accommodations to job applicants needing assistance.  If you require an accommodation in relation to this job posting, our online application or an interview, please call 905-366-5227 or email  mailto:CanadaApplicationAccommodation@marriott.com and a member of our Human Resources team will respond to your request.  Please note that this phone number and email are only for those individuals who would like to request an accessibility accommodation as part of the recruiting process.

Grenfell Campus  MARKETING COORDINATOR (SPECIAL EVENTS COORINATOR) Division of Marketing and Communications (Contractual position to August 30, 2019) DUTIES Reporting to the Director, Marketing and Communications, Grenfell Campus and working in collaboration with the University's Division of Marketing and Communications, this position will have primary responsibility for the planning, coordination, implementation and evaluation of all official special events, including Alumni events, and functions at Grenfell Campus. The incumbent will be expected to work with internal and external stakeholders to maximize the University's image and profile in the region. Duties include developing plans for campus-based special events and implementing event plans, including providing supervision and direction of staff, faculty members and volunteers for major institutional events such as convocation ceremonies, I Love Grenfell program, Remembrance activities, sponsorship initiatives, public ceremonies, Alumni events and activities, and ongoing university celebrations as necessary; assisting in the preparation of mailing and guest lists; preparing event scenarios; ordering and distribution of academic dress; development and implementation of a staffing plan; overseeing the financial arrangements related to events within a prescribed budget; providing assistance where required to ensure coordinated effort among various units involved in special event, plus other duties as generally included and/or associated with events management. This position will require some flexibility in hours of work.  QUALIFICATIONS Considerable experience (3-5 years) in marketing and special event management; graduation from a four-year college or university with major course work in marketing, public relations or related discipline; or any equivalent combination of experience and training. Strong leadership, organizational, supervisory and planning skills, proven event management abilities, demonstrated creativity and excellent verbal and written communication skills are required. Knowledge of software applications, including Microsoft Office applications, and budgetary and financial skills are required. Must have a valid driver's license. SALARY                                                $49,602 - $74,399 per annum (Management and Professional) CLOSING DATE                                   September 27, 2018 COMPETITION NO.                              GCM-18-30 To apply for this position, please apply online. Applications must be received by the end of the business day on the competition closing date.  For further information concerning the above vacancy, or to obtain a copy of the application form, please visit us on the web at: www.mun.ca/humanres/ ; or Grenfell Campus - Memorial University, University Avenue, Corner Brook, Room AS303, phone (709) 637-4097, fax (709) 637-6239, or e-mail hrrecruitment@grenfell.mun.ca ; St. John's, the Recruitment Office, Department of Human Resources, 4th Floor, Arts & Administration Building, Elizabeth Avenue, phone (709) 864-2434. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Memorial University is strongly committed to employment equity and especially welcomes applications from all qualified candidates, including women, members of visible minorities, Aboriginal persons, members of sexual minorities and persons with disabilities.   We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Posting ID : 9815 Apply By : 9/24/2018 Position Title : Welcome Centre and Events Coordinator Department : Recruitment and Admissions Job Type : Full-time, Limited Term Campus : Waterloo Reports To : Manager, Marketing and Communications Position Summary : At Laurier, we are a community. It’s what brings our students here and what keeps our people here. As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community. We currently have an opportunity to join the Laurier community as a Welcome Centre and Events Coordinator. At Laurier, we are a community. It’s what brings our students here and what keeps our people here.  As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community.  We currently have an opportunity to join the Laurier community as a Welcome Centre Coordinator within the Recruitment & Admissions department. Reporting to the Manager, Marketing & Communications, the Welcome Centre & Events Coordinator works as a member of the Recruitment & Admissions team to ensure the enrolment management goals of the university at large are met. This team will implement strategic plans to advance the position of Wilfrid Laurier University nationally and internationally as a destination for high caliber students. The Welcome Centre & Events Coordinator plays a key role in coordinating events and implementing the campus visits strategy to attract students to Laurier, ensuring that each and every experience one has on campus is an exceptional one.  During the year, our Waterloo campus welcomes over 6,000 visitors from over 70 countries to campus through tour bookings and other hosted events. The Welcome Centre is the first point of contact for these visitors. The incumbent's primary responsibility includes managing the operations of a Welcome Centre which serves the entire campus community. Those main functions include:  being the primary point of contact for visitors to campus, overseeing the Ambassador Tour Program, organizing on-campus recruitment events and supporting other on-campus recruitment-focussed events. Research supports the fact that a campus visit is the single most influential strategy in a student’s decision to attend a university. An exceptional experience on their campus visit is highly impactful and there is no margin for error without significant impact on prospects and their families’ impression of the university. The incumbent must be highly knowledgeable about Laurier’s programs and services, have a desire to work with students (both domestic and international), be able to work independently, and have the ability to set priorities and meet deadlines in order to deliver high quality service and events.  Significant contacts include prospective students, parents, the high school guidance community, the Laurier community, and peers from other universities. This position has a university-wide mandate and is based at the Waterloo Campus.  The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus, the Toronto office and external partners. Special attention is given to ensure equitable service delivery across all locations. Accountabilities : Welcome Centre Coordination Coordinates an extensive campus visits program, the principle component being prospective student campus tours. On average, we execute over 600 campus tours and host 7,500 guests each year Responsible for the coordination and execution of Open House events including a Fall Open House (6,000 visitors), a March Break Open House (3,000 visitors) and supports several faculty-specific and residence-specific events throughout the year Collaborate with individuals across Enrolment Services, academic faculties, support services and departments across the university to develop materials and communications that are critical to the success of the campus visits program Responsible for having an extensive knowledge of Laurier’s programs, services and departments in order to professionally advises senior high school students, parents, school counsellors, other school officials and community groups on academic and university choices. Provides exceptional service via email and phone to ensure information needed to make key decisions is provided promptly and with a personal touch Professionally representing all facets of the University by developing and delivering dynamic, informative, and engaging presentations to small, medium and large groups who visit campus Collaborates with other departments, such as faculty and departmental representatives, athletics, residence, co‑operative education, and accessible learning to deliver customized campus tours Responsible for collecting and reporting on the campus visit operations statistics to inform strategic decision making re staffing, resource allocation and new initiative development Coordinates the annual international applicant call campaign. Provides training on the script, how to handle difficult questions and responses, and ensures that applicant data is available and distributed to callers Coordinates key international applicant engagement initiatives, such as the call campaign and pen pal program using international student ambassadors and current students. The pen pal program runs from September through to March each year Ensures the day-to-day activities are executed in collaboration with co-op students and student ambassadors, including, but not limited to, responding to campus tour requests, booking group tours, greeting visitors upon arrival, presenting information to visitors and responding to inquiries Student and Ambassador Mentorship and Supervision Supervises co-op students, work-study students and over 40 paid student ambassadors. This includes their hiring, payroll, disciplinary action (when necessary), training, and on-going coordination of their daily activities Develops, implements and evaluates the student ambassador training program, alongside co-op student staff, to ensure the student ambassador team are well-trained and able to effectively carry out their roles. This training involves campus partners and is typically completed during the summer months Provides leadership to the ambassador team, and to co-op student staff who will be responsible for overseeing the summer training weekend, conducting bi-weekly training sessions, providing daily guidance to student ambassadors. The Coordinator fosters, recognizes and rewards supportive mentorship, respectful communication and positive energy The Coordinator plays a leadership role in the area of customer service. They develop and deliver training sessions to ensure outstanding service is a key element of all undergraduate recruitment and marketing strategies Marketing Strategies and Research Applies an evidence-based decision-making approach to recommending and implementing changes to the delivery of on-campus events, the campus visits strategy, and new/innovative programming for prospective student events based on the collection and analysis of surveys and internal/external research sources Develops and writes Strategic Marketing Action Plans (SMAPs) for all strategies that they are responsible for. The SMAP will detail the objectives, tactics, responsibilities, work-back schedule, budget and outcomes for open house events, special events and the campus visits strategy Advises the Manager, Marketing & Communications on campus visit strategies for recruitment and admissions, and ensures the proper control of expenditures for the strategies for which they are responsible. They also participate in recruitment events, and such general and specific duties as deemed necessary Responsible to do yearly environmental scans which requires researching campus visit operations at other institutions and reports back on findings, making recommendations for changes to our operations Event Planning and Management Organizes and executes on-campus events such as open houses, and supports the execution of hosting international delegations, guidance counsellor days, Specialist High Skills Major events, and other recruitment events Responsible for the individual budget for each event, including negotiating contracts with vendors, signage, catering, and processing payments Responsible for all event coordination responsibilities of on-campus events including: facilities, signage, technology needs Assign responsibilities, supervise and direct the ambassador team throughout open house events and other on-campus events Coordinates pre- and post-event planning and review meetings, providing statistics, recommendations for changes, and proposes new ideas to improve the event planning and implementation process Creates, updates and maintains critical path documents for all of the responsibilities and projects within this portfolio Qualifications : Bachelor’s degree or College Diploma plus at least one year of relevant work experience Proven experience in large scale event management with clear demonstration of independent decision making and the ability to work independently with remote supervision Proven ability to deal with multiple demands and priorities, and often competing deadlines Previous direct supervisory experience and the ability to provide leadership and guidance to multiple student employees working on a diverse variety of tasks at any given time Demonstrated skill/ability in the following areas: dealing courteously and effectively with people; exercising good judgement and initiative; attending accurately to detail; analyzing, interpreting and presenting and answering inquiries in a clear and concise manner; tact and diplomacy essential Experience in providing superior customer service in order to advise current and prospective students with the cultural awareness and sensitivity required to serve those from a variety of backgrounds and nationalities Exceptional public speaking skills and effective, engaging presentation and training skills for small and large groups Familiarity with the application process and OUAC is an asset High degree of computer literacy and competency. Must be able to use Excel, Word and PowerPoint to present reports, track budget expenditures and track data on a monthly basis. Must be able to learn new computer applications quickly Must have demonstrated superior organizational skills pertaining to administrative work and organizing special events. (i.e. Ability to prioritize workload) Knowledge of Wilfrid Laurier University and its programs is an asset Appreciation of diverse perspectives and ability to work with diverse groups including members of the university administration, faculty, staff, students, external suppliers and secondary school staff and administration Ability to lift boxes and equipment up to 25 pounds Ability to work outside of normal work hours including evenings and occasional weekends Grade : WLUSA-07 Salary : $31.30 - $36.82 Salary Notes : This is a full-time, limited term position until March 15, 2019. The anticipated start date for this position is October 1, 2018. This position is eligible for educational equivalencies: https://lauriercloud.sharepoint.com/sites/human-resources/employee-relations/employee-groups/Pages/wlusa.aspx Please Note : This position is represented by the WLU Staff Association bargaining unit.   Please submit a cover letter and resume.   Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors .   Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at jbecker@wlu.ca . Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Diversity and Equity Office at diversity@wlu.ca . We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or hr@wlu.ca .  

Conference Coordinator Job ID Sep 2018-8093 Department Information Management Network Location New York City Contract Type Permanent Full-Time Category Conferences / Seminars / Events Job Advert Conference Coordinator within the Real Estate and Investment Management divisions of IMN, a subsidiary of Euromoney Institutional Investor PLC. IMN is a global organizer of institutional finance conferences. The Real Estate and Investment Management groups produce a global portfolio of industry sized events in many areas of the financial space. The Conference Coordinator will be responsible for logistical organization and implementation of conferences, specifically liaising with conference speakers and sponsors, and supporting our production and sales teams. The Coordinator will also be responsible for administrative and support tasks as necessary.   Duties include but are not limited to: Work with conference speakers and sponsors, as well as external vendors, on preparations for multiple events Manage conference logistics including attendee registration, compilation of delegate materials and updating the company database Work with the hotel and meeting planner in regards to exhibit layout, speaker travel and accommodations, and AV details Create a travel budget for speakers, and process speaker reimbursements and honorariums Upload and keep the online agenda up to date Create signage and on‐site materials with the graphic design team Send attendee materials before, during, and after the conference Set up conference calls when requested by production team or speakers Manage the conference registration desk on‐site at events The ideal candidate will have: Highly developed written and oral communications skills Ability to multi‐task and prioritize projects as needed Excellent organizational skills and attention to detail Desire to learn and work as part of a team Requirements: College degree 1‐2 years’ experience in an administrative or events role where a high level of organization was needed Proficiency in Microsoft Outlook, Word, Excel and PowerPoint Willingness to work long hours as necessary Ability to travel to conferences Familiarity with basic financial concepts a plus

Marketing & Events Coordinator Posting: 20180920 Date Posted: September 20, 2018 Closing Date: October 12, 2018   Full Time Contract (17 months) Conservation Halton was created to protect, restore and manage the natural resources in our watershed but we have grown to become so much more. Today, our purpose is to protect our communities and conserve our natural environment through planning, education and recreation and to support our partners in the creation of sustainable communities within our watershed. We also have a new strategic plan, Metamorphosis, which will empower us to embrace more innovative ideas and creative solutions, enable us to communicate and collaborate more effectively, create the capacity for us to form new partnerships within the community and position us to become leaders in conservation. Want to be part of the transformation? We are looking to build our team with the kind of inspired, ambitious people that aren’t satisfied with the status quo, that see the opportunity in every challenge, that are able to manage a project from start to finish, are driven by real, measurable results and thrive in a busy work environment. If you are looking to join an environmentally-focused, socially-conscious community organization, then we are looking for you! Your Opportunity Reporting to the Marketing Manager, the Marketing & Events Coordinator is a self-starter who is responsible for managing the events marketing portfolio for Conservation Halton (parks, corporate, stewardship, etc.), planning corporate events, and collaborating with program and event teams across the organization. Areas of responsibility include: Planning of corporate events – including project launches, community tree planting, Board of Directors, Annual General Meeting, Citizenship Ceremony, staff engagement, and community partnership – from pre-planning stage through to execution and evaluation stage Serving as lead event planner for Conservation Halton Foundation Gala Developing event budgets, scope documents, and work-back schedules Working with third-party event planners, vendors, and partners Managing contracts and invoicing Networking with relevant community connections for event collaboration, partnership, and sponsorship opportunities Consulting with teams across the organization for program and event development Packaging new and existing event offerings to align with target market segments Developing promotional plans for Conservation Halton events (mainly park and Glen Eden events) and submitting Creative Services requests for promotional materials Managing website event listings, website updates, and sourcing advertising opportunities Collaborating with Marketing and Communications team for brand and campaign development Developing marketing outreach plans and coordinating event logistics and staffing Preparing event kits to ensure a polished and professional brand image Sourcing promotional products Acting as a resource for key event suppliers (catering, suppliers, AV, décor, etc.) Researching other events and community trends Need to Have The preferred candidate will have a post-secondary degree / diploma in event management, marketing or communications (or equivalent experience) coupled with the following skills, experience, and abilities: Motivated self-starter who takes initiative Exceptional interpersonal skills, able to relate to individuals from a broad range of backgrounds with the ability to negotiate successfully and build consensus Exceptional organizational skills with strong attention to detail Excellent knowledge of all Microsoft Office applications and social media skills (i.e. Twitter, Instagram, etc.) Able to make quick decisions while juggling multiple projects, logistics, and public relations Willingness to work some evening and weekend hours as required Access to a vehicle and a valid driver’s licence This Might NOT Be For You… If you require direction before acting You like to work on projects alone, or in isolation You struggle with conflict If you prefer to do things as you’ve always done them If you like to work reactively rather than proactively Your Reward Starting at $52,000 based on a 35 hour work week You will join the organization at one of the most exciting times in our 60 year history You will have the opportunity to work with a solutions-focused team, and to develop your skills You will work for an organization that places tremendous value on the professional and personal development of its employees At Conservation Halton, we offer a robust total rewards package, including: 35 hour work weeks Free access to Conservation Ontario parks Season passes and lift tickets for the Glen Eden ski hill Generous discounts on Conservation Halton services, food and merchandise The role will be part of a strong, change-ready team who are looking forward to implementing our strategic plan. Our metamorphosis is now underway and we are looking for the right person. Our Core Values Be Respectful: Respect one another, celebrate diversity, and embrace new ideas. Be Adaptable: Change is constant. Channel your passion, be innovative, and focus on results. Be Collaborative: Share your knowledge, listen to understand, and always communicate clearly. Be Sustainable: In everything you do, think conservation. Be Accountable: Uphold your integrity, demonstrate measurable progress, and strive for excellence.  To Apply Please email your application to careers@hrca.on.ca by October 11, 2018 You application should include: Your resume in pdf format Reference your name and the position title in the subject line In the body of your email, please indicate where you heard about this opportunity We thank all applicants for their interest however only those selected for an interview will be contacted. Conservation Halton is an equal opportunity employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Conservation Halton will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.

Recruitment & Admissions Program and Events Coordinator   Job Number :   1803779   Faculty / Division :   Joseph L. Rotman School of Management   Department :   Rotman: MBA Recruiting & Admissions   Campus :   St. George (downtown Toronto)      Description :    The Recruiting & Admissions team for the full-time MBA program is charged with the development and implementation of marketing, recruitment and admissions strategies that will yield a highly qualified, large annual intake class within an extremely competitive domestic and international market.   Working under the direction of the Director, MBA Full-time Recruitment & Admissions area, the Program and Events Coordinator will provide broad marketing and event planning support and co-ordination to the full-time MBA Recruitment & Admissions team.   Duties and responsibilities include: the planning and implementation of events and other recruitment activities (MBA fairs, tours, presentations, panels, on-site visits, open houses etc) that support our marketing, recruiting and general outreach activities.   The Program and Events Coordinator will also be involved in such activities as direct mail, e-mail and social media campaigns and outreach activities.   Qualifications :    Education:           A University degree or equivalent education and experience.  Formal education in event planning is required. Education in marketing and communications and the use of social media will be an asset.   Experience:        Minimum 3 years relevant work experience in event planning and program delivery. Knowledge or some experience in direct mail marketing or e-mail marketing is required.  Comfortable working with databases and excellent customer service experience required.   Other:   Excellent project co-ordination and event management skills. Excellent interpersonal and communication skills.  Strong customer service orientation.  Must be able to multi-task. Demonstrates sound judgment under pressure and stress, as well as the maturity and poise required to interact with mature MBA prospects.  A team player with sensitivity to various levels of expectation from prospects, faculty, staff and suppliers.   Travel :   None     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 09 -- $56,272 with an annual step progression to a maximum of $71,963. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Student Academic Experience   Job Posting :   Sep 20, 2018   Job Closing :   Sep 28, 2018, 11:59:00 PM

  Budget and Special Events Administrator Posting Number 2018-5092   Location : Location US-NY-New York Department Interactive Telecommunications Program (Administrators) School/Division Tisch School of the Arts (TS1035) Compensation Grade Band 52 Union N/A FT/PT Full-Time Category Finance/Real Estate/Procurement/Grant Management Position Summary Administer department's financial accounts and payment and purchasing processes; develop and implement office policies and procedures; serve as dept. liaison with TSOA Budget Office and other university finance offices; schedule office coverage; administer faculty and student travel funds; and assist Chair with departmental events (e.g. hack-a-thons, artists talks, lectures, Orientation and Commencement activities). Qualifications Required Education: Bachelor's degree Required Experience: 2 years' relevant experience or equivalent combination. Must include experience with supervising office activities and staff, planning and implementing special events, and budget administration. Preferred Experience: Experience in an educational or non-profit environment. Required Skills, Knowledge and Abilities: Excellent organizational, communication, and interpersonal skills. Ability to prioritize and execute multiple tasks simultaneously, meet deadlines, and work in a fast-paced environment. Strong detail orientation. Ability to professionally interact with all levels of students, staff, faculty and outside groups. Knowledge of word processing, spreadsheet, and database software. Familiarity with presentation and desktop publishing software. Preferred Skills, Knowledge and Abilities: Proficiency with MS & Google Office suite. Additional Information EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

POSITION : Development Officer, Special Events & Administration SUPERVISOR : Director, Corporate Partnerships and Development CLASSIFICATION : Support The Art Gallery of Hamilton, the largest independent public art gallery in Ontario, is looking for Development Officer, Special Events & Administration for a 14 month maternity leave. The successful candidate will plan, organize, and execute the Gallery’s donor-based Special Events, while also being involved in administrative functions related to the Gallery’s donor database. The Development Department plays a critical role as liaison between the Gallery, its Members, Supporters, and the community at large. This is 14-month contract to cover a maternity leave vacancy. The role is full-time (35 hours per week) and includes some evening, weekend, and holiday work. Key Responsibilities • Oversees day to day coordination of all AGH Development donor based special events (AGH Gala, Exhibition Openings, etc.) and acts as a resource for any AGH events requiring Development support (Art Sale, World Film Festival, etc.) • Assist in the maintenance of the gallery’s donor database • Act as an ambassador for the AGH between the gallery, its Members and Community at large. Special Events Responsibilities • Coordinate all AGH Development-based special events including the annual AGH Gala, AGH in Conversation, AGH Exhibition Openings, AGH Chairs Reception and other donor cultivation and stewardship events • With support of Development Team, and Gala Volunteers, manage all logistical aspects of the AGH Gala including guest registration, auction planning, entertainment, liaise with the AGH Maintenance team, AGH Security, AGH Wedding & Event Services team • Provide the logistical planning of AGH Exhibition Openings • Oversees bi-annual Citizenship Ceremonies with the CIC and ICC • Provides support to planning and execution of the AGH Art Sale, AGH World Film Festival Sponsor events, the AGH Annual General Meeting, AGH Emerge Special events • Oversees AGH World Film Festival Sponsor relations • Work with education/programs/exhibitions to ensure donor reports are followed up and ensure that all major donor files are maintained • Works with the Director, Corporate Partnership and Development on the maintenance of current Sponsorship agreements and identification of new opportunities for sponsorship • Works as integral part of the Development team, proactively identify major gift, special event and planned giving prospects and develop moves management strategies with the support of the Director tobuild relationships with the prospect • Assist in donor prospect research, as required; Administrative Responsibilities • Ensure that all donor and gifts data are entered accurately and efficiently into the Raiser’s Edge database, donor recognition lists and other documents; • Processes all donations, liaises with Finance to ensure proper coding and monthly reconciliations • Pull mailing lists, merge letters, create labels, pull reports from AGH website via Canada Helps platform, issue charitable tax receipts, manage invitation and RSVP lists • Coordinate mail outs for exhibition openings, and other AGH special events and initiatives • Assist with other departmental and office administrative duties as required; Requirements • Completed post-secondary degree/diploma in a related field, combined with 3+ years of customer service experience • A natural inclination for outreach, community engagement and ambassadorship • Strong computer skills including all MS Office products • Superior verbal and written communication skills • Strong communication, project management and organizational skills • Creative and self-motivated individual with an eye for detail who is able to multi-task and work independently in a small, hands-on work environment • The ability to work to deadline • Previous Raiser’s Edge software experience is an asset, but not required Please send your resumé along with a cover letter telling us a little bit about yourself  to  hr@artgalleryofhamilton.com .

Meeting Planner- Meetings and Conferences-Washington, DC Job Number: 006967)   Description   We Work to Protect Investors. Join our Team. The Financial Industry Regulatory Authority (FINRA) is seeking a well-qualified individual for our Meeting Planner- Meetings and Conferences  opening in Washington, DC . To be considered for this position, please submit your resume through our career site at www.finra.org/careers – no phone calls, please. Job Profile Summary: Responsible in all areas involving the planning and management of committee meetings and internal multifaceted programs for FINRA. Position is accountable for budget, Cvent event building, and partnering with stake holder in marketing and design of program. Position initiates leads through cvent vendor procurement, and initializes hotel vendor negotiations.  This position is the Cvent Technology registration specialist on the Strategic Meeting Managements program, and supports the Technology Operations Specialist on all areas expanding the program and providing training to FINRA users. Position will manage on-site operations for registration during Annual Conference and various larger events independently. – Advise and interact with FINRA staff on Cvent Tool and maintain excellence in the delivery, operation and support of the Cvent application. Essential Job Functions: Manage meeting logistics, cvent event development, and on site operations of assigned projects.   Role is responsible for, site selection, contract negotiations, rooming lists, program enhancement, on site management, budget reporting and post meeting expenses. Supplier negotiations and contractual agreements. Create food and beverage programs that enhance the meeting while supplying cost effective alternatives to remain within budget control.  Develop and provide forecasts for meeting budgets. Reconcile and approve meeting invoices. Approve speaker and committee TE expense. Advise and interact with conference steering committee and technical staff to establish meeting design and objectives. Forecast industry changes that will impact budget and attendance hurdles annually. Other Responsibilities : Knowledge of video and audio conferencing equipment. Ability to multi task and make quick changes based on staff liaison requests. Gift purchasing. Maintain projects in departmental calendar. Qualifications   Education/Experience Requirements: Cvent certified. College degree or equivalent and (3) three years of experience in meeting management or hospitality experience. CMP preferred. Comprehensive knowledge and experience with Cvent creation and back office administrative tasks in tool, as well as in the hospitality industry, vendor contract negotiation.   Must be responsible and able to work Independent onsite at meetings.   Proficiency using a PC with Microsoft Suite, Excel and Power point a must.   The ability to implement projects independently and work with various departments as a team is absolutely necessary. Working Conditions: Work is normally performed in an office environment, with extended hours when necessary. A professional, highly visible, fast paced environment. Independent work projects.  Travel is required. To be considered for this position, please submit a cover letter and resume. A writing sample may be required as part of the submission. The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.   Please note: If the “Apply Now” button on a job board posting does not take you directly to the FINRA Careers site, enter www.finra.org/careers into your browser to reach our site directly.   FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA’s accommodation help line at 240.386.4865. Please note that this number is exclusively for inquiries regarding application accommodations. In addition to a competitive salary, comprehensive health and welfare benefits, and incentive compensation, FINRA offers immediate participation and vesting in a 401(k) plan with company match. You will also be eligible for participation in an additional FINRA-funded retirement contribution, our tuition reimbursement program and many other benefits. If you would like to contribute to our important mission and work collegially in a professional organization that values intelligence, integrity and initiative, consider a career with FINRA. Important Information FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions , and new employees must comply with those investment restrictions—including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice President—by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.   As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.  About FINRA FINRA is an independent, non-governmental regulator for all securities firms doing business with the public in the United States. FINRA works to protect investors and maintain market integrity in a public-private partnership with the Securities and Exchange Commission (SEC), while also benefiting from the SEC’s oversight. In its role as investor guardian, FINRA is informed, but not influenced, by the industry that it regulates. FINRA’s independent regulation plays a critical role in America’s financial system–all at no cost to taxpayers. FINRA touches virtually every aspect of the securities business—from registering and educating industry participants to examining securities firms; writing rules; enforcing those rules and the federal securities laws; informing and educating the investing public; providing trade reporting and other industry utilities; and administering the largest dispute resolution forum for investors and registered firms. FINRA uses technology powerful enough to look across markets and detect potential abuses. Using a variety of data gathering techniques, we work to detect insider trading and any strategies firms or individuals use to gain an unfair advantage. In today's fast-paced and complex global economy, FINRA is a trusted advocate for investors, dedicated to keeping the markets fair and proactively addressing emerging regulatory issues before they harm investors or the markets. FINRA operates from Washington, DC, and New York, NY, with other offices around the country. Find out more about us and how we work—and view our current openings—at www.finra.org/careers . Search Firm Representatives Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.   FINRA is an Equal Opportunity and Affirmative Action Employer All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, disability, marital status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other classification protected by federal state or local laws as appropriate, or upon the protected status of the person’s relatives, friends or associates. 

Student Experience and Events Assistant Job ID : J0918-0792 Job Type : Contract Open Positions : 1 Posting Date : September 20, 2018 Closing Date : September 30, 2018 Union Affiliation : SSUO Unit : Office of Graduate Studies Job Reports To : Assistant Director, Student Experience   Job Description Salary (Grade: 07) Hiring salary range $49,899-$63,030 Position Purpose Helps the Telfer School of Management’s Student Services Centre (SSC) plan and organize SSC events and services, to maximize student value and strengthen ties with students and the business community. Essential Qualifications Excellent knowledge of the programs and services normally acquired through postsecondary education or equivalent experience Knowledge of academic regulations, program requirements, admission requirements and registration procedures Experience in event management Experience in data entry and analysis Experience in the use of computer systems and software, such as the Student Information System (SIS); Rabaska registration system; the Internet; Microsoft Windows, Word, Excel, PowerPoint, Publisher and Outlook; and Adobe Photoshop and Acrobat Superior customer service and organizational skills Creativity and the ability to analyze, evaluate and negotiate details to ensure successful events and activities Excellent time management skills and the ability to work under pressure and meet firm deadlines Excellent interpersonal skills and ability to communicate in various situations to create new opportunities for the School of Management Proven flexibility and the ability to adapt to ever-changing client needs Demonstrated maturity, good judgment, confidence and poise Bilingualism – French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced or higher proficiency level for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute. Key Competencies Key competencies required at the University of Ottawa: Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible. Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition). Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals. Note All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Two contracts, one of approximately 6 months and one of approximately 12 months, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document). The material contained herein is provided for informational purposes only. All open jobs offered by the University of Ottawa on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by the University of Ottawa, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance. The materials on this site are provided without warranties of any kind, either expressed or implied, including but not limited to warranties regarding the accuracy or completeness of the information contained on this site or in any referenced links. Information collected and used by the University of Ottawa is under the authority of the University of Ottawa Act, 1965 and is treated in accordance with the Freedom of Information and Protection of Privacy Act. I confirm that the information provided above is correct, and I understand it will be relied upon by the University of Ottawa. I agree and understand that any misrepresentation or provision of false information will result in the revocation of any job offer and if discovered after hiring, would be just cause for dismissal. If I am the successful candidate retained after an interview, I will authorize the University of Ottawa, after being asked for permission, to make inquiries to verify the above statements during their reference background check and direct any third parties to release information to the University as required. Information collected and used by the University of Ottawa is under the authority of the University of Ottawa Act, 1965 and is treated in accordance with the Freedom of Information and Protection of Privacy Act. By applying for this position, I acknowledge and accept that the University of Ottawa will collect, use, disclose and retain my personal information as may be reasonably required to administer the employment relationship, if established.

Marketing and Events Coordinator Job ID : J0918-0633 Job Type : Full Time City/Province : Calgary, Alberta, Canada Job Category : Marketing Closing Date : October 5, 2018   Why join us? We are looking for an organized and highly motivated Marketing & Events Coordinator to join the Calgary Urban REM Office. Reporting to the Assistant Property Manager, you will be responsible for designing and successfully executing targeted and cost efficient annual Marketing & Event Plans for Centennial Place and Eau Claire Tower. You will organize National Program events at site as well as seasonal and building specific events with the goal of increasing retail traffic. You will supervise the successful execution of advertising, events, marketing, promotions, specialty leasing, Oxford gift card program, public relations and consumer research for the properties while ensuring consistent, cost efficient expenditure of the funds. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers as genuine partners. As a member of this team, you will be responsible for: • Manage and administer approved marketing & events plan and budget for both properties • Plan and execute a program of special events and promotions for properties, as well as special regional office events • Build stronger community relations by integrating non-profit utilization and events at the properties • Co-ordinate all building and tenant sponsored charitable uses and assist with logistics, permits, etc. • Plan and co-ordinate a consistent advertising and poster campaigns ensuring proper execution of advertisements, signage and marketing collateral at the property (poster stands, washrooms signs, etc.) • Implement a public relations plan and work with consumers, the business community, and our Merchants, to reinforce the properties and gain favorable community profile for each of the properties • Liaise and regularly communicate with retail tenants, customers, other Oxford departments, corporate community and the Calgary community at large • Write and send all tenant facing email communications • Support the specialty leasing program coordination • Undertake appropriate consumer research to improve marketing program and positioning of the properties in the marketplace • Use standardized financial analysis tools to monitor and control budget expenditures, approve quotations and process invoices for operational expenses • Participate in special projects as directed by the onsite team including everything from building signage, hoarding and graphics, building events and milestones, promoting building amenities such as parking, food courts, fitness and conference centres, promotional products, to coordinating major events To succeed in this role, you: • Possess a relevant post-secondary degree, ideally with a focus on marketing, communications or business • Minimum 3-5 years of combined experience in marketing and event management • Have demonstrated an impressive track record in ensuring consistent, delivery of marketing projects and event management while remaining within budget • Excellent and accurate written and verbal skills • Strong organizational and time management skills are imperative for this role • Track record managing simultaneous projects • Proficient in Microsoft Word, Excel, and PowerPoint • Working knowledge of social media platforms • Ability to diplomatically work with many stakeholders; tenants, retailers, merchants, suppliers, administration, internal Oxford departments and the public • A strong and consistent desire to make a difference! • Thrive in organizations that constantly evolve and adapt   Our story: Established in 1960, Oxford Properties Group is the real estate arm of OMERS, one of Canada’s largest pension funds with over $85 billion in assets. Today, Oxford is a global platform for real estate investment, development and management, with almost 2,000 employees and over $40 billion of assets that it manages for OMERS and on behalf of its co-owners and investment partners. Headquartered in Toronto, Oxford has regional offices in Calgary, New York, Boston, Washington, DC and London, each with a team of talented professionals with deep real estate expertise and local market insight. For more information about us visit www.oxfordproperties.com. OMERS is committed to having a workforce that reflects the communities in which we live and work. Diversity and Inclusion at OMERS means we respect and value the broadest range of experiences, geographies, gender, ethnicities and perspectives as key elements of our culture. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise if you require accommodation.

Meeting Planner, Annual Meeting Washington Full time 10003608 The Association of American Medical Colleges is seeking a Meeting Planner within the Leadership, Learning and Evaluation Unit. This Meeting Planner will play a key role in the logistical coordination and execution of Learn Serve Lead: The AAMC Annual Meeting. This position plays a critical role in ensuring that the meeting is successful by working collaboratively with committees, speakers, staff, vendors and others throughout the year.   Learn Serve Lead project management, program content development, process and management, logistics management, speaker communications and management, and financial management and processing   Key responsibilities include:   Event Site and Vendor Management Partner with convention center and hotel(s) as the point of contact to oversee and coordinate all facility functions and needs to include meeting room setup, audiovisual setup, and food and beverage selection and setup. Select high-quality and cost-effective vendors, negotiate contracts, coordinate logistics and provide onsite support for all vendors and partners to include tours, destination management companies, audio visual providers and other third-party vendors as necessary. Onsite support to include coordination and communication with all hotel staff Support the Manager, Annual Meeting, in managing logistics for Learn Serve Lead. Write communications pieces to keep projects on track and monitor progress and completion. Coordinate and lead logistics coordinators meetings (up-to 100 internal staff contacts).   Program Development Work closely with the Senior Director, Learning Delivery to manage the Call for Session Proposals, Call for Posters and the Call for Facilitators (Table Topic Discussions). Coordinate session scheduling, based on room logistics and content distribution across the meeting. Determine potential scheduling and content conflicts and work to alleviate these issues.   Creative Services and Marketing Communications Management  Manage and implement the meeting’s marketing and print efforts (electronic, social media, print, marketing and web) in conjunction with the AAMC’s communication and marketing department.  Work closely with, and assist with the development of timelines, with editing and reviewing graphic and electronic communications departments before they are sent to 100K potential attendees.   Speaker Management Serve as primary contact with all confirmed speakers and session facilitators for each meeting assigned (up-to 700 speakers per meeting). Develop and produce reports to monitor speaker compliance with deliverables. Draft speaker contracts and work with AAMC Legal and Procurement to review language and execute agreements/contracts. Serve as an ambassador for AAMC and provide exceptional customer service to all speakers.   Continuing Medical Education (CME) Management Coordinate with Senior Director, Learning Delivery and CME provider to ensure the meeting is CME accredited and ensuring that the meeting remain within the accreditation guidelines.   Finances Monitor expenditures for Learn Serve Lead with budgeted expenses up to $5M. Review master accounts and bill AAMC events directly to individual cost centers.   Technology Administration of multiple technologies that are used throughout the planning process of the meeting; including, but not limited to, Crowd Compass Mobile App, Google Docs, Doodle Polls, CadmiumCD, Teamwork Project Management Software and WebEx.   Post Event Reporting Prepares thorough history reports for Learn Serve Lead documenting budgeted vs. actual revenue and expenses, contracted vs. pickup up room block figures, audio visual and Wi-Fi usage and explanations for any overages.   Full logistical responsibility and travel for up-to two meeting annually ranging in size from 20-800. Similar range of tasks as indicated above on a smaller scale. For each meeting, a team consisting of the Meeting Planner; meeting coordinator, registration; program staff and others as necessary is established, with the meeting planner serving as the overall project manager.   Cvent Suite of Products Learn and become proficient in Cvent suite of products to include Event Management Module, Supplier Network, E-Marketing Module, and Crowd Compass Mobile apps.    Conduct site research, selection and contract negotiation for up-to two meetings annually and process requests for small meeting contracts (Up to 50 attendees or sleeping rooms only, no logistical support required). May require some out-of-town travel for site inspection of properties, must be skilled at negotiation, communication, and extensive knowledge and good judgment of potential properties and will be required to review and edit peer planner contracts.   Qualifications:  Bachelor’s degree required, plus 3-5 years meeting management experience.  Association or Hotel/Convention Center experience preferred. Must be detail oriented and possess above average organizational, communication and meeting management skills.  Experience using Cvent is preferred. Strong writing skills Excellent Microsoft Excel skills required  Public speaking experience preferred.     If a bachelor’s degree is required, related work experience may be substituted in some positions.  One year of college course work at an accredited institution is equivalent to one year of related work experience.   The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative​​ Action Employer.  The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.         Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.   BROWSER REQUIREMENTS: Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Internet Explorer v.10 or higher.    

Communications Officer, Consumer Outreach and Events   Department: Communications Location: 777 Bay Street, Toronto, Ontario Status: Full Time Posting Date: 2018-09-18T04:00:00Z     Job Summary The Communications Officer, Consumer Outreach and Events is adept at managing event logistics. He or she is also a strong writer with a high degree of attention to detail and ability to juggle multiple priorities. The Communications Officer, Consumer Outreach and Events is creative, enthusiastic and resourceful.  He or she is extremely well organized, and can manage a number of projects simultaneously, including events, sponsorships, and speaking engagements. ​Essential Functions Assists in coordinating IBC's participation in external events (as assigned) including symposiums, conferences, receptions, and booth displays. The majority of events that IBC participates in are external events Assists in coordinating   IBC's internal events (as assigned), including symposiums, conferences, receptions, and staff meetings Creates run sheets for external and internal events Assists in sourcing and booking venues for IBC meetings and events, including negotiation of contracts Assists Manager in  researching speaking and sponsorship opportunities that align with industry issues, including adaptation to severe weather, insurance crime, road safety, injury prevention and regulation Assists with the maintenance of the calendar of speaking engagements and sponsorship events Develops relationships with IBC staff and internal clients. Assists Manager with requests for IBC's in-the-community displays: e.g., SafetyMobile, Dry House Experience and Qualifications Exceptional event planner with demonstrated ability to manage every detail of an event: strategy behind event, quality of presentations, audiovisual, room logistics, catering, registration, etc. Minimum 3-5  years' experience in corporate communications/public relations/event planning Experience managing external suppliers Diplomatic and tactful, both in dealing with internal departments and executives, and with event planners from other organizations Experience in ensuring ideal placement of corporate brand at events Adaptable to change and ability to work under pressure and under tight deadlines Extremely well organized, superb attention to detail, and excellent problem-solving skills Proficient with PowerPoint Enjoys working in a fast-paced work environment Collaborative and team-oriented – this position is a key member of the Communications team and works closely with many departments and regional offices across IB Knowledge of Toronto venues an asset Understanding of trade associations and their relationship to government  Minimal travel required Knowledge of P&C insurance an asset Bilingual (English and French) an asset Please send résumé to: Human Resources Department Contact: Azan Khan E-mail: careers@ibc.ca   IBC is committed to providing reasonable accommodations for people with disabilities. Applicants need to make their needs known in advance.   This position qualifies under the Employee Referral Program. IBC is an equal opportunity employer.

Manager Special Events - Northeast   Apply Now City/State New York, NY Location Region - Northeast Category Corporate » Marketing Schedule Full-Time Requisition ID MAR02424   Take the helm of one of the world’s most iconic brands, and help bring it to life for our customers. As part of our team, you’ll own, guide, and direct marketing efforts. Constantly creating, innovating, and exploring the new, you’ll drive customer engagement and spark excitement. Job Overview: This position is responsible for the execution of merchandise-oriented promotions/events to drive sales within Macy's stores for a geographic region. The position networks and partners with a combination of internal and external resources including personnel in stores as well as the Merchant organization and external community partners and vendors. Perform other duties as assigned.   Travel requirement: Moderate travel to stores within regional area of responsibility.   Essential Functions: Executes all approved event strategies within the store or market. Facilitates opportunities for the events to include local vendor and 3rd party income. Manages relationships with all store teams, vendors, sponsors, internal clients and community partners to form partnerships that enhance events. Offers creative, relevant and unique event ideas; has the pulse on current events, pop culture and new ideas. Attends, evaluates and communicates information on competitive events. Supports administrative tasks as necessary, including writing purchase orders, tracking expenses, following up with vendors, and compiling seasonal forecasts. Regular, dependable attendance & punctuality.   Qualifications:   Education/Experience: 2-3 years of event management experience Computer proficiency to include: knowledge of internet/ navigating web, Word and Excel documents and power point.   Communication Skills: Strong communication skills - both written and verbal, including the ability to present and sell event concepts.   Mathematical Skills: Basic math functions such as addition, subtraction, multiplication, division, and analytical skills.   Reasoning Ability: Resourceful self-starter; works well independently as well as part of a team. Ability to negotiate effectively.   Physical Demands: This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time. Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.   Other Skills: Ability to remain flexible to changing business needs and react to those needs in a professional positive manner. Strong organizational and time management skills. Interpersonal and project management skills. Must be willing and able to travel to regional store locations as business dictates. Must possess a valid driver’s license.   Work Hours: Ability to work key holidays, weekends, and off hours as needed.   This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Events & Conference Coordinator   Job Number :   1804126   Faculty / Division :   University of Toronto Scarborough   Department :   UTSC: Retail & Conference Services   Campus :   Scarborough      Description :    The University of Toronto Scarborough, through the department of Retail & Conference Services, provides a wide variety of visitor, conference, meeting, related special event services and summer accommodation to external users, especially during the period May to September. The revenue generation for the various services contributes to the support the academic mission of the University. Discover a campus filled with energy, culture and world changing ideas and facilities. A place where diversity fuels innovation. Under the general supervision of the Manager, Conference & Events, the Events & Conference Coordinator is responsible for the administrative and logistical support for the implementation of campus events and conferences for both Internal and External clients. The incumbent will co-ordinate a variety of logistical activities such as planning, organizing and coordinating; preparing service requests; booking accommodation, facility usage, meetings, catering, printing, audio visual, and parking; answer general questions from Green Path Program students and contribute to the planning and organizing of a variety of activities relating to the Program. The incumbent will provide site visits to faculty, staff and external clients who wish to hold activities on campus. They will also be responsible for preparing and collecting quotes for clients; making minor purchases; collecting and reconciling the documentations for the preparation of invoices and debit memos by the Business Officer. The incumbent will train and have day-to-day supervision of event volunteers, work/study students and summer front desk casual staff.     Qualifications :    (Minimum Qualifications) Education: Undergraduate Degree in Hospitality, Tourism or Event Management or equivalent combination of education and experience. Experience: Three years’ related experience in event planning and execution, conference & meeting logistics. Some accounting experience an asset. Skills: Must have strong interpersonal and organizational skills, superior problem solving skills, exceptional writing and communication skills. Strong computer skills and experience working with MS Word and Excel, and e-mail software applications. Other: Must have sound judgment, tact, and diplomacy; the ability to work well in a team environment; and display a high degree of initiative. Must be able to demonstrate analytical and organizational skills; prioritize tasks and responsibilities; meet strict deadlines; give attention to detail. Creativity and imagination would be an asset.   Travel :   None     Notes :   Hours of Work:   36.25 hours per week on a flexible schedule from Sunday to Saturday and dependent on schedule of events. Work hours require some flexibility due to events and conferences held during evenings and weekends. Some overtime beyond 36.25 hours per week may be required during weekdays and weekends, particularly during the months of May to August inclusive. A copy of the full job description is available upon request from the UTSC HR Office.     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 09 -- $56,272 with an annual step progression to a maximum of $71,963. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Administration   Job Posting :   Sep 18, 2018   Job Closing :   Oct 1, 2018, 11:59:00 PM