66 Event Management jobs

Events Manager  Cambridge, MA Category:  Development Type:  Full-time Min. Experience:  Manager Salary:  $55,000 - $65,000     What we do Since 1973, the Boston Area Rape Crisis Center (BARCC) has been a leader in the movement to end sexual violence. BARCC empowers survivors of sexual violence to heal and provides education and advocacy for the social change needed to create cultures that prevent sexual violence. We rely on our dedicated, brilliant staff to do this important work, and our team is growing!   The role The Events Manager contributes to the success of BARCC and its financial sustainability by conceptualizing, organizing, and executing two signature fundraising events each year—the Champions for Change Gala (~650 attendees) and the Walk for Change (~2,000 attendees)—along with other donor cultivation and stewardship events. They are the primary lead to create and track event metrics. This role executes all event logistics, including coordinating corporate sponsor benefit fulfillment and in-kind sponsorships, volunteer and contractor resources, and marketing initiatives in partnership with the Development Director and Marketing and Communications Manager.    Where and when you’ll work BARCC's staff, operations, hours, and locations vary by function, type of work, and work style. You’ll work from our Cambridge office, located at 99 Bishop Allen Drive.   This is a 40-hour, full-time position. You can expect to work regularly Monday through Friday with occasional evening hours for committee meetings and a few weekend days directly around the Gala and Walk. Additional hours may be required at times to meet event deadlines. BARCC is open to discussing options such as flexibility in scheduling and occasional remote work.    What you’ll do   Planning Assist in crafting strategy, plan, develop, and execute special events as a part of a coordinated annual development plan. Develop and manage planning committees and initiatives with a focus on member retention and growing event attendance and revenue at BARCC’s annual gala and walk. Collaborate with Development team on identifying, cultivating, and stewarding all funders and donors.   Implementation Manage relationships with in-kind sponsors, contractors, key leaders/volunteers, and other individuals responsible for successful special events. Steward independent fundraising events and other events in conjunction with the gala and walk. Collaborate with Marketing and Communications team to produce event materials (invitations, promotionals, signage, etc.), social media content and programming, and other creative marketing in support of special and annual events. Manage mailings and outreach efforts for events. Work collaboratively with Development and program staff to ensure BARCC events are well integrated across organization departments and programs. Cultivate, support, motivate, and steward peer-to-peer fundraisers, table captains, major donors, event committee members, etc. with Development Director. In coordination with the Development Director, orchestrate the speaking programs for BARCC’s annual events. Create and maintain event standard operating procedures (SOPs) for major responsibilities and projects. Handle inquiries and questions from donors and funders with appreciation, respect, and sensitivity. Manage Walk for Change website and IT support for fundraisers.   Evaluation Ensure and oversee up-to-date event records using donor management software, and ensure timely reporting/analysis of event results, as well as acknowledgements of in-kind donor contributions. Collect data and implement metrics/tools to measure the effectiveness of each Development event.  Assist with planning event debriefings and developing recommendations for improvement for future events. Work with the Data team to create and maintain systems for accurate and useful event attendee, sponsor, and peer-to-peer fundraiser data management.    Additional responsibilities Attend and participate in departmental, organization-wide, and other meetings. Act in the best interest of the organization, reflecting the values of teamwork, collaboration, and mutual respect. Perform other duties as needed or directed. Some local travel and evening/weekend hours required. Use event relationships and knowledge of donors to contribute to the prospect portfolios of gift officers. Provide consultation to other BARCC departments regarding events, for example the volunteer appreciation party, including contract review and venue research assistance.    You’ll bring  A love for events with three-plus years of experience planning and executing large-scale, strategic events such as galas, live/silent auctions, walks/races, etc.  Proven success in motivating volunteers to drive and grow event revenue and attendance. Ability to utilize event metrics to determine return on investment as well as inform strategy and improvements. Ability to thrive in a fast-paced, deadline-driven, goal-oriented environment. Enthusiasm, creativity, a sense of humor, and a can-do attitude.  Commitment to BARCC’s mission and philosophy. Salesforce experience preferred.  Nonprofit experience preferred. Multilingual ability, Spanish fluency a plus.   What we offer The opportunity to make meaningful change and improve the lives of others through mission-driven work, at all levels of the organization. The most compassionate, supportive, and fun-loving colleagues around—who will shower you with warm welcomes, funny memes, and regular shout-outs for your contributions. An investment in your health, well-being, and professional development through competitive benefit offerings, generous time off policies, professional development funds and opportunities, and ongoing improvements to proactively manage vicarious trauma.   Starting salary range and benefits $55,000–$65,000, depending on experience and skills. The total compensation package includes a generous benefits package, including health, dental, vacation, sick time, retirement savings, and other coverage options that you can view at  barcc.org/jobs .   Hiring process and timeline Please submit via our online application system your resume and cover letter stating your interest and related experience to be considered for this position. No phone calls please. We are accepting initial applications through July 31, 2019, but the opportunity will remain open until we find the best fit possible. The full hiring process will include a phone-screen interview, first-round in-person interview, a skills assessment, and final team interview. Reasonable accommodation provided upon request.   About us We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected by applicable law.   For more information about BARCC, please visit  barcc.org .  

Program Manager Employment Duration  Permanent Full Time Location  Vancouver Closing Date  August 16, 2019   Union/Affiliation:  Administrative and Professional Staff (APSA) Pay range:  $70,943.00 To $84,719.00 Annually # of openings:  1 Position Grade:  10 Biweekly Hours:  72   The Program Manager contributes to the design, development, implementation and evaluation of SFU Public Square initiatives and activities, as well as strategic planning to develop, improve and promote the overall program. The Program Manager supports the Program Director to identify and negotiate community engagement activity partnership and sponsorship opportunities with internal and external communities that support SFU's strategic priorities and aligns with SFU's vision to be Canada's leading engaged University. The Program Manager oversees the development and implementation of communications and marketing strategies and materials, and office management activities including staffing and office operations, policies and procedures. Qualifications: Bachelors degree in Arts and Social Science and five years of related experience in program development, evaluation and administration; communications and marketing; community engagement, and event planning, OR an equivalent combination of education, training, and experience. Excellent oral and written communication skills Excellent organizational, interpersonal and conflict management skills. Excellent research, evaluation, analytical reasoning and problem-solving skills. Excellent negotiating skills. Excellent supervisory skills. Excellent budget management skills. Excellent event planning skills. Ability to conduct and present public information sessions for the community as well as internal and external stakeholders. Ability to produce reports with attention to detail and data accuracy. Ability to work independently and as part of a team. Proficient in the use of standard office applications and customer relationship management (CRM) system (e.g., MS Office,Salesforce). Please include your cover letter and resume in one attachment.

Events Manager Job ID  2019-1366 Department  Food and Beverage Type  Year Round - Full Time   Overview Responsible for strategically and logistically planning, supervising, and implementing all phases of social, cultural and educational events, both in-house and off property, for Polo Club Members. Organizes events that will make an impact to the club’s membership, providing and maintaining diverse opportunities for activity, recreation, cultural exposure, and social interaction with peers, ensuring the events are successful. The role requires working effectively with internal teams, external suppliers, talent and partners, to seamlessly produce an event program that delivers results while upholding the club’s established strategic brand, objectives, timelines, and budget parameters. Responsibilities Responsible for managing all aspects of the production process from conception and scheduling, to implementation and preparation, directing the event, to load out and wrap. Interacts with the Cultural Arts and the Social Committees to determine the selection and scheduling of programs and activities to be offered during the year. Acts as liaison to the Cultural Arts and Social Committee; attending all meetings and reporting updates on events and making recommendations. Negotiates contracts relating to events. Purchases and organizes seating arrangements for ticketed events and for transportation. Coordinates and meets with Food and Beverage/Catering department to prepare and determine selection for all in-house events – seating, food to be served, times, etc. Receives, separates and manually distributes all individual tickets for theatre and other ticketed events. Maintains files on reservation sheets, billing records, transportation and correspondence for each event. Assists in preparing and maintaining the annual budget relating to Cultural Arts and Social Committee income and expenses. Arranges scheduling and payments for bus transportation to all outside events. Sets up accounts for, requests and processes event expense checks as well as any contractual letters and reimbursements. Submits member charges and credits to accounting accurately and in a timely manner. Receives and responds to phone calls, faxes, e-mails and mailings regarding activities. Interfaces with members regarding issues, questions and miscellaneous matters. Arranges appointments and meets with potential presenters, artists, speakers, authors, performers, instructors and pertinent vendors along with committee chair representatives. Coordinates with communications/design department regarding the Cultural Arts Guide, Social Guides, Traditions, yearly events calendar, TV notices, and appropriate flyers & posters and other publicity media for the events. Attends professional meetings, conferences and other educational events. Communicates with members, co-workers, management and the general public in a courteous and professional manner. Conforms with and abides by all regulations, policies, work procedures and instructions. Exhibits and maintains a professional demeanor to reflect a positive image of The Polo Club. Performs other duties as assigned by the Director of Catering & Member Events and Director of Club Operations. Qualifications Requires excellent organization skills. Requires tact and polite assertiveness and telephone etiquette. Must have experience with budgets and allocations. Requires excellent contract and negotiation skills. Must have knowledge of food & beverage processes; knowledge of strategic and logistic planning; purchasing, designating, recording and distributing large quantities of theatre tickets and seating; billing/crediting and processing payments. Must possess a sharp eye for detail and a genuine sense of hospitality. Requires some knowledge of Public Relations and Marketing techniques. Requires the ability to type agendas, take minutes and assist in conducting committee meetings. Requires good problem solving skills, troubleshooting on-site and off-site events, interpersonal skills, leadership abilities as well as a take charge attitude. Ability to speak to/in front of large audiences would also prove helpful. Ability to analyze data and prepare reports. Ability to communicate well verbally and in writing. Ability to understand and carry out verbal and written instructions. Ability to interact professionally and maintain effective working relationships with management, co-workers and members. Must be able to multi-task and work in a fast paced environment. Ability to exercise discretion and independent judgment. Bachelor’s degree (B.A.) and a minimum of three years of related experience in a high volume environment or any equivalent combination of related education and experience. Must be proficient in Microsoft Suite and software programs specific to the job; i.e. reservations, seating, billing etc. Previous club experience is strongly preferred.

Position Title: Event Planner Start Date: October 1, 2019 Position Summary : Heterodox Academy (HxA) seeks an enthusiastic Event Planner to join the team as a key member in growing the organization. The Event Planner will be responsible for HxA’s annual conference, smaller regional conferences, and regular convenings of academic research collaborators and advisors. The Event Planner will also provide light support to HxA members who wish to host their own convenings. The ideal candidate for this role will have experience creating large conferences for several hundred attendees, as well as smaller academically-focused events, and have a passion for expressing a brand through excellent events. Specific duties include: Work with leadership team to develop event requirements, target audience and objectives; Develop, with the support of the Operations Director the benchmarks and criteria that define a successful HxA-branded events; Create and execute event plan for HxA’s annual conference, including acting as the on-site producer of the event; Create and successfully manage event budgets, Support members in creating their own HxA-branded convenings, aligned with HxA’s benchmarks and criteria; Work with the Executive Director, research team, and other team members as needed to plan and produce convenings related to HxA’s research; With the Research Fellow and Marketing Manager, implement surveys post-event to measure the success of events;. Analyze event success against planned metrics and budgets, and improve as needed based on feedback and data; Source, engage and manage event venues, vendors, suppliers, and if needed, staff, in order to ensure each event is a success; Partner with the Academic Communications Director, and Marketing Manager to successfully promote all events; Prepare reports for donors that document the impact of their event support; Other duties as required. Required Qualifications : Bachelor’s degree strongly preferred, although an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities will be considered; At least five years of related experience in event planning or production, having produced at least 20 events, including at least three conferences with 300+ attendees; Knowledge of KPIs and marketing techniques for successful event production; Outstanding communication and negotiation ability, especially in engaging vendors and contractors for events; A knack for problem-solving, and an unflappable constitution under pressure; Strong leadership skills, with the ability to manage contractors, consultants and temporary staff with ease; Excellent written and verbal communication skills, and the ability to tailor those skills to a variety of different audiences; Work well under pressure; ability to prioritize amongst multiple, competing responsibilities, and have exceptional time-management skills; Service-oriented and a team player; display positive “can-do” attitude; Keen attention to detail; Ability to exercise good judgement and independent decision making; Demonstrated fluency with the Microsoft Office Suite, Google Suite for Business, Salesforce (or similar database), and Asana project manager (or similar software); Strong working knowledge or fluency with Event Management tools that integrate with Salesforce; Prior work in the academic world and/or a non-profit organization a plus. Duties are performed independently and involve planning, attention to detail, initiative, and follow through. Work is performed without close review and involves knowledge of the organization, its interests, partners, and personnel, and the exercise of frequent independent judgement in making administrative decisions. This full-time, at-will position starts immediately. While most hours will be scheduled during the work week, for the right candidate we are happy to offer a good deal of flexibility in terms of when they will need to be in the office. Some evening or weekend hours may be required to support high-profile events. Knowledge, Skills, and Dispositions : You would be a good fit for our team if the following attributes describe you: Team player. We are a small team that values collaboration, support and engagement. You enjoy being a team player, display a positive, optimistic attitude, have the ability to recognize and celebrate wins of all sizes, are open to constructive, supportive feedback, and demonstrate a commitment to consistently improve both your own performance and that of your team. Political tolerance and flexibility. We don’t care what your politics are, but you must be able to respect and advocate for the inclusion of diverse people with diverse perspectives, including progressive, conservative, and libertarian ideas and scholars. Excellent organizational and process skills, including the ability to effectively track the status of ongoing projects and find needed documents and information quickly. Ability to independently organize, plan, prioritize, and carry out responsibilities, establish processes for self and others, and to finish tasks by established deadlines. Excellent interpersonal skills. Personal integrity, professionalism, empathy, resourcefulness, partnership, tact, proactive communication, and a commitment to high standards of work quality and maintaining confidentiality. Persistent and creative problem-solver and opportunity-seeker. The willingness/ability to anticipate problems, seek out information, and show persistence in finding solutions. We are a young organization with incredible potential to create positive change on college campuses. We seek an entrepreneurial colleague who can help us realize our potential. Excellent oral and written communication skills. Demonstrated ability to write clearly and powerfully; to edit and proofread; and to ensure high-quality, high-impact work.   Reports To : Operations Director Direct Reports : None Location : New York City. 10 months of the year we are in the office, but during the summer we are location flexible! Position Type : Regular, full-time, exempt Salary and Benefits : Salary will be $75,000 - $85,000 commensurate to industry standards and candidate’s prior relevant skills and experiences. HxA also provides strong benefits, including: Medical, dental, vision, life and disability insurances; A significant health insurance contribution for employees and their families; A retirement plan with company matching; Additional tax-deferred savings opportunities, such as pre-tax deductions and FSAs; Unlimited paid time off, provided the employee is in good standing; A performance-based bonus program based on both the individual’s and company’s performance target acquisition; and A demonstrated commitment to the ongoing training and development of each employee, supporting ongoing professional skills development. To apply for this position, please submit a cover letter and resume/CV to Jobs@heterodoxacademy.org About the Organization : Heterodox Academy (HxA) is an NYC-based non-partisan, non-profit collaborative of over 3,200 professors, administrators, and graduate students committed to enhancing the quality and impact of research — and improving education — by promoting open inquiry, viewpoint diversity, and constructive disagreement in institutions of higher learning. We aspire to create college classrooms and campuses that welcome diverse people with diverse viewpoints and that equip learners with the habits of heart and mind to engage that diversity in open inquiry and constructive disagreement. We see an academy eager to welcome professors, students, and speakers who approach problems and questions from different points of view, explicitly valuing the role such diversity plays in advancing the pursuit of knowledge, discovery, growth and innovation. We work to increase public awareness to elevate the importance of these issues on campus; develop tools that professors, administrators, and others can deploy to assess and then improve their campus and disciplinary cultures; celebrate institutions that make progress on these matters; and cultivate communities of practice among teachers, researchers, and administrators.

Event Specialist - (997656.1)    Job Title  Event Specialist   Requisition #  997656.1   Job Type  Limited Term (for any group)   Location : MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)   Closing Date : 7/22/2019   About MRU Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, nearly 14,000 credit students choose from 12 bachelor degrees and 33 majors. Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.   About the Department of Conference and Event Services Conference and Event Services supports the University’s objectives by operating the Mount Royal University theatre and event spaces including the Bella Concert Hall, the Leacock Theatre and the Wright Theatre at the Mount Royal University.  The theatres are operated as a revenue-generating community resource and are a strategic asset to the University. Mount Royal University’s Box Office is responsible for regular box office sales duties in Mount Royal University Theatres and the Taylor Centre for the Performing Arts performance venues and will always provide superior customer service assistance to all theatre rental clients and event patrons.   About the Role Reporting to the Manager, Conference and Event Services, the Event Experience Coordinator is responsible for the development, administration, coordination and delivery of meetings, conferences, performances, concerts, special events and other activities ranging from basic room bookings to complex, large-scale events.  Tasks include coordination of logistics related to each booking, preparation of related event materials, quotes and contracts, liaising with clients and Mount Royal support services, planning/monitoring budgets, event promotion, data entry and other related administrative duties required to successfully execute client bookings.  Participation as a team member in daily procedures and attendance at events, area and faculty meetings are also required.  This position will also back up other members of the Conference and Event Services team as required.  Given the nature of this position, a flexible schedule is required to accommodate client requirements    This is a full-time position working 35 hours a week.   Responsibilities Develop client relationships as part of a comprehensive sales process, managing leads from initial inquiry through event completion Prepare quotes, contracts and event plans as part of the event coordination process Promote and market Event and Theatre Services venues and services Act as the key point of contact for event client requirements as a One Stop Shop Model. Provide support and consultation with clients before, during and after events to ensure high-caliber client experiences Facilitating in-person meetings/tours with clients and on-site service providers in order to determine event needs and/or showcase our venues to potential clients Guide and execute event logistical considerations including but not limited to: venue bookings, room layout, food and beverage, bar services, IT/AV, security, accommodation, parking and other related details to ensure high-caliber client experiences Work with internal support service areas at Mount Royal as well as external vendors to ensure there is effective and sufficient support for a successful client experience Coordinate external décor, audio-visual and other event rentals, that may be required Monitoring on-site support services to ensure they are providing services as requested the day of the event. Regular communication with other ETS team members in the department to relay event and client needs. This includes working collaboratively with the other ETS team members in order to coordinate efforts during vacation days or other days out of the office Contributing to special department projects as assigned by the area Manager Participating in department area meetings and University committees as assigned Working professionally and effectively in a team environment Adhering to multiple timelines and strict deadlines Working a flexible schedule as required to meet the needs of events taking place outside of normal business hours. This may include early mornings, evenings and weekends.   Qualifications Three or four-year Bachelor’s Degree or Equivalent required Three to five years of experience in an event or hospitality-focused environment A minimum of three years of experience with managing and planning varied types of events and conferences Exceptional customer service and communication skills (written and verbal) Experience in organizing detailed and diverse administrative tasks in an office environment Friendly, positive, and professional demeanor Experience in dealing with diverse groups and individuals Driven and motivated to meet deadlines and client needs Intermediate or higher level computer skills in MS Office and Google Software solutions Reliable and flexible with a desire to succeed A background in sales and business development is required   Why Work for MRU At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace where each person's individuality is appreciated. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, a health spending account, paid vacation, Christmas leave, personal days and a free membership to our fully equipped recreation centre.   Salary:                  $2269.71 Semi-monthly Closing Date:     July 22, 2019 Please Note:      There is a strong internal candidate.   A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Job Title], [Requisition Number].pdf (ex. Coordinator, 999999.pdf). Salary Grade : 24-1   We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.

MANAGER, R&R AND EVENTS, COLLEAGUE ENGAGEMENT 251232BR Management / Consulting / Advisory Toronto, ON July 15, 2019 Apply Company Overview Tell us your story. Don’t go unnoticed. Explain why you’re a winning candidate. Think “TD” if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward. Stay current and competitive. Carve out a career for yourself. Grow with us. Here’s our story:  jobs.td.com Department Overview TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance authorized products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches. In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada. At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices in Atlantic Canada, Quebec, Ontario and Alberta, our company is always growing and can help you to grow. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers. Job Description The Colleague Engagement team, within the broader Customer & Colleague Experience team, is accountable for designing, implementing and overseeing the Legendary colleague engagement strategy for TD Insurance. Reporting to the Senior Manager, Colleague Engagement, the Manager, R&R and Events will lead a team responsible for the development and execution of the TD Insurance reward and recognition program, All Stars conference and executive conferences. Main Responsibilities: Program Development & Execution Full ownership of executive conferences and events, including All Stars, the top performer program at TD Insurance Responsible for all aspects of program development, event planning and event execution Project management using comprehensive critical path documents / project plans to effectively and efficiently deliver high quality events. Development of contingency plans, when required, to ensure the smooth execution of all events Venue/vendor sourcing, contracting and negotiations based on specified budgets Oversight and development of event communication requirements including speaking remarks Demonstrated business acumen to translate concepts and strategies into impactful and engaging conference agenda content and speaking remarks Work closely with our CAPA partners, executive offices and special assistants and business partners to develop executive supporting documents such as executive briefing packages Manage all aspects of AV requirements and work closely with the AV vendors and producers to oversee speaker presentations Lead the development & execution of a Post Implementation Review for all events and provide recommendations to Senior Management team Stay current on event industry trends and best practices and recommend and implement new, creative and innovated ideas to our programs Relationship Management Actively manage relationships and work closely with TD Insurance executive leadership and senior management to provide guidance, expertise, and counsel on event management activities, including acting as subject matter expert on event management best practices, projects, and initiatives for business partners Strong collaboration with TD Insurance businesses, TD enterprise partners, Strategic Sourcing, Corporate HR and CAPA Proven experience dealing and negotiating with external vendors Colleague Engagement Contribute to the development of reward and recognition strategies to enhance overall colleague experience at TD Insurance ensuring alignment with business objectives Be the TD Insurance business lead for TD Appreciate! Budget Management Oversight of event budget management to ensure the delivery of quality programs and conferences within plan Responsible for identifying and implementing program efficiencies, process improvement and cost saving strategies Accountable for event reconciliation in an accurate and timely manner including invoice processing and cost centre charge-outs Requirements Qualifications: Highly motivated individual with proven track record of achieving results Proven results in event management and strong experience in project management with a demonstrated ability to lead large multi-faceted projects or initiatives Strong organization skills, with the ability to work in a fast-paced environment and manage multiple deadlines and priorities Demonstrated relationship building and leadership skills with a superior ability to make things happen through the use of impact and influence and by nurturing key relationships Demonstrated ability to act as a catalyst for change within a business to enhance the colleague experience mandate Proven track record of highly developed critical thinking, analytical and problem-solving skills Excellent communication skills (both written and verbal) Bilingualism (English/French) would be an asset Strong customer orientation and a professional approach with the ability to interact with all levels within the organization Self-motivated, team player with high energy and ability to work independently Solid leadership skills including staff/team development, coaching and motivating with proven leadership capabilities Ability to travel within Canada and outside of Canada Ability to and to work variable hours driven by needs of the business Solid knowledge of Microsoft Word, PowerPoint, Excel, and Outlook Post-Secondary education Additional Information The Manager, R&R and Events will be required to attend all events, where a high percentage of travelling is required. Flexibility on weekends, early mornings and evenings is required during event planning peaks and during event execution. At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities we live in and serve and creating an environment where every employee has the opportunity to reach her/his potential. TD is committed to providing accommodations. Please let us know if you require an accommodation – we will work with you to meet your needs. Hours 35 Inclusiveness At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.  

Event Manger (Banquet) Toronto, Canada Full-time Company Description O&B Events offers an extensive portfolio of unique, stylish event and restaurant venues, each one supported by Oliver & Bonacini chef-driven cuisine, professional and personal service and a team of dedicated event coordinators. The diversity of our spaces allows us to host a wide range of events, such as closing dinners, business meetings, personal celebrations, weddings, kosher-catered events, bar mitzvahs and large corporate events. While each venue is unique, with distinct differences in both décor and cuisine, they all share the same commitment to exceptional service and respect for food. What’s in it for you? - Competitive wages/salary packages - Gratuity sharing - A comprehensive group benefits program - Training and development opportunities - Staff dining discount - RRSP matching program for managers Job Description Under the direction of the General Manager, the Manager is accountable for the day to day operations of the event venue including staffing, cost controls, staff training, budgeting and active floor management during events. PRIMARY DUTIES & RESPONSIBILITIES Communicates the vision to all team members and leads by example. Reinforces the O&B values daily and inspires the team with his/her exciting vision for the future  Regularly monitors and achieves the O&B points of technical service and points of details Builds and maintains relationships with guests, team members and senior management alike Follows bar, beverage and wine control procedures exactly Shows leadership in creating a culture that revolves around the experience and enjoyment of food and wine Conducts recruitment and selection and training and development initiatives as well as performance management and employee coaching Uses conflict/resolution and problem solving skills Assists with the tracking of sales, invoicing, and managing inventory Conduct briefings with event service staff prior to each function Schedules event staff to properly service events/functions Ensure accuracy and timeliness of payroll records Strive for maximum efficiency and continual improvement of staff productivity Participate on Health & Safety Committee, ensuring that the Occupational Health & Safety Act and WSIB procedures are being followed Ensure facility is well maintained, repaired and spotless at all times Work with Marketing to design and implement a strategy to attract new business Build relationships with vendors and suppliers Additional duties as assigned or required Qualifications Post-secondary diploma/degree in Business or Hospitality Minimum 2 years’ experience managing a variety of events in a similar environment (inclusive of small, large and high profile functions) WSET Intermediate Wine Certificate or comparable an asset Must possess superior verbal and written communication skills Strong organizational skills with the ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work Proficiency in all Microsoft Office applications including Word, Excel, PowerPoint and Outlook Strong business acumen Team player   Additional Information ** We thank all applicants for their interest in Oliver & Bonacini Restaurants; however, only suitable candidates will be contacted to continue the application process. **

Senior Special Events Manager Job no:  506122 Employment type  Full time Property / Office:  Mandarin Oriental, Miami Location:  Miami, FL, United States Department:  Management (Manager), Catering Sales The Group Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world. Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place. The Group regularly receives international recognition and awards for quality management and legendary service hospitality. Our Hotel With 326 guest rooms and 31 suites, Mandarin Oriental, Miami is located in Brickell Key and is a prime location for both business and leisure guests.  It is an urban resort with Miami’s only private beach. Overview of Position The Senior Special Events Manager responsibilities include, but are not limited to, generating BEO’s; group resumes and business correspondence. Utilizing Delphi system for accurate blocking of events, groups and traces; obtain guarantees for food and beverage functions and audit banquet checks for assigned groups. Coordinate all aspects of “One Day Meetings”, business luncheons, cocktail receptions and professional dinner presentations, approve payment and provide backup for contracted vendor business, audit banquet checks for assigned groups and chair pre-conference and post-conference meetings. The Senior Special Events Manager will support the Catering and Conference team as needed. The Senior Special Events Manager will report directly to the Director of Conference Services. Requirements • Have a minimum of 3 years experience in the similar position, preferably in a luxury setting. • Flexible schedule is required, including evenings, weekends and holidays. • Have excellent communication and organization skills. • Must be able to work in a high-pace and dynamic operation.  • Must be detailed oriented, excellent computer skills necessary. • Have a pleasant, friendly and helpful manner. • Excellent organizational skills and communication skills are necessary. • Work in a safe, prudent and organized manner. • Able to handle multiple tasks at one time. • Able to consistently delight and satisfy our guest. • Able to handle guest requests in a detailed manner. Working with us means… We are dedicated to delighting our guests and to delighting our colleagues. We are committed to becoming the best and we emphasize working together to achieve this goal. We support acting with responsibility. Working with us means working harmoniously, respectfully, passionately, and towards personal growth. Working with us means that you will be personally valued. From the initial interview through the comprehensive orientation to the numerous Learning and Development programmes, we are committed to providing a Mandarin Oriental ‘Colleague Journey’ that exceeds colleague expectations. Equal Employer Opportunity Statement Mandarin Oriental Hotel Group provides equal employment opportunities (EEO) to all colleagues and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mandarin Oriental Hotel Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Mandarin Oriental Hotel Group expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Mandarin Oriental Hotel Group’s colleagues to perform their job duties may result in discipline up to and including discharge.   Advertised:   15 Jul 2019  Eastern Daylight Time Applications close:

Event Planner - Specialist I  Apply! Position Details Department: Foundation Category: Foundation Location: Phoenix Posting #: 461613 Date Posted: 7/11/2019 Employee Type: Regular Position Summary Posting Note:  The Event Planner works in conjunction with the Director of Special Events and volunteer leadership to lead in the planning, design and implement of signature events while serving as a liaison on beneficiary events raising funds for Phoenix Children’s. The ideal candidate has 3 years of leadership experience with event planning. This position does not supervise any other positions but may be responsible for delegating and overseeing marketing tasks and logistics to meet project deadlines. Working in close collaboration with leadership, the Specialist I will assist in the development and implementation of many aspects of multiple programs that align with hospital’s mission and support the Foundation’s goals. Working independently, the Specialist I may be in charge of overseeing program/project execution that could include staffing, volunteers, budget and fundraising goals from start to finish. This position may also be responsible for special events that publicize the organization and its programs to the community. Position may have direct and/or indirect oversight of lower-level staff members and/or volunteers. PCH Values Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team Excellence in clinical care, service and communication Collaborative within our institution and with others who share our mission and goals Leadership that set the standard for pediatric health care today and innovations of the future Accountability to our patients, community and each other for providing the best in the most cost-effective way. Position Duties Manage Budgets: Creates and analyzes budgets for each program in order to minimize unnecessary expenditures, including complex budgetary planning and forecasting. Allocate Resources: Allocates a specific amount of resources for each program while avoiding the depletion of resources as well as the degradation of quality. Program Development: Assists in the development of fully-fledged programs complete with policies, procedures and techniques. Staff Oversight: Responsible for training, assisting and collaborating with staff members who are involved in one or more programs. Indirect and/or direct supervision must facilitate communication, aid organization, coordinate objectives and ensure that standards are met. Process Documentation: Manages the tracking of deliverables, monitoring progress and translating data towards future growth projections. Performs miscellaneous job related duties as requested.

Events Officer   Competition Number:  J0719-0543 Position Title:  Events Officer Employee Group:  Support Staff - USW Local 2010 Job Category : Other Professionals Department or Area:  Advancement Communications, Marketing, Events and Donor Relations Location:  Kingston, Ontario, Canada Grade:  07 Hours per Week:  35 Job Type:  Term Length of term:  1 year Shift:  7 Monday - Friday Number Of Positions:  1 Date Posted:  July 15, 2019 Closing Date:  July 23, 2019 About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society. Come work with us!   Job Summary Reporting to the Manager, Advancement Events, the Events Officer will work with event clients to design, implement and evaluate events tailored to multiple audiences including alumni, donors, parents, community members, volunteers, the alumni association and its branches, and other friends. Events range from alumni award celebrations and gift announcements to alumni and donor events with the Principal and educational forums. Formats range from large formal black-tie gatherings through stand-up receptions, to “tams welcome” spirit events like Homecoming. They are held on and off campus, across the country and, occasionally, internationally.  The incumbent must combine sound judgment, exceptional interpersonal skills, strong project management skills and attention to detail. The incumbent must be an excellent communicator who is at home in high-pressure, fast-paced environments.  This position requires the incumbent to regularly travel and work evenings and weekends and is subject to the Averaging and Travel Time Credit provisions of the USW Local 2010 Collective Agreement. Job Description DUTIES AND RESPONSIBILITIES: • As a member of the Events team, works with colleagues to create a full repertoire of event designs, concepts, and measures to ensure that events serve a wide variety of strategic goals from a diverse group of clients. • Consults, advises and partners with event clients both inside Advancement and outside, including Faculties and Schools, the Principal’s Office, the Office of the Provost, and the University Secretariat to plan, stage and evaluate a variety of events for multiple audiences in locations ranging from the campus to international cities of strategic importance to the university.  • Collaborates with volunteers to plan and stage a variety of events, ensuring alignment of goals and effectiveness of planning and delivery. Appreciates the differences between volunteer-driven and staff-driven events, and adapts style accordingly; is adept at developing partnerships with volunteers.  • Assists in overseeing event budgets, timelines, and other aspects of the event project, ensuring that events are delivered on time, within budget and with a high degree of guest satisfaction. Works effectively with event external suppliers to reach optimum event solutions and services.  • Understands the emerging trends of alumni, volunteer, and donor behavior, including demographic cohort trends such as “young alumni”, to identify new and dynamic event opportunities that address these trends. • Demonstrates commitment to continuous improvement through applied bench marking efforts, and data-driven decision-making. With senior event colleagues, assembles and analyzes data; reports findings to key stakeholders accurately and on time. Monitors, recommends and implements enhancements to event processes and systems that enhance efficiency and promote quality of services. • Represents the University and Office of Advancement to external audiences, including alumni, donors, volunteers, members of Queen`s faculty and staff, and other friends, community and professional organizations, meetings and conferences. • Undertake other duties as assigned in support of the unit and/or department. REQUIRED QUALIFICATIONS: • University degree. Equivalent combination of post-secondary education and practical experience in a relevant field will be considered. • Several years (3+ minimum) of relevant experience in planning and staging a wide variety of special events that support relationship-building, preferably in an educational setting. • Leadership ability and proven project management skills.  • Working towards or possesses event professional certification; Canadian Special Event Professional (CSEP) certification preferred.  • Demonstrated successful experience in coordinating multiple tasks, while meeting deadlines and maintaining accuracy. • Proven ability to identify, develop and solicit event sponsorship opportunities. • Proven ability to develop and maintain close working relationships with a variety of clients including volunteers and third party service providers. • Proficient computer skills, including the operating systems Windows, Microsoft Office Suite. Experience with large database management systems, preferably in a networked environment (BSR-ADVANCE) and online event registration applications experience an asset. Ability to adapt to changing technology considered a must. • Extensive knowledge of University Structure as it relates to the overall hospitality industry will be considered an asset.  • Ability to travel and work evenings and weekends. Valid G-Class driver’s license considered an asset. SPECIAL SKILLS: • Superior communication and presentation skills to gather information and deliver key messages accurately and with empathy to alumni, students, parents, faculty, staff, donors, volunteers and third party service providers. • Strict attention to detail and accuracy with an appreciation for the implications of errors for the University and the Office of Advancement.  • Excellent time management and organizational skills, with the ability to be results oriented and to juggle conflicting priorities flawlessly, while working within tight timeframes and a demanding workloads.  • Strong customer service focus with a proven ability to establish and maintain effective working relationships with a broad range of internal and external audiences. • High level of tact, discretion and confidentiality, with the ability to respond to sensitive and/or controversial situations. • Ability to win cooperation, to facilitate groups of people to work toward, and success in shared goals. • Strong degree of flexibility, initiative and resourcefulness to work independently. • Highly motivated, innovative, creative and strategic thinker with a high level of self-confidence and energy to undertake diverse responsibilities.  • Seeks continuous improvement by thinking of events in a strategic manner, and adopting creative approaches to engage stakeholders and increase organizational effectiveness through work tasks and outcomes. DECISION MAKING: • Makes decisions affecting the planning and execution of events in consultation with the Manager. Identifies and implements, in consultation with senior staff, best methods to ensure programs meet the University’s engagement goals. • Works with senior staff, identifies and implements best methods to ensure programs meet the University’s engagement goals. • In collaboration with senior staff, identifies optimum practices for organizing and publicizing events by evaluating several factors such as cost effectiveness, need, interest, etc. • Works with the Manager and the other senior Events Officer to identify and recommend new event opportunities that enhance the visibility of the university and supports strategic goals. • Human and fiscal resource decisions - identifies resource needs to optimizes program delivery in a fixed resource environment.  • Anticipates, analyzes and solves problems, and recommends solutions. • Determines when to defer more complex issues to senior departmental staff.  • Delegates work to appropriate support staff when necessary.  • In collaboration with senior staff, develops criteria for evaluating the success of event strategies. Closing Statement The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, racialized/visible minorities, Indigenous/Aboriginal Peoples, persons with disabilities and LGBTQ+ persons. The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at <ahref="mailto:hradmin@queensu.ca">hradmin@queensu.ca.

Events Manager Background The University Hospital Foundation believes in the power of generosity to save and change lives. The Foundation raises funds to ensure patients at the University of Alberta Hospital, the Mazankowski Alberta Heart Institute and the Kaye Edmonton Clinic have access to the latest advancements in medical technology and innovative patient care. As a result of very generous individuals and community support, we have raised more than $187million in the last 10 years to support patient care, advanced technology and clinical research. www.GiveToUHF.ca Role Reporting to the Vice President, Philanthropy, the Events Manager is responsible for overseeing and managing all operational and strategic aspects of annual events at the University Hospital Foundation. Responsibilities Event Management • Oversee the successful planning and execution of signature events and donor engagement events; • Work with Foundation leadership team and event volunteers, where applicable, to set a vision and plan for events; • Acts as a point of contact with external event representatives, corporate sponsorship liaisons, and internal and external stakeholders; • Prepare detailed event logistics plan, production plan, and event itinerary for each event • Seek to improve donor/sponsor relationships, cultivation and stewardship through regular and appropriate communications People Leadership • Serve as the leader of the Events team within the Philanthropy Department, providing management of the day-to-day operations, establishes performance metrics, conduct performance evaluations, and mentor, coach and manage the professional development of team members; • Provide the framework for, and oversight to, staff goal setting and benchmarking for their respective program areas; and • Participates in the recruitment of and coaches event volunteers and event committee members where applicable. Strategic Development • Develop and manage budget and day-to-day operations supporting stewardship and event planning functions; • Create in-depth event dashboards and KPIs to evaluate the overall events strategy and individual event and initiate changes as required. • Contribute to the development and implementation of a comprehensive operational plan and budget for the Foundation and evaluate donor engagement and event priorities to ensure success. Revenue Generation • Play an active role in building the strategy for securing cash and in-kind support for annual signature and donor events. • Actively solicit for financial and in-kind gifts to support events and sets the strategy for effective stewardship and further cultivation of event supporters. Knowledge & Abilities • Exceptional degree of professionalism • Exceptional flexibility with proven ability to manage multiple projects, prioritize and meet deadlines • Knowledge of Canada Revenue Agency, Federal and Provincial laws as they pertain to charitable work; • Knowledge of the University of Alberta Hospital site is considered an asset; and • Ability to lead staff and projects as well as act as an advisor and facilitator and function as part of an integrated fundraising team; • Staff management and budget management experience is essential to this position; • Excellent leadership, project management, organization, teamwork and negotiation skills. • Successfully manages multiple competing priorities in a fast-paced environment; • Thinks strategically and creatively about engaging stakeholders developing plans of action and following through; • Ability to handle people with sensitivity, confidentiality, tact and diplomacy • Handles extremely sensitive information with confidentiality and tact; • Strong oral, written and communication skills • Ability to exercise discretion and good judgment in representing the Foundation • Extraordinary commitment to maintain confidentiality Qualifications & Experience • Bachelor’s degree or diploma in Event Management, Business Administration, Hospitality Management or other related field is required; • Project Management Professional (PMP) designation is desired; and • Certified Fund Raising Executive (CFRE) designation or commitment to obtain CFRE designation within first year (where possible) of employment. • Minimum of five years of experience in event management or projects in either a fundraising or a related business field (marketing, reporting/journalism, external or public relations, customer relations, etc.) or equivalent combination of education and experience. • Three to five years of experience in managing or supervising people and a proven track record of achievement of team and organizational goals. • A minimum of three years of experience working with senior level volunteers. • Solid knowledge of ethical principles and best practices relating to fundraising, donor relations and donor communications; • Previous experience and familiarity with Raiser’s Edge or equivalent donor database management systems and Microsoft Office suite; • Association of Fundraising Professionals or Association of Healthcare Philanthropy membership is an asset. • Exceptional Microsoft Word, Excel, Outlook, PowerPoint and Adobe experience Applicants To apply for this posting, please follow the link below to upload your resume and cover letter. You will also be asked to complete a Culture Index Survey, which will help us to get to know you better and assess your fit for this position. Closing date for this posting is July 26 at 5:00pm . http://www.cindexinc.com/c/7D1327  

Event Planning Executive Position Summary:   The Event Planning Executive is responsible for creating, developing, implementing, and managing the overall Ticket Sales & Service event programs.  This position will proactively identify strategies, ideas, approaches, and initiatives that will drive fans sentiment and consistent engagement as it relates to B2B, family, superfan, and social segments.  This position will have a focus of developing strategic practices to improve relationships and engagement with the Miami Marlins and their corporate season ticket and suite accounts through networking, business and baseball events and other memorable experiences at Marlins Park. This position will receive supervision from the VP of Sales & Service.    Essential Functions: Managing and scheduling Networking events for current and potential Miami Marlins Corporate accounts Develop and execute strategies to increase Marlins New Sales and Retention  Identify and execute monthly events connecting current Marlins members ·  Oversee all planning of season ticket holder and season ticket prospect events including: working with operations/ground crew/sales & service staff/Levy Restaurants, schedule staff assignments, sending out invites and organizing the attendee lists, provide an event summary before and after the event, as well as all other functions associated with the execution of the event. ·  Oversee all email communication efforts to season ticket holders regarding the fan loyalty program and standard season ticket holder benefits. ·  Oversee all Strategy and Planning, including liaising with third-party vendors and/or MLBAM, developing and managing budgets, managing staff and part-time support.   ·  Developing compelling Marketing strategies that include personalized and dynamic messages that leverage analytics and reporting to make intelligent assessments, that feature meaningful messages and that are developed within videos, graphics and messaging. Develop relationships with all current Marlins members Generate data on current accounts through surveys, focus groups and face to face meetings Attend network events in both Miami-Dade and Broward counties Develop relationships with local business leaders through Chamber memberships Work with the VP of Sales & Service to develop the proper strategy around the Marlins B2B program   Qualifications & Requirements:   A proven track record in relationship building and networking skills with ability to interact effectively and professionally Strong organizational, time-management, excellent oral and written communication, and problem solving skills Individuals must be comfortable making face to face sales presentations Ability to multi-task Individuals must be coachable and possess a positive attitude Ability to maintain a flexible work schedule (holidays, evenings) Deliver exemplary customer service Bilingual (English/Spanish) a plus Excellent Communication Skills Proficient computer skills in Microsoft Office, ProVenue (ticketing system), and Microsoft CRM 4.0    Suggested Education & Experience Guidelines:   A minimum of 2-3 years of event planning experience (sports/entertainment/event planning) College Degree – Bachelor’s degree from an accredited college or university We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Events Coordinator Peter Lougheed Leadership College Competition No.  -    S106239531 Posting Date  -    Jul 12, 2019 Closing Date  -    Jul 20, 2019   Position Type  -    Full Time - Grant Funded Salary Range  -    $50,425 to $68,486 per year Grade  -    08 Hours  -    35   This position offers a comprehensive benefits package which can be viewed at:  Faculty & Staff Benefits . Reporting to the Administrative Director, this position is responsible for the planning and execution of events hosted by the Peter Lougheed Leadership College (PLLC). The Events Coordinator (EC) will be responsible for the planning, organization, oversight, execution, and evaluation of all external events, most notably the Lougheed College Lectures.  The position will be responsible for executing a variety of events from raging from public lectures, training sessions, networking events, workshops, fundraising events, etc. This position also takes on special projects, as required by the Administrative Director, as various initiatives are undertaken. Duties Include: Events Management  Acts as the project manager of all events hosted by PLLC. Events range from audiences of 10 to 3,000. Creates detailed event plans utilizing Asana that include logistics, speaker/entertainment, publicity, registration, and volunteer management, etc. Works collaboratively with the PLLC Communications Coordinator to ensure proper branding of event communications such as invitations and promotional materials.  Manages pre-approved budgets and timelines for events and proposes new ideas to improve the event planning and implementation processes within PLLC. Approves expenditures set in the operational events budget and maintains and tracks event budgets from year to year. Offers advice to the Administrative Director on ideas/strategies on how to leverage events for various faculty, staff, and student relations and how PLLC may collaborate with other units to create event opportunities. Point of contact for any event partnerships and collaborations.  Informs Protective Services when security-related practices and general emergency standards are required for Presidential events. Ensures that event objectives are aligned with the strategic initiatives and vision of PLLC and contribute positively to its brand and reputation. Ensures proper protocol and ceremony is being met in regards to speakers when necessary. Generates and updates processes for events that reoccur to maintain consistency of success and also advises and documents for continuous process improvement. Event Preparation Responsible for initiating, assisting and supporting planning, research, and logistical details associated with planning events throughout the year.  Coordinates the speaker selection administrative process for the Lougheed College Lectures (LCL). Includes researching potential speakers and collating a list that includes potential fees for decision by the PLLC Principal. Works collaboratively with the PLLC Executive Assistant for the coordination and booking of speakers travel. Researchs, identifies, and schedules appropriate speakers for events based on drafted and approved event objectives.  Liaises with high-profile speakers based internationally, nationally and locally. Acts as main point of contact and responsible for ensuring speakers have correct logistical and contextual information and are updated up and properly prepared leading up to the event.  Helps facilitate communications with event registrants; preparing and distributing event information, maps, parking information, etc. Responsible for the creation and maintenance of event registration sites (in collaboration with the PLLC Communications Coordinator). Create and manage all aspects of the registration process prior to the event: submit requests for registration sites, manage deposits and payments, correspond directly with guests on the phone, via email and in person, generate guest lists, manage registration fees, name-tags and registration packages, assist in creating seating plans, and create analysis of event attendee profiles. Manage and maintain inventory of event supplies and materials (i.e., nametags, gifts, equipment, signage) and coordinate with the PLLC Executive Assistant to restock as necessary. Create event signage and other event print materials in collaboration with the PLLC Communications Coordinator. Posts to and maintains internal calendars and sites with event details and registration information. Interact in an engaging and professional manner with: attendees, alumni guests; donors; volunteers; University deans and administrators; Faculty Development officers; guest the Peter Lougheed Leadership College (PLLC) speakers. Ensure that FOIPP procedures are upheld. Financial management: reconcile credit card and debit transactions, provides financial records and invoices and supporting documentation to the PLLC Student Administration and Finance Coordinator to ensure payments are submitted in a timely manner. Prepares a financial budget for each event based on allocated amount and maintains transaction records of expenses for audit, historic, and forecasting purposes.  Works with the PLLC Communications Coordinator to identify and recommend opportunities for media coverage of events and other initiatives. On-site and Post Event Management Provides calm, efficient and flexible onsite assistance to guests at events. Deals with issues and problems and presents the U of A in the best possible light to external audiences. Coordinate on-site logistics: setting up displays, registration tables etc., liaise with venue and/or caterer. Manage on-site volunteers, including training if required, and coordinate volunteer appreciation. Develops tools to evaluate each event, survey participants, evaluate results, prepare summative report of event, and make recommendations for improvements to future events. Coordinates and implements post-event surveys and summaries for events. Prepares statistical summaries of event attendance for use in reports distributed to faculties and for the PLLC Leadership Team. Prepares event final report at the end of each semester for historic and further development purposes. Organize and maintain all relevant event files and records. Manages several databases pertaining to the portfolio and creates new databases as required, including thorough record keeping of events and contacts. Works collaboratively with the PLLC Student Administration and Finance Coordinator to ensure that speaker expenses are paid and PLLC budgets are updated. Qualifications Undergraduate degree preferred; minimum High School Diploma. Minimum 2 years of related work experience with an event planning focus. Event Planning training or certificate an asset. Excellent critical and strategic thinking, problem-solving and decision-making skills. Previous experience or knowledge with project management tools such as Asana is an asset. Ability to work collaboratively with others to accomplish organizational goals. Strong communication (written and verbal) and interpersonal skills. Proven multi-tasking, organizational and time management skills. Computer proficiency using MS Office, Google applications, and social media. Demonstrated commitment to ongoing training in administrative and technical skills (e.g. marketing). Knowledge and understanding of University of Alberta environment is an asset. How to Apply Apply Online Note:  Online applications are accepted until midnight Mountain Standard Time of the closing date. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

POSITION DESCRIPTION (2019) Title: Private Events Manager Supervisor : Director of Education & Visitor Services Classification : Non-Exempt, Full-Time, Non-Emergency Tudor Place Historic House and Garden, a 5.5 acre historic estate located in the Georgetown neighborhood of Washington, D.C. is seeking a Private Events Manager. This position is responsible for coordinating all private events including, weddings, corporate events, ‘Tea and Tour’ bookings, group tours, boxed lunches, and private photography sessions. The Private Events Manager is responsible for publicizing and promoting Tudor Place to potential clients, meeting planners, etc. and represents Tudor Place at relevant professional occasions. WORK SCHEDULE Wednesday through Sunday (35 hours weekly) RESPONSIBILITIES Private Events Respond to prospective client email and phone inquiries Negotiate and manage all rental event contracts, according to institutional policies Organize tour groups, including registrations and confirmations Schedule and staff site visits for prospective and contracted clients as needed during business hours, evenings, and weekends Coordinate contracted rental event logistics. Schedule vendor access to the site and collect required paperwork for files Serve as on site staff for all rentals and organize additional staffing as necessary Coordinate special access group tours including but not limited to “Tea and Tour” programs and special programs Review, create, and implement marketing and outreach initiatives for rental offerings and public programs; including creation of regular social media postings on Tudor Place official channels as a part of Social Media team. Maintain professional relationships with event vendors and contacts Ensure all events are in compliance with the Board of Zoning Agreement Visitor Services Assist the Visitor Services Assistants with the operation of the museum Visitor Center Assist the Director of Education & Visitor Services and the Visitor Services Assistants with programmatic marketing as needed Represent Education and Visitor Services as a member of the Tudor Place social media team Assist with maintenance of an inviting and organized Visitor Center and Museum Shop; assist with restocking and ordering supplies; Manage daily tour and event schedule Lead tours of historic house and garden as needed Other duties as assigned EXPERIENCE & EDUCATIONAL REQUIREMENTS   Bachelor’s degree (Master’s degree a plus)  Computer literacy with ability to learn necessary office technologies including Altru, a Blackbaud constituent management system used for museum operations Ability to manage needs and desires of various stakeholders during the planning and supervision of events Ability to make thoughtful decisions quickly under pressure Demonstrated ability to work as part of a team and Strong attention to detail and ability to multi-task Proficient in use of social media Experience working with the general public in a museum or other front line position Ability to work in a wide range of environmental conditions Proactive attitude, cordiality, and excellent customer service skills Desire to work in a historic setting; respect for the preservation of a historic building and its collections Experience working with volunteers a plus COMPENSATION & BENEFITS Salary range is $30,000-$33,000. Tudor Place prides itself in providing excellent benefits to eligible employees, including paid leave, paid holidays, free on-site parking, and a staff Museum Shop discount. TO APPLY Please email Helen Hubbard-Davis, Director of Finance & Administration, at careers@tudorplace.org with resume and cover letter. Please include “PRIVATE EVENTS MANAGER” in the subject line. No phone calls please. Tudor Place is an Equal Opportunity Employer

Coordinator, Special Events CITY/STATE Chicago, IL LOCATION Region - North Central CATEGORY Corporate » Creative SCHEDULE Full-Time REQUISITION ID MAR02765   Job Overview: The Special Events Coordinator will develop, market and execute in-store promotional events at locations within Macy's North Central region. This position networks and partners with key senior level executives in the stores as well as the Central Merchant organization. Perform other duties as assigned.   Essential Functions: Plan and execute sales-driving, brand-building in-store special events in collaboration with Macy's vendors and other strategic partners; includes managing freelancers and outside vendors such as stylists, caterers, and production companies.  Development of event proposals, budgets and execution strategies that are communicated and approved by Director.  Relationship Management with vendors and sponsors; build relationships that translate into event opportunities. Identify outside sponsors for Macy's Special Events with the potential to offset departmental expense and/or create local connections & promotional opportunities. Manage individual event budgets by forecasting costs, writing purchase orders, tracking expenses, submitting payments, following up with vendors and tracking event ROI.  Create & submit Macy's event copy for approved advertising outlets such as macys.com/events, radio, in-store formats and social postings. Coordinate internal and external advertising approval processes.  Understand evolution of marketing & continually provide relevant ways to reach our customer through a variety of channels.  Look for innovative event activations to enhance the customer experience and grow loyalty to the brand. Work with influencers & talent as needed; provide contracts, media schedules, run of show, recaps of impressions/impact, etc.  Evaluate Macy's event marketing initiatives from both quantitative (e.g., sales, attendance, ROI) and qualitative standpoints (e.g., event flow, branding opportunities, customer feedback); report results to management per set standards/processes. Regular, dependable attendance & punctuality.   Qualifications: Education/Experience: Bachelor’s degree preferred. 2-3 years of event coordination and execution experience; retail experience is a plus. Communication Skills: Strong written and oral communications skills. Strong organizational skills and the ability to remain flexible to ever-changing business needs. Mathematical Skills: Basic math functions such as addition, subtraction, multiplication, division, and analytical skills. Reasoning Ability: Must be able to work independently with minimal supervision and make sound decisions. Physical Demands: This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time.  Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds. Other Skills: Proven financial skills; experience managing budgets. Competent with quantitative analysis. Proficient in Microsoft Office & Outlook. Strong ability to multitask & manage several different projects simultaneously. Exhibit grace under pressure. Willingness to work nights and weekends. Willingness to  travel approx. 30%; must possess a valid driver's license. Work Hours: Ability to work a flexible schedule based on department and company needs. This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Manager of Annual Giving and Events   SUMMARY : The Manager of Annual Giving and Events is a key member of a dynamic and fast-growing Development and Communications team. He/she is responsible for crafting, managing, and executing the Woods Hole Research Center’s annual giving program and special events through a variety of communications and fundraising strategies. Reporting to and working directly with the Senior Director of Communications & Government Relations (SDC), the Manager of Annual Giving & Events (MAGE) will play a vital role in growing the philanthropic revenue for the world’s leading independent climate change research organization. In collaboration with the SDC, responsibilities include meeting or exceeding the annual fund and events-related fundraising goals for a portfolio of over 600 donors with contributions between $1 – $1,000. The position will manage the growth of annual fund contributions; develop and successfully implement special events; represent the organization to donors, vendors, and the public; and produce various fundraising-related collateral. The successful candidate will be self-motivated, entrepreneurial, and willing to take complete ownership of critical duties. Key Responsibilities: Annual Giving: Management and implementation of the WHRC’s Annual Giving solicitations from conception to execution. Work with the SDC to establish long term goals and objectives. Craft and implement annual fund campaign strategies including direct mail, e-mail, phone, and social media. Work with SDC and colleagues to develop external content and collateral, including appeals, newsletters, social media, website, invitations, and others. Design and implement a new sustainer or automatic giving program. Ensure proper donor recognition and stewardship. Assist in the identification of major gift prospects who are annual giving donors. Events: Coordinate and manage all WHRC on-site community events and selected off-site cultivation events Identify off-site opportunities for WHRC speakers or to host WHRC events Work with colleagues to craft and execute yearly community programming schedule at WHRC. Work with Board member volunteers to plan events and develop invitation lists. Prepare event collateral material, generate guest lists, coordinate leadership and staff, execute event logistics and manage follow-up. Other duties: Provide support to other WHRC activities and campaigns as needed. Support the development and vibrancy of relationships with WHRC’s strategic partners. Provide professional, quality customer service to donors, volunteers, staff, and other contacts. Prepare data for the SDC and Board to share ongoing results. Maintain all relevant data in Raiser’s Edge database include donor meetings, correspondences, actions, etc. Key Qualifications: Bachelor’s degree and 3+ years directly relevant development experience Knowledge and interest in environmental science/issues Excellent written and oral communication skills Experience with Raiser’s Edge and fundraising prospect research tools is helpful Exceptional interpersonal, presentation, and communication skills, with the ability to interact with a wide range of constituents, including scientific experts and donors Ability to work well independently and as part of a dynamic team in a constantly evolving environment, with people of diverse backgrounds, cultures, and nationalities Desired Start Date :  September 2019.   Application Deadline:  August 9, 2019 or until position is filled. Classification and Compensation:  This is a full-time salaried; exempt position.    WHRC offers a competitive salary as well as a generous benefits package. Application Instructions:  To apply, please email cover letter, resume, and contact information for three references to  jobopenings@whrc.org . Please type “MAGE19” in the subject line.