Prospectors & Developers Association of Canada (PDAC) Toronto, ON, Canada
Apr 21, 2017Full time
PDAC International Convention, Trade Show & Investors Exchange is the world’s leading Convention for people, companies and organizations in, or connected with, mineral exploration. The four-day annual Convention held at the Metro Toronto Convention Centre (MTCC) has grown in size, stature and influence since it began in 1932 and today is the event of choice for the world’s mineral industry. In addition to meeting over 1,000 exhibitors, 24,000 attendees from 130 countries, it allows attendees the opportunity to attend technical sessions, short courses as well as social and networking events. Position summary This position is responsible for coordinating exhibits rentals for the Investors Exchange (approximately 500 Exhibitors). Duties and responsibilities With a customer service oriented approach, coordinate: Investors Exchange, Prospectors Tent & Core Shack exhibitors Update online/print application forms Track applications received Work with a Selection Committee to review applications/select exhibitors (Core Shack only) Process payments Ensure contact & payment information is properly entered into an Exhibitor database Assign booth numbers, coordinate relocation requests Communicate booth number and waiting list status to those who applied Answer Exhibitor inquiries via phone and email Prepare Exhibitor lists for various purposes Website updates Assist with: Exhibitor communication – draft & schedule communications Updating/editing/writing the Exhibitor Manual Collaborate/work alongside the Coordinator, Convention Exhibits (Trade Show) Other tasks as required Qualifications and experience College diploma in event planning/marketing/public relations/business administration or related discipline 1-3 years exhibit and/or event experience Demonstrated ability to work both independently and as a team player Previous experience working with non-profit organizations Exceptional administrative, organizational and analytical skills Strong planning skills Ability to learn quickly, focus on the details and follow explicit direction Ability to multi-task in a fast-paced, time-sensitive environment Ability to discern work priorities, create and follow critical paths and meet deadlines Excellent oral and written communication skills, including writing and proof reading and the ability to communicate with tact and diplomacy Superior on-site logistics coordination Accuracy and attention to detail is critical Flexibility and willingness to work on occasional evenings and weekends where required and agreed Proficient use of Microsoft Word, Excel, and Outlook Application deadline: Friday, May, 5, 2017. Please email cover letter and resume directly to email@example.com, Attention: Director, Convention . No phone calls please. Interviews will be conducted as suitable candidates are identified . PDAC would like to thank all applicants for their interest; however only those selected for an interview will be contacted.