Position: Senior Venue Supervisor (The Globe and Mail Centre) - 2 Positions
Position Code : 2018-099
Location: The Globe and Mail, Toronto
Salary: Commensurate with qualifications and experience
Company Overview:
Located in the King East Design District just minutes from the downtown core, The Globe and Mail Centre offers elegant spaces with panoramic city and lake views from the top floors of the headquarters of Canada's leading news organization. The Globe and Mail Centre’s flexible indoor and outdoor spaces can accommodate up to 400 guests for conferences, award shows, receptions, private celebrations and more. Equipped with the latest digital AV technology and refined executive-level furnishings, The Globe and Mail Centre is purpose-built, LEED Gold certified and supports a wide range of event possibilities.
This new business unit has been specifically designed to support and promote The Globe’s award winning journalism and importantly attract new and existing external clients who have an affiliation with The Globe brand.
If you are the best in your field, with a passion for excellence and an unwavering commitment to innovate in a fast-paced evolving environment, we’d like to hear from you.
Position Overview:
Reporting to the Operations Manager, the Senior Venue Supervisor is responsible for ensuring events at The Globe and Mail Centre are executed in a professional, safe and successful manner, and that the client, vendor and guest experience reflects superb service standards. The Senior Venue Supervisor is scheduled on the event floor for client events, as well as for shifts to provide administrative support and inventory management for upcoming client events. Office hours can include preparing beverage orders, tracking inventory, training staff and vendors, responding to client inquires and coordinating event logistics for a range of business meeting and event bookings. The SVS ensures superb and timely client and vendor communication and provides an exceptional experience for all facility guests as required.
The Senior Venue Supervisor is responsible for overseeing all aspects of event execution for assigned events at The Globe and Mail Centre and has broad authority to assure the event is successful from start to finish. Events include conferences, talks/forums, trade events, fundraisers, private and other social events. On event shifts, the SVS may be assigned one of two roles: Senior Venue Supervisor or Senior Beverage Supervisor. They function in an independent manner, and both are responsible for the supervision of all contracted staff, vendors, service providers and guests during an event. On the event day, the SVS acts on behalf of the company, overseeing the safety and security of guests and preservation of the facilities, promotes the highest service standards and is responsible for the overall success of the event.
The SVS will work closely with the client, event staff and vendors to ensure a successful event. Duties include supervision, training and support for all activities and event staff including bartenders, security guards, custodians, technicians, greeters, catering staff and other people servicing the event. They are responsible for monitoring safety and security, venue access and deliveries, enforcing policies and procedures, communicating and modeling guest service standards, trouble-shooting problems, responding to requests and communicating detailed report of the shift. The SVS is empowered to make decisions but has access to assistance from the Globe and Mail Centre Management Team. Good judgment, calm and thoughtful approaches to issues and quick response skills are essential in addition to professionalism, customer service and conflict resolution skills.
The ideal candidate for this role as a Senior Venue Supervisor has a passion for events and is eager to collaborate with a wide range of clients in the planning of their business meetings, conferences and social events. With an exceptional attention to administrative detail and customer service focus, they are able to juggle multiple events and client requirements in a timely manner. The supervisor is eager to gain experience, and implement best practices in client services, meeting planning and event delivery.
This is a full time position, with flexible and changing hours to accommodate for client events, including early mornings, evenings and weekends.
Responsibilities:
Provides supervisory training, direction, and coordination for event staff and vendor personnel for venue events as required.
Assists with the coordination of event equipment, supplies, inventories and service systems. Outlines the proper setup and allocation of staff and resources for the successful delivery of each event. Coordinates deliveries, security, communications and way-finding.
Contributes to event venue sales through responding to inquiries, educating and guiding potential clients on available services as required. Responds to client and internal requests for information and materials.
Offers tours, and occasionally confirms bookings, including creating contract and invoices, payment processing and reporting. Maintains program systems, calendars and databases.
Coordinates booking requirements including assisting with the scheduling and administration of event components, and ensures compliance with insurance, legal, health and safety obligations.
Performs on the floor accountabilities for assigned events:
Opening and securing premises before and after the event, facilitating the arrival and departure of all other contracted staff, vendors, clients and guests.
Ensuring that the venue is run according to the Event Agenda as set out by the Events Manager and AV Production Manager, in a safe, orderly and professional manner in accordance with the conditions of all employment, health and safety, fire, and building regulations, as well as Globe and Mail procedures that include, but are not limited to: liquor licences, fire code/fire lane policy, sound restrictions, health & safety requirements
Ensuring clients, vendors and caterers are fully informed of, and adhere to, policies and procedures
Communicating and organizing any special arrangements client’s request (within protocols)
Monitoring client/attendees reactions to find opportunities to exceed expectations and handle complaints, if any, ensuring client/attendees full satisfaction
Ensuring the security, organization and reporting status of stock, goods, equipment and facility rooms.
Ensuring operational and service procedures and checklists are completed and with attention to detail
Overseeing Beverage /Bar Staff. Preparing and ensuring cash float, deposit, reconciliation and unused drink tickets are deposited according to the cash bar policy and procedures, Providing and/or monitoring bartending services in accordance with laws, protocols and procedures
Providing and/or supervising set-up/tear-down duties as per the Event Agenda
Inspecting the preset space as per Event Agenda for proper event/equipment set up; assisting or rectifying any deficiencies with appropriate vendor/supplier
Ensuring that a high level of cleanliness, safety, and hygiene is maintained in the event venue, including kitchens, bar and washrooms, and identifying hazards and problems if they arise
Monitoring, supervising, and reporting on the work of the security, custodial and all other contracted staff/vendors
Ensuring waste is disposed of properly and clients, vendors and caterers adhere to the waste policies of the facility
Adhering to uniform requirements
Ensuring smooth changes of shift
Submitting an event report electronically after each event to the Globe and Mail Centre Management Team and reporting any incidents
Contacting the Manager on Duty in the event of an emergency
Confidently and professionally representing The Globe and Mail, and communicating our mission and mandate upon request
Other duties as required
Qualifications:
3+ years in an events/hospitality environment, meeting the needs of a wide variety of clients and other stakeholders with superb organization and customer service skills, preferably in a dedicated venue.
Previous Event/Banquet Manager/Supervisor role an asset.
Must understand event, alcohol service, catering and hospitality procedures
Certifications (must have or willingness to attain)
Smart Serve
Food Handling
First Aid: CPR-C
Willing to work flexible hours
Application Details:
Interested applicants should forward a soft copy of a current resume in confidence to The Globe and Mail’s Career Page at: https://www.theglobeandmail.com/about/work-at-the-globe/
Please quote the posting code 2018-099 at the top of your resume or in your cover letter.
Application Deadline: July 31, 2018
The Globe and Mail Inc is dedicated to equity in the workplace.
At The Globe and Mail, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The Globe and Mail offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview, please advise us if you require an accommodation.
Jul 17, 2018
Full time
Position: Senior Venue Supervisor (The Globe and Mail Centre) - 2 Positions
Position Code : 2018-099
Location: The Globe and Mail, Toronto
Salary: Commensurate with qualifications and experience
Company Overview:
Located in the King East Design District just minutes from the downtown core, The Globe and Mail Centre offers elegant spaces with panoramic city and lake views from the top floors of the headquarters of Canada's leading news organization. The Globe and Mail Centre’s flexible indoor and outdoor spaces can accommodate up to 400 guests for conferences, award shows, receptions, private celebrations and more. Equipped with the latest digital AV technology and refined executive-level furnishings, The Globe and Mail Centre is purpose-built, LEED Gold certified and supports a wide range of event possibilities.
This new business unit has been specifically designed to support and promote The Globe’s award winning journalism and importantly attract new and existing external clients who have an affiliation with The Globe brand.
If you are the best in your field, with a passion for excellence and an unwavering commitment to innovate in a fast-paced evolving environment, we’d like to hear from you.
Position Overview:
Reporting to the Operations Manager, the Senior Venue Supervisor is responsible for ensuring events at The Globe and Mail Centre are executed in a professional, safe and successful manner, and that the client, vendor and guest experience reflects superb service standards. The Senior Venue Supervisor is scheduled on the event floor for client events, as well as for shifts to provide administrative support and inventory management for upcoming client events. Office hours can include preparing beverage orders, tracking inventory, training staff and vendors, responding to client inquires and coordinating event logistics for a range of business meeting and event bookings. The SVS ensures superb and timely client and vendor communication and provides an exceptional experience for all facility guests as required.
The Senior Venue Supervisor is responsible for overseeing all aspects of event execution for assigned events at The Globe and Mail Centre and has broad authority to assure the event is successful from start to finish. Events include conferences, talks/forums, trade events, fundraisers, private and other social events. On event shifts, the SVS may be assigned one of two roles: Senior Venue Supervisor or Senior Beverage Supervisor. They function in an independent manner, and both are responsible for the supervision of all contracted staff, vendors, service providers and guests during an event. On the event day, the SVS acts on behalf of the company, overseeing the safety and security of guests and preservation of the facilities, promotes the highest service standards and is responsible for the overall success of the event.
The SVS will work closely with the client, event staff and vendors to ensure a successful event. Duties include supervision, training and support for all activities and event staff including bartenders, security guards, custodians, technicians, greeters, catering staff and other people servicing the event. They are responsible for monitoring safety and security, venue access and deliveries, enforcing policies and procedures, communicating and modeling guest service standards, trouble-shooting problems, responding to requests and communicating detailed report of the shift. The SVS is empowered to make decisions but has access to assistance from the Globe and Mail Centre Management Team. Good judgment, calm and thoughtful approaches to issues and quick response skills are essential in addition to professionalism, customer service and conflict resolution skills.
The ideal candidate for this role as a Senior Venue Supervisor has a passion for events and is eager to collaborate with a wide range of clients in the planning of their business meetings, conferences and social events. With an exceptional attention to administrative detail and customer service focus, they are able to juggle multiple events and client requirements in a timely manner. The supervisor is eager to gain experience, and implement best practices in client services, meeting planning and event delivery.
This is a full time position, with flexible and changing hours to accommodate for client events, including early mornings, evenings and weekends.
Responsibilities:
Provides supervisory training, direction, and coordination for event staff and vendor personnel for venue events as required.
Assists with the coordination of event equipment, supplies, inventories and service systems. Outlines the proper setup and allocation of staff and resources for the successful delivery of each event. Coordinates deliveries, security, communications and way-finding.
Contributes to event venue sales through responding to inquiries, educating and guiding potential clients on available services as required. Responds to client and internal requests for information and materials.
Offers tours, and occasionally confirms bookings, including creating contract and invoices, payment processing and reporting. Maintains program systems, calendars and databases.
Coordinates booking requirements including assisting with the scheduling and administration of event components, and ensures compliance with insurance, legal, health and safety obligations.
Performs on the floor accountabilities for assigned events:
Opening and securing premises before and after the event, facilitating the arrival and departure of all other contracted staff, vendors, clients and guests.
Ensuring that the venue is run according to the Event Agenda as set out by the Events Manager and AV Production Manager, in a safe, orderly and professional manner in accordance with the conditions of all employment, health and safety, fire, and building regulations, as well as Globe and Mail procedures that include, but are not limited to: liquor licences, fire code/fire lane policy, sound restrictions, health & safety requirements
Ensuring clients, vendors and caterers are fully informed of, and adhere to, policies and procedures
Communicating and organizing any special arrangements client’s request (within protocols)
Monitoring client/attendees reactions to find opportunities to exceed expectations and handle complaints, if any, ensuring client/attendees full satisfaction
Ensuring the security, organization and reporting status of stock, goods, equipment and facility rooms.
Ensuring operational and service procedures and checklists are completed and with attention to detail
Overseeing Beverage /Bar Staff. Preparing and ensuring cash float, deposit, reconciliation and unused drink tickets are deposited according to the cash bar policy and procedures, Providing and/or monitoring bartending services in accordance with laws, protocols and procedures
Providing and/or supervising set-up/tear-down duties as per the Event Agenda
Inspecting the preset space as per Event Agenda for proper event/equipment set up; assisting or rectifying any deficiencies with appropriate vendor/supplier
Ensuring that a high level of cleanliness, safety, and hygiene is maintained in the event venue, including kitchens, bar and washrooms, and identifying hazards and problems if they arise
Monitoring, supervising, and reporting on the work of the security, custodial and all other contracted staff/vendors
Ensuring waste is disposed of properly and clients, vendors and caterers adhere to the waste policies of the facility
Adhering to uniform requirements
Ensuring smooth changes of shift
Submitting an event report electronically after each event to the Globe and Mail Centre Management Team and reporting any incidents
Contacting the Manager on Duty in the event of an emergency
Confidently and professionally representing The Globe and Mail, and communicating our mission and mandate upon request
Other duties as required
Qualifications:
3+ years in an events/hospitality environment, meeting the needs of a wide variety of clients and other stakeholders with superb organization and customer service skills, preferably in a dedicated venue.
Previous Event/Banquet Manager/Supervisor role an asset.
Must understand event, alcohol service, catering and hospitality procedures
Certifications (must have or willingness to attain)
Smart Serve
Food Handling
First Aid: CPR-C
Willing to work flexible hours
Application Details:
Interested applicants should forward a soft copy of a current resume in confidence to The Globe and Mail’s Career Page at: https://www.theglobeandmail.com/about/work-at-the-globe/
Please quote the posting code 2018-099 at the top of your resume or in your cover letter.
Application Deadline: July 31, 2018
The Globe and Mail Inc is dedicated to equity in the workplace.
At The Globe and Mail, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The Globe and Mail offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview, please advise us if you require an accommodation.
Events and Hospitality Sales Manager
Job Summary:
The Events and Hospitality Sales Manager is responsible for:
Managing sales for corporate and nonprofit rentals in various Cathedral spaces for events including, but not limited to, receptions, galas, dinners, conferences, concerts, ceremonies, and meetings;
Managing logistics for the above while providing outstanding service and hospitality;
Providing support as needed to the Office of Event Management.
Among the duties assigned to the position are the following:
Serve as single point of contact for all corporate and non-profit event rental inquiries from initial contact to the actual event date, with focus on selling revenue generating spaces and add-ons to potential clients.
Plan, organize, and execute rental events as assigned by the Deputy Director of Events & Hospitality
Serve as principal liaison to clients, potential clients, caterers, and other event vendors.
Field requests for information about rental opportunities in a timely fashion and vet inquiries to determine viability.
Meet with prospective clients and conduct walkthroughs of appropriate spaces.
Ensure that all Hospitality Program guidelines and procedures are followed throughout the event process.
Develop and maintain effective working relationships with Cathedral and Foundation staff and volunteers to smoothly manage and execute events and to minimize impact on daily Cathedral activities.
Demonstrate patience and understanding in all interactions, with recognition of the importance of Washington National Cathedral’s mission.
Develop event overview and operational staffing plans for event load-in, production and load-out.
Write and distribute internal set-up memos; create event timelines and diagrams.
Identify potential problems and suggest strategies for corrective action.
Brief other members of Cathedral staff on event responsibilities as needed.
Serve as the Cathedral’s onsite representative during rental events and offer excellent customer service.
Oversee execution of rental agreements.
Send invoices and collect deposits, payments, and other supporting paperwork (such as proof of insurance) in a timely fashion.
Resolve post-event issues.
Review and revise existing Hospitality Program guidelines and procedures under supervision of the Deputy Director of Events & Hospitality.
Solicit post-event feedback from clients and relevant members of the operational staff.
Market Hospitality Program to local event planners.
Attend networking events held by SESMA or other organizations as a representative of the Cathedral.
Bring development opportunities to the attention of major gift officers and management.
Assist with monthly income and expense reconciliation with finance; maintain appropriate records.
Participate in the development of the Office of Event Management budget.
Provide back-up support to the Cathedral’s calendar function.
Minimum Qualifications:
Bachelor’s Degree / higher education qualification equivalency in hospitality, event planning, customer service or related field.
Three to five years’ experience in special events management, catering, sales, customer service, and/or facility operations.
Supervisory experience with staff or volunteers.
Experience and knowledge of the non-profit and religious work environment preferred.
Knowledge, Skills and Abilities:
Ability to work effectively as a team leader as well as independently. Ability to review logistical procedures, identify problem areas and optimize performance through procedural changes.
Excellent interpersonal and communications skills.
Ability to exercise judgment and decision making skills; informing and involving the department director as needed.
Excellent attention to detail and ability to meet deadlines. Ability to coordinate multiple complex tasks and/or projects simultaneously while addressing the needs of the office; ability to maintain composure under pressure.
Advanced computer skills with Microsoft Office Suite; knowledge of word processing, spreadsheets, email, calendar, document distributions, and network software. Familiarity with Raiser’s Edge or similar database required.
Experience with accounts payable procedures; invoicing, reconciling, and budget maintenance.
Knowledge of the history, theology, and liturgy of the Episcopal Church desirable.
Knowledge of Washington, DC culture, social issues, and challenges.
This position requires work outside normal business hours for events and special services, including ability to work weekends and evenings as required.
Washington National Cathedral seeks interest from those who will contribute to an atmosphere in which diversity is valued and supported. Apply online at https://cathedral.org/careers, or send a cover letter and resume, and please note job code C18-08, to jobs@cathedral.org ; fax (202) 537-2181; or mail to Washington National Cathedral, Human Resources Dept., Massachusetts & Wisconsin Aves., NW, Washington, DC 20016-5098.
Aug 15, 2018
Full time
Events and Hospitality Sales Manager
Job Summary:
The Events and Hospitality Sales Manager is responsible for:
Managing sales for corporate and nonprofit rentals in various Cathedral spaces for events including, but not limited to, receptions, galas, dinners, conferences, concerts, ceremonies, and meetings;
Managing logistics for the above while providing outstanding service and hospitality;
Providing support as needed to the Office of Event Management.
Among the duties assigned to the position are the following:
Serve as single point of contact for all corporate and non-profit event rental inquiries from initial contact to the actual event date, with focus on selling revenue generating spaces and add-ons to potential clients.
Plan, organize, and execute rental events as assigned by the Deputy Director of Events & Hospitality
Serve as principal liaison to clients, potential clients, caterers, and other event vendors.
Field requests for information about rental opportunities in a timely fashion and vet inquiries to determine viability.
Meet with prospective clients and conduct walkthroughs of appropriate spaces.
Ensure that all Hospitality Program guidelines and procedures are followed throughout the event process.
Develop and maintain effective working relationships with Cathedral and Foundation staff and volunteers to smoothly manage and execute events and to minimize impact on daily Cathedral activities.
Demonstrate patience and understanding in all interactions, with recognition of the importance of Washington National Cathedral’s mission.
Develop event overview and operational staffing plans for event load-in, production and load-out.
Write and distribute internal set-up memos; create event timelines and diagrams.
Identify potential problems and suggest strategies for corrective action.
Brief other members of Cathedral staff on event responsibilities as needed.
Serve as the Cathedral’s onsite representative during rental events and offer excellent customer service.
Oversee execution of rental agreements.
Send invoices and collect deposits, payments, and other supporting paperwork (such as proof of insurance) in a timely fashion.
Resolve post-event issues.
Review and revise existing Hospitality Program guidelines and procedures under supervision of the Deputy Director of Events & Hospitality.
Solicit post-event feedback from clients and relevant members of the operational staff.
Market Hospitality Program to local event planners.
Attend networking events held by SESMA or other organizations as a representative of the Cathedral.
Bring development opportunities to the attention of major gift officers and management.
Assist with monthly income and expense reconciliation with finance; maintain appropriate records.
Participate in the development of the Office of Event Management budget.
Provide back-up support to the Cathedral’s calendar function.
Minimum Qualifications:
Bachelor’s Degree / higher education qualification equivalency in hospitality, event planning, customer service or related field.
Three to five years’ experience in special events management, catering, sales, customer service, and/or facility operations.
Supervisory experience with staff or volunteers.
Experience and knowledge of the non-profit and religious work environment preferred.
Knowledge, Skills and Abilities:
Ability to work effectively as a team leader as well as independently. Ability to review logistical procedures, identify problem areas and optimize performance through procedural changes.
Excellent interpersonal and communications skills.
Ability to exercise judgment and decision making skills; informing and involving the department director as needed.
Excellent attention to detail and ability to meet deadlines. Ability to coordinate multiple complex tasks and/or projects simultaneously while addressing the needs of the office; ability to maintain composure under pressure.
Advanced computer skills with Microsoft Office Suite; knowledge of word processing, spreadsheets, email, calendar, document distributions, and network software. Familiarity with Raiser’s Edge or similar database required.
Experience with accounts payable procedures; invoicing, reconciling, and budget maintenance.
Knowledge of the history, theology, and liturgy of the Episcopal Church desirable.
Knowledge of Washington, DC culture, social issues, and challenges.
This position requires work outside normal business hours for events and special services, including ability to work weekends and evenings as required.
Washington National Cathedral seeks interest from those who will contribute to an atmosphere in which diversity is valued and supported. Apply online at https://cathedral.org/careers, or send a cover letter and resume, and please note job code C18-08, to jobs@cathedral.org ; fax (202) 537-2181; or mail to Washington National Cathedral, Human Resources Dept., Massachusetts & Wisconsin Aves., NW, Washington, DC 20016-5098.
JOB SUMMARY:
The Event Specialist is responsible for organizing and supporting best-in-class trade shows, corporate events, and customer meetings. This candidate will have the desire to learn quickly in a fast-paced environment and will be tasked with detailed planning, vendor management, logistics management, and execution of events and trade shows. A strong desire to succeed and attention to detail are essential. Some travel may be required.
ESSENTIAL RESPONSIBILITIES AND DUTIES:
Plan participation in association, industry, and partner trade shows including, but not limited to: registrations, booth shipping and set-up, staffing schedules, collateral distribution, speaker coordination, show briefings, lead generation collection, and payment of invoices
Support and plan corporate and customer hospitality events sometimes requiring working outside of normal business hours
Work with the Corporate Events team in support of current projects, including the annual user conference
Manage and oversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
Manage ticket distribution, catering, and billing for customer hospitality at a luxury suite in a local sporting event and entertainment venue
Provide support for customer meetings held in the Customer Experience Center including coordination with sales teams, agenda creation, catering, A/V support, and conference room supply inventory
Work with company webstore vendor on logo item refreshes and billing
Other tasks as requested
Skills & Requirements
QUALIFICATIONS:
EDUCATION: Event Management or Marketing degree preferred
EXPERIENCE: 2 years’ experience in event or trade show planning
KNOWLEDGE/SKILLS/ABILITIES:
Strong written and verbal communication skills
Self-motivated, enthusiastic, and willing to learn
Excellent time management skills and ability to prioritize and balance a large volume of tasks
Strong organizational skills including attention to detail
Professional demeanor with great customer service skills
Strong interpersonal skills including experience building and maintaining relationships with a diverse network of individuals and organizations
Strong critical thinking ability with excellent judgement and problem solving skills
Ability to remain calm in stressful situations
Familiarity with event planning terms and processes
Resourceful and willing to pitch in to support the success of the marketing team
Proficient in MS Office Suite
Ability to manage to an approved budget
Aug 14, 2018
Full time
JOB SUMMARY:
The Event Specialist is responsible for organizing and supporting best-in-class trade shows, corporate events, and customer meetings. This candidate will have the desire to learn quickly in a fast-paced environment and will be tasked with detailed planning, vendor management, logistics management, and execution of events and trade shows. A strong desire to succeed and attention to detail are essential. Some travel may be required.
ESSENTIAL RESPONSIBILITIES AND DUTIES:
Plan participation in association, industry, and partner trade shows including, but not limited to: registrations, booth shipping and set-up, staffing schedules, collateral distribution, speaker coordination, show briefings, lead generation collection, and payment of invoices
Support and plan corporate and customer hospitality events sometimes requiring working outside of normal business hours
Work with the Corporate Events team in support of current projects, including the annual user conference
Manage and oversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
Manage ticket distribution, catering, and billing for customer hospitality at a luxury suite in a local sporting event and entertainment venue
Provide support for customer meetings held in the Customer Experience Center including coordination with sales teams, agenda creation, catering, A/V support, and conference room supply inventory
Work with company webstore vendor on logo item refreshes and billing
Other tasks as requested
Skills & Requirements
QUALIFICATIONS:
EDUCATION: Event Management or Marketing degree preferred
EXPERIENCE: 2 years’ experience in event or trade show planning
KNOWLEDGE/SKILLS/ABILITIES:
Strong written and verbal communication skills
Self-motivated, enthusiastic, and willing to learn
Excellent time management skills and ability to prioritize and balance a large volume of tasks
Strong organizational skills including attention to detail
Professional demeanor with great customer service skills
Strong interpersonal skills including experience building and maintaining relationships with a diverse network of individuals and organizations
Strong critical thinking ability with excellent judgement and problem solving skills
Ability to remain calm in stressful situations
Familiarity with event planning terms and processes
Resourceful and willing to pitch in to support the success of the marketing team
Proficient in MS Office Suite
Ability to manage to an approved budget
Corporate Events & Sponsorship Specialist
Requisition Number11544BR
Minneapolis, Minnesota US
Alt ID: 2137
Summary As the Corporate Sponsorship & Event Specialist, you will play a critical role in creating and activiating key corporate initiatives that positions Polaris as a global leader in the Powersports Industry. The Corporate Sponsorship & Events team extends Polaris's advocacy through prominent corporate events, industry-leading Dealer/Sales Shows and high-profile sponsorships to deliver enterprise value through enhanced visibility, strategic positioning and stakeholder engagement. Responsibilities include managing & executing Polaris Dealer Conferences with 6,000+ attendees, Corporate Supplier Events and Leadership Meetings. In addition, you will be responsible for fostering strong corporate sponsorships and internal collaboration to maximize brand awareness & effectiveness. This person must thrive in fast-paced environments, excel in attention-to-details, and have a passion for bringing well-thought-out plans to life by working together as a team. Essential Job Duties Corporate Events
Support the Corporate Marketing Supervisor in strategy development for consumer, employee, supplier, and dealer-facing activations.
Bring the Polaris vision to life for 6,000+ attendees during multi-day Dealer Conferences. Manage planning and logistics, including building strategies with cross-functional teams and onsite activation and post-show follow-ups. As a key corporate initiative, this person plays a critical role in ensuring success by driving collaboration and clarity. Responsibilities include project management, maintaining communications, schedules, trucking, contracts, budgets, permits/insurance, floor plans, invoicing, etc.
Oversee and coordinate all other corporate consumer events, supplier shows and leadership conferences by building plans to meet business objectives, manage logisitics and agencies, and work with property/venue management to ensure flawless execution.
Collaborate with various teams to develop project plans that build brands while meeting corporate and business unit goals.
Create and maintain accurate and timely files of all events including budget, ROI tracking, and post-event follow-up.
Manage agency/vendor relationships. Corporate Sponsorships
Build and foster strong relationships with key Corporate Partners, including but not limited to: Minnesota Vikings, Minnesota Wild, and NCAA Final Four Host Committee.
Provide strategy, planning and project management for high-profile corporate sponsorships, including coordinating communications plans, digital media, in-stadium assets, content development, promotional opportunities, in-suite hospitality, and measuring ROI.
Drive collaboration with business units to maximize sponsorships and build brands with united activations. Leveage integration to drive business objectives and amplify Polaris's corporate responsibilities.
Research and evaluate new partnership requests and make recommendations based on corporate strategies and goals.
Benchmark best practices and provide recommendations to maximize ROI on corporate sponsorships.
Work collaboratively with Polaris Business Units to leverage corporate partnerships to drive retail and brand objectives.
Skills & Knowledge Required :
Four-year degree
Ability to function effectively in a process-driven, fast paced, cross-functional team environment.
Strong interpersonal skills with the ability to build positive relationships with coworkers, external agencies, dealers and customers.
Minimum 3 years of marketing experience, including demonstrated experience in trade show/events or sponsorship management.
Proven experience planning and coordinating large-scale conferences, shows, or other major events.
Experience managing agencies and vendors.
Must be able to self-motivate and work well independently.
Highly developed organizational abilities and the ability to handle multiple, complex tasks simultaneously.
Highly developed, timely communication skills, both verbal and written
Excel in attention-to-detail with high say-do ratio. Preferred:
Outdoor/powersports enthusiast preferred.
Proficient computer skills inMicrosoft Office Suite
Working Conditions
Travel up to 25% of time.
Ability to lift 50 lb.
Team-oriented office environment.
QID for the EEO Statement - 89594 About this location This opportunity is located approximately 30 minutes from Minnesota's Twin Cities of Minneapolis and St. Paul. These neighboring cities consistently rank as two of the United States' top cities to live in. Minneapolis's thriving art scene, outdoor culture (even in the winter), affordable prices, and friendly atmosphere make this Midwest metropolis a perfect place to live. About Polaris Recognized as the leader in the powersports industry, Polaris Industries is a fast growing, innovative, global organization. The people here at Polaris don't just create products - they are part of a lifestyle. It's the passion & execution of those people and their ideas that inspires the innovation that runs through everything we do. Polaris Industries Inc. (NYSE: PII) is a global powersports leader that has been fueling the passion of riders, workers and outdoor enthusiasts for more than 60 years. With annual 2017 sales of $5.4 billion, Polaris' innovative, high-quality product line-up includes the RANGER®, RZR® and Polaris GENERAL™ side-by-side off-road vehicles; the Sportsman® and Polaris ACE® all-terrain off-road vehicles; Indian Motorcycle® midsize and heavyweight motorcycles; Slingshot® moto-roadsters; and Polaris RMK®, INDY®, Switchback® and RUSH® snowmobiles. Polaris enhances the riding experience with parts, garments and accessories, along with a growing aftermarket portfolio, including Transamerican Auto Parts. Polaris' presence in adjacent markets globally includes military and commercial off-road vehicles, quadricycles, and electric vehicles. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. Visit www.polaris.com for more information. Polaris prides itself on recognizing and developing top talent to take its people and company to the next level. Competitive salary, generous benefits and a comprehensive relocation plan are just a few components of the total compensation package offered at Polaris. Are you ready to join a company where you will work hard and play hard, and be rewarded for your performance? EEO Statement Polaris is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.
Aug 08, 2018
Full time
Corporate Events & Sponsorship Specialist
Requisition Number11544BR
Minneapolis, Minnesota US
Alt ID: 2137
Summary As the Corporate Sponsorship & Event Specialist, you will play a critical role in creating and activiating key corporate initiatives that positions Polaris as a global leader in the Powersports Industry. The Corporate Sponsorship & Events team extends Polaris's advocacy through prominent corporate events, industry-leading Dealer/Sales Shows and high-profile sponsorships to deliver enterprise value through enhanced visibility, strategic positioning and stakeholder engagement. Responsibilities include managing & executing Polaris Dealer Conferences with 6,000+ attendees, Corporate Supplier Events and Leadership Meetings. In addition, you will be responsible for fostering strong corporate sponsorships and internal collaboration to maximize brand awareness & effectiveness. This person must thrive in fast-paced environments, excel in attention-to-details, and have a passion for bringing well-thought-out plans to life by working together as a team. Essential Job Duties Corporate Events
Support the Corporate Marketing Supervisor in strategy development for consumer, employee, supplier, and dealer-facing activations.
Bring the Polaris vision to life for 6,000+ attendees during multi-day Dealer Conferences. Manage planning and logistics, including building strategies with cross-functional teams and onsite activation and post-show follow-ups. As a key corporate initiative, this person plays a critical role in ensuring success by driving collaboration and clarity. Responsibilities include project management, maintaining communications, schedules, trucking, contracts, budgets, permits/insurance, floor plans, invoicing, etc.
Oversee and coordinate all other corporate consumer events, supplier shows and leadership conferences by building plans to meet business objectives, manage logisitics and agencies, and work with property/venue management to ensure flawless execution.
Collaborate with various teams to develop project plans that build brands while meeting corporate and business unit goals.
Create and maintain accurate and timely files of all events including budget, ROI tracking, and post-event follow-up.
Manage agency/vendor relationships. Corporate Sponsorships
Build and foster strong relationships with key Corporate Partners, including but not limited to: Minnesota Vikings, Minnesota Wild, and NCAA Final Four Host Committee.
Provide strategy, planning and project management for high-profile corporate sponsorships, including coordinating communications plans, digital media, in-stadium assets, content development, promotional opportunities, in-suite hospitality, and measuring ROI.
Drive collaboration with business units to maximize sponsorships and build brands with united activations. Leveage integration to drive business objectives and amplify Polaris's corporate responsibilities.
Research and evaluate new partnership requests and make recommendations based on corporate strategies and goals.
Benchmark best practices and provide recommendations to maximize ROI on corporate sponsorships.
Work collaboratively with Polaris Business Units to leverage corporate partnerships to drive retail and brand objectives.
Skills & Knowledge Required :
Four-year degree
Ability to function effectively in a process-driven, fast paced, cross-functional team environment.
Strong interpersonal skills with the ability to build positive relationships with coworkers, external agencies, dealers and customers.
Minimum 3 years of marketing experience, including demonstrated experience in trade show/events or sponsorship management.
Proven experience planning and coordinating large-scale conferences, shows, or other major events.
Experience managing agencies and vendors.
Must be able to self-motivate and work well independently.
Highly developed organizational abilities and the ability to handle multiple, complex tasks simultaneously.
Highly developed, timely communication skills, both verbal and written
Excel in attention-to-detail with high say-do ratio. Preferred:
Outdoor/powersports enthusiast preferred.
Proficient computer skills inMicrosoft Office Suite
Working Conditions
Travel up to 25% of time.
Ability to lift 50 lb.
Team-oriented office environment.
QID for the EEO Statement - 89594 About this location This opportunity is located approximately 30 minutes from Minnesota's Twin Cities of Minneapolis and St. Paul. These neighboring cities consistently rank as two of the United States' top cities to live in. Minneapolis's thriving art scene, outdoor culture (even in the winter), affordable prices, and friendly atmosphere make this Midwest metropolis a perfect place to live. About Polaris Recognized as the leader in the powersports industry, Polaris Industries is a fast growing, innovative, global organization. The people here at Polaris don't just create products - they are part of a lifestyle. It's the passion & execution of those people and their ideas that inspires the innovation that runs through everything we do. Polaris Industries Inc. (NYSE: PII) is a global powersports leader that has been fueling the passion of riders, workers and outdoor enthusiasts for more than 60 years. With annual 2017 sales of $5.4 billion, Polaris' innovative, high-quality product line-up includes the RANGER®, RZR® and Polaris GENERAL™ side-by-side off-road vehicles; the Sportsman® and Polaris ACE® all-terrain off-road vehicles; Indian Motorcycle® midsize and heavyweight motorcycles; Slingshot® moto-roadsters; and Polaris RMK®, INDY®, Switchback® and RUSH® snowmobiles. Polaris enhances the riding experience with parts, garments and accessories, along with a growing aftermarket portfolio, including Transamerican Auto Parts. Polaris' presence in adjacent markets globally includes military and commercial off-road vehicles, quadricycles, and electric vehicles. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. Visit www.polaris.com for more information. Polaris prides itself on recognizing and developing top talent to take its people and company to the next level. Competitive salary, generous benefits and a comprehensive relocation plan are just a few components of the total compensation package offered at Polaris. Are you ready to join a company where you will work hard and play hard, and be rewarded for your performance? EEO Statement Polaris is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.
Brother International Corporation
Bridgewater, NJ, USA
Sr. Corporate Communications & Events Specialist
Bridgewater, New Jersey, United States of America
The individual will report to the Director, Corporate Communications, and will aid in driving internal and external communications at Brother. The ideal candidate will be a proactive, nimble and strategic thinker with high-level communications skills, especially writing. She/he will be extremely well-organized, able to see the big picture while attentive to detail and a respect for deadlines. This individual should also demonstrate an ability to work as a mutually supportive team member as well as take independent initiative, and be able to handle a fast-paced, dynamic work environment.
ESSENTIAL FUNCTIONS
Key Duties and Responsibilities :
- Work with Corporate Communications to strategically amplify Brother’s communications efforts across an array of internal channels with messaging and stories that inspire internal enthusiasm and employee engagement. This includes:
Assisting in drafting and implementing strategic communications plans
Writing clearly, effectively and accurately across a wide variety of platforms, often under deadline
Managing content for At Your Side intranet. Provide ongoing content management (e.g. posting, updating, quality assurance and brand compliance) and maintaining editorial calendar
Working with stakeholders to identify the right audience and right channels for communicating as well as helping them to draft or to review their communications to these audiences
- Lead and manage internal and external corporate events (e.g. lunch and learns, leadership conferences, staff meetings, town halls, CSR events) from start to finish, including logistics, drafting communications and creating slide presentations for these events
- Create reports and maintain and manage communications resources. This includes:
Tracking communications and providing a monthly report of communications activities to the Director of Corporate Communications
Managing photo library (e.g. photos from events, stock photography, etc.)
Updating and maintaining Corporate Communications toolkit
Ability to work with and manage external vendors in addition to keeping a data base of key vendors
Managing Corporate Communications mailbox and distribution lists
- Provide support for and identify ways to raise the brand of Brother in various external channels. This includes:
Drafting press releases and pitch stories to potential media
Working with businesses to ensure their press releases are posted on Brother’s external website (brotherusa.com)
Maintaining a list of potential subject matter experts who can talk to the media when there is an opportunity
Managing and drafting corporate-related content for the external website (brotherusa.com)
Preparing applications for external recognitions and working with the Director of Corporate Communications in identifying external recognitions for which Brother to apply
Implementing the social media strategy and monitoring Brother’s presence in select social media (such as LinkedIn, Facebook)
Providing report of monthly media coverage
Working with Director of Corporate Communications to identify and manage strategic sponsorships (e.g. National Association of Small Businesses)
Creating and maintaining executive company bios
QUALIFICATIONS
Education
Bachelors degree in Communications or related field required
Experience
Required
Minimum 5 yrs experience managing internal and external communications for a major company, preferably with a global presence
Excellent written, verbal and interpersonal communications skills
Experience working with external vendors (e.g. translation vendors, creative agencies)
Ability to work with diverse stakeholders from around the world
Ability to effectively prioritize and execute tasks in a fast-paced environment
Ability to work effectively both independently and in a team-oriented, collaborative environment
Advanced knowledge of PowerPoint in order to develop engaging presentations
Ability to manage projects from inception to completion
Preferred
Experience working in Corporate Social Responsibility
For highly-motivated, change champions looking for a dynamic team environment with the opportunity to learn and grow professionally, Brother offers a collaborative workplace that continues to innovate award winning products, while maintaining a focused commitment to the communities where we live and work.
Aug 08, 2018
Full time
Sr. Corporate Communications & Events Specialist
Bridgewater, New Jersey, United States of America
The individual will report to the Director, Corporate Communications, and will aid in driving internal and external communications at Brother. The ideal candidate will be a proactive, nimble and strategic thinker with high-level communications skills, especially writing. She/he will be extremely well-organized, able to see the big picture while attentive to detail and a respect for deadlines. This individual should also demonstrate an ability to work as a mutually supportive team member as well as take independent initiative, and be able to handle a fast-paced, dynamic work environment.
ESSENTIAL FUNCTIONS
Key Duties and Responsibilities :
- Work with Corporate Communications to strategically amplify Brother’s communications efforts across an array of internal channels with messaging and stories that inspire internal enthusiasm and employee engagement. This includes:
Assisting in drafting and implementing strategic communications plans
Writing clearly, effectively and accurately across a wide variety of platforms, often under deadline
Managing content for At Your Side intranet. Provide ongoing content management (e.g. posting, updating, quality assurance and brand compliance) and maintaining editorial calendar
Working with stakeholders to identify the right audience and right channels for communicating as well as helping them to draft or to review their communications to these audiences
- Lead and manage internal and external corporate events (e.g. lunch and learns, leadership conferences, staff meetings, town halls, CSR events) from start to finish, including logistics, drafting communications and creating slide presentations for these events
- Create reports and maintain and manage communications resources. This includes:
Tracking communications and providing a monthly report of communications activities to the Director of Corporate Communications
Managing photo library (e.g. photos from events, stock photography, etc.)
Updating and maintaining Corporate Communications toolkit
Ability to work with and manage external vendors in addition to keeping a data base of key vendors
Managing Corporate Communications mailbox and distribution lists
- Provide support for and identify ways to raise the brand of Brother in various external channels. This includes:
Drafting press releases and pitch stories to potential media
Working with businesses to ensure their press releases are posted on Brother’s external website (brotherusa.com)
Maintaining a list of potential subject matter experts who can talk to the media when there is an opportunity
Managing and drafting corporate-related content for the external website (brotherusa.com)
Preparing applications for external recognitions and working with the Director of Corporate Communications in identifying external recognitions for which Brother to apply
Implementing the social media strategy and monitoring Brother’s presence in select social media (such as LinkedIn, Facebook)
Providing report of monthly media coverage
Working with Director of Corporate Communications to identify and manage strategic sponsorships (e.g. National Association of Small Businesses)
Creating and maintaining executive company bios
QUALIFICATIONS
Education
Bachelors degree in Communications or related field required
Experience
Required
Minimum 5 yrs experience managing internal and external communications for a major company, preferably with a global presence
Excellent written, verbal and interpersonal communications skills
Experience working with external vendors (e.g. translation vendors, creative agencies)
Ability to work with diverse stakeholders from around the world
Ability to effectively prioritize and execute tasks in a fast-paced environment
Ability to work effectively both independently and in a team-oriented, collaborative environment
Advanced knowledge of PowerPoint in order to develop engaging presentations
Ability to manage projects from inception to completion
Preferred
Experience working in Corporate Social Responsibility
For highly-motivated, change champions looking for a dynamic team environment with the opportunity to learn and grow professionally, Brother offers a collaborative workplace that continues to innovate award winning products, while maintaining a focused commitment to the communities where we live and work.
Event Management Specialist II - 54305
Description
THE COMPANY Fannie Mae provides reliable, large-scale access to affordable mortgage credit in communities across our nation. We are the leading source of funding for housing in America, which means more people can buy or rent a home. We are focused on sustaining the housing recovery, improving our company, and leading change to make housing better. Join our diverse, high-performing team and make a difference as we work together to enable access to a good home. For more information about Fannie Mae, visit http://www.fanniemae.com/progress JOB INFORMATION Operate under limited supervision in applying comprehensive knowledge of event planning and execution to organize internal and external business meetings and events with the goal of supporting the firm marketing, customer relations, and/or employee welfare. Prepare and review complex reports. Perform research and analyses requested by management. Train staff. KEY JOB FUNCTIONS
Develop and implement plans for internal and external employee and customer functions, symposia, conferences, programs, receptions, parties, and executive meetings and briefings. Collaborate with business areas to ensure events meet business objectives.
Manage all aspects of events including site selection, budgets, vendors, catering, printing, audio visual support, transportation, seating, decor, and entertainment. Advise on invitations and guest lists.
Negotiate contracts for hotel, housing, food and beverage, equipment, transportation, and entertainment. Assist in evaluating vendor performance.
Troubleshoot complex vendor issues.
Review promotional and meeting materials.
Identify economies to reduce expenses.
Respond to internal and external customer inquiries.
Document business processes and procedures. Ensure compliance with the firm's policies and procedures.
May perform complex projects or participate as a team member on highly complex projects.
Qualifications
EDUCATION
Bachelor's Degree or equivalent required.
MINIMUM EXPERIENCE
2+ years of related experience.
SPECIALIZED KNOWLEDGE & SKILLS
CMP (Certified Meeting Professional) preferred but not required.
Knowledge of Cvent event registration tool.
Ideal candidate will have solid experience in corporate event management rather than social event management.
Must have experience communicating with executives and cross functionality with different business units.
EMPLOYMENT As a condition of employment with Fannie Mae, any successful job applicant will be required to pass a pre-employment drug screen and to successfully complete a background investigation.
Fannie Mae is an Equal Opportunity Employer.
Manager Level - Associate
Job
Communications/Public Affairs
Primary Location
DC-Washington
Organization
CoMS Ops & Services
Schedule
Full-time
Job Type
Standard
Employee Status
Regular
Relocation Available No
Experience Level 2-Mid Level (4-7 Years)
Aug 03, 2018
Full time
Event Management Specialist II - 54305
Description
THE COMPANY Fannie Mae provides reliable, large-scale access to affordable mortgage credit in communities across our nation. We are the leading source of funding for housing in America, which means more people can buy or rent a home. We are focused on sustaining the housing recovery, improving our company, and leading change to make housing better. Join our diverse, high-performing team and make a difference as we work together to enable access to a good home. For more information about Fannie Mae, visit http://www.fanniemae.com/progress JOB INFORMATION Operate under limited supervision in applying comprehensive knowledge of event planning and execution to organize internal and external business meetings and events with the goal of supporting the firm marketing, customer relations, and/or employee welfare. Prepare and review complex reports. Perform research and analyses requested by management. Train staff. KEY JOB FUNCTIONS
Develop and implement plans for internal and external employee and customer functions, symposia, conferences, programs, receptions, parties, and executive meetings and briefings. Collaborate with business areas to ensure events meet business objectives.
Manage all aspects of events including site selection, budgets, vendors, catering, printing, audio visual support, transportation, seating, decor, and entertainment. Advise on invitations and guest lists.
Negotiate contracts for hotel, housing, food and beverage, equipment, transportation, and entertainment. Assist in evaluating vendor performance.
Troubleshoot complex vendor issues.
Review promotional and meeting materials.
Identify economies to reduce expenses.
Respond to internal and external customer inquiries.
Document business processes and procedures. Ensure compliance with the firm's policies and procedures.
May perform complex projects or participate as a team member on highly complex projects.
Qualifications
EDUCATION
Bachelor's Degree or equivalent required.
MINIMUM EXPERIENCE
2+ years of related experience.
SPECIALIZED KNOWLEDGE & SKILLS
CMP (Certified Meeting Professional) preferred but not required.
Knowledge of Cvent event registration tool.
Ideal candidate will have solid experience in corporate event management rather than social event management.
Must have experience communicating with executives and cross functionality with different business units.
EMPLOYMENT As a condition of employment with Fannie Mae, any successful job applicant will be required to pass a pre-employment drug screen and to successfully complete a background investigation.
Fannie Mae is an Equal Opportunity Employer.
Manager Level - Associate
Job
Communications/Public Affairs
Primary Location
DC-Washington
Organization
CoMS Ops & Services
Schedule
Full-time
Job Type
Standard
Employee Status
Regular
Relocation Available No
Experience Level 2-Mid Level (4-7 Years)
Events Coordinator (part-time)
Sustainable Waterloo Region is looking for a part-time permanent Events Coordinator to join our enthusiastic team of staff and volunteers.
If you are passionate about environmental sustainability, have corporate event planning experience, impressive organization skills and an interest in working a part-time job we’d love to hear from you!
As the Events Coordinator you would:
Plan and execute all elements of eight core Regional Sustainability Initiative events throughout each year, focusing on educating this program’s members on aspects of environmental sustainability. This includes, but is not limited to event topic selection, event design from an educational perspective, speaker acquisition/relationship maintenance, marketing, venue relations, catering/rental coordination, vendor management, volunteer coordination, financial planning/reporting and collaborating with the Regional Sustainability Initiative team.
Support all Sustainable Waterloo Region program managers in planning for and executing additional program-specific events from a logistics perspective, including venues, catering and on-site preparations
Share events logistics knowledge with program teams for program meetings
Plan and execute all aspects of our annual Evening of Recognition each April to celebrate the release of our year-end report from the following year and local organization environmental accomplishments
Collaborate with the Business Division Manager on the development of the event strategy and plan for the year
Work with our Fund Development team on the attraction and recognition of sponsors
Plan and execute socials for the SWR Team
As a strong candidate for this role, you have the following skills, attributes, and experience:
Experience with corporate event-planning and adhering to a budget
A demonstrated ability to creatively integrate a theme into an event, making it stand out
Experience with marketing events to a professional audience
Strong communication skills, both verbal and written
Strong interpersonal and customer service skills
Experience working with and managing vendor relationships
Acute attention to detail
Excellent organizational skills
The ability to multi-task, take on multiple projects at one time
The ability to remain calm under pressure
Proven project management skills
Exceptional time management skills
The ability to work independently and as part of a team
Flexibility to work a variety of hours – daytime, early mornings, late evenings
Experience with volunteer management, an asset
Experience with EventBrite, MailChimp, and WordPress an asset
Experience with developing content to meet audience learning goals, an asset
Employment Details:
Work Schedule: Over the course of one year, the weekly number of hours would average 20/week. The work schedule is flexible with the understanding that time commitment is dependent on upcoming events and events in progress. March and April are much heavier in terms of time commitment, whereas the summer months are slower.
Compensation: $19,000 annually
Benefits: Team members can access a discounted bus pass and a benefits package is available for this role following three months of employment.
To apply please:
Submit your cover letter and resume to Yvonne Stoll ( recruitment@sustainablewr.ca ), with your name and the position title clearly marked in the subject line
Complete your application before 5:00 pm on August 17, 2018, noting that interviews will be conducted while applications are still being accepted
Aug 01, 2018
Part Time
Events Coordinator (part-time)
Sustainable Waterloo Region is looking for a part-time permanent Events Coordinator to join our enthusiastic team of staff and volunteers.
If you are passionate about environmental sustainability, have corporate event planning experience, impressive organization skills and an interest in working a part-time job we’d love to hear from you!
As the Events Coordinator you would:
Plan and execute all elements of eight core Regional Sustainability Initiative events throughout each year, focusing on educating this program’s members on aspects of environmental sustainability. This includes, but is not limited to event topic selection, event design from an educational perspective, speaker acquisition/relationship maintenance, marketing, venue relations, catering/rental coordination, vendor management, volunteer coordination, financial planning/reporting and collaborating with the Regional Sustainability Initiative team.
Support all Sustainable Waterloo Region program managers in planning for and executing additional program-specific events from a logistics perspective, including venues, catering and on-site preparations
Share events logistics knowledge with program teams for program meetings
Plan and execute all aspects of our annual Evening of Recognition each April to celebrate the release of our year-end report from the following year and local organization environmental accomplishments
Collaborate with the Business Division Manager on the development of the event strategy and plan for the year
Work with our Fund Development team on the attraction and recognition of sponsors
Plan and execute socials for the SWR Team
As a strong candidate for this role, you have the following skills, attributes, and experience:
Experience with corporate event-planning and adhering to a budget
A demonstrated ability to creatively integrate a theme into an event, making it stand out
Experience with marketing events to a professional audience
Strong communication skills, both verbal and written
Strong interpersonal and customer service skills
Experience working with and managing vendor relationships
Acute attention to detail
Excellent organizational skills
The ability to multi-task, take on multiple projects at one time
The ability to remain calm under pressure
Proven project management skills
Exceptional time management skills
The ability to work independently and as part of a team
Flexibility to work a variety of hours – daytime, early mornings, late evenings
Experience with volunteer management, an asset
Experience with EventBrite, MailChimp, and WordPress an asset
Experience with developing content to meet audience learning goals, an asset
Employment Details:
Work Schedule: Over the course of one year, the weekly number of hours would average 20/week. The work schedule is flexible with the understanding that time commitment is dependent on upcoming events and events in progress. March and April are much heavier in terms of time commitment, whereas the summer months are slower.
Compensation: $19,000 annually
Benefits: Team members can access a discounted bus pass and a benefits package is available for this role following three months of employment.
To apply please:
Submit your cover letter and resume to Yvonne Stoll ( recruitment@sustainablewr.ca ), with your name and the position title clearly marked in the subject line
Complete your application before 5:00 pm on August 17, 2018, noting that interviews will be conducted while applications are still being accepted
