Coastal Jazz & Blues Society Vancouver, BC, Canada
Feb 13, 2018Contract
Volunteer Coordinator Assistant Coastal Jazz & Blues Society Deadline : March 15th, 2018 Contract Start Date: April 1st, 2018 End Date: July 6th, 2018 Part-time in April/May Full-time (or more) in June/July Remuneration: $6,000 About Us Founded in 1985 and incorporated in 1986 as a community-based, not-for-profit, charitable arts organization located in Vancouver, British Columbia, the Coastal Jazz and Blues Society, ranks as BC’s largest non-profit music presenter, producing the annual TD Vancouver International Jazz Festival, the Bright Moments Series, and year-round concerts. Along with music presentation, the Society also has a long-standing commitment to music education. Our mission is to increase the appreciation of the music, and to strengthen the arts community by developing special projects, artistic exchanges, partnerships, educational initiatives, community programs, and collaborations that further the art form. Our vision encompasses a wide spectrum of jazz, blues, world, creative, and improvised music, including evolving forms of jazz and the technologies and media that influence jazz as an art form. Job Description Assist the Volunteer Coordinator in all aspects of volunteer management. The responsibilities of the Volunteer Coordinator Assistant include, but are not limited to, the following: Recruitment Assist in promoting the volunteer program, recruiting new volunteers and facilitating returning volunteers via social media, job boards, and activating community connections Assist with document creation and maintenance Scheduling Use BetterImpact software to create schedules and organize all volunteers Communicate information effectively to staff and volunteers via email, volunteer software, flyers, telephone, Festival hotline, etc Assist in scheduling replacement volunteers when shift cancellations occur Training + Supervising Assist in creating all Festival volunteer packages components including: assigning volunteer tickets, creating info insert pages, gathering T-shirts and other materials Assist in training of volunteer crew chiefs, schedulers and other volunteers Assist in monitoring volunteer performances Post-Festival Assist in coordinating and executing Festival wrap party Record volunteer evaluations in BetterImpact Create a written report at the end of contract Requirements To ensure your consideration for this role you will possess knowledge of volunteer best practices and tools. An organized individual with exceptional attention to detail, you will have proven time management skills, and the ability to prioritize multiple tasks. You have a well-rounded personality with impressive interpersonal, verbal and written communication skills. Experience with BetterImpact (as an administrator or volunteer) strongly preferred Previous volunteer coordinating and volunteer experience strongly preferred Excellent communication and interpersonal skills Strong computer skills. Knowledge of MS Office Suite, Gmail, Apple Software required Able to work under pressure and to meet deadlines Strong time management skills Strong attention to detail Availability to work flexible hours when needed to meet deadlines Appreciation of diversity Knowledge of Adobe InDesign an asset Contact us Interested applicants should email a resume and cover letter, subject line “Volunteer Coordinator Assistant Application” to our Volunteer Coordinator at email@example.com explaining why you're the perfect addition to our team.