Town of Penetanguishene
Penetanguishene, ON, Canada
Recreation and Events Coordinator
One Year Contract Position
The Town of Penetanguishene is a picturesque bilingual community with a population of approximately 9,000 located on the southerly tip of beautiful Georgian Bay. We are seeking a highly energetic and creative team member to join the Recreation and Community Services Department as the Recreation and Events Coordinator. As the successful candidate, you will assist in providing excellent customer service to the community through the development, coordination and delivery of all Town recreational programming (all ages), leisure activities and events. Join us and be a part of the continuing success of Town events such as Winterama, All Things Canadian Festival, summertime Amphitheatre programming, Festival of Lights and a lot more!
Duties include but are not limited to :
Develop, design, promote and deliver Town recreation programs, leisure activities and events, including interdepartmental coordination as may be required.
Oversee the delivery of recreation programs, leisure activities and events, including guidance to program instructors and day camp staff. Recruits and manages volunteers.
Helps to guide volunteer groups, community organizations and service clubs in the planning, organization, and promotion of events at Town facilities.
Work and liaise with organizations in the area including local schools, organizations, businesses, North Simcoe municipalities, local sports groups, volunteer organizations and provincial agencies or associations for the purposes of recreation services and events.
Develops communications and promotions for recreation programs, leisure activities and events to be advertised in a variety of methods, including the Town website, other internet/intranet-based systems such as the recreation management software, newsletters, media releases, social media and other appropriate means to ensure that Council, staff and the public are aware of activities and events available through the Town or its community partners.
Assist in preparation of annual budget for recreation programs and events. Monitors revenues and expenditures for programs and events and approves accounts payable.
Investigates non-tax revenue sources for recreation and event activities including grants, sponsorships, partnerships and other funding opportunities. Prepares applications for funding in consultation with the Director and Treasurer, as applicable.
Prepares reports for the Recreation and Community Services Department or Council as required or requested in reference to recreation services and events.
Required qualifications :
Post-secondary Diploma or Degree in Recreation, Event Planning, or a related field with experience delivering recreation programs and events.
Minimum of two (2) years’ experience in recreation and/or event planning, including communication and marketing.
Ability to deliver a high level of customer service to the general public.
Knowledge of Microsoft Office Suite products and recreational registration software.
Creative and independent problem solver.
Valid unrestricted Ontario Driver’s License, certification in First Aid, CPR and AED.
Training in High Five or High Five certified an asset.
Working conditions : Indoor and outdoor work, which may be in inclement weather, is required. Walking long distances and standing for long periods of time at events and/or programs. Heavy lifting may be required during set-up and tear-down of events. Occasional evening and weekend work is required.
Compensation : The salary rate for this position is $32.11 – $37.55 per hour, based on a 35 hour work week. Hours of work may be modified by the Town based on work requirements while ensuring that the overall hours of work in a pay period remain the same. This is a unionized position in CUPE Local 2308.08.
Interested individuals are asked to forward their resume and cover letter, clearly marked Recreation and Events Coordinator, no later than 4:30 p.m. on Friday July 19th, 2019 to the Human Resources Department by email hr@penetanguishene.ca or fax 705-549-3743.
Alternatively, you may submit your application to the following address: P.O. Box 5009, 10 Robert Street West, Penetanguishene, ON. L9M 2G2
We thank all applicants for their interest, however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information collected will only be used for candidate selection. The Town will accommodate materials or processes required based on the individual’s needs upon request in accordance with the Integrated Accessibility Regulation.
Recreation and Events Coordinator
One Year Contract Position
The Town of Penetanguishene is a picturesque bilingual community with a population of approximately 9,000 located on the southerly tip of beautiful Georgian Bay. We are seeking a highly energetic and creative team member to join the Recreation and Community Services Department as the Recreation and Events Coordinator. As the successful candidate, you will assist in providing excellent customer service to the community through the development, coordination and delivery of all Town recreational programming (all ages), leisure activities and events. Join us and be a part of the continuing success of Town events such as Winterama, All Things Canadian Festival, summertime Amphitheatre programming, Festival of Lights and a lot more!
Duties include but are not limited to :
Develop, design, promote and deliver Town recreation programs, leisure activities and events, including interdepartmental coordination as may be required.
Oversee the delivery of recreation programs, leisure activities and events, including guidance to program instructors and day camp staff. Recruits and manages volunteers.
Helps to guide volunteer groups, community organizations and service clubs in the planning, organization, and promotion of events at Town facilities.
Work and liaise with organizations in the area including local schools, organizations, businesses, North Simcoe municipalities, local sports groups, volunteer organizations and provincial agencies or associations for the purposes of recreation services and events.
Develops communications and promotions for recreation programs, leisure activities and events to be advertised in a variety of methods, including the Town website, other internet/intranet-based systems such as the recreation management software, newsletters, media releases, social media and other appropriate means to ensure that Council, staff and the public are aware of activities and events available through the Town or its community partners.
Assist in preparation of annual budget for recreation programs and events. Monitors revenues and expenditures for programs and events and approves accounts payable.
Investigates non-tax revenue sources for recreation and event activities including grants, sponsorships, partnerships and other funding opportunities. Prepares applications for funding in consultation with the Director and Treasurer, as applicable.
Prepares reports for the Recreation and Community Services Department or Council as required or requested in reference to recreation services and events.
Required qualifications :
Post-secondary Diploma or Degree in Recreation, Event Planning, or a related field with experience delivering recreation programs and events.
Minimum of two (2) years’ experience in recreation and/or event planning, including communication and marketing.
Ability to deliver a high level of customer service to the general public.
Knowledge of Microsoft Office Suite products and recreational registration software.
Creative and independent problem solver.
Valid unrestricted Ontario Driver’s License, certification in First Aid, CPR and AED.
Training in High Five or High Five certified an asset.
Working conditions : Indoor and outdoor work, which may be in inclement weather, is required. Walking long distances and standing for long periods of time at events and/or programs. Heavy lifting may be required during set-up and tear-down of events. Occasional evening and weekend work is required.
Compensation : The salary rate for this position is $32.11 – $37.55 per hour, based on a 35 hour work week. Hours of work may be modified by the Town based on work requirements while ensuring that the overall hours of work in a pay period remain the same. This is a unionized position in CUPE Local 2308.08.
Interested individuals are asked to forward their resume and cover letter, clearly marked Recreation and Events Coordinator, no later than 4:30 p.m. on Friday July 19th, 2019 to the Human Resources Department by email hr@penetanguishene.ca or fax 705-549-3743.
Alternatively, you may submit your application to the following address: P.O. Box 5009, 10 Robert Street West, Penetanguishene, ON. L9M 2G2
We thank all applicants for their interest, however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information collected will only be used for candidate selection. The Town will accommodate materials or processes required based on the individual’s needs upon request in accordance with the Integrated Accessibility Regulation.
Town of Oakville
Oakville, ON, Canada
Event Program Coordinator
Department Recreation and Culture
Pay Range $67,238 - $82,011
Closing Date 7/17/19
Job Details:
Temporaray Full-Time (CUPE 1329T)
Posting Status:
Open to all current Town of Oakville employees and external applicants
Duration:
This is a contract opportunity lasting for approximately 18 months
Job Responsibilities :
Reporting to the Senior Manager, Cultural Services, this position is responsible for the coordination, development and administration of the town’s Event Section. Responsibilities include production responsibilities related to the town’s own direct-delivered events and festivals; and providing support and facilitation to more than 420 community-produced events annually.
This position is also responsible for the on-going development of policies, procedures and strategies pertaining to events. It coordinates several departments’ roles in event support and manages relationships with all these departments as well as relationships with external event producers. As the Event Coordinator you will:
Coordinate the town’s internal and external event management process, including:
Provide centralized corporate leadership to municipal facilitation of community events
Coordinates work of staff from various town departments on details, policies and processes related to community events (Finance, Ec. Dev., Parks, Roads, Transit, Bylaw)
To advise and enforce staff from various external agencies on details, policies and processes related to community events (Halton Waste, Public Health, Police)
Receiving and vetting event application forms to ensure events meet town policies and follow proper town processes, and issuing all event permits
Providing guidance, advice and direction to event clients and community organizations to ensure event success
Oversee the deployment of town resources from various departments (Parks, Roads, Transit, Bylaw)
Ensure event logistics adhere to municipal regulations (i.e.; permits, bylaws), risk management review
Provide input into the development of related policies and procedures.
Implement and continue to enhance the Town of Oakville Event Strategy Implementation Plan
Develop effective and efficient policies and procedures to facilitate events and cost-effective services in support of community and town events.
Develop and maintain strong partnerships with key stakeholders ( e.g. BIA’s) relative to event delivery including investigating new opportunities
Provide interim support and act as liaison to event organizers as required.
Coordinate the town’s Event Support Program
Lead and motivate project teams made of internal staff, event stakeholders and volunteers to ensure it is performed effectively and efficiently and in accordance with town or departmental standards, levels of service, specifications, policies, procedures and legislated requirements;
Lead the production of a selection of ongoing (i.e. Oakville Children’s Festival) and one off ( i.e. Hometown Hockey, Pan Am) town-produced events, animations and activities.
Identify and plan for the staffing needs of the Section, and individual events.
Oversee, implement and manage the financial plan for the Event Section
Qualifications/Skills:
Completion of a degree in Event Management, Recreation, Business Administration, Marketing and Communication, Tourism or equivalent.
Demonstrated experience (5 years of related experience preferred) as an event coordinator with event lead responsibilities for diverse types and sizes of events.
Demonstrated experience in event logistics, sponsorship development, marketing, volunteer coordination.
Strong knowledge of event industry and related best practices.
Ability to work independently and as a team member on assigned tasks and projects.
Efficient and clear communication, interpersonal and conflict resolution skills.
Ability to work unsupervised, in a leadership role, make informed decisions and balance multiple priorities while acting as a key point person in a busy event environment.
Commitment to delivering high-quality customer service.
Fluent with Microsoft Office Suite of products (Word, Excel, Power Point, Outlook)
Working knowledge of CLASS and Sharepoint software would be considered an asset
Willingness and ability to work shifts, evenings, weekends and holidays as required.
Successful completion of a degree or diploma in event management/coordination, project management, public relations or similar program.
Industry certifications in event management (CSEP, CMP) preferred.
Must possess a valid Ontario Class "G" Driver's License, and have access to a vehicle for use to attend various events sites.
Applications for this position must be received at oakville.ca in the employment section by no later than midnight on July 17, 2019
DATED: July 8, 2019
This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing. Assessments for this position may include an interview, written and practical tests. The successful candidate will be required to pass each element of the recruitment process with a minimum score of 75%.
Jul 09, 2019
Full time/Contract
Event Program Coordinator
Department Recreation and Culture
Pay Range $67,238 - $82,011
Closing Date 7/17/19
Job Details:
Temporaray Full-Time (CUPE 1329T)
Posting Status:
Open to all current Town of Oakville employees and external applicants
Duration:
This is a contract opportunity lasting for approximately 18 months
Job Responsibilities :
Reporting to the Senior Manager, Cultural Services, this position is responsible for the coordination, development and administration of the town’s Event Section. Responsibilities include production responsibilities related to the town’s own direct-delivered events and festivals; and providing support and facilitation to more than 420 community-produced events annually.
This position is also responsible for the on-going development of policies, procedures and strategies pertaining to events. It coordinates several departments’ roles in event support and manages relationships with all these departments as well as relationships with external event producers. As the Event Coordinator you will:
Coordinate the town’s internal and external event management process, including:
Provide centralized corporate leadership to municipal facilitation of community events
Coordinates work of staff from various town departments on details, policies and processes related to community events (Finance, Ec. Dev., Parks, Roads, Transit, Bylaw)
To advise and enforce staff from various external agencies on details, policies and processes related to community events (Halton Waste, Public Health, Police)
Receiving and vetting event application forms to ensure events meet town policies and follow proper town processes, and issuing all event permits
Providing guidance, advice and direction to event clients and community organizations to ensure event success
Oversee the deployment of town resources from various departments (Parks, Roads, Transit, Bylaw)
Ensure event logistics adhere to municipal regulations (i.e.; permits, bylaws), risk management review
Provide input into the development of related policies and procedures.
Implement and continue to enhance the Town of Oakville Event Strategy Implementation Plan
Develop effective and efficient policies and procedures to facilitate events and cost-effective services in support of community and town events.
Develop and maintain strong partnerships with key stakeholders ( e.g. BIA’s) relative to event delivery including investigating new opportunities
Provide interim support and act as liaison to event organizers as required.
Coordinate the town’s Event Support Program
Lead and motivate project teams made of internal staff, event stakeholders and volunteers to ensure it is performed effectively and efficiently and in accordance with town or departmental standards, levels of service, specifications, policies, procedures and legislated requirements;
Lead the production of a selection of ongoing (i.e. Oakville Children’s Festival) and one off ( i.e. Hometown Hockey, Pan Am) town-produced events, animations and activities.
Identify and plan for the staffing needs of the Section, and individual events.
Oversee, implement and manage the financial plan for the Event Section
Qualifications/Skills:
Completion of a degree in Event Management, Recreation, Business Administration, Marketing and Communication, Tourism or equivalent.
Demonstrated experience (5 years of related experience preferred) as an event coordinator with event lead responsibilities for diverse types and sizes of events.
Demonstrated experience in event logistics, sponsorship development, marketing, volunteer coordination.
Strong knowledge of event industry and related best practices.
Ability to work independently and as a team member on assigned tasks and projects.
Efficient and clear communication, interpersonal and conflict resolution skills.
Ability to work unsupervised, in a leadership role, make informed decisions and balance multiple priorities while acting as a key point person in a busy event environment.
Commitment to delivering high-quality customer service.
Fluent with Microsoft Office Suite of products (Word, Excel, Power Point, Outlook)
Working knowledge of CLASS and Sharepoint software would be considered an asset
Willingness and ability to work shifts, evenings, weekends and holidays as required.
Successful completion of a degree or diploma in event management/coordination, project management, public relations or similar program.
Industry certifications in event management (CSEP, CMP) preferred.
Must possess a valid Ontario Class "G" Driver's License, and have access to a vehicle for use to attend various events sites.
Applications for this position must be received at oakville.ca in the employment section by no later than midnight on July 17, 2019
DATED: July 8, 2019
This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing. Assessments for this position may include an interview, written and practical tests. The successful candidate will be required to pass each element of the recruitment process with a minimum score of 75%.
