Georgian College Barrie, ON, Canada
Jan 18, 2018Part Time
Organization Overview Georgian delivers powerful ways to accelerate your career, success and future. Our commitment to being an active agent of growth extends not only to our students, graduates communities and industry - but also to our employees. Named one of Canada's Top 100 Employers seven times and one of Canada's Greenest Employers five years in a row, it's no wonder we've cultivated a reputation for being a leading, innovative and inspiring workplace. You may apply to work at Georgian for the chance to excel in a rewarding profession, but you'll choose to stay because of our exceptional culture, collaborative team environment, opportunity for growth and development, and the chance to make a difference in the lives of students. Position Title Alumni and Events Assistant Competition # 21-18 Department Advancement and Community Development Campus Barrie Classification Support Staff Salary Range $ 17.68 - $ 22.03 Hours per week 24 hours per week Status Contract (Part-Time) Effective Date February 12, 2018 – February 28, 2019 Position Overview THIS IS A CONTRACT (PART-TIME) POSITION. This position is reviewed annually. Reporting to the Manager, Alumni and Community Development, the incumbent works with the Manager to develop, promote and organize events and provides administrative support for all alumni and community development activities. Specific duties include, but are not limited to: Duties and Responsibilities Coordinating the logistics of stakeholder events including the creation of work back plans, promotions, volunteers, and supporting all of the administrative functions to ensure successful events Handling all email, phone and social media enquiries from alumni and responding in a professional and timely manner Maintaining and updating alumni contact information in the Raiser’s Edge database and maintaining all the alumni files Providing administrative support which may include attending meetings and preparing / distributing associated documents including the agenda and minutes, following up on action items and maintaining records Providing support to the Alumni Association Executive Council (AAEC) as required Coordinating ordering / distribution of alumni products, materials and merchandise as required Following the Manager’s direction, responsible for populating social media sites with alumni related news and executing planning to increase audience numbers Attending College events to handle logistics (i.e. registration table) Assisting with the development of communications for special initiatives Assisting with fundraising initiatives as required Qualifications Successfully completed a two year postsecondary diploma in a relevant field of study that may include, but is not limited to business, marketing, communications, event planning or public relations One year of experience in a similar position where duties include organizing events, maintaining databases, updating social media, front-line customer service and administrative support for committees and events Experience working with Microsoft Suite (Excel, Word, PowerPoint) and databases such as Raiser’s Edge would be preferred in addition to Facebook, LinkedIn, Twitter and Instagram Experience supporting a committee (minute taking and logistics) Proven ability to provide excellent front-line customer service Experience supporting and coordinating small to large-scale events Proven experience leveraging social media to achieve results Experience in a position requiring skills in multi-tasking and prioritizing Proven communication skills (written and oral) in order to write and edit material Demonstrated attention to detail ensuring a high level of accuracy Demonstrated ability to analyze situations and problem solve quickly Demonstrated experience working with confidential information Proven ability to work independently as well as within a team environment Ability to work non-traditional hours (attend events) as required Knowledge of alumni relations, fundraising and post-secondary sector is an asset Posting Date 1/17/2018 Closing Date 1/24/2018 Additional Information Applications must be received by 5:00 p.m. on the closing date. Georgian College supports diversity, equity and a workplace free from harassment and discrimination. Georgian College is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection and/or assessment process, please advise the interview coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. While we thank all applicants, only those contacted for an interview will be acknowledged. Alternate formats will be provided upon request throughout the recruitment and selection process. To be considered for this position, please visit our website at www.GeorgianCollege.ca and apply by navigating to About Georgian and then to Career Opportunities.