Mohawk College Hamilton, ON, Canada
Apr 18, 2018Contract
Events Specialist - Appendix D/Temporary Assignment (June 2018 - July 2019) Status: Appendix D/Temporary Assignment (June 2018 - July 2019) Hours of Work: 37.5 hours/week Campus: Fennell Pay Band: J Pay Range: $36.42 Posting Date: April 17, 2018 Closing Date: April 24, 2018 at 7:00 PM EST JOB SUMMARY: Reporting to the Manager of Special Events, the Events Specialist provides expertise and consultation for the Foundation to ensure a high quality and professional brand image for approximately 5 major corporate fundraisers and approximately 15 donor announcements/events a year at all 3 campuses of Mohawk College. The incumbent is responsible for effectively planning, developing, implementing, managing and reporting overall execution and evaluation of a wide range of on and off campus donor relation activities, such as business partnership signings, VIP receptions, opening ceremonies, gala dinner events and elite fundraisers for the President and Board of Governors working within the high expectations of the College corporate outlook. The incumbent is often the front line ambassador for Mohawk College at events involving external partners for logistics, planning and implementation. The incumbent also occasionally assists the Special Events team with events for the Office of the President. RESPONSIBILITIES: The duties of this position will include, but are not limited to the following: Events Planning Leads, plans, develops, implements, monitors and evaluates detailed strategies, policies and critical path action plans for events at all 3 campuses, hosted by Mohawk College Foundation and those hosted by donors in partnership with Mohawk, the President and the Board of Governors with a range of attendance from 5 to 1500 people Develops new initiatives to promote, celebrate and foster positive long term relationships with College supporters and donors. Provides leadership and acts as the Event Specialist to the Foundation on events pertaining to College supporters, corporate sponsors and donors Researches, recommends and creates targeted sponsorship programs that would be of interest to the Foundation and College’s donors and corporate sponsors in collaboration with the Foundation and the Sponsorship Liaison The incumbent always ensures that the integrity and reputation of the College is positively maintained. Establishes detailed procedures, scripting, budgets (revenue and expenses planning) and protocols for events in conjunction with other internal College departments, donors and corporate sponsors Events Implementation The incumbent prepares professional events-related correspondence, events planning and critical paths, documentation, reports, budgets, invitations, promotional announcements and post-event analysis and evaluation. Provides on-site supervision at all Foundation events. Directs volunteers and staff assisting with the events. Ensures events are at the highest appropriate standard of quality, including those involving donors, sponsors, elected officials, the President and the Board of Governors and Foundation Board of Directors. Events Evaluation and Financial Reconciliation Generates event budgets, authorizes all purchase orders and prepares detailed information for invoices and charges back for events held at Mohawk, Arranges for paid services and materials needed for successful execution of events, including payroll for contract employees and students, rental companies, food services and entertainment. Conducts post-event evaluations to ensure appropriate record keeping for event statistics to assist with future event planning and provides feedback to the Senior Leadership Team on the success of the event. Other duties as assigned Assists the Special Events Team with event planning for events related to the Office of the President. QUALIFICATIONS: The successful applicants will have: A three (3) year diploma / degree in a related discipline (events, hospitality), preferably with a public relations or special events management emphasis, including project management and conference organization A minimum of (7) seven years coordinating quality corporate or major events. Knowledge in computer software, including Word, Banner, Excel. FAST, ePly, Raisers Edge and Internet programs are an asset. Understanding of the Occupational Health & Safety Act, event liability insurance and the Ontario Lottery Gaming Corporation policies and procedures.