City of Hamilton
Hamilton, ON, Canada
Events Clerk - Central Library - Permanent Part Time
Job ID 15645
Location Hamilton Public Library
Please apply on or before 08/23/2019
Full/Part Time Part-Time
Regular/Temporary Regular
Events Clerk - Central Library - Permanent Part Time
NUMBER OF VACANCIES: 1 Part-Time Regular
UNION/NON-UNION: Library CUPE Local 932
HOURS Of WORK: 20.00 per week
GRADE: B SALARY/HOUR: $22.238 - $26.162 per hour *Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
START DATE: As soon as possible
JOB SUMMARY:
Reports to Manager. Organizes, delivers and reports on all Library events.
JOB DUTIES:
Implements and oversees a variety of project related tasks that pertain to the planning and execution of events and outreach.
Assists with the development of events, including budgets, coordinating delivery of event with internal and external partners.
Schedules and coordinates planning of events with team members.
Assists in the preparation of event/outreach plans and presentations.
Communication with the public at events within and outside of the Library.
Ensures all necessary reporting is completed.
Operates equipment such as A/V, printers, photocopiers, laminator and fax machine.
Performs preventative maintenance on equipment, makes minor adjustments.
Types and word processes from copy.
Takes and transcribes minutes of departmental meetings.
Receives and answers inquiries from staff, other departments.
Performs other office duties as assigned which are directly related to the major responsibilities of the job.
MINIMUM QUALIFICATIONS :
Education:
Events Management Certificate – 1 year certificate completed within past 3 years
Skills:
Ability to consistently and accurately perform routine duties requiring constant and careful attention to clerical detail.
Ability to operate photocopying, and other non-print equipment.
Ability to communicate with public and staff with courtesy and tact.
Physical stamina required to perform tasks involving the lifting and movement of materials.
Ability to type accurately at forty (40) words per minute.
Flexibility and good humour in a working environment characterized by change.
Applying
The deadline for this application is 11:59pm August 26, 2019
Please visit www.hpl.ca and proceed to Jobs at HPL to apply through City of Hamilton recruiting site
The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.
By submitting a resume, you are declaring that the information contained is true and complete to your knowledge. You understand that a false statement may disqualify you from employment, or cause your dismissal. We thank all applicants who apply and advise that only those selected for an interview will be contacted.
Submission of references also stands as consent to obtain reference checks, personal or background checks and personnel file information as the Hamilton Public Library may require in connection with your employment. We respect the confidentiality of applicants and check references near the final stages of the selection process.
The successful candidate will have to provide original proof of a Criminal Record and Judicial Matters Check. It is understood that the various checks referred are for employment purposes only and you agree that you will not hold any party liable for the information given or received.
Terms
The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.
We invite you to visit our website to obtain further information on a career at The Hamilton Public Library.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of applicants to provide qualifications, licences and related experience relevant to the qualifications outlined on their application for this competition and ensure that their application is received by the closing date or they may not be considered. On the basis of the criteria set out above, this posting is open to qualified applicants.
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for dismissal.
We thank you for your interest in employment with Hamilton Public Library, however, only those applications/resumes under consideration will be contacted.
Events Clerk - Central Library - Permanent Part Time
Job ID 15645
Location Hamilton Public Library
Please apply on or before 08/23/2019
Full/Part Time Part-Time
Regular/Temporary Regular
Events Clerk - Central Library - Permanent Part Time
NUMBER OF VACANCIES: 1 Part-Time Regular
UNION/NON-UNION: Library CUPE Local 932
HOURS Of WORK: 20.00 per week
GRADE: B SALARY/HOUR: $22.238 - $26.162 per hour *Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
START DATE: As soon as possible
JOB SUMMARY:
Reports to Manager. Organizes, delivers and reports on all Library events.
JOB DUTIES:
Implements and oversees a variety of project related tasks that pertain to the planning and execution of events and outreach.
Assists with the development of events, including budgets, coordinating delivery of event with internal and external partners.
Schedules and coordinates planning of events with team members.
Assists in the preparation of event/outreach plans and presentations.
Communication with the public at events within and outside of the Library.
Ensures all necessary reporting is completed.
Operates equipment such as A/V, printers, photocopiers, laminator and fax machine.
Performs preventative maintenance on equipment, makes minor adjustments.
Types and word processes from copy.
Takes and transcribes minutes of departmental meetings.
Receives and answers inquiries from staff, other departments.
Performs other office duties as assigned which are directly related to the major responsibilities of the job.
MINIMUM QUALIFICATIONS :
Education:
Events Management Certificate – 1 year certificate completed within past 3 years
Skills:
Ability to consistently and accurately perform routine duties requiring constant and careful attention to clerical detail.
Ability to operate photocopying, and other non-print equipment.
Ability to communicate with public and staff with courtesy and tact.
Physical stamina required to perform tasks involving the lifting and movement of materials.
Ability to type accurately at forty (40) words per minute.
Flexibility and good humour in a working environment characterized by change.
Applying
The deadline for this application is 11:59pm August 26, 2019
Please visit www.hpl.ca and proceed to Jobs at HPL to apply through City of Hamilton recruiting site
The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.
By submitting a resume, you are declaring that the information contained is true and complete to your knowledge. You understand that a false statement may disqualify you from employment, or cause your dismissal. We thank all applicants who apply and advise that only those selected for an interview will be contacted.
Submission of references also stands as consent to obtain reference checks, personal or background checks and personnel file information as the Hamilton Public Library may require in connection with your employment. We respect the confidentiality of applicants and check references near the final stages of the selection process.
The successful candidate will have to provide original proof of a Criminal Record and Judicial Matters Check. It is understood that the various checks referred are for employment purposes only and you agree that you will not hold any party liable for the information given or received.
Terms
The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.
We invite you to visit our website to obtain further information on a career at The Hamilton Public Library.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of applicants to provide qualifications, licences and related experience relevant to the qualifications outlined on their application for this competition and ensure that their application is received by the closing date or they may not be considered. On the basis of the criteria set out above, this posting is open to qualified applicants.
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for dismissal.
We thank you for your interest in employment with Hamilton Public Library, however, only those applications/resumes under consideration will be contacted.
Mohawk College
Hamilton, ON, Canada
Events Assistant - Regular Part Time
Status: Regular Part Time
Hours: Up to 24 hours/week
Campus: Fennell
Payband: C
Rate of Pay: $21.37
Posting Date: August 15, 2019
Closing Date: August 21, 2019 at 7:00pm EST
JOB SUMMARY:
Reporting to the Manager, Special Events, this position provides event and administrative support to the Events Team, Office of the President. The position is responsible for supporting the behind-the scenes and event day operations of the events team with a focus on event logistics, execution, and operations, maintaining the master event schedule, and general office duties. This role will liaise with college clientele, staff, faculty, students and external organizations on occasion.
This position also provides customer service support to students, faculty, staff and external contacts during events. The incumbent will be expected to handle people in a helpful and welcoming manner and at times be required to trouble-shoot conflicts and activities as they arise, related to event registration and day of logistics.
The incumbent must be able to function in a fast-paced environment, with frequent interruptions, at a level that independent problem-solving and decision-making skills are required in the execution of various activities and issues.
RESPONSIBILITIES:
Event Logistics, Operations and Execution:
· Assists the events team with a variety of activities and tasks related to the planning, development and implementation of the overall execution and evaluation of a wide range of internal and external events, conferences and announcements.
· Provides exceptional customer service and event-day problem-solving and execution
· Assists with preparing event layout plans, seating arrangements, volunteer recruitment, catering plans, IT requests, housekeeping, security and event-day logistics check lists.
General Office Duties:
· Assists the office assistant with the tracking and response of the events email, calendar system and marketing loan out program
· Assists with the creation of eply registration forms for clients
· Maintains and tracks the team’s schedule of events calendar in office.
· Creates and distributes meeting minutes for college wide event committees along with weekly event team meetings and post-event debriefs.
· Prepares team event correspondence for internal and external use.
Assists the Office Assistant with the processing of purchases for the department:
· Purchase Orders (Instructional supplies, equipment, contract services, etc)
· Internal Stores Requisitions (paper, toner, etc)
· Staples E-Way (office supplies)
· Accounts Payable Voucher
· FUPLOADS
· Including following up on outstanding orders, liaising with suppliers and processing packing slips/invoices for payment when needed.
Undertake special projects or assignments as requested
QUALIFICATIONS:
The successful applicant must have:
· A two-year diploma/certificate in Event Planning or related field; or equivalent combination of education and experience.
· Must have at least 2 years office related and event coordination experience, ability to multi-task in a fast paced environment, cope with multiple deadlines and meet departmental priorities
In addition, the successful applicant must be able to demonstrate the following:
· Excellent customer service skills
· Conflict Resolution
· Event logistics and assistance
· Proficiency in Microsoft Office – Word, Excel and Outlook (ie. mail merge)
· Mohawk College computer systems (Banner, FAST Suite, MoCoMotion)
· Drivers licence and vehicle an asset
· AODA training is an asset
· Eply knowledge an asset - Create basic forms and invitations, understand reporting, send invites via Mohawk Events
· Demonstrated commitment and understanding of human rights, equity, diversity and inclusion with the ability to communicate and work effectively inter-culturally with diverse groups of students, employees and the community.
Mohawk College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.
Events Assistant - Regular Part Time
Status: Regular Part Time
Hours: Up to 24 hours/week
Campus: Fennell
Payband: C
Rate of Pay: $21.37
Posting Date: August 15, 2019
Closing Date: August 21, 2019 at 7:00pm EST
JOB SUMMARY:
Reporting to the Manager, Special Events, this position provides event and administrative support to the Events Team, Office of the President. The position is responsible for supporting the behind-the scenes and event day operations of the events team with a focus on event logistics, execution, and operations, maintaining the master event schedule, and general office duties. This role will liaise with college clientele, staff, faculty, students and external organizations on occasion.
This position also provides customer service support to students, faculty, staff and external contacts during events. The incumbent will be expected to handle people in a helpful and welcoming manner and at times be required to trouble-shoot conflicts and activities as they arise, related to event registration and day of logistics.
The incumbent must be able to function in a fast-paced environment, with frequent interruptions, at a level that independent problem-solving and decision-making skills are required in the execution of various activities and issues.
RESPONSIBILITIES:
Event Logistics, Operations and Execution:
· Assists the events team with a variety of activities and tasks related to the planning, development and implementation of the overall execution and evaluation of a wide range of internal and external events, conferences and announcements.
· Provides exceptional customer service and event-day problem-solving and execution
· Assists with preparing event layout plans, seating arrangements, volunteer recruitment, catering plans, IT requests, housekeeping, security and event-day logistics check lists.
General Office Duties:
· Assists the office assistant with the tracking and response of the events email, calendar system and marketing loan out program
· Assists with the creation of eply registration forms for clients
· Maintains and tracks the team’s schedule of events calendar in office.
· Creates and distributes meeting minutes for college wide event committees along with weekly event team meetings and post-event debriefs.
· Prepares team event correspondence for internal and external use.
Assists the Office Assistant with the processing of purchases for the department:
· Purchase Orders (Instructional supplies, equipment, contract services, etc)
· Internal Stores Requisitions (paper, toner, etc)
· Staples E-Way (office supplies)
· Accounts Payable Voucher
· FUPLOADS
· Including following up on outstanding orders, liaising with suppliers and processing packing slips/invoices for payment when needed.
Undertake special projects or assignments as requested
QUALIFICATIONS:
The successful applicant must have:
· A two-year diploma/certificate in Event Planning or related field; or equivalent combination of education and experience.
· Must have at least 2 years office related and event coordination experience, ability to multi-task in a fast paced environment, cope with multiple deadlines and meet departmental priorities
In addition, the successful applicant must be able to demonstrate the following:
· Excellent customer service skills
· Conflict Resolution
· Event logistics and assistance
· Proficiency in Microsoft Office – Word, Excel and Outlook (ie. mail merge)
· Mohawk College computer systems (Banner, FAST Suite, MoCoMotion)
· Drivers licence and vehicle an asset
· AODA training is an asset
· Eply knowledge an asset - Create basic forms and invitations, understand reporting, send invites via Mohawk Events
· Demonstrated commitment and understanding of human rights, equity, diversity and inclusion with the ability to communicate and work effectively inter-culturally with diverse groups of students, employees and the community.
Mohawk College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.
