Queen’s University Kingston, ON, Canada
Jun 15, 2018Full time
Indigenous Events & Programs Coordinator Competition Number : J0418-0761 Position Title : Indigenous Events & Programs Coordinator Employee Group : Support Staff - USW Local 2010 Job Category : Administrative Department or Area : Four Direction Aboriginal CTR Location : Kingston, Ontario, Canada Salary : $51,545.00/Year Grade : 07 Hours per Week : 35 Job Type : Permanent (Continuing) Shift : 7 Monday - Friday Number Of Positions : 1 Date Posted : June 14, 2018 Closing Date : July 2, 2018 About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society. Come work with us! Job Summary Reporting to the Director, Four Directions Aboriginal Student Centre (FDASC), the Indigenous Events & Program Coordinator is responsible for facilitating the organization of various programs, events, and projects of FDASC. They will support the planning, coordination and execution of cultural programming and events on campus. The incumbent will liaise with a wide range of internal and external partners, including faculty, staff, and students. They will work closely with the team at FDASC to deliver events and programs that build a diverse and welcoming Indigenous campus community, as well as create connections and partnerships with various on and off campus departments, agencies, and local Indigenous communities. Note: The schedule for this position requires the incumbent to work variable hours, including evenings and weekends. Job Description KEY RESPONSIBILITIES: • As a member of the FDASC team, work with colleages to plan, organize, and execute a full suite of event designs, concepts, and measures to ensure that events serve to engage Indigenous students on campus. • Provide event support which includes, but is not limited to: logistics planning, drafting layouts, proposing event sequences, coordinating set up details, speaking notes, and access for all service partners. • Consult, advise, and partner with Indigenous students, staff, and faculty to create and execute culturally relevant and holistic programming, including Drum Circles, Full Moon Ceremonies, etc. • Assist in overseeing event budgets, timelines, and other aspects of projects, ensuring that events and programming are delivered on time andwithin budget. Works effectively with external suppliers to reach solutions and services. • Develop and implement measures, metrics, and other evaluation tools to pursue continuous improvement based on feedback and program performance. Gauge student interest and plans events and programs accordingly. • Assist with the organization of events and programs including early move in; beginning and end of term feasts; feast nights; Drum Circles; Indigenous research conference; speakers events, open house events; convocation events; and other events as required. • Provide administrative coordination for any events including facilitator scheduling, room bookings, online registration, workshop reminders, and certificate completion verification. • Develop and implement communications and marketing material. Recommends, writes, edits, proofreads, and updates descriptions about FDASC events and programs to be published on the FDASC website. • Work with the team at FDASC to direct the strategic promotion of events and programs on the website and via social media. Develop, evaluate, and maintain web pages. • Act as the primary manager of FDASC social media. Utilizes analytics to evaluate audience engagement, and revise social media strategy accordingly. • Manage and update the weekly enewsletter that includes events, program, and other relevant information to Indigenous students. • Work as part of the FDASC team in order to deliver holistic programming to Indigenous students at Queen’s. • Provides work direction, and technical/functional guidance to student staff. Schedules and assigns work, and oversees its completion. Coordinates and monitors work flow. • Undertakes other duties as assigned in support of the unit or department. REQUIRED QUALIFICATIONS: • Undergraduate degree combined with several years of experience organizing and facilitating group events. • Must have Indigenous ancestry and demonstrated connection with an Indigenous community and other Indigenous networks. • Ability to speak a local Indigenous language is a desired asset. • Strong computer skills; able to work well with MS Word, MS Excel, and the technical aptitude to learn programs unique to the university. • Familiarity with Queen’s University policies and procedures and/or experience working in a university setting would be considered strong assets. • Consideration may be given to an equivalent combination of education and experience. SPECIAL SKILLS: • Superior communication and presentation skills to gather information and deliver key messages accurately and with empathy to alumni, students, parents, faculty, staff, donors, volunteers and third party service providers. • Exceptional interpersonal skills (creative, diplomatic, interculturally sensitive, patient, tactful, etc.). • Ability to establish and maintain effective working relationships with a broad range of internal and external stakeholders. • Demonstrated analytical, interpretive, and problem-solving skills. • Knowledge of social media tools and resources. • Ability to adapt to a changing environment with initiative and flexibility. • Ability to articulate an Indigenous worldview within a post-secondary education context. • Must be a team player. Able to win cooperation, to facilitare groups of people to work toward, and success in shared goals. • Excellent time management and organizational skills, including ability to adapt effectively to changing priorities, work with minimal supervision and manage time effectively. • Sound financial acumen for program budget monitoring. DECISION-MAKING: • Makes decisions regarding day-to-day operations as well as broader conecction to FDASC events, programs, strategic vision and mission. • In collaboration with senior staff, identifies optimum practices for organizing and publicizing events and programs by evaluating several factors such as cost effectiveness, need, interest, etc. • Determine when to elevate more complex concerns and decisions to the Director. • Determine when to engage stakeholders and create collaborations with the appropriate departments, leaders, both internal and external, etc. • Determine which protocols to follow regarding Indigenous peoples’ participation in broader university events. • Anticipates, analyzes and solves problems, and recommends solutions. • Determines content of various materials, including publications, event promotion, advertising, social media posts, project plans, web content, meeting materials and reports. • Ability to prioritize work to meet multiple demands. • Determines priorities and makes decisions about student staff utilization and the assignment of work to achieve optimum efficiencies and productivity. Monitors and assesses output and quality of student staff’s work. Closing Statement The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents. The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at firstname.lastname@example.org .