Triovest Lloydminster, AB, Canada
Apr 12, 2017Contract
Reporting to the General Manager, the successful candidate will fill the month contract position (up to 4 months) of Administrative Assistant at LloydMall in Lloydminster, AB. The Administrative Assistant will provide administrative support to the Property Management team and will play a significant role in achieving, maintaining and improving the goals and objectives of the team. KEY RESPONSIBILITIES: As part of your varied duties as an Administrative Assistant, you will: Establish and maintain excellent working relationships internally and externally with tenants and contractors and encourage improved service and performance levels. Respond to general telephone calls and walk-in inquires. Accounts receivable including rent collection, bank deposits, account arrears collection, generate miscellaneous charge back invoices and collect payments, check online bank statement regularly. Accounts payable including coding and entering all invoices, ensuring hold back invoices get paid on time, prepare monthly Fund Request invoices for the manager and the property accountant. Prepare monthly Sales, Accruals and Non-Profit reports along with Tenants Insurance Tracker. Prepare Annual Sales Audit. Assist with annual budget preparation and annual and quarterly reports. Maintain and track mall employees Security Access Cards. Maintain and update tenants/ contractors contact information. Maintain and track office equipment and supplies. File all correspondence. Coordinate with Non-Profit organizations for their mall events. Assist with marketing and co-ordination of special events. Assist with staff inquiries about Security, Janitorial and Maintenance. QUALIFICATIONS: Success as an Administrative Assistant calls for a solid professional background that includes: 1 to 2 years of office related experience. Previous experience in Property Management and/or Real Estate is an asset. Proficient with Microsoft Office and Yardi. Polished professional with excellent verbal and written communication skills. Ability to multi-task and problem solve. Strong organizational skills. Proactive and takes initiative. Ability to handle confidential information with discretion. A dedication to providing exceptional service, every day. Ability to adapt to change in a positive way and deliver successful results within a time frame. Must possess a team-oriented approach to meeting goals and objectives. Willingness to admit mistakes and easily digest constructive feedback, using it as a learning opportunity. Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect. We welcome applications from individuals who share our core values of Integrity, Teamwork, Accountability and Agility , who welcome the opportunity to operate in an environment of transparency and professionalism, learn from their experiences and search for continuous improvement, create value for clients, tenants, colleagues and shareholder, and work together to deliver service excellence.