Vancouver Island University Nanaimo, BC, Canada
Oct 17, 2019Temporary
Event and Community Engagement Assistant (744) Employment Group CUPE Position Number 00805 Division Student Affairs Department Gymnasium/Student Activities Campus Nanaimo campus Appointment Type temporary part-time Workload 35 hours per week with seasonal layoff in June and July. Will include evenings and weekends. Pay Level CUPE 4 Start/End: As soon as possible Appointment Start Date 04/11/2019 Appointment End Date 31/12/2020 Leave Replacement May end early or be extended Applicant Documents CV/Resume, Cover Letter, Qualifications , Referees/ References Posted Date 17/10/2019 Closing Date 23/10/2019 Job Reference 744 Documents CUPE 600 hours declaration (Word, 37.97kb) Duties : A division of Student Affairs, Mariner Athletics and Recreation delivers outstanding sport and recreation experiences for students, staff, faculty and the community. The Mariner Event and Community Engagement Assistant is responsible for supporting the Mariners in a variety of activities on and off campus and in the community. The role provides operational support and direction for Mariners game days, special events, Alumni events and Community programming. This individual is a primary communication link between the Mariner Athletics and Recreation team and other departments at VIU as well as external organizations. Responsibilities of the Event and Community Engagement Assistant include but are not limited to: Coordinating Home Events Assisting in the management of all aspects of home events. This includes league games, exhibition games and tournaments as well as other special events that are organized from time to time such as the annual golf tournament and welcome week activities. Supporting hiring, training, scheduling and supervision of minor officials and all other personnel required to ensure the all home events are presented in an efficient and professional manner. Communicating with the PACWEST and the CCAA to support home game reporting. Alumni Developing of a plan to engage Alumni with the Athletics and Recreation team. Developing engagement tactics and contact generation. Coordinating Alumni game activities in collaboration with coaching staffs. Community Engagement Building and maintain relationships with key community stakeholders. Developing opportunities and partnerships for Mariners Athletics and Recreation to participate in community events. Liaising with internal departments, committees and external clients to facilitate the coordination of events and Mariners participation. Special Event Development, Promotion and Coordination Liaising with other VIU departments as well as external groups in the coordination of special events Assisting with internal and external promotions. Communicating regularly with the Athletic Staff, Gymnasium Staff, and other areas as required, when planning special events. Marketing Support Assisting in the development and implementation of new and existing marketing strategies The Athletic Department, like the Institution overall, is constantly searching for ways to recruit and retain high quality student-athletes. The department is also constantly striving to develop new initiatives to attract members of the community to support Mariner Athletics. Liaising with Sponsors Liaising with sponsors and to assist with any requirements they may have around home games and events. Required Qualifications: One year certificate from an appropriately accredited institution Minimum one year related experience An understanding of sports and/or desire to work in a sports related field. Ability to work flexible hours including evenings, weekends, and holidays Ability to work in a fast-paced environment with multiple, simultaneous demands Demonstrated ability to train and provide leadership to junior and/or student employees Proficiency in MS Office (Outlook, Word, and Excel) Must possess a valid Class 5 BC Driver's Licence and have a confirmed satisfactory driving record Note: Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.