United States Holocaust Memorial Museum Washington, DC, United States
Jul 19, 2017Full time
Events Manager The United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. The Special Events Branch, in the National Operations Division, in the Marketing Office is currently seeking an Events Manager. Located in Washington, DC, and reporting to the Director of Special Events, the Events Manager is responsible for planning, managing, and executing special events for the Museum. The incumbent will coordinate with appropriate USHMM program areas and senior management; plan and manage local and domestic events and programs, initiate and coordinate advance planning for special events and serve as protocol officer for such events. The Events Manager will consult and coordinate numerous event particulars with appropriate Museum staff and work with external groups such as Congress, State Department, Embassies, Federal agencies, and other organizations who co-sponsor events with the Museum. This is a full-time donated position (non-Federal) paid with the Museum’s private funds. Salary is commensurate with experience. Duties and Responsibilities Plans, arranges and manages all logistics, negotiates contracts with venues and other vendors and oversees implementation and payment; recruits and trains staff and volunteers assisting at events; briefs staff hosts and other officials on program matters; and makes all necessary arrangements to ensure a successful event. Organizes site visits and travel to potential venues to ascertain viability for an event. Monitors accomplishment of all work related to menus, décor, entertainment, seating arrangements, staging, transportation, and scenarios for events; and prepares task outlines and schedules for completion of work. Coordinates and advises sponsoring Museum department or external group, on the event creation, purpose, appearance, and execution. Recommends and directs groups on the use of collateral such as the invitation, printed program, signage, literature displays, stage backdrops, and pop-up banners. Uses extensive knowledge and experience of protocol to determine seating arrangements and ceremonial specifics and advises on invitation lists Develops and maintains relationships with sources of information and assistance ranging from the State Department to foreign embassies. Establishes and maintains close working relationships with business, public relations, promotional, and special events planning organizations for the purpose of providing continuing support for the USHMM Formulates and drafts written procedures and standards for special events activities; attends and troubleshoots at events to see that all requirements are carried out; continually evaluates special events programs to determine that event standards are met and make revisions or improvements; maintains records of all past and current events; stays in touch with event sponsors to encourage their reaction Oversees distribution of post-evaluation surveys (when appropriate); reviews surveys and compiles information for statistical, career and program evaluations Prepares reports and other data for event sponsors (when necessary) and the Museum Represents Special Events/National Operations in meetings, task forces or other forums for coordinating assigned programs Develops budgets, spending and staffing plans, event folios, reports, and contract submissions. Researches, gathers, consolidates, and summarizes information and materials for presentations, recommendations, reports, and briefing papers Prepares requests, forms, and correspondence necessary to obtain approval of program criteria or comply with administrative requirements. Minimum Qualifications Bachelors Degree Have at least 10 years of experience working in the event management field Must possess a CMP (Certified Meeting Professional) certification or equivalent field experience Knowledge of administrative and management concepts, principles, and techniques sufficient to manage, coordinate, oversee, facilitate, and execute programs and conferences, prepare reports, and resolve problems pertaining to events and project activities Analytical and evaluation skills to develop strategies for reaching and selecting a venue, plan and organize internal systems and logistics, design and produce event reports and promote and implement events and programs Ability to communicate effectively, both orally and in writing, to interact and coordinate various aspects of projects with Museum staff, contractors and spokesperson of other organizations and prepare briefing papers, correspondence and reports Be willing to travel throughout the United States to manage and execute events Must be able to lift/carry up to 25 pounds and stand for extended periods of time How to Apply Interested applicants should send their resume and cover letter to firstname.lastname@example.org . Please include both your resume and cover letter in a single PDF or Word document titled “First Name Last Name”. Salary history may be required during the interview process. For more information about the US Holocaust Memorial Museum, please visit www.ushmm.org . The US Holocaust Memorial Museum is an Equal Employment Opportunity Employer. This position is open to all qualified individuals. If you are not a US citizen, you must possess sufficient legal documentation and permission to work in the United States (and provide if requested).