Royal College of Physicians and Surgeons of Canada

The Royal College sets the highest standards for specialty medical education in Canada. We also support lifelong learning for specialist physicians and promote sound health policy. In carrying out our broad mandate, the following are among our core tasks.

Royal College of Physicians and Surgeons of Canada Ottawa, ON, Canada
Mar 15, 2018
As a national, non-profit organization, the Royal College speaks for more than 50,000 medical and surgical specialists and resident affiliates. The mission of the Royal College is to improve the health and care of Canadians by leading in medical education, professional standards, physician competence and continuous enhancement of the health system. Located in Ottawa, Royal College is a stimulating and professional work environment.   Event Assistant: Temporary until December 14, 2018 Events Management and Hospitality Services (EMHS)   Are you passionate about event management? Do you enjoy conference planning? Do you like working and interacting with others? Do you thrive in fast-paced, busy environments? If yes, this role is for you!   Position Summary Under the direction of the Team Lead, Conference Management, you will assist with conference planning activities and provide administrative assistance for conferences, protocol and special events as well as assist with other activities of the department as required. You will assist with various aspects of conferences including performing data entry for event set-up, food and beverage and other requirements in a conference management system (USI). You will also prepare correspondence and various documents related to logistics and coordinate the flow of information between conference administrators/coordinator and facilities/suppliers. You will prepare conference and individual session evaluations using the Royal College survey tool and mobile app. You will collect program details from speakers and process correspondence and various documents relating to the program and speaker communications and the abstract process, including updating checklists, guidelines and forms for speaker packages and coordinating mailings. You will assist with marketing activities. You will assist with special events and protocol including issuing invitations while tracking responses, coordinating seating plans, liaising with suppliers and support with regalia.   You come to us with: College certificate or comparable specialized training, preferably in Meetings and Events planning. Two years of directly related experience. Knowledge of meeting-industry practices and terminology. High level of proficiency in the use of MS Office applications, including Word and Excel as well as knowledge of meeting applications utilizing web sites. Ability to design and produce letters, memos, forms, reports and tables to a professionally-accepted standard. Excellent interpersonal and diplomatic skills. Able to work under pressure and travel and work overtime when required. Excellent English communication skills (verbal and written) are required. French communication skills (verbal and written) are an asset.   To apply , please forward your résumé, covering letter and salary expectations by March 25, 2018 to To ensure the hiring committee reviews your application, quote posting JDT1249, last name, first name in the email subject line. We sincerely thank all applicants for their interest; however will only contact those under consideration.   Royal College is committed to building an inclusive and accessible learning and working environment. We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this commitment, the Royal College will make appropriate accommodations available. As required, please inform People Services of the nature of any accommodation(s) that you may require to ensure your equal participation. Click to learn about Royal College and visit us at