University of the Fraser Valley

Located in the beautiful Fraser Valley just east of Vancouver, British Columbia, Canada, the University of the Fraser Valley (UFV) is a fully accredited, public university that enrolls approximately 15,000 students per year. UFV has campuses and locations in Abbotsford, Chilliwack, Mission, Hope and Agassiz, and a growing presence in Chandigarh, India.

University of the Fraser Valley Abbotsford, BC, Canada
Oct 15, 2018
Full time
Posting number 2018.207 Position Assistant, Ceremonies & Events Group Staff Department Marketing, University Relations Location Abbotsford Contract type Staff, 100% full-time, Permanent Start date As soon as possible after closing date Salary scale $3,611.37 - $4,358.65 per month (Staff pay group 6) Closing date October 25, 2018               About UFV The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education. At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV. Posting details The Assistant, Ceremonies & Events will support the Manager, Ceremonies & Events in the planning, production and delivery of UFV events across on- and off-campus with a focus on logistical planning and execution to a high standard. This role will also take the lead in smaller-scale events. Event Support Supporting the Manager, works with key stakeholders to ensure timely and planned delivery and advise on event requirements Supports the Events and Ceremonies team in the development and execution of event project plans Provides coordinated support during all phases of the event delivery and production Responsible for logistic operation, including completing key tasks personally Serves as key contact on the day of and all days leading up to an event Available at any time to address concerns and provide updates Coordinates and supports external vendors as they prepare and arrive onsite Monitors and tracks the event as it progresses, documenting areas for adjustment Recruits, trains, assigns duties and supervises volunteers at institutional events and ceremonies Recruit through strategic messaging to UFV community Provide volunteer coordination and determine positions Provide training and direction to large volume of volunteers for convocation Engages with various stakeholders, including Office of the Registrar, to coordinate student communications before, during, and after the event Coordinates the volunteer tasks with the master project plan and schedule Consults with Accessibility Services and other Student Service groups to ensure events are accessible and accommodating for a variety of audiences Assists with managing suppliers and supporting the work of suppliers for special events Identifies and consults with vendors (suppliers, entertainment etc.) Prepares cheque requisitions and supply requisitions as required; uses UFV credit card when required Applies for liquor licenses as required and fulfills paperwork required under Policy 15 Addresses shortcomings with suppliers directly, when necessary Event Marketing Support Assists the Marketing team with the preparation and project management of marketing and promotion related to special events Assists with the preparation of promotional materials for print and display Provides digital marketing support Proofs design materials for print and display Provides suggestions and recommendations Assists with quoting and procurement of event print collateral Creates event print collateral and provides design support as required Maintains the Events and Ceremonies website Manages content on the online UFV Event calendar including editing and screening submissions Builds event e-vites and tracks RSVP lists using Raisers Edge and Mail chimp Manages internal event equipment booking database Administrative Support Tracks established event budgets Enters donor information, event invitation and participant lists on appropriate technology in Raiser Edge database Coordinates guest lists, food service arrangements, menu planning, decorative and table setup, seating charts and nametags Manages invoicing and vendor inquiries Researches technology, collateral, and equipment suppliers Books artists/musicians/performances and manages contracts and transportation requirements Other Coordinates event set-up and take down Attends all events and ceremonies Qualifications Completion of a recognized certificate in office administration or Hospitality and Event Planning from a recognized post-secondary institution and three years of related experience in special events planning, preferably in a university setting.   How to apply Direct resume including evidence of appropriate qualifications by October 25, 2018 , referring to Posting #2018.207 to:   Email application to: hrinfo@ufv.ca Human Resources University of the Fraser Valley 33844 King Road, Abbotsford, BC, Canada V2S 7M8 Phone: (604) 854-4554 Fax: (604) 854-1538 Website: ufv.ca Find out how to prepare your application Please note: We thank all applicants for considering UFV for employment. Incomplete applications will not be processed. In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews. Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required. Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. UFV is committed to the principle of equity in employment .
University of the Fraser Valley Abbotsford, BC, Canada
Oct 09, 2018
Full time
Posting number 2018.201 Position Coordinator, Athletic Events Group Staff Department Athletics Location Abbotsford Contract type Staff, 100% full-time, Permanent Start date As soon as possible after closing date Salary scale $3,611.37 - $4,358.65 per month (Staff pay group 6) Closing date October 19, 2018   About UFV The University of the Fraser Valley (UFV) is nationally recognized for its emphasis on teaching excellence, experiential and applied education, community engagement, and Indigenization. UFV is the school of choice for over 15,000 students. With six campuses and centres, UFV offers undergraduate and graduate programs in the arts, sciences, and professional studies, as well as trades and technology education, university preparation, and continuing education. At UFV, we are dedicated to changing lives and building community. Our educational goals are to prioritize learning everywhere; be flexible and responsive; collaborate across boundaries; develop local and global citizenship; and integrate experiential learning. A British Columbia “Top Employer”, we are committed to providing a welcoming, inclusive and dynamic learning and working environment that is fair and respectful of everyone. Our culturally diverse employee and student populations reflect the local, national, international and Indigenous communities we serve. If you see yourself as a lifelong member of a community that values and nurtures innovation and creativity, cultivates leadership and citizenship, and where success builds on success, you belong at UFV. Posting details Reporting to the Director of Athletics, the Coordinator, Athletic Events will oversee Athletics events including game management, field management, and athletics special events and campus relations. Game Management Plans, implements, and evaluates all Department of Athletics conference, non-conference and playoff events and other special events as required. Prepares and cleans up facility Organizes event ticketing, concessions and merchandise Hires, trains, and supervises part-time event staff Manages and executes event promotions and ceremonies Acquires and maintains necessary event equipment Ensures post event reporting procedures are completed Post event finances and deposits Responsible for assisting with webcasting and up keep of equipment and staffing Cascades Merchandise Work with vendors to organize, purchase and execute all orders Track all sales & budget for merchandise Work closely with the UFV Bookstore to provide and track sales Field Management Manage Soccer & Rugby team practice schedule and final bookings Attend field allocation meetings with the City of Abbotsford Event Policy & Procedure Manual Maintains and updates manuals for all UFV hosted sporting events, awards evening as required Cascade Special Events Plans, supervises, manages, and evaluates the various aspects involved in these events. Events include Cascade Athletics Awards Evening and Scholarship Breakfast Assist individual team fundraising initiatives/special events Campus Relations Coordinates and assists in the organization of Cascadian promotions and engagement Qualifications Certificate in sport administration or equivalent from a recognized institution; knowledge of the post-secondary sport system in BC and Canada (PACWEST/CW/CCAA/USPORTS).  Two years of relevant experience, preferably in a post-secondary athletics environment. An equivalent combination of education and experience may be considered.  Experience in the supervision of staff; strong leadership and decision making skills; exceptional interpersonal and organizational skills; proven ability to multi-task and manage time; superior verbal and written communication skills; demonstrated conflict resolution and crisis management skills; management skills; computer skills using MS Office; knowledge of or experience with STATCREW/PRESTO, video streaming and web based communications are necessary; flexibility to work evenings and weekends is an essential component of this position.   How to apply Direct resume including evidence of appropriate qualifications by October 19, 2018 , referring to Posting #2018.201 to:   Email application to: hrinfo@ufv.ca Human Resources University of the Fraser Valley 33844 King Road, Abbotsford, BC, Canada V2S 7M8 Phone: (604) 854-4554 Fax: (604) 854-1538 Website: ufv.ca Find out how to prepare your application Please note: We thank all applicants for considering UFV for employment. Incomplete applications will not be processed. In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews. Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required. Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. UFV is committed to the principle of equity in employment .