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PwC Toronto, ON, Canada
Jun 20, 2018
Office and Events Administrator Toronto 18 York Job Description   Broaden your horizons with bright ideas Our Internal Firm Services: Our Internal Firms Services are professionals who provide strategic advice to our business leaders. This empowers our business and helps us work collaboratively on strategies, solutions and programs that support the firm. The Opportunity: The Office and Events Administrator role provides a critical interface connecting our dual support models and is the pivotal leverage point for the effective intake and coordination of service requests and event coordination requiring handoffs between multiple people and locations, virtual and physical. The Office and Events Administrator is required to collaborate effectively with all internal clients and is responsible for the coordination of select events which includes organizing and executing high quality and point to point event logistics that may extend beyond the customer’s assigned office. The Office and Events Administrator will report to a National Administrative Services Senior Manager who is their coach and business advisor. Responsibilities: The Office and Events Administrator is expected to provide distinctive process, coordination and customer support, to be solution oriented with attention to detail and accuracy, and to contribute to a positive, collaborative and professional customer service environment. The Office and Events Administrator is both an individual and team contributor; their role is performed by working across offices and regions. The Office and Events Administrator may be required to work flexible hours, sometimes outside of traditional business hours given extended work hours of customer base. Dropping off/picking up materials between partners/departments:   Copy Centre   Mailroom   Reception   Legal Services (including OGC) Printing/copying/scanning:   Printing documents for partner and Virtual Admin (e.g., memo to review)   Verifying quality/quantity of reprographics projects   Scanning to partner and Virtual Admin(e.g., out-of-pocket receipts, handwritten edits) Meeting Coordination:   Confirm number and quality of hard-copy materials and distributing, as appropriate   Assisting VA with office-specific recommendations to best serve partner/client needs, e.g., collection of meeting materials post-meeting as required   Document preparation: Monitoring physical custody of documents in process and apprising VA of status   Copying, proofing physical copies, and packing documents, etc.   Shepherding engagement letters and other hard-copy documents through review, signature and/or delivery Visitor escort/hoteling:   Escorting PwC and non-PwC visitors   Assisting partner with hoteling/and security pass issues   Requirements:   High School Diploma Required   Undergraduate Degree (e.g., BA, BS) preferred   Minimum of 1-3 years’ external business experience, with demonstrated skills in event support   Knowledge of Cvent event management system desirable   Advanced technical and technology proficiency skills   Strong critical thinking and problem solving skills   Ability to work independently or as a contributing member of a team and handle complex tasks with minimal supervision   Excellent verbal and written communications skills   Demonstrates productivity, initiative, attention to detail and quality, ability to multi-task, team focus   Customer service mindset; effective interpersonal skills, good verbal and written communication skills   Ability to work on multiple projects simultaneously, prioritization and project mgmt skills are necessary to meet customer deadlines   Proactively seeks instruction, feedback/coaching to accelerate learning and professional development   Ability to deal with confidential or sensitive firm or client data   Flexibility to work outside of normal business hours (8:30 – 5:00) including variable hours and overtime will be required. PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.   We thank all applicants in advance for their interest. Those who offer the specific combination of experience and credentials most suitable to our requirements will be contacted.   PwC: the Opportunity of a Lifetime Position ID 13750BR Title Office and Events Administrator (contract) Line of Service Internal Firm Services Job Type Full Time Contract City ON - Toronto