BC Children’s Hospital Foundation

Since 1982, BC Children's Hospital Foundation has worked with children, families, caregivers and hundreds of thousands of British Columbians to raise funds to support BC Children's Hospital, Sunny Hill Health Centre for Children and the BC Children's Hospital Research Institute. BC Children's Hospital Foundation also works with Sunny Hill's Board of Directors to manage the Sunny Hill Foundation for Children.

BC Children’s Hospital Foundation Vancouver, BC, Canada
Sep 21, 2018
Full time
Event Coordinator   Requisition # 1819-22-2311545 Job Location Canada-British Columbia-Vancouver Job Stream Event Planning Job Type Permanent, Full-Time Number of Positions Open 1 Start Date of Employment ASAP Posting Date 20-Sep-2018 Travel Required Not Required Educational Requirements College Diploma Languages Required English Job Description What we do At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation centre.   Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our mission forward.   What you’ll do BC Children’s Hospital Foundation (BCCHF) is seeking an energetic Event Coordinator to join our Events teams.  Reporting to and working jointly with the Event Manager, the Event Coordinator is responsible for developing fundraising strategies and executing the logistics specific to one of BCCHF’s signature events, Jeans Day (JD) and other Donor Relations events. Building and maintaining ongoing relationships, the Events Coordinator will engage and collaborate with a volunteer committee, while also playing a central role working collaboratively with key internal stakeholders including Marketing & Communications and Corporate Partnerships teams to achieve revenue targets and build provincial engagement.  More specifically, you will be responsible for: Leading event logistics execution and planning: Coordinating with vendors on orders, delivery times and pricing/sponsorship. Creating internal documents, schedules and breakdowns for better tracking, organization and on-event execution. Locating and securing new vendors in areas deemed as potential in-kind sponsorships. Working with city officials on event permitting and traffic regulations for road/parking closures. Working out annual event budgets, taking into account potential changes with new event sites/needs. Organizing collateral ordering, creating systems to better manage these levels and ensure smooth dispersal to accounts. Developing and creating strategies for event communications. Developing marketing strategies working in collaboration with the Marketing & Communications team. Maintaining event websites and generate content for social media channels.  Supporting the Corporate and Community philanthropy teams on engaging new and existing participants. Working collaboratively to develop fundraising strategies, communication plans and identify areas of potential growth. Committee engagement and management: working with the chair and vice chair, create agendas and provide minutes, ensuring committee members are supported. Overseeing the recruitment and training of volunteers for pre-event and on-event activities. Ensuring all tax receipts go out, records are cleaned up and accurate, confirm donor contact information is up to date, enter actions, and ensure donor accounts are properly assigned. Reviewing and evaluating accounts and programs to see where there is strategic growth potential, work with other Foundation teams to determine potential new donors, creating business plans and yearly goals for the events within our portfolios.   What you bring We are looking for a professional, flexible, and dynamic individual who demonstrates a high level of motivation and has the ability to balance diverse workloads. You ideally possess an understanding of event logistics, fundraising principles, marketing and communications and/or have experience working with a wide variety of stakeholders such as volunteers, donors, and corporate sponsors. This knowledge is complemented by your proven ability to build strong internal and external relationships, and work collaboratively at all levels. You have solid organizational and communication skills and attention to detail. You are analytical, methodical, results-oriented, and innovative.  In addition, you have: A university degree or diploma in marketing, sales, events, or business administration. Minimum three years related experience in special events planning; ideally working with a volunteer event organizing committee. Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint). Experience using databases; Raiser’s Edge 7 is an asset. Experience in a not-for-profit environment is an asset. Sponsorship experience (acquisition and fulfillment) is an asset. Experience working with collecting, assessing and acting on large amounts of data. Strong and effective project management and budgeting skills. A fundraising and/or an event planning designation are considered an asset. Ability to work flexible hours as needed, including evenings and weekends.     Join us We believe that anything is possible. And that permeates every action we take. As a team, we push ourselves to constantly aim higher in our work. We try new things and challenge the status quo. We respect each other and act from a place of compassion in everything we do.   While we take our work seriously, we’re also big on taking care of our team. We offer perks like a nine-day fortnight schedule and flexible hours, topnotch health and dental benefits, and a commitment to professional development.   We think it’s a pretty amazing place. Others agree—we’re proud to say that we’ve been recognized as one of BC’s Top Employers for nine years in a row.   Seem like the right place for you? Join us and help kids shine. Apply online at www.bcchf.ca/careers by October 7 , 2018 .