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University of Toronto Mississauga, ON, Canada
Jul 18, 2018
Contract
Coordinator, Events and Employment Services   Job Number :   1803156   Faculty / Division :   University of Toronto Mississauga   Department :   UTM: Career Centre   Campus :   Mississauga      Description :      About us: The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga. Your opportunity: The UTM Career Centre is a student-focused service whose mission is to help students develop career management skills that they can use throughout their life. The staff operate as a team, each contributing via their specific role and by supporting others in Centre goals. Reporting to the Assistant Director, Employer Relations and Marketing, the incumbent is responsible for events and student employment programs for the UTM Career Centre. Responsibilities include: coordination of all aspects of major Career Centre events including large scale career fairs, recruitment information sessions, panels, conferences, and networking events; daily professional contact with employers across a wide spectrum of industry sectors, providing outstanding service to employers by ascertaining both their immediate and longer term needs; working with Career Outreach Consultant on events initiated through the office ensuring the effectiveness of employment services and programs of the UTM Career Centre (full-time, summer, part-time, volunteer, Work-Study); setting appropriate learning outcomes and evaluating impact and effectiveness of services and events. The Career Centre operates as a team and many of the Coordinator’s projects have implications for staff and programming in all units, so an appreciation of the work and timeline of each person’s duties is expected. Your responsibilities will include: Developing learning outcomes for workshops and services Determining key performance indicators to measure success Fostering and maintaining a network of external contacts to support recruitment strategies Conceptualizing, organizing and executing event activities Conducting post-event evaluation, analysis and recommendations for changes Coordinating event registration activities Fostering relationships with internal and external contacts in the coordination of marketing activities Determining logistical details and activities for events and/or programming   Qualifications :      Essential Qualifications: University degree, or an acceptable equivalent combination of education and experience. Minimum three (3) years relevant experience. Experience developing and implementing large scale events and managing effective relationships with a wide variety stakeholders. Experience delivering services to students and/or employers in a university Career Centre. Understanding of employer campus recruitment. Experience dealing with a diverse group of students, staff, faculty and employers. Proven ability to handle a variety of projects, deadlines and schedules simultaneously and prioritize work under minimal supervision. Able to set appropriate learning outcomes for events and assess these outcomes. Understands employment and labour market trends, employer recruitment processes and the process of career development for university students. Excellent organizational and time management skills. Excellent customer service and communication skills (verbal and written). Strong computer skills including Microsoft Office including Excel. Strong employer research skills. Assets (Nonessential): Knowledge of University of Toronto Mississauga programs an asset. To be successful in this role you will be: Adaptable Diplomatic Meticulous Patient Problem solver Team player   Travel :   None     Notes :   This is a term position ending March 29, 2019, with the possibility of renewal.     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Term   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 09 -- $56,272 with an annual step progression to a maximum of $71,963. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Student Academic Experience   Job Posting :   Jul 17, 2018   Job Closing :   Jul 26, 2018, 11:59:00 PM
University of Toronto Mississauga, ON, Canada
Jul 18, 2018
Contract
Career and Events Assistant   Job Number :   1803199   Faculty / Division :   University of Toronto Mississauga   Department :   UTM: Career Centre   Campus :   Mississauga      Description :      About us: The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga. Your opportunity: The UTM Career Centre is a student-focused service whose mission is to help students develop career management skills that they can use throughout their life. The staff operate as a team, each contributing via their specific role and by supporting others in Centre goals. Under the supervision of the Director, the Career and Events Assistant provides support to the Career Resource Centre operations, providing logistical support to and assisting at events and workshops, drafting career information reports and assisting with front line services including front desk coverage, booking appointments, explaining events and services to students and responding to routine inquiries to ensure UTM students receive accurate and professional service. The incumbent provides assistance to Events Coordinators or workshop facilitators with logistics, swiping, employer/alumni relations at events and materials development to enhance the students and employer/alumni experience at events. The incumbent will assist in the administrative and the front line operations of the Centre, providing Resource Centre coverage to ensure a positive student experience; logistical support for workshops and events; assistance to the Resource Centre Coordinator in the Career Centre’s scheduling process by booking rooms and AV as needed; preparing and sending email notices/communications to appropriate students, staff and faculty as required; ensuring that logistical details are accurately noted in the scheduling systems to provide an efficient and professional experience for students and staff. The Career and Events Assistant produces current and accurate career and industry information to UTM students for use in their career decision making and job search processes. The role liaises with the Career Counsellor responsible for the Career Resource Library and other staff to ensure the research is beneficial and timely. Your responsibilities will include: Acting as the first point of contact for event-related enquiries Booking rooms and arranging appropriate accommodations Scheduling audio-visual equipment bookings Tracking and maintaining a calendar of events Determining logistical details and activities for events and/or programming Liaising with staff and vendors to ensure logistics are carried out according to the event plan Checking the eligibility of student access to services Performing routine data entry   Qualifications :      Essential Qualifications: College Diploma (2 years) or acceptable combination of equivalent experience. Two years of experience in a high paced customer service environment, with a wide variety of clients. Experience researching and interpreting labour market information. Experience with event support (e.g. scheduling, logistics and support during events). Knowledge of UTM students’ career and labour market needs. Ability to work effectively under time pressures. Ability to work independently. Flexibility to change work priorities according to Centre needs. Strong customer service skills, including ability to listen effectively to student concerns and work with anxious students. Strong research skills in locating and analyzing career and industry information. Excellent interpersonal, customer service and communication skills. Strong computer skills including Microsoft Office (especially Excel), web browsers and email. Strong data handling skills; able to trouble shoot basic technical issues. Assets (Nonessential): Experience working in a post-secondary institution student service department preferably. Knowledge of University of Toronto Mississauga, campus goals and its academic programs an asset. Have an interest in helping students access services. To be successful in this role you will be: Meticulous Organized Problem solver Punctual Team player   Travel :   None     Notes :   This is a term position ending April 30, 2019, with the possibility of renewal.     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Term   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 05 -- $44,267 with an annual step progression to a maximum of $56,609. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Administration   Job Posting :   Jul 17, 2018   Job Closing :   Jul 25, 2018, 11:59:00 PM