University of Toronto

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University of Toronto Toronto, ON, Canada
Feb 15, 2018
Full time
Event Coordinator   Job Number :   1800196   Faculty / Division :   University of Toronto Scarborough   Department :   UTSC: Retail & Conference Services   Campus :   Scarborough       Description :   The University of Toronto Scarborough is a place where diversity fuels innovation. Where ideas don’t stop at the borders of our beautiful, tree-lined campus. Fostering a vibrant culture of community engagement, UTSC students cross academic as well as geographic boundaries in their pursuit of knowledge. The University of Toronto Scarborough includes The Miller Lash House, a designated Heritage property, used exclusively for meetings and events year round and with the addition of a tent, from May to October, wedding ceremonies and receptions. Under general supervision of the Manager of the Miller Lash House, the incumbent will be responsible for event consulting, execution, and sales through site visits, assisting with trade shows and open houses, compiling, organizing, and maintaining client and vendor files; preparing quotes and collecting deposits, providing documentation for the preparation of invoices, debit memos and reconciling monthly financial reports; assisting with the preparation of budget figures and spreadsheets and assisting with supervising and coordinating casual event staff including preparation of the casual payroll). The incumbent is one of the primary contact for the execution of all weddings at Miller Lash House. With an average of 35 weddings per year, the Event Coordinator is responsible for the Initial Consultation & Site Visit, as well as maintaining vendor and client relations up to and including the wedding day. The incumbent will coordinate the flow of the wedding day on site from vendor arrivals, set up, bridal party and guest arrivals through to tear down at the end of the event. Experience working as a Wedding Coordinator is essential to this position.   Qualifications :   (Minimum Requirements) Education: Undergraduate Degree or equivalent in Hospitality, Tourism or Event Management or a combination of education and experience. An industry designation or certification is an asset. Experience: Three years’ experience as an event coordinator; wedding experience required. Must have event sales experience, including conducting site visits and sales meetings. Must have experience monitoring alcohol service to ensure rules and regulations are followed. Skills: Proficient in the use of EventPro (or similar event management program) and Microsoft Office Suites. Experience with a financial information system would be an asset. Other : Must demonstrate a dynamic personality, be creative and adaptable as well as possess a commitment to exceed customer expectations; demonstrate excellent oral and written communication skills, strong problem resolution skills, and time management skills. Successful completion of the Smart Serve Program, University of Toronto Alcohol Server Training Program and First Aid & CPR certification or be willing to be trained. Possess an understanding of Health and Safety and risk management in relation to events with alcohol service.   Travel :   None     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 09 -- $55,169 with an annual step progression to a maximum of $70,552. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Hospitality   Job Posting :   Feb 14, 2018   Job Closing :   Feb 23, 2018, 11:59:00 PM
University of Toronto Toronto, ON, Canada
Jan 18, 2018
Full time
Administrative Assistant   Job Number :   1800128   Faculty / Division :   University of Toronto Scarborough   Department :   UTSC: Vice President & Principal   Campus :   Scarborough       Description :   The Office of the Vice-President and Principal participates in University-wide planning and initiatives and coordinates the realization of the UTSC Strategic and master plans. The Principal’s Office provides leadership for academic and co-curricular activities and community and institutional partnerships, and works to raise the profile of the campus locally and internationally. The office also oversees all institutional events at the University of Toronto Scarborough.  The daily operation of this office is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging experience for all faculty, students and staff. Under the general supervision of the Director of the Office of the Vice President & Principal, the incumbent is responsible for providing a high level of executive secretarial and confidential administrative support for three senior level administrators, including the Senior Advisor, Equity & Diversity, Director of International and the Elder. Responsibilities include managing all aspects of three complex and intensive appointment schedules; planning and arranging conferences, events and receptions; assisting with the management of projects and compiling, coordinating materials from a variety of offices, maintaining follow-up files related to ongoing projects and initiatives; drafting complex correspondence; preparing and editing a variety of frequently complex and confidential materials; maintaining files and other office activities; maintaining an up-to-date hardcopy and electronic filing system; arranging travel and accommodation and maintaining reimbursement records; and performing other related duties as required. These activities are carried out under the direct supervision of the Director of the Office of the Vice President & Principal. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent must maintain an in-depth understanding of the priorities of the Office of the Vice President & Principal and must at all times present a professional image by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, and community members. In addition, the incumbent must adhere to and keep abreast of all University of Toronto policies and standards.   Qualifications :   (Minimum Qualifications) Education: Post-secondary degree/diploma or formal business/commercial school training, or an equivalent combination of education and experience. Experience: Minimum four years progressively responsible experience in a senior secretarial or administrative position, preferably within a post-secondary or government environment. Demonstrated senior secretarial skills within an executive office. Familiarity with the University of Toronto, its policies, procedures and their application strongly preferred. Experience planning and coordinating events and conferences strongly preferred. Skills: Computer fluency – knowledge of Microsoft Office (Explorer, Word, Excel), HRIS, PowerPoint, Access. FIS strongly preferred. Excellent keyboarding skills. Other: Superior oral and written communication, interpersonal, analytical, decision-making and organizational skills. Demonstrated ability to write clear and concise correspondence and reports. Strong customer-service orientation. Demonstrated experience interpreting and explaining complex policies. Demonstrated initiative, accuracy and meticulous attention to detail. Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature. Ability to organize a heavy and fluctuating workload in a changing environment. Ability to communicate effectively and professionally with a wide range of individuals across all levels of the University. Ability to work under pressure and to meet deadlines. Ability to assimilate and interpret significant amounts of information. Ability to work effectively and professionally, both independently and within a team environment.   Travel :   None   Employee Group :   Confidential   Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   C2 -- $54,660 - $66,659 - $73,324 Starting salary is commensurate with individual experience and qualifications.       Job Field :   Administration   Job Posting :   Jan 17, 2018   Job Closing :   Jan 29, 2018, 11:59:00 PM