University of Toronto

Founded in 1827, the University of Toronto has evolved into Canada’s leading institution of learning, discovery and knowledge creation. We are proud to be one of the world’s top research-intensive universities, driven to invent and innovate.

University of Toronto Toronto, ON, Canada
Apr 25, 2018
Full time
Lead Planner, Conference Management  Job Number : 1801300  Faculty / Division : Faculty of Medicine  Department : Continuing Education, Medicine  Campus : St. George (downtown Toronto)    Description :  The Faculty of Medicine’s Office of Continuing Professional Development is responsible for the development and delivery of continuing education conferences and programs for health professionals. The office provides full conference and event planning services to clinical departments and is involved in the management of over 100 conferences and programs per year. The Lead Planner, Conference Services is responsible for the development, planning and management of a portfolio of 15 to 20 conferences and programs per year with a national and international reach. Key responsibilities include: managing and fostering positive client relationships; making recommendations on innovative and appropriate adult learning educational approaches and opportunities for conference improvements; managing all operational activities for each assigned conference or program; driving the conference and program planning process; and providing oversight of the financial and administrative project management of each event that includes the development of planning documents and critical paths and instituting necessary changes to the scope, schedule or budget. The Incumbent also coordinates activities with other CPD team members and is responsible to the client and CPD team for timely and high quality implementation. Qualifications :  (Minimum) Education: Bachelor’s degree or an acceptable equivalent combination of education and experience. Project Management Certification (PMP) or Certified Meeting Planner (CMP) designation a strong asset. Experience: Minimum five years’ related experience. Proven full-cycle industry experience in leading large, high-profile conferences. Experience with sponsorship solicitation and sponsor relationship management. Experience developing marketing strategies and custom plans that are national and international in scope. Proven experience with project management and policy application. Experience preparing a variety of documents (reports, proposals, briefs, grant submissions) and assisting with the development of promotional materials. Administrative and financial experience within an academic setting or similar complex environment. Understanding of social media strategy and its application in a work-setting and experience updating websites. Experience sourcing and managing key vendor relationships and liaising effectively with senior stakeholders (academics and clinicians). Skills: Application of project management methodology and tools; superior relationship management skills; budgeting; advanced working knowledge of MS Office, including Excel; intermediate knowledge of Adobe and WordPress; excellent oral and written communication skills; effective problem solving skills. Other: Must demonstrate ability to quickly analyse situations and make sound decisions as needed; work independently in a proactive manner; manage conflicting priorities and meet tight deadlines. Must also have a strong client and customer service orientation and demonstrate diplomacy and discretion.   Travel : Limited  Employee Group : United Steelworkers (USW)  Appointment Type : Budget - Continuing  Schedule : Full-time  Pay Scale Group and Hiring Rate : USW Pay Band 12 -- $66,051 with an annual step progression to a maximum of $84,468. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.    Job Field : Administration  Job Posting : Apr 23, 2018  Job Closing : May 14, 2018, 11:59:00 PM
University of Toronto Toronto, ON, Canada
Apr 25, 2018
Contract
Coordinator, Events  Job Number : 1801106  Faculty / Division : Office of Vice-Provost, Students  Department : Career Centre  Campus : St. George (downtown Toronto)    Description :  Reporting to the Assistant Director - Employer Recruitment and Engagement, and working collaboratively with Career Centre colleagues, plans and executes events aimed at serving the employment and career exploration needs of students and recent graduates on the St. George campus. Activities include annual event planning, promoting events to career professionals and students, organizing day-of logistics, verifying registrations and payments, developing assessment measures and reporting on outcomes. Under this portfolio the incumbent will coordinate all aspects of Career Information Days (in collaboration with internal partners and student groups); career and job fairs; the Graduate and Professional Schools Fair; employer information sessions and interviews; and will develop and implement event surveys. Additional events organized each year may include networking events, educational information sessions, mock-interviews, and career and industry panels. Hires, trains and supervises student volunteers, and work-study staff as required, for specific events and activities.   Qualifications :  (MINIMUM)   Education: University degree or equivalent combination of education and experience.   Experience: Minimum two years’ experience in event planning within a career educational or recruitment setting. Demonstrated experience planning and organizing numerous multi-day events within tight and conflicting time frames. Experience managing expenses against a budget. Previous survey experience, survey analysis and report preparation required. Advanced experience with Microsoft Word, Excel, PowerPoint and Access as well as extensive experience with databases.   Skills: Superior organizational and project management skills; command of the English language; strong writing skills; excellent analytical skills and report preparation. Ability to lead work teams and collaborate with  colleagues to achieve event outcomes.Ability to synthesize and analyze complex data; attention to detail.   Other: Previous marketing experience an asset. Proven track record as a team player. Travel : Limited    Notes : This is a 1 year Term contract ending in May 2019 .   Some flexibility may be required for evening coverage during peak seasons.   Limited travel within the GTA may be required.   Employee Group : United Steelworkers (USW)    Appointment Type : Budget - Term  Schedule : Full-time  Pay Scale Group and Hiring Rate : USW Pay Band 08 -- $51,957 with an annual step progression to a maximum of $66,445. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.    Job Field : Student Life  Job Posting : Apr 24, 2018  Job Closing : May 1, 2018, 11:59:00 PM