University of Toronto

Founded in 1827, the University of Toronto has evolved into Canada’s leading institution of learning, discovery and knowledge creation. We are proud to be one of the world’s top research-intensive universities, driven to invent and innovate.

University of Toronto Toronto, ON, Canada
Sep 21, 2018
Full time
Recruitment & Admissions Program and Events Coordinator   Job Number :   1803779   Faculty / Division :   Joseph L. Rotman School of Management   Department :   Rotman: MBA Recruiting & Admissions   Campus :   St. George (downtown Toronto)      Description :    The Recruiting & Admissions team for the full-time MBA program is charged with the development and implementation of marketing, recruitment and admissions strategies that will yield a highly qualified, large annual intake class within an extremely competitive domestic and international market.   Working under the direction of the Director, MBA Full-time Recruitment & Admissions area, the Program and Events Coordinator will provide broad marketing and event planning support and co-ordination to the full-time MBA Recruitment & Admissions team.   Duties and responsibilities include: the planning and implementation of events and other recruitment activities (MBA fairs, tours, presentations, panels, on-site visits, open houses etc) that support our marketing, recruiting and general outreach activities.   The Program and Events Coordinator will also be involved in such activities as direct mail, e-mail and social media campaigns and outreach activities.   Qualifications :    Education:           A University degree or equivalent education and experience.  Formal education in event planning is required. Education in marketing and communications and the use of social media will be an asset.   Experience:        Minimum 3 years relevant work experience in event planning and program delivery. Knowledge or some experience in direct mail marketing or e-mail marketing is required.  Comfortable working with databases and excellent customer service experience required.   Other:   Excellent project co-ordination and event management skills. Excellent interpersonal and communication skills.  Strong customer service orientation.  Must be able to multi-task. Demonstrates sound judgment under pressure and stress, as well as the maturity and poise required to interact with mature MBA prospects.  A team player with sensitivity to various levels of expectation from prospects, faculty, staff and suppliers.   Travel :   None     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 09 -- $56,272 with an annual step progression to a maximum of $71,963. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Student Academic Experience   Job Posting :   Sep 20, 2018   Job Closing :   Sep 28, 2018, 11:59:00 PM
University of Toronto Scarborough, Toronto, ON, Canada
Sep 20, 2018
Full time
Administrative Assistant   Job Number :   1804364   Faculty / Division :   University of Toronto Scarborough   Department :   UTSC: Vice President & Principal   Campus :   Scarborough      Description :    Under the general supervision of the Director of the Office of the Vice President & Principal, the incumbent is responsible for providing a high level of executive secretarial and confidential administrative support for senior administrators within the Office of the Vice President and Principal, including the Senior Advisor, Equity & Diversity and the Director of the Office of the Vice President & Principal. Responsibilities include managing all aspects of three complex and intensive appointment schedules; planning and arranging conferences, events and receptions; assisting with the management of projects and compiling, coordinating materials from a variety of offices, maintaining follow-up files related to ongoing projects and initiatives; drafting complex correspondence; preparing and editing a variety of frequently complex and confidential materials; maintaining files and other office activities; maintaining an up-to-date hardcopy and electronic filing system; arranging travel and accommodation and maintaining reimbursement records; and performing other related duties as required. These activities are carried out under the direct supervision of the Director of the Office of the Vice President & Principal and the Senior Advisor Equity & Diversity. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent must maintain an in-depth understanding of the priorities of the Office of the Vice President & Principal and must at all times present a professional image by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, and community members. In addition, the incumbent must adhere to and keep abreast of all University of Toronto policies and standards.     Qualifications :      Education: Post-secondary degree/diploma or formal business/commercial school training, or an equivalent combination of education and experience.   Experience : Minimum five years progressively responsible experience in a senior secretarial or administrative position, preferably within a post-secondary or government environment.  Demonstrated senior secretarial skills within an executive office.  Familiarity with the University of Toronto, its policies, procedures and their application strongly preferred.  Experience planning and coordinating events and conferences strongly preferred.   Skills : Computer fluency – knowledge of Microsoft Office (Explorer, Word, Excel), HRIS, Powerpoint, Access.  FIS strongly preferred.  Excellent keyboarding skills.   Other : Superior oral and written communication, interpersonal, analytical, decision-making and organizational skills.  Knowledge and understanding of diversity, equity and inclusion. Demonstrated ability to write clear and concise correspondence and reports.  Strong customer-service orientation.  Demonstrated experience interpreting and explaining complex policies. Demonstrated initiative, accuracy and meticulous attention to detail. Demonstrated judgement, tact, discretion and ability to handle complex matters of a sensitive and confidential nature.  Ability to organize a heavy and fluctuating workload in a changing environment.  Ability to communicate effectively and professionally with a wide range of individuals across all levels of the University.  Ability to work under pressure and to meet deadlines.  Ability to assimilate and interpret significant amounts of information.  Ability to work effectively and professionally, both independently and within a team environment. Must maintain strict confidentiality.     Travel :   None     Employee Group :   Confidential     Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   C2 -- Broadband Salary Range: $55,753 - $86,975 -- Hiring Zone: $55,753 - $71,364       Job Field :   Administration   Job Posting :   Sep 19, 2018   Job Closing :   Sep 28, 2018, 11:59:00 PM
University of Toronto Scarborough, Toronto, ON, Canada
Sep 19, 2018
Full time
Events & Conference Coordinator   Job Number :   1804126   Faculty / Division :   University of Toronto Scarborough   Department :   UTSC: Retail & Conference Services   Campus :   Scarborough      Description :    The University of Toronto Scarborough, through the department of Retail & Conference Services, provides a wide variety of visitor, conference, meeting, related special event services and summer accommodation to external users, especially during the period May to September. The revenue generation for the various services contributes to the support the academic mission of the University. Discover a campus filled with energy, culture and world changing ideas and facilities. A place where diversity fuels innovation. Under the general supervision of the Manager, Conference & Events, the Events & Conference Coordinator is responsible for the administrative and logistical support for the implementation of campus events and conferences for both Internal and External clients. The incumbent will co-ordinate a variety of logistical activities such as planning, organizing and coordinating; preparing service requests; booking accommodation, facility usage, meetings, catering, printing, audio visual, and parking; answer general questions from Green Path Program students and contribute to the planning and organizing of a variety of activities relating to the Program. The incumbent will provide site visits to faculty, staff and external clients who wish to hold activities on campus. They will also be responsible for preparing and collecting quotes for clients; making minor purchases; collecting and reconciling the documentations for the preparation of invoices and debit memos by the Business Officer. The incumbent will train and have day-to-day supervision of event volunteers, work/study students and summer front desk casual staff.     Qualifications :    (Minimum Qualifications) Education: Undergraduate Degree in Hospitality, Tourism or Event Management or equivalent combination of education and experience. Experience: Three years’ related experience in event planning and execution, conference & meeting logistics. Some accounting experience an asset. Skills: Must have strong interpersonal and organizational skills, superior problem solving skills, exceptional writing and communication skills. Strong computer skills and experience working with MS Word and Excel, and e-mail software applications. Other: Must have sound judgment, tact, and diplomacy; the ability to work well in a team environment; and display a high degree of initiative. Must be able to demonstrate analytical and organizational skills; prioritize tasks and responsibilities; meet strict deadlines; give attention to detail. Creativity and imagination would be an asset.   Travel :   None     Notes :   Hours of Work:   36.25 hours per week on a flexible schedule from Sunday to Saturday and dependent on schedule of events. Work hours require some flexibility due to events and conferences held during evenings and weekends. Some overtime beyond 36.25 hours per week may be required during weekdays and weekends, particularly during the months of May to August inclusive. A copy of the full job description is available upon request from the UTSC HR Office.     Employee Group :   United Steelworkers (USW)     Appointment Type :   Budget - Continuing   Schedule :   Full-time   Pay Scale Group and Hiring Rate :   USW Pay Band 09 -- $56,272 with an annual step progression to a maximum of $71,963. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.       Job Field :   Administration   Job Posting :   Sep 18, 2018   Job Closing :   Oct 1, 2018, 11:59:00 PM