Universite Concordia University
Montreal, QC, Canada
INSTITUTE FOR CO-OPERATIVE EDUCATION (ICE)
EVENTS PLANNER AND OUTREACH (C1878)
Posted on: December 3, 2018 Deadline: December 14, 2018 Grade: 11
This posting represents a full-time two-year contract position.
Reporting to the Associate Director, the incumbent is responsible for consultation, strategic planning, execution of events, and overseeing the coordination of all activities in ICE. He/she will develop and promote continued growth of the events portfolio in alignment with the Institute’s strategic priorities, understand and analyze market needs to build relevant event programming and outreach initiatives.
Design, plan, staff, implement, analyze, evaluate Institute events on and off campus; this includes major Institute events (CARE, Orientation), and operational events (employer information sessions, speaker series, awareness sessions).
Consult with Institute staff, management, and clients to determine event objectives.
Prepare proposals to best meet objectives. Plan and develop concepts and event timeline, prepare itineraries; order of proceedings, location, direction, agendas, set-ups, services and finalize contracts.
Plan and oversee all services/logistical matters provided by internal and external providers such as invitations, communications, registration, pre-event logistics, during-event management, post-event follow-up.
Manage event budget and centralize all event-related financial records, verify billings; liaise with Hospitality, Security, IITS as required.
Develop a marketing plan for branding and packages for student and corporate market, increase visibility for event-related activities; develop promotional campaigns to increase visibility for event-related activities and liaise with University Communication Services as required.
Coordinate with ICE team members & student volunteers to ensure adequate planning, support and representation at all ICE events.
Assign and manage event concepts, suppliers, casual staff and relevant departments to ensure budget and desired results will be met.
Upkeep communication tools such as website, social media, and advise on approach to student & employer outreach initiatives.
Work in partnership with management to develop comprehensive events program in alignment with ICE strategic and operational goals.
Liaise and plan with internal stakeholders to ensure ICE is strategically represented at Concordia University events, and likewise ensure appropriate Concordia University representation and awareness of ICE events.
Participate in various Institute projects and other activities.
Bachelor's Degree in a relevant field and two to four years of related work experience.
Knowledge of University environment and experience working in work-integrated learning and co-operative education programs is desirable.
Experience in project management, event planning, and fostering relationships with prospective clients.
Experience managing volunteers is an asset.
Excellent interpersonal, communication and negotiation skills, along with proven leadership abilities.
Excellent organizational and planning skills with the ability to multi-task between multiple simultaneous projects, establish priorities and meet deadlines.
Good knowledge (Level 4) of spoken and written English and French in order to communicate effectively with external contacts.
Advanced knowledge of Outlook, Word, Excel, PowerPoint and Access. Advanced knowledge of event management systems or related software.
Demonstrated analytical skills, with process improvement and automation experience.
Ability to work with minimal supervision autonomously and as part of a team.
Ability to work outside normal working hours during peak periods.
$60,610.55 - $72,396.19 per annum
Interested applicants must submit a curriculum vitae with a covering letter by December 14, 2018 . Please click on the How to Apply button below for further instructions.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Concordia University is committed to Employment Equity and encourages applications from women, Aboriginal Peoples, visible minorities, ethnic minorities, and persons with disabilities.