University of Regina

The University of Regina's 200 academic programs and 10 faculties provide undergraduate/graduate students opportunities through knowledge and action.

University of Regina Regina, SK, Canada
Dec 05, 2018
Contract
Department/Unit Housing and Hospitality   Employee Group URFA APT   Category Staff   Position Title Event & Hospitality Coordinator   Salary Range $59,283 - $77,406 Annually   Status Term   Duration (if term) January 2 - May 31, 2019   Full-Time/Part-Time Full-Time    Work Hours : 8:15 am - 4:30 pm Monday - Friday. Occasional evening and weekend work will be required to support events.   Pay Grade APT 4     Position Summary Reporting to the Manager, Hospitality Services, the Coordinator will develop and execute all aspects of event/conference plans including bid and proposals creation, initial planning, contract creation, set up and on-site support, and closing. The incumbent's primary responsibility is to plan event details for a variety of key internal and external events simultaneously while also assisting in the supervision of four CUPE staff members and a small team of student assistants. This position will work closely with institutional departments to create a "one-stop-shop" for event coordination including Housing Services, Food Services, Bookstore, Centre for Continued Education, Kinesiology, Media, Art and Performance, Registrar's Office, Facilities Management, External Relations, A/V Services, President's Office and Parking Services. This position coordinates high volumes of short-term stay and conferences along with internal University departments on a daily basis. This position ensures the highest level of professional service to the campus community and external guests. Although the main focus will be event and hospitality coordination (specifically in the short-term stay and conference services areas), occasional support to the Manager, Housing Services will be required in the areas of marketing, promotions, housing occupancy support and management, move-in and out logistics, and dining plan administration. The incumbent will also work closely with Food Services and will attend and support catering events to ensure everything goes smoothly. This position also supports Food Services retail outlets for optimal experience.     Requirements -An undergraduate degree. -Three years experience in hospitality, housing, food services and/or event management. -Superior organizational and problem solving skills including a proven ability to work effectively with minimal supervision, prioritize work and accomplish tasks accurately and on-time. -Demonstrated experience applying institutional policies and procedures. Preference given to candidates who have knowledge of current University of Regina policies, facilities and software programs. -Excellent interpersonal skills with the ability to work under pressure both individually and as a member of a team. The candidate must be able to demonstrate flexibility and adaptability to frequently shifting priorities. - Experience supervising and supporting staff/students is an asset. - Demonstrated outstanding customer service and relationship management knowledge and experience, effectively working with internal partners, associations, external clients, student groups and short-term stay guests. - Extensive financial knowledge and experience planning, preparing and managing event budgets. - Effective listener and problem-solver who can juggle competing priorities and make sound decisions in a crisis situation. - Extensive sales and promotion experience to promote the University of Regina as a preferred option for events, conferences, and hotel guests. - Project and event management experience to be able to properly execute and manage multiple bookings/clients at a time. -Exceptional written and oral communication skills. Candidate must effectively communicate with team members, clients and stakeholders in a clear, professional, and timely manner. - Experience public speaking and presentation proficiency. - Experience in preparing event bids, invoices, proposals and web content would be considered an asset. - Graphic design skills are an asset.     Required Applicant Documents : Cover Letter Resume/Curriculum Vitae   Posting Date 12-04-2018   Closing Date 12-11-2018   Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.     Competition Number 20181390