Fidelity Investments

Fidelity Investments Canada ULC is part of the Fidelity Investments organization of Boston, one of the world's largest providers of financial services. In Canada, Fidelity manages a total of $132 billion in mutual fund and institutional assets (as at February 28, 2017). This includes $23 billion in assets for institutional clients including public and corporate defined benefit pension plans, endowments, foundations and other corporate assets on behalf of clients across Canada.

Fidelity Investments Toronto, ON, Canada
Oct 17, 2018
Contract
Events Coordinator Bilingual (Contract) Toronto Office Full time J7181 Job Description Events Coordinator Bilingual (Contract) Please note this is a contract opportunity scheduled to end January 2020 and is based out of the Toronto office location. Corporate Program and Event Management is responsible for providing project management services and effectively overseeing the successful execution of event initiatives in support of Fidelity Canada's businesses which include Fidelity Investments Canada Corporate and the two lines of business, Advisor and Institutional Sales and Service. Purpose of this Role: The Corporate Program and Event Coordinator, Bilingual will be accountable to the Team Leader, Corporate Program and Event Management.  The incumbent will work with the Corporate Event Managers to provide administrative support and assistance in the successful planning and execution of Fidelity corporate events as well as client events sponsored in whole or in part by Fidelity Canada. What You Will Do: Provide event coordination by planning and executing programs and event initiatives for the organization in conjunction with the Event Managers.  Understand the objectives of all event initiatives and develop a step by step plan that helps to achieve these objectives.  Plan and execute the details associated to any assigned event or event task, maintaining compliance and regulatory standards.  With guidance from the Event Managers, provide on-site event execution (particularly French language support) during the Due Diligence programs and other programs to ensure the successful delivery of these high profile initiatives. Maintain reporting and assist in the analysis of PM Access activity and Due Diligence attendance which will contribute to the data presented by the Director at monthly PM Access and Due Diligence meetings with the Senior Executive Team. Manage pre-event registrations as well as reconcile the registration lists post-event using the online event management tool. Execute post event budget reconciliation, including review of all invoices, processing the Ereq, completing the final event budget reconciliation document and providing details on the invoice spreadsheet for the Finance team to access all spend within the cost centre. Assist in preparing the necessary compliance audit files for event initiatives. Expertise You Will Bring: Excellent organizational skills and an ability to multitask and work well under pressure Advanced level knowledge of MS Office Suite (Excel, Word, Power Point, Outlook etc). Strong verbal and written communication skills   Base knowledge of National Instrument 81 – 102 in the mutual fund industry Ability to work collaboratively in a team environment Flexible and open to continuous change and ambiguity. Must be adaptable, and work effectively within a variety of situations, and with various individuals and groups. What We're Looking For: Post secondary degree or equivalent combination of education and work experience in Corporate Events. 2 to 3 years in a Corporate Events Administrative role Bilingual in French and English By applying to this job, you are consenting to receive an automated acknowledgement of your application. Fidelity Canada welcomes and encourages applications from people with disabilities.  Accommodations are available on request for candidates taking part in the selection process.  If you require an accommodation, please e-mail us at: FidelityCanadaStaffing@fidelity.ca No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted. Why work at Fidelity? Here are just a few reasons: We are proud to the recipient of the following awards: Canada’s Top Employers (2018) Canada’s Top Employers for Young People (2018) Canada’s Top Family Friendly Employers (2018) National HR Awards  Queen’s University IRC Professional Development Award