Carleton University

Carleton University is a community of talented, committed and enthusiastic faculty and staff, dedicated to excellence and to supporting the education and research that distinguishes Carleton as Canada’s Capital University. We know that it is our people that are key to Carleton’s success.

Carleton University Ottawa, ON, Canada
Jan 16, 2019
Contract
Event Coordinator TERM Assignment: Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Career Development Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates. Job Number:   J0119-0451 Job Title:   Event Coordinator Job Type:   Term Full Time Department:   Office of the Dean of Science Job Category:   Administrative Number of Positions:   1 Date Posted (dd/mm/yyyy):   15/01/2019 Closing Date (dd/mm/yyyy):   22/01/2019 Salary (with Salary Rate):   61,090.00 - 66,778.00/Year Assignment Duration From:   01/02/2019 Assignment Duration To:   03/06/2019 Employee Group:   Administrative Staff - CUPE 2424 Salary Level:   8PE Date Position Available:   01/02/2019 Duties and Responsibilities: Reporting directly to the Executive Assistant to the Dean, the Events Coordinator is responsible for the planning, coordination and delivery of special events in accordance with the Faculty's student recruitment, communications and advancement strategic plans. Special events include but are not limited to: recruitment events, academic public lectures, student success events, and events promoting engagement with alumni, donors, and industry and government partners. The incumbent liaises closely with staff and faculty within the Faculty and works closely with the alumni and development offices, and the Science Student Success Centre. The incumbent maintains an annual calendar of events for the Faculty and acts as an internal resource for faculty and staff on issues related to event planning. The incumbent is also responsible for maintaining display materials as well as an inventory of promotional and gift items. Qualifications: The incumbent must possess the following qualifications: • Excellent organizational and communication skills with proficiency in English spelling and grammar. • Proven ability to exercise judgment, tact, and diplomacy when dealing with stakeholders. • Excellent interpersonal skills and the ability to work well under pressure including prioritizing and working within event deadlines and budget. • Creativity and resourcefulness in problem solving and the ability to adapt to changing circumstances are necessary in this position. • Ability to work independently with minimal supervision and also be able to work as a team member. • Experienced and knowledgeable about event coordination and have a general knowledge of industry standards and practices in event planning. • General knowledge of the university structure and its services is required as well as advanced computer skills and flexibility with regard to work time. Education and Experience: The above is normally acquired through the completion of: • Completion of a three year University degree. • Minimum of five (5) years of progressively more responsible experience involving the planning and implementation of special events. • Graduation from a one (1) year college program in Events Management would be an asset. • One (1) year or more of experience working in an academic unit in a post-secondary environment would be an asset. HR Note: Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.   By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process. Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.