Sponsorship & Exhibit Solutions Coordinator

  • MCI
  • Vancouver, BC, Canada
  • Sep 11, 2017
Full time Adminstration Event Management Relationship Management Sponsorship

Job Description

MCI has been a key driver of innovation in the meetings, events, association and congress industries since 1987. Through face to face, hybrid and digital experiences we help companies and associations to strategically engage and activate their target audiences, building the dedicated communities they need to strengthen their brands and boost their performance. With offices in 60 cities and 31 countries, MCI is a leader in driving results with inspiring meetings, events and congresses


We are seeking a motivated and sales minded individual with strong research and administrative skills to join our team as Sponsorship & Exhibit Solutions Coordinator. This position will be responsible for supporting the Partnership team in areas of administration, client solicitation and strategy for our conferences and events.


If you enjoy working in an innovative and collaborative team environment that thrives on creating the best experiences for our clients, then you will want to come and be part of our team!


Sponsorship & Exhibit Solutions Coordinator


Responsibilities include:

  • Support Manager in growing sponsorship revenue and identifying new opportunities
  • Research relevant investment opportunities to increase attendance and sponsorship/exhibition revenue
  • Identify prospects with the purpose of cultivating solicitation strategies, and supporting the closing of deals
  • Solicit, sell and contract sponsorship and exhibition funds on small to mid-size groups
  • Maintain client relationships through face to face meetings, conference call settings and event planning committee meetings
  • Work collaboratively with Sales and Operations teams to create and develop customized sponsor and exhibitor invitations/prospectus and other materials as required
  • Coordinate design and print of promotional materials
  • Identify and negotiate reciprocal advertising opportunities
  • Liaise with the Digital team to design and launch webpages, registration sites, social media campaigns and sponsorship & exhibitor activations
  • Coordinate the implementation of all sponsor and exhibitor agreements with the Operations team
  • Develop and maintain relationships with existing and potential sponsorship clients and exhibitors to maximize engagement and increase income
  • Develop sponsorship/exhibitor database
  • Manage contracts, invoices and payments


Required Experience, Skills & Abilities

  • Minimum three years of directly relevant industry experience, preferably in conference and event management in a similar role
  • Degree or Diploma in Event Management, Business/Communications or related field
  • A successful track record in sales
  • Excellent verbal and written professional communication skills
  • Self-starter, independent worker able to quickly take ownership of projects
  • Strong research skills and ability to identify initiatives of global corporations and associations
  • Strong organizational skills
  • Highly proficient levels in MS Office and Adobe Design software
  • Fluent written and spoken English required. Additional languages an asset


This is a full time permanent position in our Vancouver office.


If you meet the experience and skills requirements, please email your resume and cover letter in confidence to canadajobs@mci-group.com


Applications will be accepted on a rolling basis until a suitable applicant is found.


We thank all applicants for their interest and advise that only those selected for an interview will be contacted. For more information, visit our website at www.mci-group.com/canada