Events and Volunteer Engagement Coordinator

  • Multiple Sclerosis Society of Canada
  • Red Deer, AB, Canada
  • Jan 09, 2018
Full time Communications Event Management Event Planning Fundraising Volunteer Planning/Coordination

Job Description

Events and Volunteer Engagement Coordinator

Full-time
(Full-time, 35 hours a week)

Description:

Canada has the highest rate of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease.

Reporting to the Chapter Manager, Central Alberta Chapter, the Events & Volunteer Engagement Coordinator is responsible for the organization, coordination and implementation of the Chapter’s annual fundraising events, including the Jayman BUILT MS Walk in Red Deer and Drumheller, golf tournament, Burgers to Beat MS, and I Challenge MS.

This position is a position of trust. The successful incumbent will be required to complete the screening process including completion of appropriate background checks in compliance with the National Screening Measures Policy as a condition of hire.

Responsibilities:

Fundraising

  • Coordinates all logistical aspects of MS Walks in Red Deer & Drumheller in coordination with the Chapter Manager
  • Leads all administrative aspects of the MS Walk, including tracking and inputting participant registrations and generating reports
  • Provides support to participants with online registration and online fundraising
  • Supports teams by supplying fundraising tools, materials, signage, etc. and attending team fundraising activities when appropriate
  • Preparation of event sponsorship packages and solicitation of sponsors for MS Walk for Central Alberta Chapter
  • Organizes event marketing and operational plans
  • Coordinates and maintains fundraising equipment
  • Acts as main contact for and provides support to sponsors and acts as activation coordinator to ensure all aspects of sponsorship are fulfilled for all events
  • Maintains social media presence according to direction set by Alberta & NWT Division Marketing & Communications
  • Responds to inquiries from sponsors and chapter volunteers about events
  • Works with Event Committees to plan events
  • Occasionally attends MS Support Group meetings in the chapter to draw support from members for fundraising initiatives

Volunteer Engagement

  • Works within the Society’s volunteer database to maximize reporting and enhance the volunteer experience
  • Promotes fundraising volunteer opportunities
  • Recruits, trains and supervises event volunteers
  • Updates volunteer instructions, position descriptions and training materials

Communication

  • Provides event information to relevant groups; neighborhood residents, community groups, police, municipalities and emergency response
  • Prepares newsletters and communications for event participants and volunteers
  • Develops and maintains relationships with the local media to promote awareness of MS and MS Society events
  • Communicates and builds relationship with community organizations, MS Society staff across the province/country, donors, volunteers, sponsors and suppliers
  • Maintains the Chapter event website following MS Society guidelines
  • Prepares reports as requested by Chapter Manager
  • Other duties as assigned

Qualifications:

  • University Degree or Community College Diploma in related field, with 1-2 years’ experience in the coordination of fundraising events within a not-for-profit environment, or equivalent and experience
  • A valid Class 5 driver’s license and access to a reliable vehicle is required
  • Experience in customer relationships management is required
  • Proven ability to manage and work successfully with volunteers is required
  • Ability to build and maintain effective partnerships and relationships with team members, volunteers and staff
  • Proven ability to coordinate, organize, initiate and complete events in a timely basis
  • Strong communication skills, both written and presentation
  • Excellent computer skills with proficiency using MS Office (Word, Excel, Access, Outlook) and Internet and fundraising databases
  • Strong customer service orientation and relationship building skills
  • Ability to work independently and collaboratively within a dynamic team
  • Ability to work in a fast paced, high pressure, professional environment
  • Ability to maintain confidentiality at all times
  • Ability to be flexible and respond to a diverse work load
  • Good organizational ability; able to attend to detail and able to prioritize effectively
  • Ability to solve problems and practice good decision making
  • Strong conflict resolution and negotiation skills
  • Comfortable interacting with individuals with disabilities
  • Strong leadership and team building skills
  • Self-motivated, including an ability to develop goals and objectives as well as work with minimum supervision
  • Ability to represent the MS Society in an appropriate manner
  • Willingness to volunteer/participate at special events
  • Determination, patience and perseverance in conducting fundraising projects
  • Knowledge of MS and related issues affecting persons affected with multiple sclerosis would be an asset

Special Considerations:

  • Occasional evening and weekend work will be required
  • Travel will be required throughout Central Region and Province
  • Physical demands of events include packing, lifting, carrying and loading
  • Constraints of weather elements at sites during events

Additional Notes:

Location: Red Deer, AB

We are working on a world free of MS, where improving people’s quality of life is a part of our everyday life. If you too are passionate about our mission, we invite your expression of interest and resume submission to:

Tara Maloney
Chapter Manager
Central Alberta Chapter
Multiple Sclerosis Society of Canada
Email: tara.maloney@mssociety.ca

Application Deadline: Open until suitable candidate is found

Please note: Applicants must state their salary expectations and include a cover letter in their application in order to be considered.

The MS Society has a bold vision for the future. We have a team of dedicated professionals who share a common goal to end MS and to improve the lives of those affected by MS. We strive to be an employer of choice and provide a working environment that values diversity, team work, and professional development.

The MS Society of Canada embraces diversity and encourages all qualified applicants to apply. We appreciate your interest and will contact you if a meeting is required. More information about the MS Society is available at: www.mssociety.ca.

Country

Canada