Project Coordinator – Meetings & Events

  • MCI
  • Toronto, ON, Canada
  • Jan 24, 2018
Contract Event Management Event Planning

Job Description

MCI has been a key driver of innovation in the meetings, events, association and congress industries since 1987. Through face to face, hybrid and digital experiences we help companies and associations to strategically engage and activate their target audiences, building the dedicated communities they need to strengthen their brands and boost their performance. With offices in 64 cities and 32 countries, MCI is a leader in driving results with inspiring meetings, events and congresses

We are seeking an enthusiastic and highly organized individual to join our team as Project Coordinator. The Project Coordinator is responsible for assisting our Account Managers and the operations department in planning and delivering world-class meetings and events in our Corporate Division. We organize a variety of events for our clients that include car launches, corporate meetings and incentive events.

You must be customer service oriented, have strong administrative skills (specifically very proficient in Excel, Word, Outlook, PowerPoint), a strong attention to detail and enjoy working in a fast-paced environment.

We offer a fun, collaborative team environment that thrives on creating the best experiences for our clients.


Project Coordinator – Meetings & Events


Responsibilities include:

  • Effectively assist with the planning and execution of all event details from start to finish
  • Research décor, menu selections and other program components for clients
  • Coordinate event registration – compile information, create registration copy decks for programs, test the site and update changes
  • Onsite management of registration process when applicable
  • Process payments as required
  • Enter program costings into database
  • Assist with the creation of print collateral
  • Create travel itineraries for clients
  • Assist with the creation of function sheets & with supplier communications
  • Produce meeting agendas and contact reports
  • Assist the Account Manager onsite at events when needed
  • Maintain up-to-date documentation and user manuals
  • Some office administration tasks


Required Experience, Skills & Abilities

  • Minimum of two years’ relevant industry experience, event coordination preferred
  • Degree or Diploma in Hospitality/Event Management or related field
  • Excellent verbal and written professional communication skills
  • Great customer service orientation and a positive attitude
  • Enjoys working in a fast-paced team environment, able to meet deadlines and multitask
  • Well-developed time management & problem-solving skills: highly organized, efficient, and detail-oriented
  • Responsible and able to work both independently and with project teams for individual events
  • Strong computer skills are a must: highly proficient levels in MS Office
  • Database management knowledge is an asset
  • Fluent written and spoken English is essential. French language skills are an asset


This is a full time 4.5-month contract position in our Toronto office to start as soon as possible.

Please email your resume and cover letter in confidence to

Please note: Applicants who do not already have legal permission to work in Canada will not be considered.


We thank all applicants for their interest and advise that only those selected for an interview will be contacted. For more information, visit our website at