Assistant, Events

  • SiriusXM
  • New York, NY, USA
  • Apr 12, 2018
Full time Event Assistance Event Coordination Social Media

Job Description

Assistant, Events  #18-517

New York, NY  

Functional Group Programming

Job Title Assistant, Events

Location New York

Schedule Full-time

Type of Position Regular  

Job Description

Location: New York, NY

Position Summary:

This position involves assisting with the setup and performance for on- and off-site company events and appearances.

Duties and Responsibilities:

  • Coordinate the execution of all NYC Studio events (town halls, artist confidential, album release, etc.).
  • Work with security and facilities on event details and logistics.
  • Assist in training part-time promotions team.
  • Communicate with winners for upcoming SXM branded events.
  • Coordinate photo opportunities with talent after events.
  • Oversee signage/branding inventory for all SiriusXM channels.
  • Order promotional giveaways when quantities are low.
  • Maintain strong relationships with vendors and related parties.
  • Coordinate shipments for events across the country (outgoing and incoming).
  • Attend weekly promotional and EDM meetings in order to keep promotional staff updated on past and upcoming events.
  • Gather and organize information to plan and execute events, live broadcasts, and festival activations.
  • Communicate with festival management to ensure all broadcast needs are met. i.e. site maps, credentials, furniture, and broadcast location.
  • Establish and maintains working relationships with partner venues and other managerial staff.
  • Work directly with CRM department to create exclusive subscriber opportunities i.e. Town Halls, and Underplays.
  • Coordinate and handles guests visiting the NYC and DC studios.
  • Arrange necessary details for talent such as artist riders and hospitality needs.
  • Ensure that vehicle registration and insurance are kept to date.
  • Perform other duties and projects as assigned.

Supervisory Responsibilities:

  • None.

Minimum Qualifications:

  • Bachelor's degree or equivalent, relevant experience.
  • Must have flexible availability with an ability to work weekdays, evenings, weekends, and limited holidays.
  • Must possess a valid driver's license.

Requirements and General Skills:

  • Interpersonal skills and ability to interact and work with staff at all levels.
  • Availability to travel outside of NYC area is required.
  • Some heavy lifting required - must be able to lift 50+ lbs.
  • Ability to work independently and in a team environment.
  • Ability to pay attention to details and be organized.
  • Ability to project professionalism over the phone and in person.
  • Willingness to take initiative and to follow through on projects.
  • Comfortable working with talent, artists and high profile individuals.
  • Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines in a fast-paced environment.
  • Must have legal right to work in the U.S.

Technical Skills:

  • Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access).
  • Familiarity with social networking sites.

Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Disabled.

The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.

Country

USA