Administration & Events Coordinator

  • Gymnastics BC
  • Vancouver, BC, Canada
  • Jul 10, 2018
Full time Adminstration Event Coordination Event Planning

Job Description

Gymnastics BC - Administration & Events Coordinator


Date Posted: July 9, 2018

Administration & Events Coordinator, Gymnastics BC

Based in Vancouver, Gymnastics BC is a not-for-profit provincial sport organization responsible for the governance, development and promotion of gymnastics in BC. Our dynamic team serves 79 member clubs representing a membership of over 52,000 participants throughout the province. As a member based organization, we strive to deliver excellent member and customer service experiences in all of our interactions.

If you are passionate about amateur sport and have a keen interest in customer service and office and event coordination, we invite you to apply to this exciting full-time staff position. 

We are looking for a self-motivated, creative and driven team member who:

  • Seamlessly collaborates with a diverse group of professionals;
  • Easily communicates with co-workers, members and partners;
  • Effortlessly multi-tasks;
  • Passionately engages with customers with a positive attitude;
  • Diligently ensures that the tools required for successful office operations are maintained;
  • Skillfully coordinates meetings and events;
  • Enthusiastically embraces new challenges and opportunities.

As the association’s go-to administrator, you will be responsible for working collaboratively with our team to ensure our office and events run smoothly. Are you up for the challenge?

Position Title
Administration & Events Coordinator Overview


Reporting to the Chief Executive Officer and working closely with all Gymnastics BC staff, the Administration & Events Coordinator is responsible for all office administration and event coordination tasks.

Primary Areas of Responsibility

  • Member and customer inquiries
  • General administrative tasks
  • Administrative support
  • Data entry
  • Gymnastics BC awards and recognition
  • Gymnastics BC event & meeting coordination

Duties

  • Assist office staff as required
  • Answer and direct phone calls
  • Write and distribute email correspondence, memos, letters, faxes and forms
  • Open and distribute mail
  • Coordinate mail and parcel delivery
  • Order office supplies and research new suppliers
  • Maintain product inventory
  • Develop and maintain filing systems
  • Maintain a calendar of association related deadlines
  • Provide support related to basic financial processes
  • Assist in the preparation of reports
  • Plan meetings and take detailed minutes
  • Book and coordinate all association travel needs
  • Coordinate Gymnastics BC Annual General Meeting, Awards and Recognition program, event hosting (BC Championships, etc) including registration in partnership with host clubs
  • Other related duties as required

Other Details

  • Must have strong written and verbal communication skills
  • Must have a keen attention to detail
  • Must be very organized with exceptional time-management skills
  • Must be self-motivated and able to work independently with minimal supervision
  • Must be competent with MS Office applications
  • Knowledge and experience in BC’s amateur sport system is an asset
  • Must be legally eligible to work in Canada
  • A valid British Columbia Class 5 driver’s license is preferred
  • A current Criminal Record Check will be required
  • Occasional travel and non-regular working hours will be necessary

Download the Job Posting ~

To apply for this position:

Please email your resume and cover letter* in either MS Word or PDF format to:

Brian Forrester, Chief Executive Officer at resumes@gymbc.org – no phone calls please.

We thank all applicants for their interest, however please note that only candidates selected for an interview will be contacted.

*Please ensure that your cover letter and resume clearly outline how your skills and experience meet or exceed the job requirements.

Application deadline:

As soon as possible - the position will remain open until a suitable candidate is found.

Country

Canada