Development Events Manager

  • Huntington Theatre Company
  • Boston, MA, USA
  • Aug 10, 2018
Full time Development Event Management Event Planning Not-for-profit Strategy

Job Description

Development Events Manager

The Development Events Manager is a skilled events administrator who will initiate, plan, and execute The Huntington Theatre Company’s annual cycle of development events--a combination of onsite and off-site recognition, cultivation, and stewardship events, and play a major organizational role in an annual gala celebration. The Events Manager reports to the Director of Development and supervises the Development Events Coordinator.

The Development events strategy ranges from intimate dinners with prospective donors to large scale fundraising and donor appreciation events. The ideal candidate will understand how to leverage events, featuring honorees, artistic leadership and board to strategically attract and develop deeper relationships with Boston’s philanthropic community.

The Development Events Manager ensures that donor engagement and stewardship goals are met through tailored, well-executed events. The successful Development Events Manager will be adept at soliciting ideas, integrating multiple viewpoints and translating vision into reality.

Primary Responsibilities:

Event Strategy

  • In consultation with the Director of Development, develop the annual events strategy and fully manage a full calendar of events
  • Effectively engage key management, staff, board and stakeholders in event strategy planning
  • Collaborate with and inspire engagement of volunteer committees comprised of board and non-board members
  • Collaborate with Development Team to determine how to best utilize events as part of overarching engagement and stewardship initiatives, and recommend events (type, location, size) to cultivate and steward specific donor groups, and giving societies
  • Maintain vendor relationships for full calendar of events and negotiate the best rate or in-kind consideration for overarching services needed

Event Planning & Coordination

Serve as the lead for event planning, revenue generation, management, production and sponsorship.

  • Working closely with staff solicitors, lead the planning and execution of donor engagement and stewardship events, including donor appreciation events, intimate donor cultivation dinners, small group, and house parties and the theatre’s major revenue generating annual gala
  • Lead all event planning, project timelines and production meetings and discussions
  • Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing and event marketing
  • Create event sponsorship packages and lead the solicitation and securing of sponsorships.
  • Prepare and reconcile budgets and provide periodic progress reports to staff directors and volunteer leadership for each event project; Keep track of event finances including check requests, invoicing, reporting and final reconciliation.
  • Negotiate costs and services with vendors; book event space, arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment & operation, make travel arrangements

Donor engagement Theatre Trips:

  • Coordinate annual London Theatre Tour with outside operator; providing concierge level attention to key theatre stakeholders
  • Coordinate other theatre trip domestically as called upon

Event Follow-up

  • Develop a consistent event follow-up strategy including thank-you process, acknowledgments and invoicing
  • Lead post-event debriefs and collect and analyze feedback from staff, committee, co-chairs/ honorees, and guests to make recommendations for improving future events.
  • Work with staff to collect and upload qualitative and quantitative event data in database.
  • Provide stewardship to event attendees and gala committee members

 Key Attributes

  • Strategic, creative, imaginative, and critical thinker
  • Excellent written and verbal communication skills and thorough follow-up
  • Superior project and process management skills including planning, coordinating, and organization; managing multiple priorities concurrently
  • Can advance projects independently; knows when to include key decision-makers, and when to be proactive in moving projects along
  • Competent and comfortable in both public facing and internal roles
  • Ability to adapt to changing priorities and balance competing assignments


  • Bachelor’s degree
  • Minimum of three to five years of experience in event coordination, preferably in a non-profit environment
  • Demonstrated capacity to create and execute a variety of events: from intimate gatherings, to high-profile, large-scale events
  • Experience with CRM databases
  • Flexibility to travel and work extended hours.

Interested candidates, please submit cover letter, resume, and salary requirements to:

      Nina Nicolosi, Director of Human Resources
      Huntington Theatre Company, Inc.
      281 Huntington Avenue
      Boston, MA 02115
      Fax: 617 236 2067

in either MS Word or PDF format with the job title in the message subject.

In addition, the Huntington Theatre Company provides Health, Dental, Life, and Disability insurance, as well as paid vacation, sick days, and holidays.

An Affirmative Action/Equal Opportunity Employer