Head of Events

  • New York, NY, USA
  • Nov 08, 2018
Full time Event Management Event Planning Live Events Production Senior Level

Job Description

Head of Events

Events Team | New York, NY | Full Time

Job Description

The American Society of Composers, Authors and Publishers (ASCAP) is a professional membership organization of songwriters, composers and music publishers of every kind of music. ASCAP's mission is to license and promote the music of its members and foreign affiliates, obtain fair compensation for the public performance of their works and to distribute the royalties that it collects based upon those performances. ASCAP members write the world's best-loved music and ASCAP has pioneered the efficient licensing of that music to hundreds of thousands of enterprises who use it to add value to their business - from bars, restaurants and retail, to radio, TV and cable, to Internet, mobile services and more. The ASCAP license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. With over 670,000 members representing more than 10 million copyrighted works, ASCAP is the worldwide leader in performance royalties, service and advocacy for songwriters and composers, and the only American performing rights organization (PRO) owned and governed by its writer and publisher members. www.ascap.com 

Job Overview

The Head of Events is responsible for the successful execution of ASCAP’s core events to include award shows (Pop, Screen, Rhythm & Soul, Country, Latin, London, Symphony/Concert), and other key ASCAP events, including performance and panel events, receptions, and events to honor members.

Areas of Responsibility / Accountability:

  • Develop show concept, objectives and delivery.
  • Create and manage event deliverables by engaging interdepartmental participation and external assistance to include staff, crew, vendors, members, artists, managers, board members and others as appropriate. Hire personnel as needed.
  • In conjunction with membership, approve and secure talent.
  • Oversee all talent coordination to include travel, schedules, performances and presentations.
  • Approve all show elements to include repertoire, rundown, script, audio, video, lighting, staging.
  • Security/risk management; in conjunction with head of security, customize plans and procedures.
  • Oversee site selection of venue/hotel and facilitate negotiation of associated agreements.
  • Create and manage departmental and production/event budgets; review and approve all invoices prior to payment.
  • Oversee management of on-site crews, recordings, content delivery, and sponsor/partnership presence, ensuring that contractual obligations are fulfilled.
  • Develop production schedules and oversee load-in and load-out while remaining as a point of contact for all aspects of the production.
  • Collaborate on and approve stage set and design.
  • Coordinate press and communications as it relates to venue plots, talent availability and event schedules.
  • Collaborate in determining strategic event partnerships and sponsorships.


  • Minimum of 15 years of professional large-scale event management experience in highly visible entertainment/corporate environment.
  • Bachelor's degree from accredited four-year college or university or equivalent experience.
  • Excellent management skills and ability to establish departmental protocols while establishing a sense of shared purpose and coordinated support.
  • Exhibit exceptional/honest and professional written and verbal communication and inspired leadership skills. Responsible for ongoing coaching and development of staff and timely performance management feedback.
  • Establish and maintain the highest professional standards and ensure confidentiality while working with artists, celebrities, managers, lawyers, agents, publicists, publishers and support staff.
  • Experience working with all types of production companies and personnel, graphic/set designers, and event vendors including venues, hotels, caterers, rental and production companies, security firms, labor unions, and municipalities with the ability to negotiate/coordinate all relevant contracts.
  • Establish approved budgets and accounting procedures while working responsibly with finance, reconciling in a timely manner. Familiarity with basic accounting, Excel spreadsheets, and general administration is necessary.
  • Possess exceptional written and verbal communication skills with an eye for detail and maniacal attention to producing high quality, error-free deliverables.
  • Able to prioritize and manage multiple tasks relative to event production and logistics while maintaining flexibility due to the creative nature of the job and work environments.
  • Able to meet tight deadlines and work well under pressure.
  • Commitment to individual excellence, team coordination, and continuous quality improvement.
  • Exhibit common sense, good judgment and dynamic decision-making skills.
  • Able to work independently without supervision, be self-directed and demonstrate initiative.
  • Available and willing to work extended/flexible hours, including nights, weekends and holidays as necessary.
  • Able and willing to travel domestically and internationally; scheduling and attending meetings and teleconferences as required.
  • Possess a working knowledge of the music industry and its varied constituents, along with basic familiarity of related copyright issues.
  • Degree in Music or Music Business preferred

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

  • A choice of either HMO or Point-of-Service (POS) medical and dental plans
  • Immediate eligibility for 401(k) participation with match
  • Generous time-off policy
  • Health care and dependent care flexible spending accounts
  • Long term disability insurance
  • Basic life insurance, supplemental and dependent life insurance options
  • Employer paid retirement savings program