Membership - A&R - Temp. Events Coordinator

  • SOCAN
  • Toronto, ON, Canada
  • Dec 06, 2018
Contract Adminstration Event Assistance Event Planning

Job Description

Membership - A&R - Temp. Events Coordinator

Toronto, ON, Canada

Req #65

Wednesday, December 5, 2018

Music. People. Connected

POSITION TITLE:                   Events Assistant, Membership

REPORTS TO:                         National Events Manager

LOCATION:                             Toronto

CONTRACT:                            3 Months (Exact start date TBD)

COMPENSATION:                 15/Hour – 35 Hour Work Week

 

RESPONSIBILITIES:

 

SOCAN AWARDS

Assist with various tasks related to the 2019 SOCAN Awards & various Membership Division sponsorships and events including:

 

INVITATION LIST / REGISTRATION

  • Compile invitation list and maintain content as new information comes in
  • Coordinate email blasts for invitation list and manage Awards inbox
  • Testing for delivery of evites through selected program (example: Paperless Post)
  • Correspond with specific SOCAN departments and Membership staff with regards to the invitation list content and follow-up as necessary
  • Maintain RSVP’s on a weekly basis and report status

WINNER CORRESPONDENCE

  • Organize hotel rooms, travel reimbursement and car service for all winners
  • Confirm details of winners for the trophy plaque copy
  • Draft and print off all letters required to go out to winners

TROPHIES 

  • Prepare plaque copy for trophies and proof content upon arrival of the finished awards

 VIDEO / MUSIC CONTENT FOR SHOW

  • Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
  • Compile a list of all AV materials for License clearances

ADMINISTRATION

  • Basic administration details; maintenance of scheduling documents, reports and invitation list
  • Coordinate all booking details with the host hotel
  • Coordinate car service for winners in cooperation with our PR company for red carpet arrival
  • Prepare award text for printed program for C&M and proof as necessary
  • Double-check all documents for awards  (Example: Pass list, Trophy list, Guest list)
  • Update documents in the P-Drive related to the SOCAN Awards archive

SKILLS:

  • Past experience in event planning
  • Strong skills in time management
  • Extremely organized
  • Excellent attention to detail (example: proofing materials for accuracy)
  • Creative
  • Customer Service oriented
  • Strong communication skills (eloquent speaking and writing skills)
  • Skills - Excel, Word, experienced at digital transfer of AV files

EDUCATION/EXPERIENCE: 

  • Minimum of 1 – 3 years of event experience

ATTRIBUTES:

    • Self-starter
    • Analytical / Systematic Thinker
    • Results oriented
    • Thorough
    • Service oriented    

SELECTION:

Skills and aptitude may be tested and selection will be based on factors such as related experience and alignment of aptitude, personal skills and attributes to those required to perform the job. Only qualified applicants will be contacted for an interview.

APPLICATION PROCEDURE:

Please apply through the SOCAN Careers site to be considered for this role. Applications through email or regular mail will not be accepted. SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. 
Please go to http://www.socan.ca/content/accessibility-socan to review SOCAN's policies on accessibility and accommodation in the workplace. If you have been selected for an interview and require any accommodations, please advise the contact at this time. 

ABOUT SOCAN

SOCAN connects more than four-million music creators worldwide and more than a quarter-million businesses and individuals in Canada. Nearly 150,000 songwriters, composers and music publishers are its direct members, and more than 130,000 organizations are Licensed To Play music across Canada. With a concerted use of progressive technology and a commitment to lead the global transformation of music rights, with wholly-owned subsidiaries Audiam and MediaNet, SOCAN is dedicated to upholding the fundamental truths that music has value and music creators and publishers deserve fair compensation for their work. For more information about SOCAN visit www.socan.com.

 

 

 

Country

Canada