Assistant Manager, Events

  • Serino Coyne
  • New York, NY, USA
  • Feb 11, 2019
Full time Adminstration Event Management Event Planning Special Events Team Management/Supervision Theatre/Stage/Performing Arts

Job Description

Assistant Manager, Events

Location: NYC Office
Department:
 Events

Serino Coyne, a division of Omnicom Group Inc., a leading global communications company, is a dynamic mid-sized full-service Advertising and Marketing Agency, specializing in theatre and entertainment related accounts.  We are recruiting for an “Assistant Manager, Events”, who will execute various special events with an emphasis on Broadway opening nights, entertainment-based galas, the Tony Awards, the Fashion Scholarship Gala, and corporate functions. You will manage all the production elements of events, coordinate event details, develop and maintain relationships with clients, venues and vendors, manage budgets, and keep all information regarding each event recorded and organized

You are acutely aware of the needs of clients/guests and are able to anticipate them.  You oversee the support staff at these events in a clear, communicative, concise and diplomatic, respectful manner.  You are fanatical about following-up; you are proactive with regards to ensuring all “I’s” are dotted and all “T’s” have been crossed.

 Our ideal candidate for the Assistant Manager, Events position is very passionate about Broadway, the quality of their work; is meticulous about the various details of each event and is proactive. You follow-up with clients, and with the agency’s senior leaders; you also have demonstrated experience at successfully handling a wide range of administrative support events-related tasks; you’re proactive in initiating or responding to status inquiries, and you’re extremely competent at working independently with little or no supervision. You are exceptionally well organized, flexible and enjoy the dead-line driven challenges, un-scheduled event changes that are a part of this “world”, but you approach these scenarios with considerable effervescent aplomb.   YOU are the personification of patience and smiling while effortlessly providing discrete support to our clients. 

REQUIREMENTS (includes but are not limited to the following….)

  • Minimum 3+ years of special events experience
  • Background in/knowledge of theater, entertainment industry, and the performing arts
  • Planning/budgeting experience and strong math, MS Excel and Word skills are essential

     

  • Multi-task with accuracy and proficiency; proven effective organizational skills 
  • Excellent written and verbal communication/presentation skills
  • Work under pressure and meet deadlines

 

  • Flexibility to work extended hours as needed (including nights and some weekends) 
  • College Degree in relevant field

RESPONSIBILITIES (includes but are not limited to the following….)

  • Identify the client’s needs for each special event; be the liaison between the client and vendors
  • Scout locations and recommend appropriate venues
  • Make arrangements for designers, caterers and musicians and communicate information with press representatives, management teams, marketing teams and Producers as needed
  • Negotiate promotional pricing
  • Maintain budgets, track all line items and disseminate information to appropriate parties
  • Create event timelines and status reports; raise awareness on issues requiring escalation
  • Manage event’s temporary staff ranging in size from 2-50 individuals by providing orientation, an overview of function, placement and supervision; recruit staff for events, train new staff and maintain effective relationships for staffing future events
  • Debrief with client and vendors post event to review and improve systems
  • Inventory each event creating paperless files; maintain a history of all budgets, correspondence, collateral material, contacts and staffing for future reference and comparisons
  • Identifying and implementing sponsorship opportunities are also a plus

Success factors ARE…….

  • You are not easily overwhelmed by a large workload and can easily step right in by having the necessary sense of urgency when needed.
  • You are naturally organized and known for cultivating relationships, along with having a strong work ethic and outstanding customer service.
  • You are confident negotiating prices with vendors.
  • You are prepared, proactive and anticipate next steps, and for that reason, you will be the Sr. Director‘s most valued asset.

Some of our PERKS include:

  • Tickets to live entertainment events
  • Generous time-off policy
  • On-going personal and professional sessions offered through agency initiatives such as Town Hall and SChool

Serino Coyne LLC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

Country

USA