Meeting & Event Coordinator

  • Back Bay Events Center
  • Boston, MA, USA
  • Feb 11, 2019
Full time Conferences Customer / Client Service Event Management Event Planning Meetings

Job Description

Meeting & Event Coordinator

Location: Boston, MADepartment: Event Venue Management
Type: Full Time
Min. Experience: Experienced


  • Strategically plan, execute and manage meetings, conferences and events in accordance with client vision, while ensuring alignment with company identity.
  • Develop client relationships and increase loyalty through exceptional communication, customer service and responsiveness.
  • Manage multiple clients and off-site events simultaneously, serving as primary contact throughout planning process and scheduled events.
  • Effectively communicate with clients, leading meetings and conversations to identify goals and needs for variety of corporate events.
  • Provide direction and recommendations to client, strategically presenting elevated options while maintaining budgets and exceeding expectations.
  • Develop and present comprehensive proposals inclusive of venue, catering, vendors, rentals and staffing.
  • Facilitate event/meeting logistics including catering, audio/visual, strategic event layout, agenda content, and general event operations/management.
  • Manage vendors, acting as liaison between client and vendor, during planning and events to meet deadlines and ensure quality.
  • Successfully oversee event day operations, from start to end; including deliveries, set up, and breakdown, while maintaining time-line, directing vendor staff, and assisting client with needs during the event.
  • Anticipate and resolve issues, developing resourceful and creative solutions.
  • Troubleshoot A/V equipment such as audio, projection, computers and internet connectivity.


  • Degree from an accredited college or university or comparable experience.
  • 2+ years of self-managed experience in event services, meeting management, event coordination or planning.
  • Demonstrated ability to strategically interpret and execute client vision while reinforcing company objectives.
  • Experience working with diverse corporate clientele planning and executing seminars, meetings, corporate leisure and social events.
  • Excellent organizational and project management skills; ability to initiate, plan, prioritize and oversee multiple projects successfully and meet frequent deadlines simultaneously.
  • Persuasive communicator, excellent interpersonal skills, and ability to foster client and vendor relationships.
  • Superior knowledge of event/meeting logistics including catering, audio/visual, strategic event layout, agenda content, and general event operations/management.
  • Results and deadline driven with strong ability to work independently.
  • Positive, outgoing, and attentive demeanor, professional appearance, and consistently delivers high-impact customer service experience.
  • Proficient in Microsoft Word, Excel, Power Point, and Outlook. EMS preferred. Ability to create computer generate floor plans and learn industry-specific software.
  • Flexibility to adapt to a varied work schedule based on regular business hours plus event demands.


  • Paid Training
  • Paid Sick & Vacation Time 
  • 100% Company-Paid Healthcare Premiums (Medical & Dental)
  • 401(k) Plan
  • Special Industry Perks & Savings

NOTE: To be considered for this opportunity, your application submission must include an updated resume and cover letter.

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