Events Coordinator

  • Western University
  • London, ON, Canada
  • Feb 12, 2019
Contract Event Management Event Planning Marketing Public Relations

Job Description

Events Coordinator

Job ID 15323

Faculty/Unit Schulich School of Medicine and Dentistry

Department Schulich Medicine & Dentistry - Communication & MR

Employee Group Non Union

Appointment Type Contract

Appointment Status Temporary Part-Time

Start Date 2019/03/04

End Date 2019/11/15

Hours per Week 24.00

Hourly Rate $30.00


About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Communications & Marketing Team within the Schulich School of Medicine & Dentistry has a mission to protect, promote, and enhance the reputation of the School locally, nationally, and internationally.


This is achieved through the development of strategic communications plans, the development, production, implementation and management of print and online publications, and communications vehicles, through social media, through strategic marketing and branding, through events and promotional activities, media relations, and the implementation of key strategies which engage students, faculty, staff, alumni, and donors.


A secondary mission is to strategically plan, develop, implement, promote, and manage the flow of internal communication and information, while strengthening the internal culture of Schulich Medicine & Dentistry. It is through doing so that a greater sense of pride and belonging will be enhanced for all facets of the School and its various components through strategic communication initiatives and vehicles.


The Events Coordinator plans and executes internal and external events at the Schulich School of Medicine & Dentistry, which are all critical to the mission and achievement of the School's vision, as well as goals related to the Strategic Plan and fundraising campaign. These events could include internal events such as research days; retreats and dinners; community events; alumni engagement activities; and externally focused large-scale education events, facility openings and awards activities.


The Coordinator will support all event activities, including all logistical and administrative tasks, and will assist with writing and developing marketing and communications materials supporting School events. This includes posters, invitations, web copy, speaking remarks and power point presentations.  



Required: Undergraduate Degree in Arts, Humanities or Marketing

Preferred: A post-graduate degree in public relations and/or marketing


Required: 3 years' experience in event planning maketing/public relations

Preferred: Experience working in large scale events

                 Experience working in an academic environment


Knowledge, Skills & Abilities

  • Excellent verbal communication skills and confidence dealing with all levels of an organization
  • Ability to plan and manage events of various sizes
  • Advanced computer skills including web-based tools (social media and Cascade) and Microsoft Office
  • Ability to work independently and effectively as a member of the team to achieve department goals
  • Strong interpersonal skills and knowledge of approaches and techniques for working with individuals and groups in a respectful, constructive and collaborative manner at all levels of the organization
  • Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines
  • Ability to establish and build healthy working relations and partnerships with clients, peers, and internal and external stakeholders
  • Demonstrated ability to apply creativity, innovation and resourcefulness to daily work
  • Ability to understand customer needs and expectations and provide excellent customer service directly and indirectly to satisfy expectations
  • Proven ability to multi-task, organize, and prioritize with an eye to consistently producing high-quality work and meeting deadlines in a demanding environment
  • A well-defined sense of diplomacy, including solid negotiation, conflict resolution and people management skills
  • Flexibility to work outside of regular business hours and travel on occasion


Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth.  Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre.  Apply for an opportunity to be part of the Western community and contribute to its success!

Background Checks

While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

Applying at Western

To ensure that your application is given full consideration, please complete all relevantsections of the application.  In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications.  Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources at or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.

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