Festival Special Events Coordinator

  • SIFF (Seattle International Film Festival)
  • Seattle, WA, USA
  • Feb 14, 2019
Seasonal Adminstration Event Coordination Event Planning Team Management/Supervision Volunteer Planning/Coordination/Management

Job Description

FESTIVAL SPECIAL EVENTS COORDINATOR

Job Description

 

BASIC FUNCTION

The Festival Special Events Coordinator is responsible for the overall organization and implementation of approximately 50 Festival events. This position focuses on the administrative duties, volunteer management, event sponsor correspondence, and attendee interactions – SIFF members, donors, and special guests.

 

REPORTING RELATIONSHIP

  • Special Events Manager

 

PRIMARY SUPERVISORY RESPONSIBILITIES

  • Festival Special Events Assistants

 

PRIMARY DUTIES & RESPONSIBILITIES

  • Oversee event set-up and strike of all festival special events
  • Recruit, schedule and manage volunteers for general event duties and specialized teams
  • Draft and edit numerous event invites utilizing Eventbrite and Mailchimp
  • Create, and schedule Volunteer shifts utilizing Shiftboard
  • Communicate with various event sponsors leading up to Festival events, and serve as onsite contact at events
  • Assist with sponsor acknowledgement and thank yous
  • Work with product suppliers to schedule and coordinate deliveries, and sponsor arrival
  • Organize, maintain, and track inventory
  • Other duties as required

 

QUALIFICATIONS

  • Ability to work a flexible schedule including evenings and weekends, specifically around the clock scheduling for the duration of Festival (5/16 – 6/9)
  • Bachelor’s degree in a related field preferred
  • Excellent communication skills (oral and written)
  • Expert knowledge of Microsoft Office and Excel
  • Extremely organized and self-motivated
  • One to two years volunteer management experience
  • Posses a valid driver’s license and clean driving record
  • At least 21 years of age at the date of hire
  • Must be comfortable driving (and parking) a large utility van if needed
  • Ability to work as part of team, ability to work in high stress situations
  • Ability to perform some heavy lifting required
  • Possess a good sense of humor

 

DATES OF EMPLOYMENT

Seasonal, hourly, full-time : April 1 – June 15, 2019

 

TO APPLY

Please send a letter of interest and resume to siffjobs@siff.net indicating the job title in the subject line.

Country

USA