Events Coordinator

  • Ecology Center
  • Berkeley, CA, USA
  • Mar 12, 2019
Full time Event Coordination Event Planning Fundraising Marketing Sponsorship Strategy

Job Description

Events Coordinator (Coordinator II)

Full-time, non-exempt position

The Ecology Center

The Ecology Center is a 49-year-old nonprofit located in West Berkeley. Our mission is to inspire and build a sustainable, healthy, and just future for the East Bay, California, and beyond. The Ecology Center transforms the ideas of sustainability into everyday practice. We offer information you can act on, infrastructure you can count on, and leadership for lasting change. We are working toward a world of resilient communities, zero waste and toxics, equal access to healthy food, sustainable resource use, and a safe and stable climate.

Founded in the run-up to the first Earth Day in 1970, the Ecology Center has been a regional and national leader on a wide range of issues, turning vision into action and cementing it with advocacy. We operate the nation’s first and longest running curbside recycling service, nationally recognized food and farming programs, and model education and engagement activities.

We are a committed, congenial, and diverse staff dedicated to making the world a better place through action. Every employee is integral to the success of our organization. We value vision, collaboration, and creative problem-solving. If you are passionate, talented, and qualified, we encourage you to apply to be part of our team.

Summary of Responsibilities

The Ecology Center hosts many events to inform and engage the public on issues central to our mission: climate, food & farming, zero waste, and citizen empowerment. The Events Coordinator is responsible for the planning, coordination, and execution of Ecology Center events, which cover a wide variety of topics, utilize a variety formats, and take place at the Ecology Center, our farmers’ markets, and other local venues. The Events Coordinator promotes the Ecology Center and raises the organization’s visibility via in-person events and contributes to an active digital presence to drive engagement, increase participation, membership, and support the organization’s fundraising.

Essential Duties

  • Work collaboratively across all departments to develop, coordinate, and staff a roster of public classes, workshops, tours, films, and fundraising events that fulfill EC’s strategic directives.
  • Recruit cosponsors, manage the cosponsor relationship and arrangements and provides cosponsors with directives for co-promotion.
  • Create a fundraising strategy and materials for events, manages deliverables involved with sponsorship processes.
  • Support Development Director in the creation and submission of grant proposals relevant to events.
  • Develop event strategies that incorporate strategic partnerships and expand the organization’s demographic reach.
  • Staff Ecology Center events. When needed, recruit additional staffing support from youth interns, volunteers, and staff from relevant programs.
  • Promote events in a timely manner, using social media, email, and online event postings, in coordination with Communications Program Manager.
  • Increase event participation by livestreaming, capturing and posting event content digitally, and creating social media content that connects event topics to wider arena of Ecology Center’s work.
  • Staff Ecology Center events, recruiting additional staffing support from youth interns, volunteers, and staff from relevant programs, as needed.
  • Promote events in a timely manner, using social media, email, and online event postings, in coordination with Communications Program Manager.
  • Increase event participation by live streaming, capturing and posting event content digitally, and creating social media content that connects event topics to the wider arena of Ecology Center’s work.
  • Support EcoStore and Farmers’ Market programs through social media content creation to drive turnout of customers and use of services.
  • Recruit cosponsors, manage the cosponsor relationship and arrangements, and provide cosponsors with directives for co-promotion.
  • Develop event strategies that incorporate strategic partnerships and expand the organization’s demographic reach.
  • Set up ticketing or other RSVP mechanisms, track attendance, and facilitate post-event communications and data entry.
  • Manage event logistics, including rental contracts, set-up, AV support, and obtaining permits if necessary; prepare EcoHouse site in advance of on-site tours, classes, workshops.
  • Track event expenses and revenue.
  • Cultivate a diverse group of educators and speakers to present at Ecology Center events.
  • Manage event programs when necessary, communicating with presenters as necessary on logistics.
  • Perform emcee duties when necessary, introducing guest speakers, welcoming attendees to the venue, and promoting Ecology Center membership and donations.
  • Handle inquiries from the general public about upcoming or past events.
  • Solicit event sponsorship or in-kind donations and fulfill sponsorship agreements in collaboration with Development Director and Communications Program Manager.
  • Maintain event-related data in a database and document event planning processes for repeat events.
  • Ensure that event staff observe safe operating practices and comply with organizational safety policies.
  • Maintain familiarity with, follow, and ensure staff compliance with all Ecology Center policies and procedures in the performance of daily duties.
  • Perform other duties as assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High School Diploma/GED required.
  • Three years of experience planning and managing fundraising events
  • Demonstrated commitment to the Ecology Center mission and vision
  • Ability to plan, execute, and promote events.
  • Warm, thoughtful, articulate communication style that can be adapted to many different situations and audiences.
  • Excellent verbal and written communication skills.
  • Proficient in Google Docs, Word, Excel, Powerpoint. Willingness to acquire more technology knowledge and skills. Experience with database(s) and expertise with social media.
  • Ability to set up and operate AV systems, including projection and sound.
  • Creativity, flexibility, and ability to be simultaneously involved in numerous projects or events at different stages of planning.
  • Demonstrated commitment to the Ecology Center mission and vision, and knowledge of environmental topics.
  • Agile problem-solver, able to think on one’s feet.
  • Ability to communicate effectively and courteously with a diverse audience even when in conflict.
  • Ability to provide effective guidance and oversight to youth interns and volunteers.
  • Ability to work independently as well as cooperatively with other staff.
  • Must be detail-oriented, accurate, efficient, and well organized.
  • Ability to contribute to a fruitful, harmonious, diverse, and supportive organizational culture.

Preferred Qualifications

  • Bachelor’s degree preferred, with a focus in non-profit administration
  • Experience with Adobe suite and/or graphic design

Special Requirements

  • Must possess a valid CA driver’s license.

Hours

This position is 40 hrs/week and requires flexibility to work evenings and weekends, depending on the event schedule.

Salary and Benefits

Starting hourly rate for this position is $21.20/hour to $24.37/hr, depending on qualifications. Please note that only internal applicants are eligible for the highest starting pay rate. This position is eligible for benefits which include fully vested 401K plan, vacation/sick/holiday pay, Employee Assistance Program and paid employee medical, dental, and optional vision plan.

How to Apply

  1. Complete application found at www.ecologycenter.org/jobs/
  2. Send completed application, resume, and cover letter in PDF format to Erika Evearitt at
    hiring@ecologycenter.org. Use “Events Coordinator” in subject line.

Application Deadline

Open until filled. Please apply early as this position posting may close at any time.

NO PHONE CALLS PLEASE

We value diversity. People of color, people LGBTQIA-identified, women, veterans, people with disabilities, and formerly incarcerated individuals are strongly encouraged to apply. EOE/AA

Country

USA