Posting Date: March 14, 2019
Closing Date: March 24, 2019
Job Reports To: Chief of Staff, Office of the Vice-President, Research
Salary (Grade: 10)
|Hiring salary range
Proposes, plans, organizes and promotes events for the Office of the Vice-President, Research. Works with other members of this Office to design contests and activities for the university community.
Provides logistic support and strategic advice to research institutes. Responsible for all matters relating to the creative design, drafting and writing of various promotional pamphlets and brochures, and coordinates the efforts of freelance contributors, including writers and graphic artists
Responsible for conveying the professional image and prestige of the University of Ottawa to stakeholders and event participants who may be professors, students, parliamentarians, senior managers, diplomats, journalists, potential donors or members of the public.
College diploma or bachelor’s degree in communications, writing or literature, in event planning or in a related discipline, or a relevant combination of training and experience
Minimum of two (2) years’ experience in managing complex or prestigious events that require production of promotional material, budget management and team leadership
Excellent judgement, good artistic sensibility and good knowledge of North-American standards of etiquette
Ability to manage several projects simultaneously, efficiently and calmly while staying on budget
Excellent problem-solving skills and ability to work in stressful situations. Must react positively to unexpected challenges
Experience in working with computer systems and software, such as Adobe Photoshop and Illustrator, Internet (navigation, research and content management tools), PowerPoint, Excel, Word
Experience in producing advertising products (brochures, magazines, guides, press releases, and other promotional material)
Experience in working with private caterers and graphic artists
Complete mastery of English and French, both spoken and written; excellent writing skills
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring. All applications will be considered equally. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
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