Registration/Event Administrator

  • JPdL Ottawa
  • Ottawa, ON, Canada
  • Mar 14, 2019
Full time Adminstration Conference Services

Job Description

 

 Intertask Conferences is a nationally recognized Meeting and Event-planning firm headquartered in Ottawa with a strategic partnership with JPdL of Montréal, creating the largest event management organization in Canada.

Intertask Conferences serves as the secretariat and administrator for several not-for-profit, membership based, professional Canadian associations.

We have an immediate opening for a regular/part-time bilingual registration/event administrator with strong administrative and customer service skills who has experience working with online databases.

Sample duties

  • Respond to conference delegate inquiries by email and telephone;
  • Maintenance of websites - updating content, posting announcements, etc.;
  • First point of contact for conference delegates; respond to telephone and email inquiries;
  • Gather information from conference speakers such as biographies and photographs; set-up tracking system for information received;
  • Pre-conference material preparation – delegate badges and information;
  • Research information required for both city and venue selection;
  • Be onsite at conferences as a member of the registration team - travel may be required;
  • Assist with testing and proof reading online registration sites.

 

The ideal candidate will have the following skills and experience:

  • Bilingual (English and French) – written, spoken and reading comprehension;
  • Strong administrative skills and advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) required for formatting large documents, drafting agenda/minutes, maintaining budgets, sending regular reminders to membership about upcoming events;
  • Know how to organize and respond to an above average volume of email communication;
  • Ability to set priorities for multiple projects, meet deadlines and work on tasks simultaneously;
  • Superior attention to detail required for proof reading with above average writing and grammar skills;
  • Be customer focused;
  • Enjoy working autonomously as well as part of a team.

 

General Information

  • Hours of work will range between 20 and 40 per week depending upon the time of the year
  • Rate of pay: $20-$22/hour
  • Contract position
  • Ability to attain Enhanced Reliability security clearance with the federal government;
  • Computer skills and proof reading evaluation may be administered.

 Please forward a cover letter and résumé to careers@intertaskconferences.com with Registration/Event Coordinator in the subject line.

Intertask thanks all those who submit an application; however, only those invited to an interview will be contacted.

Agencies will not be considered.

Country

Canada