Meeting & Event Coordinator

  • Thermo Fisher Scientific
  • Pittsburgh, PA, USA
  • Mar 15, 2019
Full time Adminstration Event Coordination Event Planning Hospitality Meetings

Job Description

Meeting & Event Coordinator

 
 
Job ID :
90014BR
 
Location :
US - Pennsylvania - Pittsburgh
 
Job Description

When you join us at Thermo Fisher Scientific, you’ll be part of a smart, driven team that shares your passion for exploration and discovery. With revenues of $22 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

What will you do?

  • Assist the Meeting & Event Team in the planning, design, and execution of meetings, events, tradeshow, and exhibits. Including but not limited to…
    • Schedule all pre-plan meetings for Meeting & Event team as needed
    • Manage the processing for all invoices for events and ensure that vendors are paid on time
    • Team travel to events and site visits
    • Assist in the development of all meeting collateral needed for events
    • Handle shipping of office supplies and other items from corporate office to events prior and after events
    • Responsible for working with meeting and planners
    • Responsible for entering final budget actuals into event budgets via excel or Cvent budget tool
    • Maintain Cvent tool
  • Work with logistics manager and maintain the Local Show Program. Responsible for incoming and outgoing orders.
  • Handle all VIP needs for events such as transportation and special accommodations.
How will you get here?

Experience
  • High school diploma and 6+ years of experience or Bachelor’s Degree in Marketing, Communications, Event or Meeting Planning and 2+ years of experience in event planning or related industry with knowledge of hotel and hospitality industry.
  • Microsoft Access database experience.
  • Must be able/willing to travel at least 2-3 times a year especially during peak seasons, but travel limited to larger events when all team members attend.
  • Must have unrestricted work authorization to work globally.
  • Willingness to work long hours and weekends.
Knowledge, Skills, Abilities
  • Strong project management and task timeline skills and project budgeting and reconciliation skills.
  • Able to handle any physical exertions that can be expected as a part of the job. Some heavy lifting may be required at times. Must be able to physically be on your feet for long periods of time and work long hours while on-site at events.
  • Ability to work with little direction independently and in a group setting.
  • Detail/big picture orientation, tactical/strategic orientation.
  • Strong systems and technical skills and ability to maintain knowledge of current and new developments of tools and technology.
  • Ability to maintain multiple timelines and schedules simultaneously with time-sensitive situations.
  • Ability to handle a variety of projects and functions simultaneously.
  • Strong communication skills (written and verbal); negotiation skills; excellent interpersonal, organizational and problem-solving skills.
  • Ability to direct outside agencies, delegate responsibilities, work with vendors, and work with other internal and external stakeholders.
  • Proven ability to work well with senior management and all levels of the organization.
  • Must be a strategic thinker who can take initiative, think outside the box and drive additional value to all events.

At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission-enabling our customers to make the world healthier, cleaner and safer.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.




If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, click here for further assistance.

 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Country

USA