Event Coordinator - Sandler Center for the Performing Arts

  • Comcast Spectacor
  • Virginia Beach, VA, USA
  • Apr 11, 2019
Full time Event Coordination Event Planning

Job Description


Event Coordinator - Sandler Center for the Performing Arts

Location US-VA-Virginia Beach
Job ID
Spectra - Venue Management
Location Name
Spectra VM - Sandler Center for the Performing Arts
Regular Full-Time


This position is based at the Sandler Center for the Performing Arts. In 2001, existing regional facilities were limited, lacking the optimal size, quality, and functionality to meet the needs of current and potential tenants. Emerging and long-standing local arts organizations desperately wanted access to well-equipped facilities with rehearsal and teaching spaces, reservation scheduling, and reasonable rental rates. It soon became apparent to the Virginia Beach City Council that the city needed its own cultural center, and the Council began its plans to replace the 1000-seat Pavilion Theatre with a facility deemed "equal or better." After 6 diligent years, the city completed its architectural masterpiece. The Sandler Center for the Performing Arts was dedicated in November of 2007, and is now not only heralded as one of the region's most stunning structures, but also among the nation's most acoustically sound venues for the arts. You can learn more about our venue here: http://www.sandlercenter.org/index.php


Utilizing independent judgment, the Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events.


Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/


  • Act as liaison for the building on event day with all parties involved in the event
  • Coordinate event requirements with caterers, clients, and building staff
  • Prepare data sheets for building staff prior to each event
  • Present event reviews in weekly wrap-up meeting with all building staff
  • Participate in event previews/reviews in weekly Production staff meeting
  • Assist with the scheduling of all house and area managers, EMT, security, and volunteer ushers for all events by preparing Master Event Calendars
  • Answer incoming event requests for private rentals and conduct venue walk-throughs
  • Support the Office of Cultural Affairs to coordinate their rotating art gallery
  • Assist Volunteer Coordinator with tasks as assigned
  • Serve as Manager on Duty as required by General Manager
  • Other duties and responsibilities as assigned


  • College Degree preferred, equivalent work experience will be considered
  • Previous event, volunteer, conflict management experience preferred
  • Previous experience advancing national touring shows a plus
  • Strong management, motivational, and organizational skills
  • Excellent interpersonal and communication skills
  • Demonstrated ability to function in a fast-paced, high-pressure environment
  • Proficient use of Microsoft Office, Volgistics, and Smartdraw software preferred
  • Must be able to work varied shifts including nights, weekends, and holidays in varying environments, including outside
  • Must be able to work independently and be self-motivated
  • Must be able to sit, stand, or walk for long periods of time (minimum of 4 hours)
  • Must be able to lift up to 25 pounds