Events & Operations Assistant

  • Expect Miracles Foundation
  • Boston, MA, USA
  • Apr 15, 2019
Full time Adminstration Event Coordination Event Planning Not-for-profit Special Events Volunteer Planning/Coordination/Management

Job Description

Events & Operations Assistant - Full Time

Expect Miracles Foundation – Financial Services Against Cancer is currently seeking an Events & Operations Assistant to join its small, hardworking team. Expect Miracles Foundation is a leading cancer charity within the financial industry. The Foundation plans, executes and manages all aspects of high-end networking events for top tier financial institutions and executives, with proceeds benefiting cancer research and patient care programs nationwide. If you're interested in learning about non-profit management, development, and special events, Expect Miracles Foundation provides an entrepreneurial environment where your thoughts can be heard and you can make a huge impact. This position has a great opportunity for growth within the organization.


Candidates must be professional, extroverted, outgoing, passionate, extremely detail-oriented, exhibit an enthusiastic personality and have a willingness to learn while wearing a few different hats within an organization with a small staff. A quick learner who is highly motivated and pro-active is a must. This is a great opportunity for someone with 1 to 3 years experience working in an office seeking a career in the non-profit sector and wants to learn more about managing a 501c3 and planning all aspects of an event. Working in a team environment, this position is responsible for assisting in the planning and executing of annual events to advance the Foundation’s mission. The position will report directly to the Assistant Director.


Responsibilities include:

  • Work on the implementation and planning of Expect Miracles Foundation’s annual events which bring anywhere from 200-800 people together and raise $1,000,000+
    - East Coast Golf Classic (Golf – Boston, MA)
    - Atlantic Coast Golf Classic (Golf – New York, NY)
    - West Coast Golf Classic (Golf – San Diego, CA)
    - Wine & Spirits Event (Gala – Boston, MA)
    - Expect Miracles in Manhattan (Gala – New York, NY)
  • Solicit auction items for special events, including cold-calling and proposal writing
  • Manage recruitment and selection of event volunteers
  • Manage on-site event logistics of events including event set up and breakdown
  • Assist with our Young Professionals social and fundraising events
  • Maintain records and the donor database
  • Write, proof reading, and edit documents
  • Assist Assistant Director and Executive Director as needed


  • Bachelor's degree
  • 1 to 3 years experience in an office environment
  • Outgoing, friendly and helpful personality
  • Demonstrated passion for our cause
  • Excellent project management skills; comfortable juggling multiple projects and priorities, and working long hours when needed for events
  • Ability to travel occasionally for events
  • Ability to attend occasional night and weekend meetings and events
  • Mandatory attendance at cornerstone events and young professional events
  • Understanding of social media
  • Positive attitude and quick learner
  • Terrific work ethic and a keen eye for detail
  • Open to new ideas and influences and quick to react to changing requirements
  • Ability to work independently and take initiative while collaborating within a small team
  • Excellent customer service ability / experience with donor relations and stewardship
  • Aptitude for technology, including MS Office, social media, and Macintosh computers
  • Must be able to lift 20-30 lbs.

Preferred Requirements:

  • Bachelor's degree
  • Experience working with a non-profit
  • Experience in management of support staff and volunteers
  • Experience soliciting donations

Job Type: Full-time. Salary based on experience. Benefits include: health insurance (70% company contribution)

Our office is conveniently located in downtown Boston accessible to public transportation.

Please send a cover letter, resume, and salary requirements to Subject line re: LAST NAME: Events & Operations Assistant. No phone calls please.