Manager, Special Events

  • Thresholds
  • Chicago, IL, USA
  • Apr 16, 2019
Full time Event Management Event Planning Marketing Relationship Management Special Events Volunteer Planning/Coordination/Management

Job Description

Manager, Special Events

Staff MANAG03525
Posted: April 15, 2019
  • Full-Time
  • Lakeview Health Center
    Chicago, IL, USA

Job Details


Thresholds, a national leader in mental health services, is a recipient of the Chicago Tribune “Top 100 Workplaces" for five consecutive years and a 10-time winner of Chicago’s “101 Best and Brightest Companies to Work For".   Through our more than 75 Chicagoland locations and 30 innovative programs, Thresholds provides healthcare, housing and hope for over 15,000 adults and youth.

Manager, Special Events

The Special Events Manager collaborates with the Special Events Director to plan and execute the organization’s event slate of 20 – 25 events per calendar year. Key responsibilities including forming relationships with outside vendors, communicating with donors, developing and managing event web pages, creating event material, leading community and public events and managing volunteers.


  • Works with Special Events Director to manage key relationships with existing event sponsors and donors, while also building new relationships with prospects.
  • Plans and executes 10 donor cultivation and public events, as well as internal events at various program locations. Collaborates with Director and executes major projects for signature fundraising events.
  • Supervises volunteer management (i.e. recruitment, training, motivation, supervision and evaluation) required to plan and implement assigned special events.
  • Leads development of event webpages and emails though Luminate software system.
  • Generates sponsorship and mailing lists. Creates event material for the board, committee members and senior staff. Sends additional requested material in a timely fashion and troubleshoots problems when they arise. 
  • Manages donor database with event attendance, sponsorships, board relationships, etc.
  • Researches and identifies new vendor prospects.
  • Manages the RSVP process for all events: acquires guest lists and updates appropriate registration lists.
  • Controls event related budgets with our accounting team including vendor payment submissions, pledges and invoice creation and distribution for outstanding sponsors.
  • Coordinates scheduling of committee meetings: sends notices, secures meeting rooms and prepares agendas, budgets and other logistics.
  • Oversees event supply inventory and day‐of event supply needs.
  • Assures that all Thresholds records are organized in a systematic and organized fashion.
  • Follows all appropriate safeguards with regard to the confidential files maintained at the Program
  • Follows all policies and procedures pertaining to all records including but not limited to restricting access to all records per agency policy.
  •  Other duties as required.


  • Bachelor’s degree from an accredited college or university is required.


  • Minimum of two (2) years of event planning experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.