Special Events Coordinator (On-Call)

  • National Gallery of Canada / Musée des beaux-arts du Canada
  • Ottawa, ON, Canada
  • Apr 17, 2019
On call Event Management Event Planning Hospitality Partnerships Special Events Tourism

Job Description

Special Events Coordinator (On-Call)



Job Summary

As part of the Partnerships and Community Engagement team, you will be responsible for coordinating all logistical planning and successful on-site management of internal and external client events, including partner/sponsor as well as NGC special events. The incumbent will work in close collaboration with clients, internal stakeholders as well as outside suppliers. Your challenge will be to facilitate and manage the delivery of events within budget and with minimal disruption to Gallery activities. You may also be called upon to perform other related duties.

As an on-call employee, you are not guaranteed a minimum number of hours of work. The work schedule will fluctuate based on the needs of the Department. The Manager will be contacting you to request your services as needs arise. The work schedule includes days, evenings, weekends and holidays.



• Post-secondary education in a field related to the duties of the position such as event management, hospitality, public relations, marketing and communications, or a significant combination of education and work experience;

Work Experience:
• 2-3 years’ experience in coordinating and managing special events within the tourism and/or hospitality industries;
• 2-3 years’ experience with supplier and customer negotiation;
• 2-3 years’ experience in partnerships, marketing and/or sales;
• 2-3 years’ experience with the use of Microsoft Office Suite Word, PowerPoint, Excel, and Electronic Mail as well as MS Visio;
• 2-3 years’ experience working with event management softwares (e.g. EventsPerfect);
• 2-3 years’ experience with the various technical and operational requirements for events;

• Excellent ability to evaluate client needs and make recommendations and ensure their needs are meet;
• Excellent to deal with the public effectively, politely and professionally;
• Able to perform well and problem solve in a dynamic and changing work environment;
• Excellent interpersonal skills, initiative, reliable, judgement, integrity and a team player with a positive attitude.

Notice to Applicants: The Human Resources Department of the National Gallery of Canada, invite selected applicants for interviews by way of written communication via email as per the NGC Staffing Process. Should applicants opt to unsubscribe from receiving emails regarding employment in this organisation, please note that we will not be able to communicate with you to participate in the interview process.

We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.


Condition of Employment

• Must meet the bilingual requirement to be invited to the interview process.
• Reliability Status - this factor is not used at the pre-selection stage.


Additional Information

• Temporary assignment (from April 2019 to March 31, 2020) with a possibility of extension.
• A variety of assessment tools may be used to assess candidates.
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective or Canadian Society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily their application if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
• Candidates are entitled to participate in the selection process in the official language of their choice.