Meetings and Events Manager - Educational Courses

  • American College of Cardiology
  • Washington, DC, USA
  • May 14, 2019
Full time Event Management Event Planning Meetings Project Management Relationship Management

Job Description

Meetings and Events Manager - Educational Courses

Location Washington, DC

The Meetings and Events Manager is responsible for providing strategic oversight for education activities and managing a broad variety of duties involved with planning, developing, implementing, and evaluating educational activities, including both face-to-face and online formats, for the American College of Cardiology (ACC). Activity Managers partner with healthcare professionals, internal colleagues, and external partners to successfully implement activities in compliance with relevant regulatory requirements.

Major Duties and Responsibilities:

  • Lead the staff team implementing educational activities using proven project management strategies

  • Develop and manage activity timelines, ensuring milestones are reached according to schedule

  • Assist with the development of activity budgets

  • Monitor the financial status of assigned activities, including recommending areas for managing revenue and expenses

  • Schedule and facilitate internal team and faculty meetings, including the development of agendas and meeting minutes that are shared with relevant stakeholders and maintained in planning files

  • Work with internal stakeholders across multiple divisions and departments (e.g., Membership, Finance, Audio Visual, Logistics, Marketing & Creative, Learning Outcomes, etc.) to ensure successful and efficient activity implementation

  • Partner with activity leadership, faculty, and fellow staff to ensure development of needs-based, measurable educational content through the –

    • Use of appropriate sources and data to identify key clinical and/or non-clinical problems and the associated practice gaps that should be addressed through the activity

    • Development of learning objectives, identification of desired outcomes, and agenda for activities

    • Execution of an activity design that incorporates teaching strategies appropriate for the adult learner

    • Implementation of activity assessment strategy designed to measure outcomes

  • Coordinate with logistics staff to plan and implement activities, and to ensure effective and fully integrated learning design

  • Research and make recommendations for innovative design and content delivery methods

  • Collaborate with Creative Team to facilitate the development of promotional marketing plans and materials for assigned activities

  • Review activity content and develop framework for syllabus development

  • Ensure compliance with and documentation of accreditation policies and procedures (e.g., ACCME, ANCC, etc.)

  • Provide onsite support for faculty and assist, as needed, with other logistics

  • Keep current on standards and guidance in the medical education field that impact activity development and management

  • Implement best practices in continuing education, including researching and sharing innovative ideas that should be considered for integration into the development and delivery of activities

  • Other responsibilities as assigned

Required Qualifications:

  • Bachelor’s degree
  • 5+ years of demonstrated experience in project management and/or development of educational activities

  • Experience managing multiple large-scale (200+ attendees, concurrent sessions), national meetings simultaneously

  • 2+ years of experience working in a team environment with internal and external constituencies

  • Strong interpersonal skills that support teaming with a broad array of stakeholders, including medical professionals, executive leaders, contractors, consultants, partners, and internal colleagues

  • Knowledge of industry standards and guidelines related to medical education

  • Knowledge of instructional design principles and aligned adult learning strategies

  • Demonstrated ability to organize complex projects and be attentive to details that will influence the success of a project

  • Ability to manage multiple educational activities and associated tasks simultaneously, set priorities, and maintain timelines

  • Familiarity with developing and monitoring budgets and expenditures

  • Excellent critical thinking and problem-solving skills

  • Strong oral and written communication skills necessary to interface with relevant stakeholders

  • Intermediate proficiency in MS Office (i.e., Outlook, Word, Excel and PowerPoint) and Adobe Professional

  • Ability to travel both in support of job responsibilities and for professional development

Desired Qualifications:

  • Face-to-face activity management experience in the medical education field

  • Experience using constituent engagement and management software (e.g., Personify)

  • Experience with audience response systems (e.g., Conferences i/o)

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for the past 70 years. When you join our team, you become part of a passionate culture that envisions a world where innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 52,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as one of Modern Healthcare's Best Places to Work in Healthcare please visit our site at:

ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. EOE/AA including Vets and Disabled.

ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Crystal Nott, Director, Talent Management at or (202)375-6423.