Recruitment Events Coordinator

  • Niagara College Canada
  • Welland, ON, Canada
  • May 16, 2019
Full time Event Management Event Planning Relationship Management

Job Description

Recruitment Events Coordinator

Req #: 2019-062-NMG
Location: Welland
Job Classification: Support
Position Type: Permanent Full-time
Post Date: 5/14/19
Close Date: 5/27/19



Applications are invited for the position of Recruitment Events Coordinator in the Student Recruitment department at Niagara College, located at the Welland Campus. The starting rate is $31.06/hour for a 35/hour work week and requires the incumbent to work through an averaging of hours work schedule as outlined in the Support Staff Collective Agreement. 

Reporting to the Associate Director of Student Recruitment, the Recruitment Events Coordinator is a key member of the team that supports the aims and objectives of Niagara College by identifying and coordinating large and targeted events to engage and strengthen the College’s relationships, with prospective students and influencers. The Recruitment Events Coordinator plans, coordinates and evaluates a wide range of multi-campus student Recruitment events and activities including: the college’s two annual open houses, the College Information Fair, Skills Ontario Events and a range of other influencer recruitment events. He/she develops a yearly recruitment event strategy and schedule with the flexibility to accommodate and adjust plans based on demand or circumstances.

The incumbent works to build strong working relationships with college administration, staff  and faculty, recognizing the existing effort and attention given within each department to enrich the experience of students.

Position Duties included but are not limited to:
  • Plans, coordinates and executes a variety of recruitment events including the College Information Fair, two Open Houses, variety of competitions and other events focusing on a number of audiences including prospective students, and influencers such as teachers, employment counsellors etc.
  • Ensures that each event has clear objectives and is properly timed in its execution to maximise outcomes
  • Responsible for sourcing speakers and facilitators; budget management; development of communications; organizing all logistics including room bookings; catering; registration; working with the College’s Marketing team to develop marketing materials; on-site, day-of management of the events/workshops; and post event evaluation
  • Ensures that all events are planned and tracked in the College’s CRM and ensuring that appropriate resource requests and collaboration for support from departmental experts are in place. Maintains accurate and up-to-date information regarding the event, all attendees and resources used
  • Collaborates with the various roles among the Student Recruitment team department to ensure that items such as student staffing, event and technological support  and other items are in place
  • Work with college faculty and staff to identify productive ways they can engage with audiences within the events the incumbent is coordinating
  • Minimum of 3 years of proven experience planning and coordinating events, managing projects and coordinating multiple tasks 
  • Minimum of a 3 year Diploma/Degree in Business Administration, Marketing or Event Management
  • Demonstrated ability to work as part of a team in a fast-paced and high pressure  environment and to conduct themselves in a professional manner at all times
  • Strong organizational skills, ability to meet deadlines, and ability to manage priorities
  • Strong oral and written communication, and analytical skills
  • Ability to work flexible hours including some evenings and weekends when needed
  • A valid license, clean driving record and the ability to travel for work purposes
  • A credential from Niagara College and/or demonstrated knowledge and passion for the Ontario College system will be seen as an asset
  • Experience working with a Customer Relationship Management system will be seen as an asset
  • Previous experience working in a post secondary setting and an understanding of Ontario's secondary school system will be seen as an asset

A  Position Description Form is available for review in Human Resources during the posting period.

If selected for an interview, candidates must present proof of education (i.e.: original transcripts/credentials). Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services (

While we thank all applicants, only those selected for an interview will be contacted.

Niagara College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require an accommodation, please contact the Human Resources Consultant.