Coordinator, Meetings and Events - Brand Marketing

  • Royal Bank of Canada
  • Toronto, ON, Canada
  • May 17, 2019
Full time Customer / Client Service Event Coordination Event Planning Meetings Registration Website Administration/Development/Updates

Job Description

Job Title Coordinator, Meetings and Events - Brand Marketing

Job Location Toronto, Ontario, Canada
 
Posted on 05/16/2019

What is the opportunity?

As Coordinator, Meetings and Events - Brand Marketing you will support the Meetings & Events team with the implementation of internal and external RBC events, conferences, and meetings on behalf of our internal partners.  You will provide a high level of event support ensuring quality service and professionalism at every interaction. With this role, you will learn in an agile environment where the team’s goal is to design and deliver best in class events that enhance the RBC Brand.

                                                                                       

What will you do?

  • Assist with the execution of external RBC events, sponsorship events, meetings and internal conferences and meetings on behalf of internal partners. This includes, but is not limited to: researching event venues, on-site for Webcast or Webex support, registration desk support, additional logistical details as appropriate for each event
  • Assist in managing supplier relationships, including but not limited to RFP follow-up,  invoice processing, event reconciliations
  • Maintain Meetings & Events Team RBCnet website and RBC Connect websites
  • Communicate with internal partners and internal and external suppliers in a skilled a professional manner
  • Build and Manage online registration using the team’s online tools (Limelight, SurveyMonkey, Cvent etc.)
  • Provide administrative support as it relates but not limited to meeting planning; Print projects (Menus, Tent cards, and Name badges), RBC Event app etc; provide support with the teams travel and expenses where needed.
  • Manage Meetings & Events calendar, Bullfrog reports, Invoicing, team survey on Survey Monkey
  • Manage team metrics and present quarterly reports on progress and improvements

 

What do you need to succeed?

Must-have

  • Degree/diploma or equivalent in event management or hospitality industry
  • 2+ years’ experience in meeting/event planning
  • Proven expertise with Event Management/Registration tools experience: Cvent, Survey Monkey, Limelight, QuickMobile App
  • Working experience with Request for Proposal procedures, rooming lists and BEO’s
  • Communication and verbal and written communications skills; strong customer service orientation; ability to interact effectively with senior level management.

 

Nice-to-have    

  • Experience working in an environment with senior executives and managing their expectations 
  • Moderate level of discretion and professionalism

 

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program including bonuses and flexible benefits
  • Leaders who support your development through coaching and managing opportunities
  • Ability to make a difference and lasting impact
  • Work in an agile, collaborative, progressive, and high-performing team
  • The opportunity to interface with senior level executives from many different parts of the organization

 

 

 

About RBC
Royal Bank of Canada is Canada’s largest bank, and one of the largest banks in the world, based on market capitalization. We are one of North America’s leading diversified financial services companies, and provide personal and commercial banking, wealth management, insurance, investor services and capital markets products and services on a global basis. We have over 80,000 full- and part-time employees who serve more than 16 million personal, business, public sector and institutional clients through offices in Canada, the U.S. and 37 other countries. For more information, please visit rbc.com.

 

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers.

 

Inclusion and Equal Opportunity Employment
RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.

 

 

JOB SUMMARY

City:  Toronto 
Address:  181 Bay Street 
Work Hours/Week:  37.5 
Work Environment:  Office 
Employment Type:  Permanent 
Career Level:  Experienced Hire/Professional 
Pay Type:  Salary + Variable Bonus 
Required Travel (%):  0-25 
Exempt/Non-Exempt:  N/A 
People Manager:  No 
Application Deadline:  05/31/2019 
Req ID:  188469

Country

Canada