Promotional Events Coordinator

  • Cincinnati Reds
  • Cincinnati, OH, USA
  • Jun 12, 2019
Full time Customer / Client Service Event Management Event Planning Marketing Promotions Sports

Job Description

Department: Promotional Events
Job Title: Promotional Events Coordinator
Reports To: Director of Promotional Events
FLSA: Hourly Non-Exempt          

Job Purpose: To coordinate Cincinnati Reds promotional events including acting as lead coordinator for Reds Fan Zone activation.            
Essential Duties and Responsibilities:
  • Work with all departments on Reds events both internal & off-site, but extensively responsible for Reds Fan Zone activation:
  • Events include various Opening Day festivities, Kids Opening Day festivities, season ticket member events, concerts, Reds Community Fun events, Reds Hall of Fame events, Redsfest, the Reds Caravan, & other events as assigned
  • Managing, coordinating and executing special events, conferences, administrative projects, etc, including:  
    • Budget, schedule and details of an event plan; including floor plans and collateral needs 
    • Serve as primary liaison to vendors on the development of booth or meeting floor plans, coordination of set up and tear down of events
    • Responsible for coordinating registrations and attendee lists 
    • Maintain event cost estimates 
    • Prepare purchase orders for payment of event materials
    • Coordinate and/or execute mass mailings of event materials 
    • Manage event staff when necessary
  • Manage all aspects of the Reds Fan Zone including but not limited to:
    • Reds Music Series
    • Carnival Games
    • Miscellaneous entertainment performers   
    • Special nights such as Zoo Night, Bark in the Park more
    • Assisting in sponsor promotional vendor activations
    • Assisting in Reds theme night promotional activations  
  • Co-manage the Promotional Events Gameday interns and Reds Rally Pack; assist in making schedules & payroll
  • Assist in writing Public Address scripts under the direction of the Vice President of Promotional Events & Productions
  • Managing the fan text contest campaigns, scoreboard messages & memories services and any related or general promotional events related customer service issues
  • Assist in execution of select pregame ceremonies, in-game promotions, and post-game events
  • Serve as the on field pregame field producer on select games under the direction of the Promotional Events manager
  • Manage the scheduling of National Anthem & God Bless America performers and Honor Guards for Reds home games

Experience, Education and Licensure 
  • Bachelor’s degree in sports marketing or related field
  • One to five years of event planning and one to five years’ experience in customer service required
Knowledge, Skills and Abilities:
  • Excellent computer skills including data base knowledge 
  • Strong organizational and writing skills required
  • Ability to research, analyze and synthesize large amounts of data
  • Ability to manage others
  • Ability to work concurrently on a variety of projects and work effectively under pressure
  • Ability to work independently
  • Ability to work overtime including nights, weekend and holidays to meet deadlines is essential 
  • Willingness to assist others with courtesy and cooperation; strong customer service skills
  • Reliability and dependability is essential
  • Must be willing to travel when necessary
  • Adhere to Cincinnati Reds Organization Policies and Procedures 
  • Act as a role model within and outside the Cincinnati Reds Organization
  • Performs duties as workload necessitates 
  •  Demonstrate flexible and efficient time management and ability to prioritize workload 
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The above description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Additional duties, as assigned, may become part of the job function. The duties listed above is, therefore, a partial representation not intended to be an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
Equal Opportunity Statement:
The Cincinnati Reds are an Equal Opportunity Employer. It is the policy of the Cincinnati Reds to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion or creed, sex, age, disability, citizenship status, marital status, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law.