Events Coordinator

  • Tulip
  • Somerville, MA, USA
  • Jun 14, 2019
Full time Event Management Event Planning Marketing Trade Shows

Job Description

Events Coordinator

  • Marketing
  • Somerville, MA, United States
About us

Tulip is the first Platform-as-a-Service for manufacturing. We’re disrupting one of the largest industries in the world and empowering the people who make the things you interact with every day. Factories that are run with Tulip are more efficient, their workers are more productive, and they make fewer mistakes. Why? Because manufacturing apps guide and provide them with the right information at the right time. We call it bottom-up digital transformation. Join us if you want to help create the next industrial revolution.

About you

Want to help manage the event marketing engine behind manufacturing’s first Paas? If you’re a  motivated, organized events professional looking to make an impact, join us!  You’ll help our team organize, plan, and execute trade shows, industry events, customer conferences, and various other events around the globe. The person in this role will coordinate all aspects of the event execution and experience delivery, including creating & managing work plans, communicating with customer & vendors, on-site management day-of, and post-event wrap-up and debrief.
  • Plan and execute all aspects of online and offline marketing, sales, partner, and customer-facing events, including trade shows, customer workshops, meetups, and webinars
  • Collaborate across the organization with marketing, sales, and customer account managers
  • Drive and conduct pre-planning trade show, conference and special event strategy presentations/meetings, timelines, product lists, attendee lists with marketing managers/directors and/or sales leads. 
  • Own event logistics: this includes arranging hotel blocks, set-up and breakdown, managing travel forms, materials, digital assets, demo systems, show schedules, and other logistical requirements
  • Proactively work with the marketing team to identify strategic sponsorship/ancillary opportunities and oversee execution
  • Maintain/update trade show schedule, calendars and budget
  • Key interface for development of booth concepts, graphics, marketing collateral/giveaways, configurations, and meeting layouts
  • Manage reservations for space and ensures best available locations 
  • Facilitate equipment showcases at partner locations around the world and ensure availability, timely delivery and return of products 
  • Regularly review demos for quality and manage equipment updates
  • Manage event services and negotiate equipment rate discounts  (A/V, electrical, carpet, lighting, shipping to/from show, labor, etc…)
  • Contribute to the budgeting/forecasting and monthly reconciliation of assigned event expenses
  • Lead efforts to streamline reporting and communication of event calendars and expenses
  • Support teams handling event initiatives outside of trade shows when requested: ex: hiring events, speaking events, executive demo/meetings
  • Other duties as required
  • 1-3 years of experience in planning and executing corporate and/or technical events
  • Ability to work both independently and as part of a team
  • Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
  • Excellent interpersonal, communication, time management, and customer service skills. Must be highly organized and detail oriented
  • Ability to interact and communicate effectively with individuals at all levels of the organization as well as with external partners, vendors and service providers

Working at Tulip
We are building a strong, diverse team that values hard work, families, and personal wellbeing. Benefits of working with us include:
  • Direct impact on product and culture 
  • Company equity
  • Competitive benefits package including Health, Dental, Vision, HRA, Commuter, and 401k
  • Flexible work schedule and unlimited vacation policy
  • Fully stocked office kitchen with weekly meals and beer on tap 
  • Company outings and happy hours 
  • Fitness subsidies
  • Dog-friendly office

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Even if you don't check every box, but see yourself contributing, please apply. Help us build an inclusive community that will transform manufacturing.