Events Coordinator

  • Fairmont Hotels & Resorts
  • San Diego, CA, USA
  • Jul 05, 2019
Full time Adminstration Event Management Event Planning Hospitality

Job Description

Events Coordinator

Primary Location: United States-San Diego-Fairmont Grand Del Mar

Employee Status: Regular 




Events Coordinator

Individual will work closely with all Meeting Planners directly on the floor, as an extension of the Conference Services and Catering Managers. They will assist in the effective execution of each program by being visible and available to the Meeting Planners at all times during their events, as well as act as a liaison between all relevant departments to effectively communicate the clients requests and needs.
This position provides a critical additional layer of service on the floor, allowing the Conference Services and Catering Managers the necessary time to plan and detail upcoming groups.
With oversight from the Senior Conference Services Manager, the Events Coordinator will also be responsible for managing, coordinating and creating BEO’s for all Internal Events.
Individual is also responsible for arranging all Pre-Con Meetings from sending out the invitations, to attendee signage and room set up and attending these meetings to obtain pertinent program details.
Individual will create all daily directional signage for all groups and events around the property.
In addition to all the above objectives, this Individual will be responsible for managing and coordinating all aspects of the Rooms Only Groups in coordination with the lead Concierge.


Hotel Overview: Just east of the Pacific and slightly north of Expectation.

Welcome to Fairmont Grand Del Mar. An elegant tribute to classic Mediterranean estate, seamlessly fusing old-world charm with modern luxury. Here, an award-winning, Renaissance-inspired spa, critically acclaimed dining, exclusive boutique shopping and championship golf course.

Growth and advancement is not only available, it is actively encouraged. We promote a balanced life for our colleagues, continuously seeking new ways to improve our environment and to support our beautiful home of San Diego.


Summary of Responsibilities:

Reporting to the Director of Catering & Conference Services, responsibilities and essential job functions include but are not limited to the following:

  • Create and place daily directional signage for all groups
  • Meet with Director of Banquets / Captain upon arrival for update on all groups prior to meeting with the Meeting Planners
  • Meet and greet all Meeting Planners each day to understand their pressing needs and special requests for the day and communicate these details to the appropriate operations teams and the group’s Catering or Conference Services Manager, and follow up with Meeting Planner’s when completed.
  • Assist Meeting Planner’s with specific projects as requested, placing out items for their meetings, following up on transportation status’ of their attendees, arranging printing of items etc.
  • Ensure that all Meeting Planners shipped items are delivered to correct location as designated by the Planners
  • Manage Meeting Planners Offices 300 and 301 to ensure the Planners Supplies Box is refreshed and stocked for each new group and space is clean and organized.
  • Manage and coordinate all aspects of the Rooms Only Groups in coordination with the lead Concierge which includes Activities, Dining and Transportation arrangements. Preparing the Resume to include important information such as billing and the groups whereabouts while on property.
  • Manage all internal events: Communicate with each department for their needs, block appropriate space in Opera and create all BEO’s and update appropriately with all changes.
  • Coordinate internally and attend Pre-Con Meetings for all groups.
  • Attend daily, weekly and monthly department meetings.
  • Administrative responsibilities as needed daily, including phone interaction and special projects for the Director of Catering and Conference Services
  • Participation on a Service Committee and communication of its ongoing initiatives



  • Must have at least 1 years work-related experience in Hospitality
  • Must be proficient in Microsoft Word, Microsoft Excel, Microsoft PowerPoint
  • Knowledge in Social Tables, Open Table and Opera Sales and Catering is a benefit
  • Good verbal and communication skills
  • Ability to work under pressureAbility to empathize with client and find a win-win when resolving issues 

Physical Aspects of Position (include but are not limited to):

  • Constant standing and walking throughout shift
  • Physical abilities include moving and setting up directional signs involving easels of approximately 30lbs in weight and assisting with clients boxes of various weight

Visa Requirements: Must be eligible to work in the US


APPLY TODAY: Whether you're launching your career or seeking meaningful employment, we invite you to visit to learn more about Fairmont Hotels & Resorts and the extraordinary opportunities that exist!



At Fairmont Hotels & Resort we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That's why you'll find exceptional work opportunities - throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific - as well as industry - leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London's The Savoy, New York's The Plaza, and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award - winning Green Partnership program. An exciting future awaits!


Fairmont Grand Del Mar is proud to be an Equal Opportunity Employer.  EOE/M/F/D/V

Job Level: Colleague

Schedule: Full-time

Shift: Day Job

Travel: No

Closing Date: 17.Jul.2019, 11:59:00 PM

Job Number: GDM01578